Confirmation Module Employee Manual

Management Staff Employees

For
Onward
Document Version 1.0: Initial Release for Submission
 HRMS Application
USER MANUAL : Confirmation Management System (Management Staff Employee Manual)
Version V.1.0

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ADRENALIN eSYSTEMS LIMITED SUPPORT

Should you encounter any problem/query, please give us an opportunity to address it via the
Implementation/Delivery team whilst Implementation process or through our Centralized Support
team once the Implementation of the application has been completed.

Most technical support questions can be answered through our standard manuals available on the
support portal or through this document which is tailor-made as per Onward processes and
configurations (hereinafter referred to as Onward in the document). If need may arise, Adrenalin team
can be reached on:

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TABLE OF CONTENTS
1. PROCESS FLOW ................................................................................................................................ 6
2. EMPLOYEE T RANSACTIONS ................................................................................................................. 7
2.1 SYSTEM LOGIN........................................................................................................................................... 7
2.2 CONFIRMATION APPRAISAL ........................................................................................................................... 9
2.3 CONFIRMATION APPRAISAL APPROVAL .......................................................................................................... 11
2.4 CONFIRMATION APPRAISAL RECORD ............................................................................................................. 13
2.5 CONFIRMATION LETTER VIEW ...................................................................................................................... 14
2.6 Reports................................................................................................................................................ 15

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 BRIEF INTRODUCTION TO CONFIRMATION
MANAGEMENT
Confirmation is the process of making the employees permanent in the organization
after the probation period.

In general, employees in the organization will be under a probation period at the

time of joining and their confirmation due date will be set at the time of creating
the employee record or later while updating it. During the probation period, their
performance is monitored periodically and at the end of probation, they will be
either

 Confirmed – This means the employee is confirmed as on the due date or before the due
date.
 Probation extended – This means extending the probation period of employee for another ‘n’
number of months.
 Regret – This means that the employee will have to be separated from the organization.

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1. PROCESS FLOW
The workflow illustrated in the Process Flow diagram is for illustration purpose only. Workflow refers
to any approval / rejection and notification as a part of the process. The actual workflow may vary
depending on the configuration set for your organization. Use the illustration for a broad level
understanding of the process.

Confirmation Process

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 2. EMPLOYEE TRANSACTIONS
2.1 SYSTEM LOGIN
Kindly access the cloud based HRMS portal using the ULR –
https://hrmaxuat.myadrenalin.com/AdrenalinMAX/#/

You will see the below login screen to enter your Username, Password and Company details

Enter User Id which is

your employee code

Enter the Password

Enter the Company as

ONWARDUAT

After logging in, you will see the below screen which is the landing page of the application. There are 2 ways in
which you can access all forms in Adrenalin Max. The shortcut way is to search ‘Confirmation Appraisal’ in the
search bar (ZOLOG) to directly reach the form for initiating Confirmation process as shown below:

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The other way to initiate the Confirmation is by clicking on the HR Foundation tab on the top left under the
purple bar underneath the Onward Logo.

Then On Clicking the HR Foundation tab, you shall see the module index as shown below. Then kindly click on
Confirmation Appraisal tab shown in the first box, first tile.

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 2.2 CONFIRMATION APPRAISAL
You can navigate to this form by clicking from the confirmation tile

Confirmation Appraisal form helps the employees to provide performance ratings. Employee works on
this form, when the Confirmation Appraisal is initiated by the HRFAC/role player.

Employee can rate himself and set his Goals and Achievements.

Confirmation appraisal form will have the below mentioned information of the employee,

 Designation
 Grade
 Department
 Organizational Unit (OU)
 Location
 Date of Joining
 Confirmation Date
 Employment Status
 Reporting Manager
 Email ID
 Shift type
 Employment Type

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 This form has two sections:

 Set Goals & Achievements and

 Select rating against each skill

Goals

 You can enter Goals and Achievements against each goal and click icon to add more goals
and achievements. This will insert a new row in this section.
 If any goal needs to be deleted, select the check box against the goal and click . This will
remove the selected goal(s) from this section.
Skills

 This section allows employee to select ratings against each skill. Rate the skill prioritizing to the
organizations need.
Employee comments: Employee can enter their comments.

In case you feel that some training would enhance your skill level, it can be entered in the ‘Training
required’ field.

The "Save" option is available so that if need be, the employee can save the performance review details
and rework on it later. When the form is opened again, it will be preloaded with the last saved details.

Click button save the details

Click to send it for approval.

Click to refresh the form.

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 2.3 CONFIRMATION APPRAISAL APPROVAL

Click the approval icon on the landing page, to view pending transactions.

 Pending for approval – Selecting this option populates transactions which are pending for
approval of the logged in employee / selected through Employee summary
 My Transaction – Selecting this option populates the transactions raised by the logged in
employee / employee selected through Employee summary.

 Pending for Approval

‘Pending for approval’ option will display forms related to HR Foundation like Employee Creation, Confirmation,
Movement, Separation, employee details like skill details, hobby details and so on.

Click the section to view list of pending transactions and act on the same.

Pending transactions appear in the grid as shown in the above screenshot. Each record will have option to view the
record, approve and reject the record.

Select the check box to approve / reject the transaction. On selecting the check box, the Confirmation Appraisal
Approval window opens, as shown in next screenshot.

All pending transactions are shown on the left side and on clicking one record, details get populated on the right
side, as shown in the next screenshot.
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The approver can view the goals, achievements and comments given by the employee as well as the self ratings
against the skills. The approver can provide his ratings and comments, provide overall comments and take any of
the below actions:

 Confirm as per due date

 Confirm before due date
 Regret
 Extend probation period

Confirm as per Due Date

By selecting confirm as per due date, this confirms the employee as on due date.

On submission, this form will go to the next level of approver.

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2.4 CONFIRMATION APPRAISAL RECORD
Employees can view their own confirmation appraisal details using this form. If an HRFAC logs into
the system, apart from viewing his/her own confirmation appraisal details, he/she can view the
confirmation appraisal details of employees under his/her facilitation.

The employee (L0) will be able to view the Ratings, comments and final comments given by his/her
reporting manager (L1), and/or the comments made by the manager (L2) of the reporting manager,
by selecting the level from ‘Levels’ drop down field. Refer the image below.

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2.5 CONFIRMATION LETTER VIEW
Once the Confirmation letter has been generated, the same can be accessed by the employee
by navigating to Employee Documents section and clicking on Letter Viewer.

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2.6 Reports

 Employee Due for Confirmation Appraisal Report

In this report you can check the confirmation process is initiated for any employee or not.

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  Confirmation Details Report

In this report you can check the confirmation process completed details for all the employees.

 Workflow Tracker Report

This report will help you to track confirmation pending status. Mention form as given in below snapshot

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