CHP 7 C

CHAPTER
Self-Assessment Report
Format 7
Introduction 7.1
This section provides a generic form for the Self-Assessment Report (SAR) that an
institution must submit to begin the accreditation process. The SAR should reflect the
quantitative and qualitative assessment of the strengths and limitations of the program
being submitted for accreditation.
Guidelines for preparing the SAR 7.2

The completed SAR should describe how the institution and the program comply with
the regulations and requirements as stipulated in the relevant act/statute and with the
benchmark of the BAETE in each of the criteria.
The following points should be noted while preparing the SAR.
1. The data and the information provided in the SAR should be adequate and should
be supplemented by comments and discussions that will allow the evaluation team
to perform a preliminary evaluation of the program based on the SAR.
2. For any criteria and sub-criteria, the SAR should generally address the following
three questions. Data, examples of cases and other supporting information should
be included in the SAR to justify the assertions. The challenges faced and the way
in which these were overcome during enactment, implementation and
improvement of each policy and process should also be described.
a. Is there a policy/process in place?
b. If ‘yes’, is the policy/process in practice?
c. Does any improvement mechanism exist for the policy/process?
3. The SAR should proactively and unambiguously identify the deviation from the
act/statute where and when one exists.
Supplemental Documents 7.3

The following documents must be provided in the Annexure.
7-2 Chapter 7 Self-Assessment Report Format
1. Latest copy of the prospectus and a copy of the institution’s latest academic
calendar.
2. Copy of the letter of approval to establish the institution from the appropriate
authority.
3. Copy of the letter of approval to establish the program from the appropriate
authority.
4. Copy of statutes/academic ordinances.
All other documents requested in the SAR template shall have to be provided as
Annexure(s). The SAR and the Annexure should be printed on both sides of A4 size
paper arranged in two volumes. The SAR should not exceed 200 pages. A soft copy
should be given with each volume contained in one file.
7.4 Template
The template for the Self-Assessment Report (SAR) begins on the next page.
This section provides a generic form for the SAR that an institution must submit to
begin the accreditation process. All supporting documents shall have to be appended
at the end of the SAR as Annexes. All the pages of the submitted SAR including the
annexes shall have to be consecutively numbered.
Chapter 7 Self-Assessment Report Format 7-3
Board of Accreditation for Engineering and

Technical Education (BAETE)
Self-Assessment Report (SAR)

for Accreditation
of the
Program Name
Institute Name
Location
Month, Year
TABLE OF CONTENTS
Table of Annexure 2
General Information 3
Contact Information 3
Eligibility for Accreditation 4
For Renewal of Accreditation Only 5
Criterion 1: Organization and Governance 6
Criterion 2: Financial and Physical Resources 9
Criterion 3: Faculty 11
Criterion 4: Students 13
Criterion 5: Academic Facilities and Technical Support 15
Criterion 6: Curriculum and Teaching-Learning Processes 17
Criterion 7: Program Educational Objectives (PEOs) 20
Criterion 8: Program Outcomes (POs) and Assessment 21
Criterion 9: Continuous Quality Improvement (CQI) 23
Criterion 10: Interactions with the Industry 25
Appendix 26
Certificate of Compliance 28
TABLE OF ANNEXURES
GENERAL INFORMATION
1. Program title _____________________________________________

Abbreviation _____________________________________________
2. Department name _________________________________________
Institution name _________________________________________
3. Ownership status Public Private  Other
4. Full postal address of institution_____________________________
___________________________________________________________
5 Tel. No. _________________________
6. Fax No. __________________________
7. E-mail ___________________________________
8. Website/URL _____________________________________________
9. University affiliation (if applicable) _________________________
__________________________________________________________
10. Year the university was established ________________________
11. Year the program began ___________________________________
12. Information about last accreditation
Applying for the first time?  Yes  No
Was granted accreditation for ................years in 20...................
Applied in 20............... but was not accredited/deferred
CONTACT INFORMATION
Name ___________________________________________________________
Mailing Address _________________________________________________
Telephone _______________________________________________________
Fax _____________________________________________________________
Email ___________________________________________________________
ELIGIBILITY FOR ACCREDITATION
Answer the following questions:
1. Is the institution approved by an appropriate authority?

