General Ledger End-User Activities

Create a G/L Posting Document (Single Entry) : F-02

Accounting - > Financial Accounting - > General Ledger - > Document Entry - > General Posting

 Every document consists of a document header and two or more line items
 Debit Posting Key=40 , Credit Posting Key=50 for SA

Create a G/L Posting Document (Mass Entry) : FB50

Accounting - > Financial Accounting - > General Ledger - > Document Entry - > Enter G/L Account
Document

 Here we can create multiple combined entry in a single window.

Create Park Document : F-65/FBV1

Accounting - > Financial Accounting - > General Ledger - > Document Entry - > General Document
Parking

 Document parking can be used to enter and store (park ) incomplete documents in the SAP
System, without carrying out extensive entry checks
 Parked documents can be completed, checked and then posted at a later date

Change Parked Documents : FBV2

Accounting - > Financial Accounting - > General Ledger - > Document - > Parked Document - >
Change

 A parked document can be changed and gradually completed

Display Parked Documents : FBV3

Accounting - > Financial Accounting - > General Ledger - > Document - > Parked Document - >
Display.

 Here system displays Parked Documents

Display document changes made for Parked Document : FBV5

Accounting - > Financial Accounting - > General Ledger - > Document - > Parked Document - >
Display Changes.

 Displaying changes made for Parked Documents

Accounting - > Financial Accounting - > General Ledger - > Document - > Parked Document - > post/
Delete

 This Transaction allows the user to Post/Delete the Parked Document

Reverse a Document Entry (Individual/Mass) : FB08/F.80

Accounting - > Financial Accounting - > General Ledger - > Document - > Reverse - > Individual
Reversal.

 If you have entered an incorrect document, can reverse it.

Reversal of a Reversed Document : FBR2

 Suppose, if we reversed an entry with wrong account number or data, we can use this
option to reverse a reversed document.

Change Document : FB02

Accounting - > Financial Accounting - > General Ledger - > Document - > Change

 The system prevents the data in certain fields of a posted document from being changed
Examples are … posting amount, account number, posting keys, fiscal year and tax amount.

Display Document List : FB03

Accounting - > Financial Accounting - > General Ledger - > Document - > Display

 This process will display the previously created document.

Display Changes made in Document : FB04

Accounting - > Financial Accounting - > General Ledger - > Document - > Display Changes

 It will help to view the changes made to a document.

G/L Account Line item Display/Change : FBL3N

Accounting - > Financial Accounting - > General Ledger - > Account - > Display/Change line item

Display G/L Account Balances : FS10/FS10N

Accounting - > Financial Accounting - > General Ledger - > Account - > Balance Display
Clear G/L Account : F-03

Accounting - > Financial Accounting - > General Ledger - > Account - > Clear

 Running the clearing program can clear open items on a G/L account
 This program uses predefined criteria to group together open items per account
 If the balance of the group of open items equals zero in local, foreign, and where applicable,
the parallel currency, the items are marked as cleared.

Reset the Cleared Items : FBRA

Accounting - > Financial Accounting - > General Ledger - > Document - > Reset Cleared item

Recurring Entries
 Have to create Number Range X1 in FBN1

Recurring Document : FBD1

Accounting - > Financial Accounting - > General Ledger - > Document Entry - > Reference
Document - > Recurring Document

 Some business transactions are repeated regularly every period or quarter such as rent and
insurance. SAP gives the Recurring Entry option to make this entry one time and run it every
period and have the same financial effect.
 The following data never change in the Recurring Entry: Posting Key –Account –Line item
Amounts.

Change Recurring Document : FBD2

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document -
> Recurring Document - > Change

 Changing a recurring document is similar to changing other FI documents except that all the line
items in recurring documents are open for change.

Display Recurring Document : FBD3

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document -
> Recurring Document - > Display.

 By this process we can Display the created Recurring Document.

Display Changes in Recurring Document : FBD4

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document - >
Recurring Document - > Display Changes

 To view last changes that have been made to a certain Recurring document that the field
that has been changed.
Delete Recurring Entry : F.56

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document - >
Recurring Document - > Delete

 Here we can delete Reference Document/ Recurring Entry

Execute Recurring Entry : F.14

Accounting - > Financial Accounting - > General Ledger - > Periodic Processing - > Recurring Entries
- > Execute

 In this step you create posting documents from the recurring documents.
 The recurring entry program generates a batch input session .This contains the accounting
documents that are to be created .After running the recurring entry program, process this
batch input session to carry out the postings

Running Batch Input Session : SM35

Sample Document

 Create Number Range X2 in FBN1

Create Sample Document : F-01/FBM1

Accounting - > Financial Accounting - > General Ledger - > Document Entry - > Reference Document
- > Sample Document.

 It’s as same as Recurring Document, but there is no particular time or time interval.

Display sample Document : FBM3

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document - >
Sample Document - > Display.

 This process will display the created sample document

Change Sample Document : FBM2

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document - >
Sample Document - > Change

 This process help to change the created sample document.

Display sample Document changes : FBM4

Accounting - > Financial Accounting - > General Ledger - > Document - > Reference Document - >
Sample Document - > Display Changes

 It will display the changes made to a sample Document

 Post created sample Document by using post with reference.