Project Implementation Management

Monitoring and Evaluation (PIMME)

Checklist
Participants’ Perception on their KSA levels on PIMME
bjectives
Introduce the HGDG PIMME
1 checklist including its elements

Navigate through the

2 accomplishment of the PIMME
checklist

Apply the PIMME in Project

3 Development Cycle and compute
the attribution to GAD
What do you know or understand about the PIMME
Checklist? Choose your best answer.
Ensures GAD-related elements are integrated in the implementation, monitoring
A and evaluation phase of projects and programs.

Use to review whether or not the mitigating strategies or interventions to enhance

B the GAD rating of the major program or project have been implemented.

C Cost of implementing flagship programs are attributed to GAD.

D Ensures that program management staff are competent on GAD.

E GAD-related monitoring and evaluation indicators are incorporated in program

implementation.

F I have no idea.
PRESENTATION OUTLINE

1. What is PIMME? 3. How to use it?

2. Why use it? 4. Who should use it?

PRESENTATION OUTLINE

1. What is PIMME? 3. How to use it?

2. Why use it? 4. Who should use it?

Project Development Cycle
 ❑ Design: Generic and Sector Specific
Checklists

❑ PIMME Checklist

Measures the gender-responsiveness of

programs, projects, and activities during the
implementation, monitoring and evaluation
phases of the project development cycle.
 PIMME Checklist

Box 16. GAD Box 17. GAD

checklist for checklist for
Project project Monitoring
Implementation and Evaluation
and Management (5 Elements, max
(4 Elements, max score: 12 pts.)
score: 8 pts.)

The PIMME checklist has a total

of nine (9) elements.
PRESENTATION OUTLINE

1. What is PIMME? 3. How to use it?

2. Why use PIMME? 4. Who should use it?

Why Use PIMME?
To review whether or not the mitigating strategies or
1 interventions to enhance the GAD rating of the major
program or project have been implemented.

Inquire about the results of the implemented

2 program or project and determine if the said
programs were able to address the gender issues;
and

To identify how much of the actual cost of the

3 major or flagship program can be attributed to the
GAD Accomplishment Report (GAD AR).
 Go to www.menti.com and use the code 1980 1076

What are the challenges or difficulties

encountered by your agency in accomplishing the
PIMME checklist?
PRESENTATION OUTLINE

1. What is PIMME? 3. How to use PIMME?

2. Why use it? 4. Who should use it?

Box 16. GAD Checklist for Project Implementation
and Management Elements

Supportive project Management

(2 pts)

Technically competent staff or

consultants (2 pts)

Committed Philippine
Government Agency (2 pts)

GAD Implementation Processes

and Procedures (2 pts)
1. Supportive ❑ Is the project leadership supportive of GAD or gender equality goals? ❑ Interview project leaders,
❑ Has it mobilized adequate resources to support strategies that address review minutes of committee
Project gender issues or constraints of women’s and men’s participation meetings, interview Gad Focal
Management during the project implementation? Persons, and review TORs or
(2 pts) ❑ Has adequate gender expertise been made available throughout the job descriptions
project?

❑ Do project staff have the competence to integrate GAD in the ❑ Reviews CVs of project
2. Technically management team, conduct
project?
competent staff or ❑ Does the project require presence of men and women in the project FGDs, review TORs and staff
consultants implementation team? complement of the project and
❑ Does the project require its monitoring and evaluation team to have discuss gender balance in the
(2 pts) project team
technical competence for GAD evaluation?

3. Committed ❑ Is there a token or consistent participation of a relevant

❑ Review several documentation of
Philippine Philippine government agency or agencies in the project GAD training sponsored by the
GAD activities?
Government project and interview agency
❑ Does the agency includes integration of the project GAD personnel involved in the project
Agency (2 pts) efforts in its agency GAD action plans?

❑ Review sample of project documents,

4. GAD ❑ Does the project have involvement of men and women in
reports, and publications for GAD
various phases of subprojects or components supported by the
Implementation contents or messages; visit a sample of
project are limited to the project staff or agency personnel? project sites; hold FGDs or interviews
Processes and ❑ Is there a mention of GAD initiatives and coherent strategy for with key woman and man informants re
Procedures (2 pts) integrating GAD into the project? how the project had involved women and
men
Box 17. GAD Checklist for Monitoring and
Evaluation
Project monitoring system including
indicators that measure gender differences
in outputs, results, and outcomes (2 pts)

Project database including sex-

disaggregated and gender-related
information (2 pts)

Gender equality and women’s

empowerment targets being met
(4 pts)

Project addressing gender issues that

arise during or from its implementation
(2 pts)

Participatory monitoring and

evaluation (2 pts)
1. Project Monitoring System ❑ Does the project require gender-sensitive outputs and
Check the logical framework
including indicators that measure outcomes? analysis, or Logframe and project
gender differences in outputs, ❑ Does the project monitor its activities, inputs, outputs, and M&E plan against the actual
results, and outcomes (2 pts) results using gender-equality indicators? monitoring indicators being used

2. Project database ❑ Does sex-disaggregated data been collected on the project’s Review documentation of project
including sex- impacts on women and men in connection with welfare, access database and reports generated by the
disaggregated and gender- to resources and benefits, awareness or consciousness, database and check project GAD
participation, and control?; on men and women’s participation database against the data being reported
related information
and used at the national level
(2 pts) in decision-making?