Yes _____ No _____
If yes, state the name of the approving authority and attach a copy of the approval
letter.
2. Is the program seeking accreditation approved by an appropriate authority?

Yes _____ No _____
If yes, state the name of the approving authority and attach a copy of the approval
letter.
3. Is the stipulated duration of the program for a full-time student four years?
Yes _____ No _____
4. Does admission to the program require a minimum of twelve years of schooling?

Yes _____ No _____
5. Does the program follow an outcome-based education approach?

Yes _____ No _____
6. Is a minimum of 130 credit hours (as per clause 2.1 of the BAETE accreditation
manual) required to graduate from the program?
Yes _____ No _____
7. Do statutory bodies (e.g., Syndicate, Academic Council, Finance Committee,

Disciplinary Committee, Faculty Recruitment Committee) exist, and are they
functional?
Yes _____ No _____
8. Does the department offering the program have an adequate number of full-time
faculty members, including senior faculty members, with relevant academic
specializations?
Yes _____ No _____
9. Does the institution have adequate lab facilities for the program?
Yes _____ No _____
A program will be considered for accreditation only if the answers to all nine
questions above are positive. The application will not be accepted if the answer to
any of the nine questions is negative.
Proceed with the application only if there is no negative response to any of the above
nine questions.
FOR RENEWAL OF ACCREDITATION ONLY
Addressing deficiencies, weaknesses and concerns identified during the most recent
accreditation evaluation(s) (not applicable for new accreditation applications)
List the (i) deficiencies, (ii) weaknesses and (iii) concerns identified during the most
recent accreditation assessment(s). Mention the remedial actions taken and the
improvements made for each item and provide copies of documents that support the
assertions.
Statement Remedial actions taken Improvements made

Deficiencies
Weaknesses
Concerns
Please attach a copy of the most recent accreditation certificate and the final
statement received from the BAETE in the Appendix.
Criterion 1: Organization and Governance
1.1 Background Information
Describe in no more than 300 words the historical background of the institution and
the program under evaluation.
1.2 Compliance with relevant acts and statutes
Provide answers to the following:
Issue Approving authority

The institution is approved by
The program is approved by
The curriculum of the program is approved by
*Copy of each approval document must be provided in the Annexure.
1.3 Organizational structure
Provide the up-to-date organogram of the institution.
1.4 Statutory positions and bodies of the institution
1.4.1 Appointment of Vice Chancellor, Pro-Vice Chancellor and Treasurer
State the process for appointing the following office bearers:
Appointment of Appointing/ Date and period Reference to

approving of appointment clause/section/article
authority of Act/ Statute/Rule*
Vice Chancellor
Pro-Vice
Chancellor
Treasurer
*Refer to any other published documents other than acts/statutes/rules if necessary.
1.4.2 Formation and function of the statutory bodies
For each syndicate, the academic council, the finance committee, the faculty selection
committee, the disciplinary committee and any other statutory committee, state the
assigned responsibility (as per act/ordinance/statutes) of the committee. Prepare a
table as follows for each committee.
Name and affiliation of member Membership capacity From – to

Comment briefly on the alignment of the actual activities of each committee with the
assigned responsibilities.
List the dates of the meeting(s) of each of the statutory bodies during the last calendar
year. Attach a copy of the most recent meeting notice of each committee in the
Annexure.
1.4.3 Formation and function of the management committees
Institutions often form committees in addition to statutory bodies for the smoother
running of academic and administrative activities. For each such committee, state the
assigned responsibility of the committee. Prepare a table as follows for each
committee.
Name and affiliation of member Membership capacity From – to
Comment briefly on the alignment of the actual activities of each committee with the
assigned responsibilities.
List the dates of the meeting(s) of each management committee during the last
calendar year. Attach a copy of the most recent meeting notice of each committee in
the Annexure.
1.5 Existence of and adherence to policies
1.5.1 Documented policies
Provide copies of the statutes, the ordinances and any other relevant policies such as
service rules, academic rules, codes of conduct, disciplinary rules, recruitment and
promotion policies, salary structure, leave rules, and scholarship and financial aid
policies for students and employees. Describe how each of these policies is
disseminated to the stakeholders.
1.5.2 Adherence to policies
Describe briefly the extent to which the policies are adhered to when making
academic and administrative decisions. Additionally, list the frequency of exception
requests and the cases in which exceptions are made. The process for making
exceptions, if any exists, should be outlined.
Discuss how the effectiveness of the policies is evaluated and the processes that are
followed to update a policy. Give relevant examples, where applicable, to justify
assertions.
1.6 Grievance redress system
Present documents that pertain to the existence of a grievance redress mechanism, if

