Independent University Bangladesh (IUB)

IUB Academic Repository

School of Business & Entrepreneurship Internship Reports

2012-05-01

An Internship Report on MTBL:

General Banking, HRM Department
and Research on how MTBL can lead
the Banking industry of Bangladesh

Ashrafi, Rounak
INDEPENDENT UNIVERSITY, BANGLADESH

http://hdl.handle.net/123456789/123
Downloaded from IUB Academic Repository
 An Internship Report on MTBL:
General Banking, HRM Department and Research on how MTBL can lead the Banking
industry of Bangladesh

By

Rounak Ashrafi
ID: 0820533

An Internship Report Presented in Partial Fulfillment

of the Requirements for the Degree
Bachelor of Business Administration

Mr. Parvez Ahmed Sharif

Lecturer
School of Business
Independent University, Bangladesh

April 2012
 An Internship Report on MTBL:
General Banking, HRM Department and Research on how MTBL can lead the Banking
industry of Bangladesh

By

Rounak Ashrafi
ID: 0820533

Has been approved by

-------------------------------------------------
Mr. Parvez Ahmed Sharif
Lecturer
School of Business
Independent University, Bangladesh
April 2012
April 28, 2012
Mr. Parvez Ahmed Sharif
Lecturer
School of Business
Independent University, Bangladesh (IUB)

Subject: Letter of Transmittal

Dear Sir,
I would like to take this opportunity to thank you for the guidance and support you have
provided me with during the course of this report. Without your help, this report would
not have been possible to complete. With deep gratitude, I also acknowledge the help
provided by D.A.N.M Mustafizur Rahman, Vice President & Manager, Mutual
Trust Bank Limited Bashundhara Branch, for providing me with utmost supervision
during my internship in the Bank.

I would really appreciate if you would enlighten me with your thoughts and views
regarding the report. Also, if you wish to enquire about an aspect of my report, I would
gladly answer your queries.

Thank you again for your support and patience.

Yours Sincerely,

Rounak Ashrafi
ID: 0820533
 ACKNOWLEDGMENT

It is a great pleasure and humble opportunity for me that I am assigned for doing my
internship in MTBL. During my Internship, I have been fortunate to get the support,
assistance and encouragement from a number of individuals. Firstly, I would like to
express my grateful appreciation to almighty Allah for enabling me to complete this
internship program successfully.

I want to convey my heartfelt respect and cordial thanks to Mr. Parvez Ahmed Sharif
, Lecturer, Independent University Bangladesh, to give an opportunity to carry out my
internship and I also like to thank for his generous cooperation and constant guidance that
made me really confident about the desired outcome of my internship project.

I am grateful to D.A.N.M Mustafizur Rahman, Vice President & Manager, Mutual

Trust Bank Limited Bashundhara Branch for his invaluable support and guidance that
led to the successfully completion of my internship project.

Finally, my special thanks go to the whole team of MTBL for their continuous support,
inspiration and giving me the opportunity to deal with different suppliers.

 
 01. Table of Contents

2.0 Company Overview………………………………………………………………………..01

3.0 Product and Services…………………………………………………………..…………..07

4.0 Network & Software in MTBL……………………………………………………………09

05. Job Responsibilities at MTBL ……………………………………………………..……..10

9 General Banking………………………………………………………………...…….10

9 Human Resource Management Department……………………………….……..…15

¾ Human Resource Functions

¾ Performance Evaluation System

¾ Training:

¾ Compensation Structure of Mutual Trust Bank

¾ HR Policies

06. Research Area: How MTBL can be a leading Bank in Bangladesh maintaining
Multinational firm standard like HSBC Bank……………………………………………..22-32

9 Industry standard

9 Introduction

9 Statement Of The Problem

9 Purpose Of The Study

9 Research Questions & Hypothesis

9 Methodology
 9 MTBL standard in comparison to HSBC

9 Results

9 Discussion

9 Recommendation

07. References………………………………………………………………………………..33

08. Appendixes

 
 1

2.0 Company Overview

2.1 History:

The Company was incorporated on September 29, 1999 under the Companies Act 1994
as a public company limited by shares for carrying out all kinds of banking activities with
Authorized Capital of Tk. 38,000,000,000 divided into 38,000,000 ordinary shares of
Tk.100 each.

As envisaged in the Memorandum of Association and as licensed by Bangladesh Bank

under the provisions of the Banking Companies Act 1991, the Company started its
banking operation and entitled to carry out the following types of banking business:

‰ All types of commercial banking activities including Money Market

operations.
‰ Investment in Merchant Banking activities.
‰ Investment in Company activities.
‰ Financiers, Promoters, Capitalists etc.
‰ Financial Intermediary Services.
‰ Any related Financial Services.

The Company (Bank) operates through its Head Office at Dhaka and 67 branches. The
Company/Bank carries out international business through a Global Network of Foreign.

In 14th December of 2011 Mutual Trust bank Limited has opened its Bashundhara Branch
at Dhaka. It has a total number of 6 employees and 4 office staffs. Mutual Trust Bank
Limited: Bashundhara Branch that has authorization to deal with online banking. It is
licensed by Bangladesh Bank to transact all types of banking business transaction.

2.1.1 Corporate Vision:

Aspire to be the most admired financial institution in the country, recognized as a

dynamic, innovative and client focused company that offers an array of products and
services in the search for excellence and to create an impressive economic value.
 2

2.1.2 Corporate Mission:

To be the bank of 1st choice by creating exceptional value for their clients, investors and
employees alike.

