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Appraisal Form

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185 views14 pages

Appraisal Form

Uploaded by

Sharon Amondi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PSC 37A

REPUBLICOFKENYA

PUBLIC SERVICE COMMISSION

Staff Performance Appraisal


Report
(For officers on Job Group ’J’ and above in the Public
Service)

Revised 2016
PRINTED BY THE GOVERNMENT PRINTER, NAIROBI
Staff Performance
Appraisal Report
(For officers on Job Group ‘J’ and above in the
Public Service)

Revised 2016
© 2016 PUBLIC SERVICE COMMISSION
PREAMBLE
1. The Staff Performance Appraisal System (SPAS) is a component of
Performance Management System in the Public Service
integrating employee participation through work planning, target
setting and execution, evaluation, feed-back and reporting.
2. This appraisal report will be completed by officers in Job
Group ‘J’ and above and equivalent grades in the public
service. Officers in Job Groups ‘H and below will complete a
separate appraisal report.
3. The Appraisee and the Supervisor should read the SPAS guidelines
prior to embarking on the actual appraisal.
4. The Appraisee and the supervisor will set Specific Measurable
Achievable Realistic Time-bound (SMART) targets aligned to
the Ministerial / Departmental / Directorate / Division /
Section / Unit objectives as indicated in the annual workplan
5. The supervisor and appraisee shall discuss and agree on the
performance evaluation and rating at the end of the appraisal
period.
6. The completed SPAS report shall be submitted to the Head of
HRM at the end of the appraisal period for deliberation by the
Ministries, Departments and Agencies (MDAs) Performance
Management Committee.
7. The MDAs Performance Management Committee Report shall be
submitted to the Public Service Commission at the end of the
appraisal period.
8. Rating Scale: The following rating shall be used to indicate the
level of performance by an Appraisee
Achievement of Performance
Rating Scale
Targets
Achievement higher than 100% of
Excellent 101% +
the agreed performance targets.
Achievement up to 100% of the Very
100%
agreed performance targets. Good
Achievemen betwee 80%
t 99% of the n Good 80% - 99%
targets. agreed and
performanc
e
Achievemen betwee 60%
t 79% of the n Fair 60% - 79%
targets. agreed and
performanc
e
Achievement up to 59% of the 59% and
Poor
agreed performance targets. Below

9. Performance rating scores shall be based on verifiable evidence.


10. Where the Appraisee is not satisfied with the SPAS
evaluation, he/she may appeal to the MPMC / CHRAC as
provided in the SPAS guidelines.
2
STAFF PERFORMANCE APPRAISAL REPORT

Performance Appraisal Period: From APRIL To JULY

Section 1: Employment Details

(i) Personal No: TKNP/PT/JMD/172/2

Surname. DIERO

First Name JANICE MABEL

(ii) Designation PRINCIPAL VOCATIONAL AND TECHNICAL TRAINER I

(1). Terms of Service CONTRACT.

(iii)Ministry / State Department: EDUCATION-VOCATIONAL AND


TECHNICAL TRAINING.

Directorate/Department/Division: BUSINESS

Section/Unit:

Duty Station: THE KISUMU NATIONAL POLYTECHNIC

(iv) Supervisor’s Name: MILLICENT B. SAGERO

Designation_: HEAD OF DEPARTMENT


Section 2(a): Individual Performance Targets derived from the
Departmental / Directorate / Division / Section / Unit / Supervisor’s
Work Plan

(A) (B) (C) (D)


Agreed Performance Performance Indicator(s) Achieved Performance
Targets results in Appraisal
line with the Score (See
performanc Rating Scale)
e
indicator
(To be completed by the Appraisee in (To be completed by the
consultation with the Supervisor at the Supervisor in
beginning of the appraisal period) consultation with the
Appraisee at the end of
the appraisal period)
1 To achieve 100% Attended training on E- 100% E-
continous training on learning in 6 areas: learning
moodle E-learning  E-learning Digital achieved in 6
platform Literacy/proficiency. out of 6 areas
 Course enrolment of 100%
students
 Uploading content
 Uploading,
downloading and
marking assignments
 Video conferencing
 Communication
platforms
2 To achieve 100% Prepared schemes of work100%
preparation of schemes and course outlines for all
Availability of 100%
of work and course the 10 classes loaded schemes of work
outlines for all the 10 and course
classes loaded outlines for 10
out of 10classes
3 To achieve 100% class Students class attendance 100% Online,
attendance in 20 registers, 100% physical 100% physical
lessons and 100% online for 20 student class 80%
out of 20lessons attendance
register for
20out of
20lessons
4 To achieve 100% Attained E-learning 100% syllabus
syllabus coverage for syllabus coverage for 10out coverage E-
all the 10classes loaded of 10classes (subjects) learning for 10 70%
out of 10classes
(subjects)
5 To set CATs, exam,  1 CAT administered in CATs and Exams
administer and marks each of the 10 classes set,
recorded for all the  At least 1 Assignment administered
10classes in ABNO list administered in each and marks 100%
100% of the 10classes recorded for 10
 1 Exam administered out of 10classes
in each of the in ABNO ERP.
10classes
Total appraisal score on performance targets %