any, for students and employees. Briefly discuss to what extent the system has been
used in reality. Give examples to justify the assertions.
1.7 Convocation
List the dates of convocations and the number of students who have received a degree
over the last three calendar years.
Date of convocation Total no. of students No. of students in the

(dd/mm/yyyy) who have received program under evaluation
the degree who have received a degree
Criterion 2: Financial and Physical Resources
2.1 Finance and budget
2.1.1 Assets commensurate with revenue
Please complete the following table for the last three calendar years.
Information Year 1 Year 2 Year 3

Total income (BDT)
Total capital investment (BDT)
Total operational expenditure (BDT)
Total asset (BDT)
2.1.2 Adequacy of budget
State the amount budgeted and the actual expenditure in BDT and percentage of the
total amount for the following sectors for each of the last three calendar years. In case
of shared budgetary allocation and expenditure, please indicate the following.
- Salary of the faculty members of the institution and of the program under
evaluation
- Salary of the non-teaching staff of the institution and of the program under
evaluation
- Laboratories of the institution and the program under evaluation
- Physical infrastructure (space, furniture, air conditioners)
- IT
- Maintenance
- Medical center
- Co-curricular and extra-curricular activities
- Library
Briefly discuss whether the budgeted amounts are adequate for the proper running of
the program under evaluation. If they are not, indicate the sectors where inadequacy
exists. Identify what measures are being taken to address the inadequacies.
2.1.3 Appropriateness of budgetary allocation
Describe the budgetary planning process, the identification of priority areas and
resource allocation. Additionally, describe the general process of preparing and
approving the budget, including feedback from the stakeholders.
2.2 Scholarships and financial aid for students
State the total amount in BDT given to students of the institution as well as the
students of the program under consideration such as scholarships and financial aid
during each of the last three academic years. Express the amount as a percentage of
the institution’s total income.
2.3 Accommodations for male and female students
State whether the institution provides accommodations for students. If so, give the
total number of students using institutional accommodation and provide a gender
breakdown for each semester during the last three calendar years.
2.4 Safety measures: infrastructure, practices, training and compliance
Provide details for the following including compliance with regulatory requirements
where applicable.
- Firefighting policy, facility and rehearsal

- Emergency evacuation and assembly plan and rehearsal
- Campus safety and security measures in place
- Disabled access and mobility
2.5 Safety and health measures in the laboratories

Describe the safety rules, procedures and practices that are in place in each of the
laboratories used by the program. Describe what provisions exist in each laboratory in
case of accidents and health hazard conditions.
2.6 Sports and recreational facilities
Provide details of the institution’s outdoor games and sports facilities.

Provide details of the institution’s indoor games and recreational facilities.
Provide details of student clubs and their activities.
2.7 Placement center
State the designated activities and functions of the placement center if such a center
exists.
Additionally, provide the organogram of the center and state the name and
designation of each staff member along with his or her qualifications.
Criterion 3: Faculty
3.1 Number of full-time faculty members
Provide a list of full-time faculty members teaching in the program for each semester
of the last three academic years, as per the following table. State whether the program
has a sufficient number of qualified faculty members with relevant areas of
specialization to teach all the courses offered for the program.
Name Designatio Area of Highest Years of Date Total