2.1.3 Corporate Slogan: "You Can Bank On Us"

2.1.4 Objectives:

The following objectives are set for MTBL:

‰ To earn and maintain CAMEL Rating “Strong”.

‰ To establish relationship banking and improve service quality through
development of Strategic Marketing Plans.
‰ To remain one of the best banks in Bangladesh in terms of profitability and
assets quality.
‰ To introduce fully automated systems through integration of information
technology.
‰ To maintain adequate liquidity to meet maturing obligations and
commitments.
‰ To maintain adequate control systems and transparency in procedures.
‰ To develop and retain a quality work-force through an effective human
Resources Management System.
‰ To pursue an effective system of management by ensuring compliance to
ethical norms, transparency and accountability at all levels.

2.2 Company Structure:

To organizational structure and corporate governance of Mutual Trust Bank Limited

Strongly reflect its determination to establish, uphold and gain a stronger footing as an
organization, which is customer-oriented and transparent in its management.

2.2.1 Board of Directors

The Board of Directors consists of 15 members elected from the sponsors of the Bank.
The Board of Directors is the apex body of the Bank.
 3

Chairman
Vice Chairman
Directors & Sponsors
Managing Director
Company Secretary
Chief Adviser
Tax Advisor
Auditors

2.3.1 Management Hierarchy:

 4

2.3.2 Organ gram of MTBL:

Deputy Managing Director (DMD)

Senior Executive Vice President (SEVP)

Senior Executive Vice President (SEVP)

Senior Vice President (SVP)

Vice President (VP)

Senior Assistant Vice President (SAVP)

Assistant Vice President (AVP)

First Assistant Vice President (FAVP)

Junior Assistant Vice President

Senior Officer

Officer / Trainee officer

Junior Officer (JO)

Assistant Officer (AO)

Driver / Electrician

Office Assistance

2.3.3 Branch Organoram:

Branch Manager

Deputy Branch Manager

General Banking Clearing Department Cash Department Account and IT

Department Department
 5

2.4 Department Overview and Activities:

In this section, researcher will discuss about the branch departments of the Mutual Trust
Bank LTD and the activities of those departments. The departments of Mutual Trust Bank
LTD divided into four departments and those are:

‰ General Banking Department

‰ Clearing Department
‰ Cash Department
‰ Accounts Department

Performing the each departmental activity accurately mainly depends on the clear job
responsibilities of each department. The job responsibilities of each department are discussed
below:

2.4.1 General Banking Department:

This department mainly gives service to their customer. The officers of this department
always solve the problem of their customer. Provide information and aware people about the
products of MTBL are the main jobs of the officers.

2.4.2 Clearing Department:

This department is mainly responsible for Inward Clearing, Outward Clearing (send the
received cheque to the principal, data entry, Transfer (cut the charge for some purpose), Pay
Order Adjust, Pay Clip Adjust and OBC (Outward Bill for Collection).

Every bank has an officer in clearinghouse who works with Bangladesh Bank clearing house.
Actually most of major client deposit their account in different kinds of bank cheques.
6
 7

2.4.3 Cash Department:

The main functions of cash department are receive the money, verified the notes, pay the
money, when branch need money, this department collect money from principal branch, and
when branch has excess of money, send the money to the principal branch.

2.4.4 Accounts Department:

The accounts department performs daily functions of collecting and accounting for taxes,
receipt of grants and other income, preparing deposits, account analysis, payroll, and
processing purchase orders, check requests, paying vendors, monitoring and reporting on
grants and budgets and various other projects to assist tribal members, staff and directors with
accounting administration. The main functions of Accounts are budget preparation,
procurement & payment, payroll, financial Statements, account analysis, monthly, half yearly
and yearly closing interest updated, Govt. vat and tax send to the Head Office and IT related
jobs.

03. Product and services

The products and services of MTB are designed to satisfy all clients, regardless of how big or
small they may be.

3.1 General Products are:

9 Current Deposit:
9 Savings Deposits
9 Short Term Deposits
9 Fixed Deposits

3.2 MTB Consumer Banking Products are (saving category):

Products Description
3.2.1 Brick by Brick Savings Monthly Installment for 3 Years* 5 Years* 8 Years* 10
Scheme
Years*
3.2.2 MTB Monthly Benefit Plan Deposit Amount, Income Amount for 3-year
plan* Income Amount for 5-year plan*
3.2.3 Save Everyday Plan Free to choose your own time for depositing money into
this account. You can deposit daily, weekly or monthly.
 8

3.2.4 MTB Education Plan Monthly Installment for 4 Years* 7 Years* 9 Years*

3.2.5 MTB Inspire Interest calculated on daily basis and paid monthly, Free
Debit Card, Free internet banking, Online banking facility
across MTB branches and access to largest ATM network

3.2.6 MTB Ruby Interest will add on daily basis and it will be credited
monthly, Higher interest rate, Minimum account opening
balance is Tk 10,000. Minimum daily qualifying balance
to earn interest is Tk 10,000, No debit card fee for 1st
year, Free Internet Banking

3.2.7 MTB Junior Attractive interest rate, Free debit card, Free internet
banking, No account maintenance fee.

3.2.8 MTB Graduate Attractive interest rate, Interest adds on daily and pays out
monthly , Free debit card, Free internet banking, No
account maintenance fee

