REPUBLIC OF KENYA

COUNTY GOVERNMENT OF BUSIA

DEPARTMENT OF EDUCATION & VOCATIONAL TRAINING
P.O. BOX PRIVATE BAG – 50400
BUSIA, KENYA

Staff Performance AppraisalReport

(For officers on Job Group ‘G-J’ and above in the Busia County Public Service)

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 1. Preamble

1. The Staff Performance Appraisal System (SPAS) is a component of Performance

Management System in the Public Service integrating employee participation through
work planning, target setting and execution, evaluation, feedback and reporting.

2. This appraisal form will be completed by officers in Job Group ‘J’ and above and
equivalent grades in the public service

3. The Appraisee and the Supervisor should read the SPAS guidelines prior to embarking
on the actual appraisal.

4. The Appraisee and the supervisor set Specific, Measurable,Achievable,Realistic and

Time-bound (SMART) targets aligned to the Departmental/Section/ Unit objectives as
indicated in the annual work plan.

5. The supervisor and appraisee shall discuss and agree on the performance evaluation
and rating at the end of the appraisal period.

6. The completed SPAS report shall be submitted to the respective Departmental County
Officer who will intern hand them to the County Chief Officer Public Service Officer
at the end of the appraisal period for deliberation by the County Performance
Management Committee.

7. All performance management Committee reports from other departments shall be submitted
to the Public Service Management at the end of the appraisal period.
Rating Scale: The following rating shall be used to indicate the level of performance by an
Appraisee

Achievement of Performance Targets Rating Scale

Achievement higher than 100% of the Excellent 101% +

agreed performance targets.
Achievement up to 100% of the agreed Very Good 100%
performance targets.
Achievement between 80% and 99% of 80% - 99%
Good
the agreed performance targets.
Achievement between 60% and 79% of 60% - 79%
Fair
the agreed performance targets.
Achievement upto 59% of the agreed 59% and Below
Poor
performance targets.

8. Performance rating scores shall be based on verifiable evidence.

9. Where the Appraisee is not satisfied with the Staff Performance Appraisal System
evaluation, he/she may appeal to the Departmental Management Committee/ County
Performance Management Committee as provided in the Staff Performance Appraisal
System guidelines.

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STAFF PERFORMANCE APPRAISAL REPORT
Performance Appraisal Period: From ...................... To ..............................................
Section 1: Employment Details
(i) Personal No .............................................................................................................
(ii) Name .................................................................... …………………………………
(iii) Designation…………………………………………………………………………..
(iv) Terms of service……………………………………………………………………..
(v) Job Group/Salary Scale/Pay Grade ......................................................................
(vi) Department………………………………………………………………………….
(vii) Directorate………………………………………………………………………….
(viii) Section/Unit……………………………………………………………………….
(ix) Duty Station………………………………………………………………………
(x) Supervisor’s name……………………………………………………………….
(xi) Designation……………………………………………………………………….

Section 2(a): Individual Performance Targets derived from the

Departmental/Directorate/Section/Unit/Supervisor’s Work plan
Agreed Performance Targets Performance Appraisal
Performance Indicators Achieved results in line Score
S/No. with the performance (See Rating Scale)
indicator

1.
2.
3.
4.
5.
Total appraisal score on performance targets
Mean appraisal score (%)

Section 2 (b): Staff Training and Development Needs

Appraisee’s training and development needs in order of priority asidentified by the appraisee and supervisor
based on performance gaps
..................................................................................................................................................................................

..................................................................................................................................................................................

.........................................................................................................................................................................................

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 Section 2(c): To be signed at the beginning of the appraisal period

Appraisee and immediate supervisor’s commitment to achieve the agreed performance targets.

Name of Appraisee…………………………………………………………………………………………..

Signature ........................................................................................ Date .........................................................

Immediate Supervisor’s Name ............................ ................................................................................................
Signature .......................................................................................... Date ............................................................

Section 3: Mid-Year Review

S.NO Agreed Performance Targets changed Remarks
Performance indicators or added (Indicate Level of
Targets Achievement)
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Supervisor’s Name…………………………………………………..………………………………………..
Signature………………………………………….……………………………Date……………………….

Section 4: Appraisee’s Comments and additional assignments

Appraisee’s comments on performance including any mitigatingfactors
............................................................................................................................................................................
............................................................................................................................................................................
..............................................................................................................................................................................
b) Additional assignments
i) …………………………………………………………………………………………………………………
ii) …………………………………………………………………………………………………………………

Section 5: Supervisor’s comments

Supervisor’s comments on appraisee’s performance at the end of the year including any factors that hinder performance
(Please indicate if the appraisee requires to be put on a performance improvement plan/programme. If so indicate the
type.
…………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………
Supervisor’s
Name .................................................................................................................

Designation……………………………………………………………………….

Telephone No……………………………………………………………………..

Email …………………………………………………………………………….

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Signature ................................................ Date ...............................................

Section 6: Recommendation of rewards or to the Chief Officer by the County Performance Management
Committee:
i) Reward type (Bonus, Commendation letter etc): ........................
ii) Other interventions (Counseling, Training and Development, etc)
...............................................................................................
iii) Sanction (Warning, Separation, etc): ...........................................
iv) Minute No .............. Meeting held on..........................................
Authorized Officer: Approved / Not Approved .............................................................
.....................................................................

Name: ..................................................................................................
Signature: ............................... Date: .....................................................

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