n specializatio academic experiences of joining weekly
n degree Teaching Industrial this teachin
(if any) institution g
load (in
hours)
Additionally, provide detailed curriculum vitae for each faculty member, including a
complete list of publications, in the Annexure. The format of the faculty curriculum
vitae is given in Appendix-A of this template.
3.2 Number of part-time faculty members
Provide a list of part-time faculty members teaching in the program for each semester
during the last three academic years, as per the following table.
Name Designatio Area of Highest Years of Date Total

n specializatio academic experiences of joining weekly

n degree Teaching Industrial this teachin
(if any) institution g
load (in
hours)
Additionally, provide detailed curriculum vitae in the Annexure for each faculty
member, including a list of publications. The format of the faculty curriculum vitae is
given in Appendix-A of this template.
3.3 Class size
State the minimum class size, the maximum class size and the average class size of
all the courses/sections offered by the program for each of the semesters during the
last three academic years. State whether the class size is suitable for conducting
teaching-learning and assessment activities to achieve all the course outcomes. In the
Annexure, provide a list of all the courses offered by the program, including the class
size and the name of the instructor, for each semester during the last three academic
years.
3.4 Student-teacher ratio
Calculate the student-teacher ratio of the program for each semester during the last
three academic years. Describe in detail the calculation procedure and justify the
appropriateness of the adopted calculation model. State whether the student-teacher
ratio is suitable for conducting the teaching-learning and assessment activities to
achieve all the course outcomes and for adequate interactions between teachers and
students outside of class.
3.5 Involvement of faculty members in research, development and

professional activities
Complete the following table for full-time faculty members in the current semester.
Name Designation No. of No. of consulting List of professional

journal/conference positions during society activities in
papers published the last three years the last one year
in
the last three years
3.6 Role of faculty members in coordinating and improving the courses
Describe in detail the role of the faculty members in establishing course outcomes,
selecting appropriate pedagogical and assessment tools, updating course content, and
making decisions regarding quality improvements to the program.
Attach copies of the minutes of relevant meetings held during the last three academic
years in the Appendix in support of this assertion.
3.7 Training of faculty members on outcome-based education
List all the training events organized for department faculty members during the last
three calendar years in establishing appropriate course outcomes, conducting
effective teaching-learning activities, conducting suitable assessments, and measuring
outcome achievement as per the following table.
Date Title of the Number of attendees from Remarks

training event the relevant department
Provide a copy of the notice for each event and the list of attendees in the Annexure.
Criterion 4: Students
4.1 Existence of and adherence to a well-formulated admission policy,

including admission criteria
Describe in detail the admission policy and process to admit new students into the
program (attach published brochures/guidelines, website address). Discuss if any
exceptions are made to the admission policy in admitting students.
State any preferences/priorities in admissions/quotas. Provide the number of students

admitted into the program for each semester/term of the last three academic years in
tabular form.
Academic year Calendar Semester/ Semester/Term II Semester/Term

span Term I (if applicable) III
(from-to) (if applicable)
Most recent
Most recent minus
1
Most recent minus
2
4.2 Policy for transfer students
Describe the policy and process for accepting the transfer students into the program
and provide details (attach published brochures/guidelines, website address). Mention
the process of determining the equivalence of transfer credits.
Provide information on the transfer of students as per the following table for the last
three academic years.
Name and location of the institution

Name and Year and Number of
and
ID of the Semester /Term transferred
name of the program from where
student of transfer credits
transferred credits were earned
4.3 Continuous monitoring and feedback of student’s academic performance
Describe the process of monitoring and providing continuous feedback to students

regarding their academic performance and outcome achievement. Describe measures
that are in place to help academically weaker students.
4.4 Advising and counseling
Describe the process of providing academic advising to the students. If each student
is assigned a faculty member as a designated advisor, provide advisor information for
the three most recent semesters/terms, as per the following table.
Name of the faculty member Designation No. of advisees assigned
Discuss the nature of the advising activities with examples. State whether the advisors
maintain advising files or any other records of advising.
Describe in detail whether the department/institution provides professional

counseling support to students in need.
4.5 Extra- and co-curricular activities
State the policy of the institution/department, if any exists, regarding students’ extra-
and co-curricular activities. State how these activities are encouraged/supported
institutionally. List students in the program who have participated in student activities
at the institutional level or higher in the past three academic years. Additionally, list
notable achievements involving students from the program, if any.
Criterion 5: Academic Facilities and Technical Support
5.1 Library
5.1.1 Space and hours of operation
State the total space allocated for the library and the number of students served by the
library. State the library’s operating hours.
5.1.2 Library resources (books, technical journals, proceedings)
Provide information on books, journals, proceedings and other resources in the

following table
Category No. of titles No. of copies (if applicable)