3.2.9 MTB Senior Pleasure of Interest adds daily, payment comes monthly, Life time
Seniority
free Debit card, Higher interest rate than regular savings
rate, Discount on locker charge, Free cheque Books, Free
internet Banking

3.3 Customized Products are:

Products Description
3.3.1 Double Saver Plan Deposit Amount Maturity Value after 6 Years*

3.3.2 MTB Triple Saver Plan Deposit Amount Maturity Value after 11 Years*

3.3.3 MTB Millionaire Plan Monthly Installment for 5 Years* 7 Years* 9 Years* 15
Years *20 Years

3.3.4 MTB Unique Savings Unique Savings Plan offers to deposit any amount but not
Plan less than Tk. 500/- for 3/4/5 years. This is a high income
plan with withdrawal facilities.

3.2.5 MTB Senior Pleasure of A saving account for senior Citizens. Interest adds daily,
 9

Seniority: payment comes monthly, Life time free Debit card. Higher
interest rate than regular savings rate. Discount on locker
charges. Free cheque Books. Free internet Banking.

3.2.6 MTB Inspire: Interest calculated on daily basis and paid monthly, Free
debit card, Free Internet banking, Unlimited transactions,
Online banking facility across MTB branches and access to
the largest ATM network.

4.0 Network & Software in MTBL

The Bashundhara Branch of MTBL is not so big branch. Amount of tasks are directly related
with IT. It is an online bank so that all computers of the branch are connected to each other
through a server computer. The computer also connected with the main server of Head
Office. All departments of the branch use Flora software and for clearing purpose they use
NIKASH software.

4.1 NIKASH software:

NIKASH is software which developed for entering and processing of clearing house data.
This program is written under FoxPro database program. All banks are using this software for
clearing purpose. This operation manual describes the 1st house menu, receipt menu, payment
menu; return house menu, clearing menu, maintenance menu and exit menu to prepare data
diskette for clearing house. All necessary code file are include in this software.

Currently they have changed their application program to another bank software called
Flora.

4.2 Flora Software:

Flora is in-house banking software. Almost every bank in Bangladesh uses this software.
MTBL bought this software from Flora Ltd. Its requirement is Win NT platform. This
software is use in every department of the branch; like –front desk, cash, credit, accounts,
clearing, foreign exchange etc. Flora Bank SMS banking and tele-banking services would
allow customers to do balance checking, make payment utility bills and other permissible
banking transactions using their mobile phone. Flora Bank also has Islamic version to cater
Islamic Banking operations.
 10

05. Job Responsibilities as an

Intern at MTBL

I have done my internship at MTBL

Bashundhara Branch. I worked under
general banking and HRM department.
During the period I have learned a lot. I
have learned the differences between
the academic learning and practical
learning. The Intern post of MTBL is
basically a training period of three
months which includes assisting in sorts
of works which are given below:

5.1 General Banking

General banking consists of the many sections in the branch. These are:

5.1.1 Customer Services of MTBL :

Professional merit and Competency, Flexibility, Determination and Dedication are the core
resources that MTBL consider to be of paramount importance for building a client oriented
modern banking. Customer satisfaction is MTBL foremost professional undertaking.
Therefore, a satisfied client is MTBL precious product and they consider them MTBL
ambassador in the market.

5.1.2 Account Opening of MTBL:

According to the Law and Practice the Banker Customer relation arises only from contract
between the two. And opening of Account is the contract that establishes the relationship
between a banker and a customer. So this section plays a very important role in attracting
customer and therefore should be handled with extra care.
 11

Account Opening Procedure in a flow chart:

Applicant  fills  up  the  He/she  is  required  to 

Individual  introduction  is 
relevant  application  form  fill  up  the  specimen 
needed by an account holder 
in the prescribed manner.   signature card 

The  authorized  officer  scrutinizes  the 

introduction  and  examine  the 
Account is opened  documents submit  

Issuance of deposit slip and the deposit 
After  depositing  the  cash 
must  be  made  in  cash.  No  cheque  or 
one  cheque  book  is 
draft is acceptable to the Bank 
issued 
Figure: A/C Opening Process

Data input form in flora software:

12
 13

5.1.3 Account Closing:

For two reasons, one account can be closed. One is by banker and other is by the customer.
By banker: If any customer doesn’t maintain any transaction within six years and the A/C
balance becomes lower than the minimum balance, banker has the right to close an A/C.
By customer: If the customer wants to close his A/C, he writes an application to the manager
urging him to close his A/C. Different procedures are followed in cash of different types
of A/C to close.

5.1.4 Locker Service:

MTBL Bashundhara Branch is providing facility of locker service for the purpose of
safeguarding the valuable property of customers. The person or organization that has any
account in bank branch can enjoy this service. They keep their valuable assets in banker’s
custody. Customers have right to look after with a key of their individual locker provided by
bank. MTBL maintains the following types of lockers:

9 Large locker.
9 Medium locker.
9 Small locker.

For enjoying this service, clients have to give charge yearly Tk.2500/-, Tk.2000/- and
Tk.1500/- for large, medium and small locker respectively.