❑ Has women’s welfare and status been improved as a result of Ask a sample of woman beneficiaries re their
3. Gender equality and the project? assessment of changes in their welfare and
women’s empowerment ❑ Has the project helped in developing the capacity of the status; relevant agency officials and GAD focal
targets (4 pts) implementing agency for implementing gender-sensitive persons re project effect on their capacity to
implement gender-sensitive projects
projects?

4. Project addresses ❑ Has the project addressed gender issues arising from its
implementation? Interview project manager
gender issues arising from
❑ Has the project responded to gender issues that were and staff, including GAD focal
or during its
identified during the project implementation or M&E? persons and consultants
implementation (2 pts)

5. Participatory ❑ Does the project involve or consult woman and man implementors Project documentation of M&E visits
during the project monitoring and evaluation? Does it involve woman for people met and consulted; review
monitoring and and man beneficiaries? M&E reports; and hold an FGD with
evaluation process ❑ Have women and men been involved in or consulted on the a sample of woman and man
(2 pts) assessment of the gender impacts of the project? beneficiaries
Assessing a sample Project Completion Report
Program Title Small Enterprise Technology
Upgrading Program (SETUP)

Budget ₱hp 500,000,000.00

Source of Funds DOST
Sector/Area of Economic Development Sector
Concern
HGDG Checklist Project Implementation and
Management and Monitoring and
Evaluation (PIMME) Checklist
 How to accomplish the PIMME Checklist?
Response (col. 2) Score of the
Element and Guide Question (col. 1) No Partly Yes Yes item or Comments
(Box 16) (2a) (2b) (2c) element
(col. 3)
Element 1.0 Supportive project management (max score: 2; for each item, 1.0) 0
1.1 Is the project leadership (project steering/advisory committee or No mention of project
management) supportive of GAD or gender equality goals? For leadership’s support of
instance, has it mobilized adequate resources to support strategies GAD
that address gender issues or constraints to women’s and men’s
participation during project implementation? (possible scores: 0, 0.5,
1.0)
1.2 Has adequate gender expertise has been made available No mention of gender
throughout the project? For example, are gender issues adequately experts hired for the
addressed in the project management contract and scope of program
services? (possible scores: 0, 0.5, 1.0)
Element 2.0 Technically competent staff or consultants (max score: 2; for each item, 0.67) 0
2.1 Are the project staff members technically prepared to promote No mention that staff
gender equality or integrate GAD in their respective members are
positions/locations? OR, is there an individual or group responsible capacitated on GAD nor
for promoting gender equality in the project? OR, has the project hiring of GAD experts
for the implementation
tapped local gender experts to assist its staff/partners in integrating
of the program
gender equality in their activities or in project operations? (possible
scores: 0, 0.33, 0.67)
 Response (col. 2) Score of the
Element and Guide Question (col. 1) No Partly Yes Yes item or Comments
(Box 16) (2a) (2b) (2c) element
(col. 3)
2.2 Does the project require the presence of women and men in No mention of the
the project implementation team? (possible scores: 0, 0.33, 0.67) composition of the
project implementation
team
2.3 Does the project require its monitoring and evaluation team None mentioned in the
(personnel or consultants) to have technical competence for GAD document
evaluation? (possible scores: 0, 0.33, 0.67)
Element 3.0 Committed Philippine government agency (max score: 2; for each item, 1) 0
3.1 Are regular agency personnel involved in implementing project There is no mention of
GAD initiatives? OR, are agency officials or personnel participating GAD activities nor
in GAD training sponsored by the project? (possible scores: 0, 0.5, GAD trainings involving
1.0) agency personnel