Books (hard copy)
Books (electronic) NA
Journals (hard copy)
Journals (electronic) NA
Proceedings (hard copy)
Proceedings (electronic) NA
Others
5.1.3 Modernization of the library
Describe how IT and other modern technologies have influenced the use, operation
and record-keeping of the library for both users and library officials.
5.2 Classrooms
Provide a statement on the number, usage and facilities of classrooms available to the
program. Justify whether these resources are adequate for the program.
5.3 Laboratories and equipment
5.3.1 Laboratories for all relevant courses of the curriculum
List all the laboratory courses and the corresponding name and location of the
laboratory where the classes are conducted. Prepare a table for each semester of the
last academic year.
Serial Course no. Laboratory Location of the lab

number and name name (campus/building/floor/room #)
5.3.2 Availability of equipment
For each laboratory, prepare a table of as per the following table.
Name of the laboratory:
Serial Name of the Quantity Date and cost of Present condition

number equipment purchase
5.4 Full-time technical support staff for laboratories (technician/instructor

and assistant)
For each laboratory, list the full-time technical personnel as per the following table.
Name of Name of person Designation Qualification Experience

laboratory (education, training) (years)
5.5 Improvements of laboratory facilities
Describe the improvements that have been made in the laboratories for the program
during the last three academic years. Describe the plans currently under consideration
for laboratory improvement.
5.6 Internet and computing facilities
List the Internet facilities available for students and faculty members. Required
information includes total bandwidth, number of computers with Internet
connections, daily hours that the services are available and areas covered by Wi-Fi.
List the number of laboratories, including the number of computers that are accessible
to students outside of class/lab times. Identify the types of uses that are available to
students. Computers in the library or in any other common place may be considered if
such facilities are available.
Criterion 6: Curriculum and Teaching-Learning Processes
6.1 Curriculum
6.1.1 Minimum credit hours
State the minimum number of credit hours required to earn the degree under the
program. Express the number in contact hours, explaining the calculation method
used. Convert the program’s credit hours as per the conversion rules stated in Section
2.1 of the BAETE accreditation manual.
6.1.2 Course content
Complete the following table that describes the category of each course, e.g.,
mathematics, basic science, language, humanities and social sciences, non-
engineering skills, engineering, design project, others. Note that humanities and
social sciences courses are non-skill courses. Non-engineering skill courses, such as
accounting, should not be categorized as humanities courses. Additionally, indicate
for each course whether it is a program requirement or an elective.
Course no. Course Credit Contact hours per Category Required/elective

title hours semester /term
Also submit the detailed content of each course offered by the program, including
credit hours, contact hours, prerequisites and a list of the textbooks and reference
books in the Annexure. The format of the detailed course content is given in
Appendix-B of this template.
6.1.3 Program-specific criteria
Provide a breakdown of the structure of the curriculum detailing the credits assigned
in each category(as mentioned in Section 6.1.2). Describe how the curriculum meets
the requirements of the relevant program-specific criteria.
6.1.4 Flow chart
Submit a semester-by-semester flow chart or worksheet that depicts the prerequisite

structure of the required courses of the program in the Appendix.
6.1.5 List of offered courses