5.1.5 Accounts Department:

Accounts Department is play most vital role in Banking. Accounts Department is a

department with which each and every department is related. It records the profit & loss A/C
and statement of assets and liabilities by applying “Golden Rules” of book-keeping. The
functions of it are theoretical & computerized based. MTBL Dilkusha Branch records its
accounts daily, weekly, and monthly every record. Basically Accounts Department is not
alone. Accounts department is a mix of as follows:
1. Cash
2. Transfer
3. Clearing
 14

Performance Graph of General Banking Department:

In FY 2011, the deposits of MTBL shot up to TK. 12704.90 million from TK. 9314.65
million as recorded in FY 2010. During this period, the deposit base was increased by
36.40% compared to the preceding year. The combination of competitive interest rates,
depositors’ trust in the bank and mobilization efforts of the bank resulted in this growth of
deposits. Efforts are made to further increase deposit base of the bank through promotion of
business and exploring of potential scope.

Deposits of the MTBL during the year

2006-2011 (in million)

1,111.18
2,478.82
A(2006)
2,975.73
B(2007)
12,704.90
C(2008)
4,483.25
D(2009)
E(2010)
F(2011)
9,314.65

Figure : Deposit graph of MTBL

 15

5.2 Human Resource Management of Mutual Trust Bank

Human resource development and management has been proved as one of the most critical
aspects of attaining organizational effectiveness. Human Resource Management (HRM) is
concerned with the ‘people dimension in management’. Mutual Trust Bank Limited. Since its
inception, has placed equal emphasis on all the four key functions of the processor HRM-
acquisition, development, motivation and retention. The various programs undertaken by the
Mutual Trust Bank to enrich the quality of human resource are mainly aimed at increasing
professional knowledge and skill levels of employees through training and development, in
order to form a well-equipped work force for providing excellent services to the customers.

HRM Hierarchy:

Senior Executive Vice President (SEVP)

First Assistant Vice First Assistant Vice First Assistant Vice

President (FAVP) (1) President (FAVP) (2) President (FAVP) (3)

Senior Officer

Officer

Junior Officer

Assistant Officer Assistant Officer Assistant Officer

5.2.1 Human Resource Functions:

5.2.1.1 Job Requirement Analysis:
For effective recruitment and selection HR personnel of Mutual Trust Bank Limited does job
Requirement analysis at first. In which post they need how many employee(s), what should
be qualification of that employee(s), in which time they need the employee(s), for rural
branch or out side of Dhaka branches from where they have to recruit employee(s) etc.
Without this requirement analysis an organization can not run effectively and efficiently.
 16

5.2.1.1.1 Recruitment & Selection Process:

Management Trainee recruitment process is different than other employee. In case of
Management Trainee Mutual Trust Bank takes written examination. Other employee’s
recruitment processes are as follows.
After advertising the newspapers and online sites:
 17

It is not set that, there will be three interviews. It could be four or more, depends on situation
and post.

5.2.1.1.2 Joining:

After selecting from the recruitment process bank offer the candidate to join the bank. If
candidate agree to join, the bank then gives him/her appointment letter.
9 In appointment letter the date of joining, which document should be attached, salary
parameters are mentioned. With the reference of appointment letter within the joining
date the candidate have to come in the Human Resource Department (HRD) in the
Corporate Office.
9 The Banking officer of the Human Resource Department (HRD) processes the
joining. The candidate has to fill up a joining form, in which there are personal
information, references, nominees name and percentage of given power of provident
fund etc.
9 S/he has to sign the Code of Conduct, and submit a joining letter and a confirmation
letter.
9 Banking Officer verifies his\her certificates, and collect nationality and medical
certificates.
9 In terms of some employee like Management Trainee, they have to sign bond to join
the service. These all documents will enclose in his/her personal file.
9 After collecting all the documents Banking Officer creates the candidate’s personal
file and go to the Head of the HRD and DMD to accept his/her joining.
9 After accepting his/her joining, now the candidate becomes an employee and Human
Resource Department (HRD) gives him/her a posting order.
9 In that posting order the branch and date of joining are mentioned. With the reference
of that posting the employee have to report the mentioned Branch Manager within the
mentioned date.

5.2.1.1.3 Posting and Transfer:

An employee first joins in the Human Resource Department (HRD) in the Corporate Head
Office. After accept his/her joining s/he is posted to Branch Office. Before to get the posting
order employee doesn’t know in which Branch s/he will be posted. All jobs are transferable
in this Mutual Trust Bank. The Competent Authority has the right to transfer employees of
the Bank from one department to anther department or from one branch to another branch of
 18

the Bank. Human Resource Department keeps one copy of posting in employee’s personal
file and the copy of posting order distribute among employee, the FVP and manager of
employee’s branch, DMD and head of Corporate Affairs and Administration, Managing
Director’s Secretariat Mutual Trust Bank Limited the FVP and manager of branch where
employee will be posted and IT Department.

5.2.2 Performance Evaluation System

5.2.2.1 Annual Confidential Report (ACR):
Annual Confidential Report (ACR) is the evaluation report on the work performance and
personal skills. In an ACR report there will be the basic information like employee’s
personnel information, period of evaluation start to end, remarks (if any), rater name etc. This
evaluation based on five-scale like (Below average 1, average 2, good 3, very good 4 and
outstanding 5). Mutual Trust Bank evaluates two factors, one is personal traits and other is
performance factors.

