Microsoft®

Excel 2019 Basic

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The Excel 2019 Program Screen Keyboard Shortcuts

General
Quick Access Toolbar Title Bar Formula Bar Close Button
Open a workbook ................ Ctrl + O
Create a new workbook ....... Ctrl + N
File Tab Save a workbook ................. Ctrl + S
Ribbon Print a workbook ................. Ctrl + P
Close a workbook ................ Ctrl + W
Name Help .................................... F1
Box
Activate Tell Me field ............ Alt + Q
Active Cell Spell check ......................... F7
Columns
Calculate worksheets .......... F9
Create absolute reference ... F4
Scroll Bars
Rows Navigation
Move between cells ............. , , , →
Right one cell ...................... Tab
Left one cell ........................ Shift + Tab
Down one cell ..................... Enter
Up one cell .......................... Shift + Enter
Worksheet Tab Views Zoom Down one screen ................ Page Down
Slider To first cell of active row ...... Home
Enable End mode ................ End
Getting Started To cell A1............................ Ctrl + Home
To last cell........................... Ctrl + End
Create a Workbook: Click the File Select an Entire Worksheet: Click the
tab and select New or press Ctrl + Select All button where the Editing
N. Double-click a workbook. column and row headings meet.
Cut ..................................... Ctrl + X
Open a Workbook: Click the File tab Select Non-Adjacent Cells: Click the Copy................................... Ctrl + C
and select Open or press Ctrl + O. first cell or cell range, hold down the
Paste .................................. Ctrl + V
Select a recent file or navigate to the Ctrl key, and select any non-adjacent
location where the file is saved. cell or cell range. Undo .................................. Ctrl + Z
Redo ................................... Ctrl + Y
Preview and Print a Workbook: Click Cell Address: Cells are referenced by
the coordinates made from their Find .................................... Ctrl + F
the File tab and select Print.
column letter and row number, such Replace .............................. Ctrl + H
Undo: Click the Undo button on as cell A1, B2, etc. Edit active cell ..................... F2
the Quick Access Toolbar.
Clear cell contents............... Delete
Redo or Repeat: Click the Redo
button on the Quick Access Toolbar. Formatting
The button turns to Repeat once Jump to a Cell: Click in the Name
everything has been re-done. Box, type the cell address you want Bold .................................... Ctrl + B
to go to, and press Enter. Italics .................................. Ctrl + I
Use Zoom: Click and drag the zoom
Change Views: Click a View button in Underline ............................ Ctrl + U
slider to the left or right.
the status bar. Or, click the View tab Open Format Cells Ctrl + Shift
Select a Cell: Click a cell or use the and select a view. dialog box ........................... + F
keyboard arrow keys to select it. Select All............................. Ctrl + A
Recover an Unsaved Workbook:
Select a Cell Range: Click and drag Restart Excel. If a workbook can be Select entire row ................. Shift + Space
to select a range of cells. Or, press recovered, it will appear in the Select entire column ............ Ctrl + Space
and hold down the Shift key while Document Recovery pane. Or, click Hide selected rows .............. Ctrl + 9
using the arrow keys to move the the File tab, click Recover unsaved
selection to the last cell of the range. workbooks to open the pane, and Hide selected columns......... Ctrl + 0
select a workbook from the pane.