Submit the program’s course offering list for each semester of the last three academic
years in the Annexure.
6.1.6 Course files
The department should maintain a course file for each course offered by the
department for the program in each semester of the last three academic years. If a lab
is integrated with theory in any course, separate course files should be prepared for
the theory and the lab parts of the course.
The course files shall be made available during the on-site visit for perusal by the
members of the evaluation team. The course file must contain at least the following
items.
 Lecture plan detailing prerequisites, course outcomes and content, text and
reference books, assessment tools for each course outcome, and grading policy
 Questions and three representative examples of answer scripts (one excellent, one
average, one marginal pass) for each exam, class test and quiz (for theory
courses)
 Lab sheet and three representative examples of lab reports (for lab courses)
 Assessment criteria or rubrics for assignments/projects/lab activities. Three
representative examples for each assignment/project/lab activity report
 Final tabulation sheet including grade assigned to each student
 Assessment of outcome achievement for each course outcome
6.2 Laboratory activities
State how the program gives importance to hands-on lab activities incorporating
higher order learning as per a learning taxonomy.
Provide the list of experiments, including open-ended experiments, conducted in each

lab course. Additionally, list the projects/assignments given in each lab course.
Provide information for each semester of the last three academic years.
6.3 Final-year design project
Describe the process followed in conducting the final-year design projects. Describe
how the experience in the final-year design project is based on the knowledge and
skills acquired in earlier coursework and incorporates appropriate engineering
standards and multiple design constraints.
Provide a list of the titles of final-year design projects completed in each semester of
the last three academic years, as per the following table.
Design project title Name(s) of the supervisor(s) Names of the group members
The original final reports should be made available during the on-site visit for perusal
by the members of the evaluation team.
In case the program demonstrates culmination of POs through any method other than
the Final-year design project, describe the method in detail highlighting how the
method used is based on the knowledge and skills acquired in earlier coursework and
how it incorporates appropriate engineering standards and multiple design
constraints.
6.4 Teaching-learning and assessment activities
Describe the process used to select appropriate teaching-learning activities in

different courses. Highlight the interactive/non-traditional activities adopted in
different courses, noting the course and the activity.
Describe the process used to select appropriate assessment tools in different courses.
Highlight the tools that are used for assessing skills and attitudes.
6.5 Academic calendar
Provide the published academic calendar for each semester of the last three academic
years. State whether the semester actually progressed according to the calendar. If
not, indicate the deviations in each semester.
Criterion 7: Program Educational Objectives (PEOs)
7.1 Mission and Vision
 State the institution’s vision and mission

 State the vision and mission of the department/faculty/school offering the
program
7.2 Program Educational Objectives (PEOs): Statements and their mapping

with the institutional/departmental mission
State the Program Educational Objectives (PEOs) and show their alignment with the
institutional/departmental mission, as per the following table.
PEO PEO statement Institutional/departmental mission statements

No. Mission Mission … … Mission
statement 1 statement 2 statement n
1
2
.
.
7.3 Process for PEO establishment measurement and review
7.3.1 PEO establishment
Describe the process of establishing the PEOs. Provide evidence and documents.
7.3.2 PEO measurement and review
Describe the process of measuring the attainment of each PEO including rubrics.
Provide evidence and documents. Describe the process of periodic review of each
PEO. Provide evidence and documents.
Criterion 8: Program Outcomes (POs) and Assessment
8.1 Program outcome (PO) statements and their mapping with the PEOs
State the program outcomes (POs) and show their alignment with PEOs as per the
following table.
PO No. PO statement PEO 1 PEO 2 … … …

a
b
c
d
.
.
Indicate the correlation using either binary levels (yes/no) or ternary levels
(high/low/none). Leave the cell blank if there is no correlation (no/none).
8.2 Course outcomes (COs)
8.2.1 Statements of COs
State the COs for each core course offered by the program, which are used to
demonstrate attainment of POs, as per the following table.
CO CO Corresponding Domain/level of Delivery Assessment

No. statement PO No. learning taxonomy methods tools
and activities
The COs of all other courses offered by the program, listed by department, along with
the corresponding domain/level of learning taxonomy, delivery methods and
activities and assessment tools, should be provided in the Annexure.
8.2.2 Relationship between COs and POs
For each course included in the table of Section 8.2.1, present a map of COs and POs,
as per the following table. Alternatively, the following information may be presented
graphically.
Course No. and title CO No. PO-a PO-b … … … …
Indicate the correlation using either binary levels (yes/no) or ternary levels
(high/low/none). Leave the cell blank if there is no correlation (no/none).
8.3 Knowledge Profile, Complex Engineering Problems and Complex