In personal traits evaluation there are ten In performance factor there are also ten
things. things.
1. Discipline and Punctuality 1. Professional Knowledge
2. Initiative and Drive 2. Improving Corporate Culture
3. Team Spirit 3. Decision making ability
4. Intelligence, Diligence and Alertness 4. Ability of visualize and plan
5. Honesty, Integrity and Sincerity 5. Ability to act on emergent situation
6. Interpersonal Relationship Skill 6. Ability to implement decisions
7. Creativity and Innovations 7. Ability to guide and create team work
8. Flexibility 8. Communication Skills
9. Loyalty and Devotion 9. Customer Relationship
10. Fitness 10. Acquaintance with technological
improvement

An employee has not any right access to his/her ACR, but s/he will be informed; so that s/he
can correct/improve/rectify himself/herself from his/her weaknesses if s/he has any. After
finishing the Annual Confidential Report (ACR) in paper HR department enter those reports
in the database.
 19

5.2.2.2 Confirmation of Service:

When an employee joins in the service s/he will remain under provision of one year. If the
employee performs satisfactory in his/her job s/he will confirm of his/her service and that is
normally a promotion. For example, one employee joins as a Teller or Trainee Officer, if
his/her performance is satisfactory then s/he will confirm as Banking Officer (BO). If the
employee’s performance is not satisfactory then the bank can extent the provision or can
confirm as Teller or Trainee Officer.

5.2.2.3 Policy:
Leave Fare Assistant is the fifteen days leave with one month gross salary amount. Payment
and this payment will not count in monthly salary. After one year of confirmation of service
every employee will get this facility for every year. For mental and physical recreation of
employee Mutual Trust Bank provides this facility and this mandatory for an employee.
Leave Fare Assistant is payable to the employees or their nominee(s) who are not in the
payroll of the bank on the date of payment due to retirement/death. With the provision that
those who have completed one full year of service in the Bank before the date of payment
will receive entire amount of LFA and others not completing one full year on the date of
payment will receive LFA proportionate to his/her period of service during the concerned
year.

5.2.2.4 Performance Evaluation:

The criteria for promotion to a specified post usually merit-cum-seniority. A person will be
eligible foe promotion if he has the satisfactory records of service, meets the criteria for
promotion, and has clear recommendation for promotion in his/her ACR. If there is any
departmental proceeding in underway against him/her or any penalty other than censure or
warning has been imposed on him/her within the last three years then the employee will not
be promoted. In terms of every promotion the employee has to face interview board. There
are number of years to become eligible for promotion from the ranks mentioned below to the
next higher ranks:

9 Post Eligibility for Promotion:

Officer Two years experience as Junior Officer or one year’s experience as Probationary
Officer selected through competitive test.
 20

5.2.3 Training:

Training is the processes of teaching the employee the skill for their better act upon on the
job. Training is very helpful for the employees for their better performance. There are many
methods of training, but in the banks of Bangladesh two methods are commonly used,
9 Lecture
9 On-the-job training.
01. Many institute and banks like BIBM, IBA, World Bank, Asian Development Bank,
Bangladesh Bank, Citi Bank etc arrange varies kind of training.

02. Lots of banks of Bangladesh have their own training institute and other banks employee
can participate in that training.

03. Mutual Trust Bank employees also participate in session hosted by other banks.

04. Mutual Trust Bank doesn’t have its own training institute but this bank arranged many
type of training in its corporate office and other banks employees can contribute these
trainings.

05. A number of trainings are specific for specific department like Awareness of fake money,
money laundering, Q-cash debit card are compulsory for cash department employees.

5.2.4 Compensation Structure of Mutual Trust Bank

5.2.4.1 Indirect Compensation:

Indirect compensation refers to non-monetary benefits offered and provided to employees in
lieu of the services provided by them to the organization. They include Leave Policy,
Overtime Policy, Car policy, Hospitalization, Insurance, Leave travel Assistance Limits,
Retirement Benefits, Holiday Homes.
Following kinds of leave allowable to employees of the bank:

9 Earn Leave:
9 Disability Leave:
9 Maternity Leave:
9 Casual Leave:
 21

5.2.4.2 Direct Compensation:

Direct compensation refers to monetary benefits offered and provided to employees in return
of the services they provide to the organization. The monetary benefits include basic salary,
house rent allowance, conveyance, leave travel allowance, medical reimbursements, special
allowances, bonus, Pf/Gratuity, etc. They are given at a regular interval at a definite time.

5.2.4.2.1 Pay and Allowance:

¾ President and Managing Director to Banking Officer the salary breaks down are Basic
pay, House Rent Ceiling, Conveyance Allowance, Medical Allowance and
Entertainment Allowance. Here House Rent Ceiling is 54%, Conveyance Allowance
is 26%, Medical Allowance is 10% and Entertainment Allowance is 10% of basic
salary. Tellers and Trainee Officers are got Consolidated Salary only, because they
are on provision period.

¾ Top level Officers from President and Managing Director to First Assistant Vice
President (FAVP) got extra charges like House Maintenance, Utilities and Car
Maintenance. Deputy Managing Director (DMD) and Senior Executive Vice
President (SEVP) got Electricity, Gas, Telephone and Domestic Aids also.

¾ President and Managing Director to Executive Vice President (EVP) got direct car
from the bank. From Senior Vice President (SVP) to First Assistant Vice President
(FAVP) got Car Loan facility. And President and Managing Director to First
Assistant Vice President (FAVP) got House Loan also. These loan special for bank
staff only, and the name of these loan are Staff Car Loan, Staff House Building Loan.
The bank takes only 7% interest on these loan.