3.2 Has the agency included the project’s GAD efforts in its GAD No mention of DOST’s
plans? (possible scores: 0, 0.5, 1.0) GAD Plan
 Response (col. 2) Score of Comments
Element and Guide Question (col. 1) the item or
No Partly Yes
(Box 16) element
(2a) Yes (2c)
(col. 3)
(2b)
Element 4.0 GAD implementation processes and procedures (max score: 2; for each item, 0.5) 0
4.1 Do project implementation documents incorporate a discussion of None mentioned in
GAD concerns? IF APPLICABLE: Are subproject proposals required to the document
have explicit GAD objectives and to have been supported by gender
analysis? (possible scores: 0, 0.25, 0.50)
4.2 Does the project have an operational GAD strategy? No operational GAD
Alternately, has the project been effective in integrating GAD into strategy mentioned
the development activity? (possible scores: 0, 0.25, 0.50)
4.3 Does the project have a budget for activities that will build No mention of budget
capacities for doing GAD tasks (gender analysis, monitoring, etc.) for activities to build
(possible scores: 0, 0.25, 0.50) capacities for doing
GAD tasks
4.4 Does the project involve women and men in various phases of
subprojects? (possible scores: 0, 0.25, 0.50)

TOTAL GAD SCORE-PROJECT MANAGEMENT (Box 16) 0

 Response (col. 2) Score of
Element and Guide Question (col. 1) the item Comments
No Partly Yes Yes
(Box 17) or element
(2a) (2b) (2c)
(col. 3)
Element 1.0 Committed Philippine government agency (max score: 2; for each item, 1) 0
1.1 Does the project require gender-sensitive outputs and None mentioned on the
outcomes? (possible scores: 0, 0.5, 1.0) document.
Element 2.0 Project database includes sex-disaggregated and gender-related information (max score: 2; 0.25
for each item, 0.5)
2.1 Does the project support studies to assess gender issues and 0.25 Number of beneficiaries served
impacts? OR, have sex-disaggregated data been collected on the by the program is stated but said
project’s impact on women and men in connection with welfare, data is not sex-disaggregated
access to resources and benefits, awareness or consciousness
raising, participation, and control? (possible scores: 0, 0.25, 0.50)
2.2 Have sex-disaggregated data been collected on the distribution No SDD collected regarding
of project resources to women and men, and on the participation of participation of women and men
women and men in project activities and in decision-making? IF in the program
APPLICABLE: Does the project require its subprojects to include
sex-disaggregated data in their reports? (possible scores: 0, 0.25,
0.50)
2.3 Do project and subproject reports include sex-disaggregated No SDD cited.
data or cover gender equality or GAD concerns, initiatives, and No gender equality and GAD
results (that is, information on gender issues and how these are concerns mentioned in the
addressed)? (possible score: 0, 0.25, 0.50) document.
2.4 Does the project require its monitoring and evaluation team None mentioned in the document
(personnel or consultants) to have technical competence for GAD
evaluation? (possible scores: 0, 0.33, 0.67)
 Response (col. 2) Score of
the item
Element and Guide Question (col. 1) No Partly Yes Comments
or element
(Box 17) (2a) Yes (2c)
(col. 3)
(2b)
2.5 Are sex-disaggregated data being “rolled up” from the field to the national None mentioned in the
level? (possible scores: 0, 0.25, 0.50) document
Element 3.0 Gender equality and women’s empowerment targets are being met (max score: 4)
3.1 Has women’s welfare and status been improved as a result of the None mentioned in the
project? (possible scores: 0, 1.0, 2.0) document
3.2 Has the project helped in developing the capacity of the implementing None mentioned in the
agency for implementing gender-sensitive projects? (possible scores: 0, 1.0, document
2.0)
Element 4.0 Project addresses gender issues arising from or during its implementation (possible scores:
0, 1.0, 2.0)
Has the project responded to gender issues that were identified during project No gender issues arising from
implementation or M&E? OR: Has the project addressed gender issues implementation identified
arising from its implementation?
Element 5.0 Participatory monitoring and evaluation processes (max score: 2; for each item, 1)
5.1 Does the project involve or consult women and men implementers during No mention in the document.
project monitoring and evaluation? Does it involve women and beneficiaries?
(possible scores: 0, 0.5, 1.0)
5.2 Have women and men been involved in or consulted on the assessment No mention in the document.
of the gender impacts of the Project? (possible scores: 0, 0.5, 1.0)
TOTAL GAD SCORE-MONITORING AND EVALUATION (BOX 17) 0.25
TOTAL GAD SCORE-PROJECT IMPLEMENTATION AND MANAGEMENT (BOX 16) 0
TOTAL GAD SCORE-PROJECT IMPLEMENTATION 0.25
(GAD is invisible)
 Rating Project Implementation,
Monitoring and Evaluation

Score of the Project Score of the M&E

Management Checklist (Box 17)
Checklist (Box 16) Maximum –
Maximum – 8 points 12 points

Total = 20 points
 Interpretation of GAD Scores using the DESIGN CHECKLIST
Corresponding Actual

G
Expenditure for the Year of the
HGDG Interpretation
Description Program that may be Attributed to
Score
the Agency GAD Expenditure