Engineering Activities
Demonstrate, through mapping, how each attribute of the Knowledge Profile (K1 –
K8) is addressed in the curriculum. Additionally, demonstrate how each attribute of
the Range of Complex Engineering Problems (P1 – P7) and Complex Engineering
Activities (A1 – A5) is incorporated in the teaching, learning and assessment.
8.4 Assessment of COs
Describe how the attainment of COs is assessed in each course, including the rubrics,
where applicable. The assessment processes, attainment criteria and scale, and
expected level of attainment should be clearly stated. Present a summarized
assessment of the COs of the courses listed in the table of Section 8.2.2. Evidence of
CO assessments for the other courses offered by the department for the program in
each semester of the last calendar year should be included in the Annexure.
8.5 Attainment of POs required by the BAETE
8.5.1 Attainment of PO(a):

Describe how the attainment of PO(a) is assessed and evaluated. State and justify the
methods, tools, criteria and scale used in the assessment process. State the expected
level of attainment. State how Knowledge Profile attributes (K1 – K4) are
incorporated in PO(a). Identify which of the attributes of the Range of Complex
Engineering Problems (P1 – P7) are addressed through the attainment of PO(a) and
provide evidence to support the assertion. Present a summary of the results obtained
after the assessment and analysis to demonstrate the extent to which PO(a) is being
attained.
8.5.2 Attainment of PO(b):
Describe how the attainment of PO(b) is assessed and evaluated. State and justify the
level of attainment. State how Knowledge Profile attributes (K1 – K4) are
incorporated in PO(b). Identify which of the attributes of the Range of Complex
Engineering Problems (P1 – P7) are addressed through the attainment of PO(b) and
after the assessment and analysis to demonstrate the extent to which PO(b) is being
attained.
8.5.3 Attainment of PO(c):
Describe how the attainment of PO(c) is assessed and evaluated. State and justify the
level of attainment. State how Knowledge Profile attribute K5 is incorporated in
PO(c). Identify which of the attributes of the Range of Complex Engineering
Problems (P1 – P7) are addressed through the attainment of PO(c) and provide
evidence to support the assertion. Present a summary of the results obtained after the
assessment and analysis to demonstrate the extent to which PO(c) is being attained.
8.5.4 Attainment of PO(d):
Describe how the attainment of PO(d) is assessed and evaluated. State and justify the
PO(d).
Identify which of the attributes of the Range of Complex Engineering Problems (P1 –
P7) are addressed through the attainment of PO(d) and provide evidence to support
the assertion. Present a summary of the results obtained after the assessment and
analysis to demonstrate the extent to which PO(d) is being attained.
8.5.5 Attainment of PO(e):
Describe how the attainment of PO(e) is assessed and evaluated. State and justify the
PO(e). Identify which of the attributes of the Range of Complex Engineering