¾ Group Insurance facilities will get the entire confirmed employee. This insurance
basically health insurance and will get facilities on only hospitalization. In this
insurance officers and executives will get the benefit of one spouse and two children.

5.2.4.2.2 Kinds of Terminal Benefits

9 Festival Bonus
9 Performance Bonus
9 Cash reward
9 Rewards based on special curriculum achievement
 22

9 Annual Increment
9 Travel allowance and Daily Allowance

5.2.5 HR Policies
01. Gratuity Scheme for Employees 07. Incentive for IBB Diploma Holders

02. Travel & Daily Allowance (Domestic) 08. Medical Assistance Fund
03. Travel & Daily Allowance (Foreign) 09.Welfare Fund Rules
04. Newspaper for Exe & Br Managers 10.Executives' Car Policy
05. Mobile Phones for Employees 11. Motor Pool Policy
06. Mobile Phones (Blackberry Solution) 12. MTB Anti-Harassment Policy

06. Research Area

How MTBL can be a leading Bank in Bangladesh maintaining Multinational firm

standard like HSBC Bank

Before getting into the details of my research topic I would like to give an industry standard of MTBL
in respondent to several banking entities.

6.1 Industry standard

Operating profit (BDT in  6.1.1 Comparison in terms of operating

million) in 2010 profit:
In 2010, SCB earned the highest amount
10000
8000 of operating profit among the banks.
6000 HSBC has the second position. MTB is
4000 Operating 
2000 profit (BDT in  the third. It earned better than Citi NA in
0 million) in 2010 terms of operating profit.
SCB HSBC Citi  MTB
NA
 23

6.1.2 Comparison in terms of Deposits:

Deposits (BDT in Million) 
120000 In 2010, SCB collected highest amount of
100000
in 2010
Deposits among the banks which was BDT
80000 98,000 million, where as other FCBs like
60000 HSBC, Citi bank collected BDT 63,983, BDT
40000 Deposits (BDT in  23,387 million respectively. As a local bank,
Million) in 2010
20000 Mutual Trust Bank Limited collected BDT
45846 million which is better than Citi bank
0
SCB HSBC Citi NA MTB

6.1.3 Comparison in terms of loans and advances

Loans and advances  (BDT in  In terms of loan and advances, SCB is

100000 million) in 2010 the first. HSBC is the second and MTB
80000 is third. Citi NA has the last position
60000
among the banks.
40000 Loans and advances 
(BDT in million) in 
20000 2010
0
SCB HSBC Citi NA MTB

6.1.4 Comparison in terms of Earning Before Tax (EBT):

From the bar graph, we can see that among the banks SCB has the highest EBT in 2010. Other three
banks are no where near. But comparing

EBT (BDT in million) in 2010 with HSBC and Citi bank, MTB is doing

16000 well.
14000
So, comparing with the other foreign bank,
12000
Mutual Trust Bank is not that much good.
10000
8000 But as a local bank, the performance of the
EBT (BDT in million) in 
6000 2010 bank in terms of operating profit, deposits,
4000 loan and advances and EBT is very
2000
satisfactory. This bank has potentiality. It
0
SCB HSBC Citi NA MTB can increase its performance to
international standards.
 24

6.2 Introduction
Mutual Trust Bank Limited was incorporated on September 29, 1999 under the Companies Act 1994
as a public company limited by shares for carrying out all kinds of banking activities with Authorized
Capital of Tk. 38,00,000,000 divided into 38,000,000 ordinary shares of Tk.100 each.
Mutual Trust Bank Limited operates through its Head Office at Dhaka and 76 branches. The Bank
carries out international business through a Global Network of Foreign Correspondent Banks.

In Bangladesh, the HSBC Group's history dates back to 1996 when The Hongkong and Shanghai
Banking Corporation (HSBC) Ltd opened its first branch. Today, the HSBC Group offers a
comprehensive range of financial services in Bangladesh including commercial banking, consumer
banking, payments and cash management, trade services, treasury, and custody and clearing.

6.3 Statement Of The Problem

A multinational firm is blessed with immense structural resources. These resources function as a
sustainable competitive advantage for them on a long term basis. This is found to be a challenge for
the local firms that the management has to deal with on daily basis. Therefore, local firms are failing
to keep their pace with the competition and failing to ensure their growth wise sustainability. How a
local firm can deal with the competitive threats from the international firm - is the key area of concern
for this study.

6.4 Purpose Of The Study

Banking industry is one of the most promising financial institutions of Bangladesh and a good
number of firms have emerged and developed a highly competitive industry. The main area of this
study is to select two competitors from this industry and to perform an action based comparison and
to provide constructive measures to ensure superior performance for the underperforming company.
This study keys out the necessary areas to focus that allows a local firm to perform in a superior
manner.
In addition to this, we will be gaining knowledge on the selected banks' performance, actions,
strengths, weaknesses and other relevant information. Furthermore, this study highlights approach-
wise-differences and the gives an idea on the preferable practices with superior outcome.

6.5 Research Questions & Hypothesis

On the basis of the literature works from previous section the study finds the following hypothesis -
The null hypothesis for the research is:
H0: HSBC is outperforming in the banking industry in compare to MTBL.
 25

The alternative hypothesis for the research is:

HA: MTBL is outperforming in the banking industry in compare to HSBC.