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Edit a Workbook Basic Formatting Insert Objects
Edit a Cell’s Contents: Select a cell and click in Format Text: Use the commands in the Font Complete a Series Using AutoFill: Select the
the Formula Bar or double-click the cell. Edit group on the Home tab, or click the dialog box cells that define the pattern, i.e. a series of
the cell’s contents and press Enter. launcher in the Font group to open the dialog months or years. Click and drag the fill handle
box. to adjacent blank cells to complete the series.
Clear a Cell’s Contents: Select the cell(s) and
press the Delete key. Or, click the Clear Format Values: Use the commands in the Insert an Image: Click the Insert tab on the
button on the Home tab and select Clear Number group on the Home tab, or click the ribbon, click either the Pictures or Online
Contents. dialog box launcher in the Number group to Pictures button in the Illustrations group,
open the Format Cells dialog box. select the image you want to insert, and click
Cut or Copy Data: Select cell(s) and click the Insert.
Cut or Copy button on the Home tab. Wrap Text in a Cell: Select the cell(s) that
contain text you want to wrap and click the Insert a Shape: Click the Insert tab on the
Paste Data: Select the cell where you want to Wrap Text button on the Home tab. ribbon, click the Shapes button in the
paste the data and click the Paste button in Illustrations group, and select the shape you
the Clipboard group on the Home tab. Merge Cells: Select the cells you want to wish to insert.
merge. Click the Merge & Center button
Preview an Item Before Pasting: Place the list arrow on the Home tab and select a merge Hyperlink Text or Images: Select the text or
insertion point where you want to paste, click option. graphic you want to use as a hyperlink. Click
the Paste button list arrow in the Clipboard the Insert tab, then click the Link button.
group on the Home tab, and hold the mouse Cell Borders and Shading: Select the cell(s) Choose a type of hyperlink in the left pane of
over a paste option to preview. you want to format. Click the Borders the Insert Hyperlink dialog box. Fill in the
button and/or the Fill Color button and necessary informational fields in the right pane,
Paste Special: Select the destination cell(s), select an option to apply to the selected cell. then click OK.
click the Paste button list arrow in the
Clipboard group on the Home tab, and select Copy Formatting with the Format Painter: Modify Object Properties and Alternative Text:
Paste Special. Select an option and click OK. Select the cell(s) with the formatting you want Right-click an object. Select Edit Alt Text in
to copy. Click the Format Painter button in the menu and make the necessary
Move or Copy Cells Using Drag and Drop: the Clipboard group on the Home tab. Then, modifications under the Properties and Alt Text
Select the cell(s) you want to move or copy, select the cell(s) you want to apply the copied headings.
position the pointer over any border of the formatting to.
selected cell(s), then drag to the destination
Adjust Column Width or Row Height: Click and View and Manage Worksheets
cells. To copy, hold down the Ctrl key before
starting to drag. drag the right border of the column header or
Insert a New Worksheet: Click the Insert
the bottom border of the row header. Double-
Worksheet button next to the sheet tabs
Find and Replace Text: Click the Find & click the border to AutoFit the column or row
below the active sheet. Or, press Shift + F11.
Select button, select Replace. Type the text according to its contents.
you want to find in the Find what box. Type the Delete a Worksheet: Right-click the sheet tab
replacement text in the Replace with box. Click Basic Formulas and select Delete from the menu.
the Replace All or Replace button.
Enter a Formula: Select the cell where you Hide a Worksheet: Right-click the sheet tab
Check Spelling: Click the Review tab and click want to insert the formula. Type = and enter and select Hide from the menu.
the Spelling button. For each result, select the formula using values, cell references,
a suggestion and click the Change/Change operators, and functions. Press Enter. Rename a Worksheet: Double-click the sheet
All button. Or, click the Ignore/Ignore All tab, enter a new name for the worksheet, and
button. Insert a Function: Select the cell where you press Enter.
want to enter the function and click the Insert
Insert a Column or Row: Right-click to the right Function button next to the formula bar. Change a Worksheet’s Tab Color: Right-click
of the column or below the row you want to the sheet tab, select Tab Color, and choose
insert. Select Insert in the menu, or click the Reference a Cell in a Formula: Type the cell the color you want to apply.
Insert button on the Home tab. reference (for example, B5) in the formula or
click the cell you want to reference. Move or Copy a Worksheet: Click and drag a
Delete a Column or Row: Select the row or worksheet tab left or right to move it to a new
column heading(s) you want to remove. Right- SUM Function: Click the cell where you want to location. Hold down the Ctrl key while clicking
click and select Delete from the contextual insert the total and click the Sum button in and dragging to copy the worksheet.
menu, or click the Delete button in the Cells the Editing group on the Home tab. Enter the
group on the Home tab. cells you want to total, and press Enter. Switch Between Excel Windows: Click the
View tab, click the Switch Windows
Hide Rows or Columns: Select the rows or MIN and MAX Functions: Click the cell where button, and select the window you want to
columns you want to hide, click the Format you want to place a minimum or maximum make active.
button on the Home tab, select Hide & value for a given range. Click the Sum
Unhide, and select Hide Rows or Hide button list arrow on the Home tab and select Freeze Panes: Activate the cell where you
Columns. either Min or Max. Enter the cell range you want to freeze the window, click the View tab
want to reference, and press Enter. on the ribbon, click the Freeze Panes
Basic Formatting button in the Window group, and select an
COUNT Function: Click the cell where you option from the list.
Change Cell Alignment: Select the cell(s) you want to place a count of the number of cells in
want to align and click a vertical alignment a range that contain numbers. Click the Sum Select a Print Area: Select the cell range you
, , button or a horizontal alignment button list arrow on the Home tab and select want to print, click the Page Layout tab on the
, , button in the Alignment group on the Count Numbers. Enter the cell range you ribbon, click the Print Area button, and
Home tab. want to reference, and press Enter. select Set Print Area.

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