Mean appraisal score (%) %

Section 2(b): Staff Training and Development Needs


Appraisee’s training and development needs in order of priority as
identified by the appraisee and supervisor based on performance gaps

1. KNEC EXAMINATION SKILLS


Section 2(c): To be signed at the beginning of the appraisal period
Appraisee and management commitment to achieve the agreed
performance targets.
Name of Appraisee DIERO JANICE MABEL

Signature ………DJM……… Date: 08/07/2021


Supervisor’s Name MILLICENT B. SAGERO
Signature …………………………… Date: …………………….
(Immediate Supervisor)
Section 3: Mid-Year Review

Agreed Performance Indicator(s) Targets Remarks


Performance changed or
(Indicate level
added
Targets of
achievement)
1 To achieve 100% Attended training on E- Targets not
continous training on learning in 6 areas: changed.
moodle E-learning  E-learning Digital
platform Literacy/proficiency.
 Course enrolment of
students
 Uploading content
 Uploading,
downloading and
marking assignments
 Video conferencing
Communication
platforms
To achieve 100% Prepared schemes of work Targets not
preparation of schemes and course outlines for all changed.
of work and course the 10 classes loaded
outlines for all the 10
classes loaded
To achieve 100% class Students class attendance Targets not
attendance in 20 registers, 100% physical changed.
lessons and 100% online for 20
out of 20lessons
2 To achieve 100% Attained E-learning Targets not
syllabus coverage for syllabus coverage for 10out changed.
all the 10classes loaded of 10classes (subjects)
3 To set CATs, exam,  1 CAT administered in Targets not
administer and marks each of the 10 classes changed.
recorded for all the  At least 1 Assignment
10classes in ABNO list administered in each
100% of the 10classes
1 Exam administered in
each of the 10classes

Supervisor’s Name MILLICENT B. SAGERO

Signature …………………………… Date:

Section 4: Appraisee’s comments and additional assignments


a) Appraisee’s comments on performance including any mitigating factors:
Students are challenged because of insufficient e-learning materials

Trainer achieved 90% targets due to COVID-19 disruptions.

Additional assignments

1. EXAMININATION DESK

Section 5: Supervisor’s comments

Supervisor’s comments on appraisee’s performance at the end of the


year including any factors that hindered performance (Please indicate if
the appraisee requires to be put on a performance improvement
plan/programme. If so, indicate the type) ………………

Supervisor’s Name…MILLICENT B. SAGERO

Signature …………………………… Date …………………………


Section 6: Recommendation of rewards or sanctions to the Cabinet
Secretary by the Ministerial Performance Management Committee:

i) Reward type (Bonus, Commendation letter etc) .....................................

ii) Other interventions (Counseling, Training and Development, etc.)


……………………………………………………………………… iii) Sanction

(Warning, Separation, etc.) .................................................

iv) Minute No…………………… Meeting held on: …………………...

Signed:

Chairperson: Name........................................................................................

Signature.............................................................. Date: ................….........

Secretary: Name...........................................................................................

Signature........................................................ Date: ..................

Authorized Officer: Approved / Not Approved

……………………………………………………………………………

Name ...............................................................................

Signature ..................................Date: .............................................


6
Contacts
The Secretary/Chief Executive Officer
Public Service Commission
P.O. Box 30095, 00100,
Nairobi, Kenya
Harambee Avenue
Telephone: +254 (020) 2223901-5, 2227471-5

Website: www.publicservice.go.keJobs
Portal: psckjobs.go.ke
E-mail: psckApublicservice.go.ke

Mission
To transform the public service to be dynamic, professional,
efficient and effective for the realization of national
development goals
Vision
To be the lead service commission in the provision,
management and development of competent human resource in
the Public Service.

Core Values
Integrity
Professionalism
Equity and Diversity
Team Spirit
Transparency and Accountability
Creativity and
Continual
Improvement

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