For successful completion of this study the following research questions are required to be answered -
1. Which bank among HSBC and MTBL are ensuring superior performance in the banking
industry?
2. What are the existing practices that are required to be improved by the underperforming
company?
3. What strategies are needed to ensure superior performance by the underperforming company?

6.6 Methodology
The study mainly focuses on qualitative study and considers action based research tools in various
sections of this study. Most of the analysis of this study will be backed by secondary data that are
collected from - journals, articles, official websites, newspaper, magazines etc.
The numerical figures or details have been collected mainly from the Annual Report of HSBC Bank
Bangladesh 2010 & Annual Report of Mutual Trust Bank Limited 2010 as both were available during
the conduction of the study.

6.7 MTBL standard in comparison to HSBC

HSBC is a universal bank that serves within the range of commercial Banking, global
banking & markets, personal financial services and global private banking. The company
headquarter is located in London, United Kingdom and it has 7200 offices across 85
countries around the globe. The company entered into Bangladesh in year 1996 and is
considered as the a promising MNC of the country.
Mutual Trust Bank Limited is a major local Bank of Bangladesh. It was incorporated in
year 1999 as a public company limited with an authorized capital of BDT 380 million. The
company has more than fifty bank branches across Bangladesh and the company has initiated
its diversification through introduction of MTB Securities Ltd, MTB Capital Ltd. It also has
initiated an overseas subsidiary in UK. The company's registered office is located at Gulshan,
Dhaka of Bangladesh.
The main objective of this report is to evaluate performance of both of HSBC & MTBL and
provide possible measures to the underperforming one.
 26

6.7.1 Comparison in terms of Products & services

Products and services HSBC Bangladesh MTBL
Retail Deposit, Loan, Cards Deposit, Loan, Cards
(Customer favorable rates )
Banking type Commercial Banking, Wholesale Banking:
Corporate & Institutional -Corporate Deposit
Banking -Working Capital Finance
-Trade Finance
-Off-shore Banking
-Syndications &Structured
Finance
Trade & Supply Chains Available Not available

Payment & Cash Management Available Not available

SME loan Not available Bhagyoboty, Krishi, Moushumi,
Small Business Loan, Digoon,
Green Energy Loan, Revolving
Loan.
Custody & Clearing Available Not available
Treasury & Capital markets Available Not available
NRB savings account Not available Available
Amanah Available Not available
Treasury Services Not available Available
software packages HSBCnet No software
Figure: HSBC VS MTBL - Offered Products/Services
Services HSBC MTBL
Network ‐ 13 Offices ‐ 55 Bank Branches
‐ 38 ATMs ‐ 12 SME/Agro Branches
‐ 9 Customer Service ‐ 81 ATMs
Centers
‐ 1 Offshore Banking
Unit
‐ Only bank to be
present in 7 Export
 27

Processing Zones of
Bangladesh
‐ 7200 Offices across 80
nations
Online Payment Selected Availability Not available
SMS Banking Not Available Available
Shariah Available Not Available
Banking
Customization Conditional availability Conditional availability
through HSBC Select and through Privilege Banking
HSBC Power Vantage Scheme
Table: Key Service Features
6.7.2 Financial structure
All of the mentioned facts present approximated figures and are to be considered in million
BDT. The information is collected from annual report 2010 of both HSBC and MTBL.
HSBC MTBL
Current Asset 81190.21 57480.77
Fixed Asset 348.14 765.26
Total Asset 81538.35 58246.03
Table: Asset Structure

Total Asset

So, HSBC is 58246.03/ 81538.35=0.714

times ahead in terms of total asset.
58246.03
81538.35
HSBC seems to be way ahead of MTBL in
terms of Total asset and one key issue to be
noticed from the above table is that HSBC
has huge current asset base that allows the HSBC MTBL

firm to ensure smooth conduction of its daily functions where liquid asset is essential. On the
contrary, MTBL stands stronger in terms of its fixed resources.
 28

HSBC MTBL
Total Liabilities
Borrowings from other
banks of institutions or 3533.43 2329.58
agents
49090.
Deposit & Other Accounts 63983.48 45846.31 26
72713.
Other Liabilities 5196.76 3109.12
66
Total Liabilities 72713.66 49090.26
TA/TL 1.12 1.19
HSBC MTBL

Table: Liability Structure

So, HSBC’s total liability is 49090.26/ 72713.66=0.675 times greater than MTBL.
Liability wise MTBL is found to be in slightly stronger position that is reflected through both
companies' Total Asset to Total Liability ratio.

HSBC MTBL Total Shareholders' Equity

Total Shareholders' Equity 8824.68 4378.81

Table: Equity Structure 4378.8

1
So, HSBC’s shareholders equity contribution is 8824.6
8
0.496 times bigger than MTBL.

The equity condition for both company shows

that, HSBC has rich funding resources that allows HSBC MTBL

the company to explore wider business prospects.

HSBC MTBL
Total Operating
6639.96 3398.65
Income
Profit Before Tax 4461.04 1490.55
Tax 1846.69 502.19
Profit After Tax 2614.35 988.36
Table 5: Profit/Loss Overview
 29

The brief overview on the Profit/Loss situation for HSBC & MTBL shows that, the added
capital resource of HSBC ensures added benefit of achieving greater profit for the company
and this implies superior growth potential for the company.
6.7.3 Human Resource
Criteria HSBC MTBL

Employee Currently around 1051 Currently around 1089

employees are working in employees are working
different service points of across various offices and
HSBC. branches of MTBL.