H Below 4.0 GAD is invisible Completion report to be returned No attribution

A
Promising GAD a “conditional pass”, pending
prospects identification of gender issue/s

G
(conditional pass) and the strategies and activities
4.0 – 7.9 to address these, and inclusion Formula:
HGDG Score ÷ 20 x 100% x

D
of the collection of sex-
disaggregated data in the Program/Project Actual

D
monitoring and evaluation plan Expenditure
Gender sensitive Completion report passing the
8.0 – 14.9
GAD test

G
15.0 –
19.9
Gender-
responsive
Fully gender-
responsive
Proponent to be commended

Proponent to be commended
A Sample Computation:
Project Expenditure : 1.8M
HGDG PIMME Score: 5.0

R
Project Attributable Cost:
20.0 5.0/20 x100% x 1.8M = Php 450,000
 How to get the Attributable Budget
1
PIMME Score
x 100 = % of annual program expenditure
Total PIMME Points attributable to GAD

2 % of annual program expenditure attributable to GAD

x

annual program expenditure

Amount Attributable Amount to GAD in the AR
 • HGDG Box 16 – GAD
Checklist for Project
Management and
Implementation
• HGDG Box 17 - GAD
Checklist for Project
Monitoring and Evaluation
PIMME
CHECKLIST

GAD ACCOMPLISHMENT REPORT – Attributed Program

 Translating Results of the PIMME Checklist to Gender Issue
Element Score Gender Issue Agency Intervention
BOX 16.
Element 2.0 Technically competent staff or 0
consultants (max score: 2; for each item, Limited capacity of project Writeshop on Integrating
0.67) management team to integrate GAD in project completion report
GAD-related information in the
2.1 Are the project staff members technically
project completion report.
prepared to promote gender equality or
integrate GAD in their respective
positions/locations?
BOX 17.
Element 2.0 Project database includes sex-
0
disaggregated and gender-related information
Absence of sex-disaggregated Orientation on the Establishment
(max score: 2; for each item, 0.5)
database. of Agency Sex-Disaggregated
2.2 Have sex-disaggregated data been Database
collected on the distribution of project
resources to women and men, and on the
participation of women and men in project
activities and in decision-making (possible
scores: 0, 0.25, 0.50)
 ANNUAL GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET
FY 20____
Agency/Bureau/Office:__________________________ Department (Central Agency):___________
Total GAA of Agency:__________________________

Gender Issue and/or GAD GAD Result Statement/GAD Relevant Agency GAD Activity Output Performance Indicators GAD Budget Responsible Unit
Cause of Gender Issue Source of Budget
Mandate Objectives MFO/PAP and Targets
(2) (8)
(1) (3) (4) (5) (6) (7) (9)
Client-focused

Org-focused

One (1) Writeshop on

Limited capacity of Lack of knowledge in Increased appreciation, Technical Services Conduct of Writeshop Integrating GAD in project 10,000 – RP GAA HR
project management preparing gender- knowledge, skills and abilities on Preparing completion report honorarium
team to integrate GAD- responsive project of top management on GAD. Gender-Responsive
related information in reports. Project Twenty (20) Project
the project completion Completion Report Management Team
report. attended

TOTAL
Prepared by: Approved by: Date:

Chairperson, GAD FP System Head of Agency Day/Month/year

Using the Results of the Design GAD Checklist

Pay attention to the elements

where the proposed program
NO PARTLY or project has rated low
YES
Revise project/
program design as
part of mitigating
strategies
What to do on Elements with Zero or
Partly Yes Scores?

❑ Identify what is absent on the process

undertaken by the organization vis-à-vis
the element asked; and

❑ Ensure that the processes required

by each element and undertaken by
the program team is documented to
ensure availability of evidence or
MOV during M&E.
“It is dangerous to assume either that, what has been decided will
be achieved, or that what happens is what was intended.”
- Brian Loasby on Monitoring and Evaluation
PRESENTATION OUTLINE

1. What is PIMME? 3. How to use PIMME?

4. When and Who should use

2. Why use PIMME?
PIMME?
 Who should use the PIMME checklist?

Program or Program or Project GFPS TWG or

Project Team Implementers Secretariat

Encourages M&E Ensures that GAD Serves as guide for

staff to look beyond determining areas
is consciously [PIMME Elements] that
inputs and outputs,
to results and integrated during could be enhanced, and
processes related to the implementation activities that could be
included in the next
GAD. GAD plan and budget
When to Use PIMME?
Project Design is to GPB: Completion report is to _______.

a. GAD Accomplishment Report

b. Monitoring and Evaluation
c. Both
d. No Idea
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and deprives itself of the contribution of half of its citizens”
-Michelle Obama on Women’s Empowerment
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