Administrative Proceedings
Administrative Proceedings
I. ADMINISTRATIVE PROCEEDINGS:
1. What is an Administrative complaint?
An administrative complaint is an accusation against any DepEd personnel
for having committed any offense with a request for an investigation to be
done to safeguard public interest.
2. What is the DepEd Rule/Regulation governing Administrative
Cases?
The rule governing administrative proceedings in DepEd is DepEd Order No.
49, s. 2006.
3. Is an Administrative complaint the same as a Grievance issue?
An administrative complaint is not the same as a Grievance issue.
Administrative complaints usually has the elements of malice or bad faith
which is not present in grievance issues. Grievance issues on the other
hand are plainly work related discontentment or dissatisfaction. Grievances
are acted pursuant to DepEd Order No. 35, s. 2004, while Administrative
Cases are governed by DepEd Order No 49, s. 2006.
4. How can an Administrative proceeding be initiated?
An administrative proceeding can be initiated by filing a complaint which is
sufficient in form and substance.
5. What is the prescribed form for complaints?
A complaint must be under oath and written in a clear, simple and concise
language so as to inform the person complained of , about the cause and
nature of the accusation against him to enable him to intelligently prepare
for his defense or answer.
6. What is the contents of a complaint?
A complaint must contain the following:
a. Full name and address of the complainant;
b. Full name, address, position and Office of the person being complained
of;
c. A narration of the relevant and material facts which should show the
violations/offenses of the person complained of;
d. Certified true copies of the documentary evidences and affidavits of
witnesses;
e. Verification and Certification of Non-Forum Shopping.
Non-observance of the formalities prescribed by the Rule may be a ground
for the dismissal of the complaint.
7. Can a query be considered as a complaint?
Generally a query, such as “tama po ba and action?” is not considered as a
complaint.
8. What is the difference between a case and a complaint?
There is a case only when a Formal Charge has been issued. Without said
Formal Charge, there is only a complaint. Hence, DepEd personnel could
still be issued with Certifications of No Pending Administrative Case, unless
a Formal Charge has been issued against him/her
9. What is a Verification?
A verification is a declaration of a person under oath, attesting to the fact
that he has caused the preparation of a pleading/document, that he/she
read and understood the same and its contents are true and based on
his/her personal knowledge and based on authentic records.
10. Is a Certificate of Non-Forum Shopping required in an
administrative case?
A Certificate of Non-Forum Shopping is a certification from a party attesting
that he/she has not commenced any action of proceeding involving the
same issue in the Supreme Court, the Court of Appeals or any other
tribunal or agency; that to the best of his/her knowledge, no such action or
proceeding is pending in the Supreme Court, the Court of Appeals or any
tribunal or agency, and that, if he/she should learn thereafter that a similar
action or proceeding has been filed or is pending before these courts of
tribunal or agency, he/she undertakes to report that the fact to the
Court/Tribunal within five (5) days therefrom.
11. Where should I go to file administrative complaints?
The determination of venue depends on the person being complained of.
If the person being complained of is a presidential appointee or a personnel
of the DepEd Central Office, the complaint must be filed before the Legal
Division of the Central Office.
If the person being complained of is a teacher, school head/principal,
supervisor or any employee of the Regional Office, the complaint must be
filed before the Regional Office.
If the person being complained of is a Division Office non-teaching
personnel, the complaint must be filed before the Schools Division Office.
Nonetheless, the Secretary of Education can take cognizance of any
complaint against any DepEd personnel filed before any DepEd Office.
12. Does the Department of Education entertain anonymous
complaints?
As a general rule, anonymous complaints are not entertained.
An exception to this rule is when the disciplining authority adopts the same
and files it motu proprio. This happens if there is obvious truth or merit in
the allegations of the anonymous complaint or when there are evidences
supporting the allegations.
13. Can administrative complaints be subject to
mediation/settlement?
Only light offenses can be the subject of mediation in DepEd, provided that
there is no damage caused to the government. Light offenses are not subject
to automatic mediation or amicable settlement, but needs the prior
authorization of the disciplining authority.
14. What are the complaints that cannot be the subject of
mediation/settlement?
The following complaints can neveqr be the subject of settlement:
1. Child Abuse complaints;
2. Union-related concerns;
3. Sexual Harassment complaints;
4. Complaints concerning graft and corruption;
5. Other gross offenses.
15. Who is the disciplining authority for Teachers, School Heads/
Principals and Supervisors?
It is the Regional Directors that has disciplining authority over public
School Teachers, Principal and Supervisors.
16. Who are covered by the administrative disciplinary authority of
the Office of the DepEd Schools Division Superintendents?
Schools Division Superintendents only has disciplinary jurisdiction over
Division Office Non-Teaching personnel.
17. Does School Heads/Principals have disciplinary powers over
teachers and students?
Principals are without any power to discipline teachers, since such power
belongs to the Regional Director. However, Principals has disciplinary power
to impose appropriate penalties to public school students, after due
proceedings.
18. What are the grounds for Disciplinary Actions in DepEd?
GROUNDS
a. Dishonesty
b. Oppression
c. Neglect of duty
d. Misconduct
e. Disgraceful and immoral conduct
f. Being notoriously undesirable
g. Discourtesy in the course of official duties
h. Inefficiency and incompetence in the performance of official duties
i. Receiving for personal use of a fee , gift or other valuable thing in the course of
official duties or in connection therewith when such fee, gift or other valuable
thing is given by any person in the hope or expectation of receiving a favor or
better treatment than that accorded other persons or committing acts punishable
under the anti-graft laws
j. Conviction of a crime involving moral turpitude
k. Improper or unauthorized solicitation of contributions from subordinate
employees and by teachers or school officials from school children
l. Violation of existing Civil Service Law and Rules or reasonable office ,
regulations
m. Falsification of official documents
n. Frequent unauthorized absences or tardiness in reporting for duty, loafing or
frequent unauthorized absences from duty during regular office hours
o. Habitual drunkenness
p. Gambling prohibited by law
q. Refusal to perform official duty or render overtime service
r. Disgraceful, immoral or dishonest conduct prior to entering the service
s. Physical or incapacity or disability due to immoral vicious habits
t. Borrowing money by superior officers from subordinates or lending by
subordinates to superior officers
u. Lending money at usurious rates of interest
v. Willful failure to pay just debts or willful failure to pay taxes due the
government
w. Contracting loans of money or other property from persons with whom the
office of the employees concerned has business relations
x. Pursuit of private-business, vocation or profession without the permission
required by the Civil Service rules and regulations
y. Insubordination
z. Engaging directly or indirectly in partisan political activities by one holding a
non-political office.
aa. Conduct prejudicial to the best interest of the service
bb. Lobbying for personal interest or gain in legislative halls or offices without
authority
cc. Promoting the sale of tickets in behalf of private enterprises that are not
intended for charitable or public welfare purposes and even in the letter cases if
there is no prior authority
dd. Nepotism as defined in Section 59, Chapter 8, Subtitle A, Title l, Book V of
E.O. No.292
ee. Sexual Harassment as defined and penalized under CSC Resolution No. 01-
0940.
19. How is an administrative complaint acted upon?