Support All these people are working The company applies its own
to support 5 key business personalized communication
areas of HSBC that includes - mode that allows saving
retail banking & wealth unnecessary paper wastage
management, commercial and ensures greater
banking, corporate & convenience over employee
institutional banking, global interaction. Other than that,
markets division and Shariah the company has Corporate
complaint banking. Internet System (CIS) and
other relevant tools that
support superior
communication among
employees.
Software Packages The company applies The company has a
different software packages Management Trainee
to smoothen the service Program and a separate
experience. HSBCnet is one performance measure index
of them. This system through which it identifies
integrates customers directly the high potential officers.
with the global network of
HSBC team and allows to
achieve 24/7 flexible banking
service.
 30

Incentives The key incentives taken by The company has initiated 35

HSBC to enhance employee in-house training, 145
efficiency include - internal local/outsourced trainings
training, external courses, and 14 international trainings
resident management trainee to enhance employee
program and many more. efficiency.
Incentives High scale salary, Comp ratably low scale
performance bonus, salary, performance bonus,
achievement bonus etc are achievement bonus etc are
given by the company to given by the company to
ensure employee motivation. ensure employee motivation.
Table: HR Overview
Both companies are highly focused on employee specialization and both HR managers ensure
it through their training programs and various monetary & non-monetary incentives. One
more notable fact from both companies, HSBC is maintaining its superior performance in the
industry with having lower number of employees than that of MTBL. This implies that
HSBC's adequacy in better Human Resource Management.
6.7.4 Recent CSR actions
HSBC MTBL
HSBC-The Daily Star jointly initiated The Daily MTBL-The Daily Star jointly
Star Climate Award to promote greener world. initiated an effort to distribute 1000
copies of The Daily Star in Dhaka
University to promote knowledge.

HSBC, the Climate Group, Earth watch, Distributed clothes to the

Smithsonian Tropical Research Institute and WWF underprivileged orphans from
jointly organized Climate Championship Program. Motijheel, Dhaka.
Winter cloth distribution to
Madrasha students from Rampura,
Dhaka and different villagers from
Jessore and North Bengal.

HSBC maintains a regular Community Investment The company extended its

 31

program through which it conducts donations to contribution to the disabled children.

support our country's culture, environment, Yearly contribution to the affected
education and other relevant sections. The notable families by BDR carnage
initiatives are - HSBC Young Entrepreneurs Award,
HSBC-Prothom Alo Language Competition,
Academic Scholarships, Fund and Support to the
children's in HASAB, HSBC Kali O Kalam Young
Poet & Writers Award, Celebration of 150th
Birthday of Ranindranath Tagore, Winter Cloth
Distribution, Donating Computers etc.
Table: Key CSR Efforts

6.8 Results
On the basis of the analysis, the study comes to the following conclusion -
Null hypothesis (H0) is found to be true and alternative hypothesis (HA) is found to be false.
This implies that, HSBC is outperforming in the banking industry in compare to MTBL. The
following section will justify the outcome of the conducted research.

6.9 Discussion
From the comparison part between HSBC and MTBL, we find HSBC more efficient in the
banking industry in compare to MTBL for the following reasons:

9 HSBC have greater range of products and services

9 Greater network communications with customers
9 Financially way to strong than MTBL
9 Higher incentives to their employees
9 Greater CSR contribution to the society
9 Greater Branding image
 32

6.10 Recommendation

Branding strategy: MTBL has major competitive potentials but it requires working on some
key areas. Both HSBC and MTBL are competing over a similar target market and the
product/service offerings by both company is almost similar. The key reason for superior
performance of HSBC is because of its superior branding strategy. Besides the strong
acceptance it multinational level has established a sustainable competitive advantage for
HSBC.
Differentiation strategies: MTBL is requiring working more on its differentiation strategies.
In this highly clustered market, only differentiated products will enable stronger attention
from the customers.
Brand association: In addition to this, MTBL should focus more on superior brand
association as HSBC does. HSBC associated itself with The Daily Prothom Alo and The
Daily Star - the two popular most newspapers of Bangladesh. HSBC linked itself with other
popular brands across different sectors through its bill payment system -
‐ Qubee and Banglalion - the two major wi-max internet provider of the country,
‐ Metlife Alico - the giant in the country's insurance sector
‐ Grameenphone, Citycell, Robi, Banglalink and Airtel - the major mobile operators of
the country

All this associations are enhancing customer confidence and by nature customers are feeling
more secured and respected to invest on HSBC. MTBL should adopt this concept and apply it
to enhance its image.
 33

07. References
9 http://www.mutualtrustbank.com/
9 http://www.mutualtrustbank.com/information_financial_statements.php
9 Mutual Trust Bank Limited (2010).Annual Report.
9 MTBL HRM Policy 2010.

9 HRM and Financial files and reports.

9 http://www.hsbc.com.bd/1/2/

9 http://www.hsbc.com.bd/1/2//commercial-banking/home

9 http://www.hsbc.com.bd/1/2/about-us

9 http://www.hsbc.com.bd/1/2/about-us/financial-statement
08. Appendixes

Appendix 1

 
  
Appendix 2