WORK BREAK DOWN STRUCTURE & ACTIVITY LIST

for (Spring Event/Charity Run)

A Holi theme, 5-kilometer run

• Term : Winter 2022

• Subject code & section : PMGT 721
• Assignment No. : 02
• Group No. : 09

Submitted by

Student Name Student ID

Priyanka Thathagar 301223332
Shitalben Chaudhary 301235620
Ryanly Rodriguez 301222290

PMGT721401_GROUP09_ASSGNMENT02_29012022 1
 Work Break Down Structure for Colors 5k Charity Run

Celebration of Colors
5k Run

Securing
Promotion / Health &
Permits and Resources Venue
Marketing Safety
Approvals

Government College Site

Material Manpower Sponsors Online Offline Medical Security Clearning
Authority Management Preparation

Submit Written Written

Arrange for Identify Start
Application Submit Plan agreement Recruit Agreement Website Arrange for Insurance of Collect
Paper based and End
(Inc. plan & & Budget with Vendors/ Volunteers with Development Medical team Event Grabage
ad. prints Point
key contact Suppliers Sponsors
details
Health
Security Remove
Take Digital Advertisemen Checkup of
Arrange for Arrange Host Service at Design stage Stage and
approval Registration t Campaign Participants
Take Food venue Decorations
before event
Approval

Clean up
Reserve Arrange Site
Scattered
Space Order T-Shirt Police at site Mobilization
Wastes

Collect and
Arrange Set-up sound store wasters
Water, Dyes/ system in designated
Colors, Water collection
ballon & area
water guns

Clear Route
Arrange for Handover
Music system

Identify Food
Stalls/
Distribution
Area

PMGT721401_GROUP09_ASSGNMENT02_29012022 2
 Activity List

Activity Identifier Activity Description Detailed Scope

Submit Application with plan and Key contact

110 Approval from Government Authority details to Government authority and take
approval.
Submit Plan and Budget to college, take approval
120 Approval from College
and reserve space.
- T-shirts shall be plain with different colors,
printed with event name or logo designed by
Artist.
- Dyes, water balloons, water guns/bucket, shall
be provided only to the volunteers, otherwise,
210 Preparation of Materials
audience will be advised to bring their own.
- Arrange for Music system vendor proposals,
negotiate and finalize.
- Discuss with Authentic Indian food vendor
(Evergreen), negotiate and finalize.
- Recruit at least 30-50 volunteers who will work in
Identification and designation of the execution process of the 5k-run and designate
220
manpower their roles together with the event organizers.
- Assign 2 event hosts.

PMGT721401_GROUP09_ASSGNMENT02_29012022 3
 Activity Identifier Activity Description Detailed Scope

Scouting of sponsors and approval of the Scout at least 2 sponsors and take approval of the
230
project charter project charter and other written agreements
- A website shall be developed for online
advertisement, registration, and electronic
payment.
310 Promotion and Marketing - Paper based advertisement shall be posted on
bulletin boards around the campus and leaflets
shall be distributed to students and faculty
members.
- Participants shall secure a physically fit
certificate from a medical officer prior to
registering.
410 Coordination with medical personnel
- 3 teams, complete with first aid kits, shall
standby in different areas within the event
location.
- There must be a total of 20 police officers to
monitor safety of the event
- 30 marshals (from volunteers) will do crowd
420 Coordination with security personnel
control.
- Insurance (optional) will be at the own expense
of the participants

PMGT721401_GROUP09_ASSGNMENT02_29012022 4
 Activity Identifier Activity Description Detailed Scope

- Identify start and end point of the running route

- All necessary materials, tools, and equipment,
shall be mobilized on site a day before the event.
- 10 people shall design the stage according to
the theme
510 Site Preparation
- Technical team shall set up the sound system
and do sound checks a day before the event.
- Food stalls shall be located in one area. Place
for the distribution of meals for the participants
shall be separated.
- Stage decorations shall be removed immediately
once event is over.
- All solid wastes generated in the event shall be
520 Post event clean-up
gathered in a conspicuous area right after the
event for easier collection.
- Handover of the site.

PMGT721401_GROUP09_ASSGNMENT02_29012022 5