Problems (P1 – P7) are addressed through the attainment of PO(e) and provide
assessment and analysis to demonstrate the extent to which PO(e) is being attained.
8.5.6 Attainment of PO(f):
Describe how the attainment of PO(f) is assessed and evaluated. State and justify the
PO(f). Identify which of the attributes of the Range of Complex Engineering
Problems (P1 – P7) are addressed through the attainment of PO(f) and provide
assessment and analysis to demonstrate the extent to which PO(f) is being attained.
8.5.7 Attainment of PO(g):
Describe how the attainment of PO(g) is assessed and evaluated. State and justify the
PO(g). Identify which of the attributes of the Range of Complex Engineering
Problems (P1 – P7) are addressed through the attainment of PO(g) and provide
evidence to support the assertion.Present a summary of the results obtained after the
assessment and analysis to demonstrate the extent to which PO(g) is being attained.
8.5.8 Attainment of PO(h):
Describe how the attainment of PO(h) is assessed and evaluated. State and justify the
PO(h.) Present a summary of the results obtained after the assessment and analysis to
demonstrate the extent to which PO(h) is being attained.
8.5.9 Attainment of PO(i):
Describe how the attainment of PO(i) is assessed and evaluated. State and justify the
methods, tools, criteria and scale used in the assessment process. Identify the
expected level of attainment. Present a summary of the results obtained after the
assessment and analysis to demonstrate the extent to which PO(i) is being attained.
8.5.10 Attainment of PO(j):
Describe how the attainment of PO(j) is assessed and evaluated. State and justify the
level of attainment. Identify which of the attributes of the Range of Complex
Engineering Activities (A1 – A5) are addressed through the attainment of PO(j) and
after the assessment and analysis to demonstrate the extent to which PO(j) is being
attained.
8.5.11 Attainment of PO(k):
Describe how the attainment of PO(k) is assessed and evaluated. State and justify the
level of attainment. Present a summary of the results obtained after the assessment
and analysis to demonstrate the extent to which PO(k) is being attained.
8.5.12 Attainment of PO(l):
Describe how the attainment of PO(l) is assessed and evaluated. State and justify the
level of attainment. Present a summary of the results obtained after the assessment
and analysis to demonstrate the extent to which PO(l) is being attained.
8.6 Achievement of additional POs
Describe how the attainment of each additional PO (if any) is assessed and evaluated.
State and justify the methods, tools, criteria and scale used in the assessment process.
State the expected level of attainment for each of the additional POs. Present a
summary of the results obtained after the assessment and analysis to demonstrate the
extent to which each additional PO is being attained.
Criterion 9: Continuous Quality Improvement (CQI)
9.1 Feedback from students
9.1.1 Student evaluation of courses
State whether students evaluate every course/instructor at the end of the semester. If
yes, provide a sample student evaluation form in the Annexure.
9.1.2 Student survey
State whether the department/institution conducts a periodic survey of the students to

assess the level of outcome achievements. If yes, provide the survey form in the
Annexure.
9.2 Feedback from course instructors
State whether course instructors evaluate every course offered by department for the
program at the end of the semester. If yes, provide a sample instructor evaluation
form in the Annexure.
9.3 Feedback from external stakeholders

9.3.1 Feedback from alumni
State how the department collects feedback from alumni regarding PEO and PO
achievements. Provide supporting documents (survey results, meeting minutes).
9.3.2 Feedback from employers
State how the department collects feedback from employers regarding PEO and PO
achievements. Provide supporting documents (survey results, meeting minutes).
9.4 CQI loops
9.4.1 CQI Loop for PEO
Describe the CQI processes for PEOs. In particular, discuss how the results of the
evaluation and feedback from various stakeholders are systematically utilized to
continuously improve the PEOs.
The feedback loop should be shown either pictorially as in a flow diagram or in

tabular form. State any significant, justifiable future improvement plan that has been
devised based on the present evaluation results.
Provide copies of documents (survey results, analysis reports, meeting minutes) to

justify each statement.
9.4.2 CQI Loop for PO
Describe the CQI processes for POs. In particular, discuss how the results of direct
and indirect assessments including feedback from various stakeholders are
systematically utilized to continuously improve the PO attainments.
The loop should be shown either pictorially as in a flow diagram or in tabular form.
State any significant, justifiable future improvement plan that has been devised based
on the present evaluation results.
Provide copies of documents (survey results, assessment and analysis reports,

meeting minutes, etc.) to justify each statement.
9.4.3 CQI Loop for CO and Curriculum
Describe the CQI processes for COs in courses and curriculum. In particular, discuss
how the results of assessment and feedback from various stakeholders are
systematically utilized to continuously improve the COs, their attainments and the
curriculum.
The CQI loop should be shown either pictorially as in a flow diagram or in tabular
form. State any significant, justifiable future improvement plan that has been devised
based on the present evaluation results.
Provide copies of documents (survey results, assessment and analysis reports,

meeting minutes) to justify each statement.
Criterion 10: Interactions with the industry
10.1 Industrial advisory panel
List the names, designations and professional qualifications of the members of the
program/department’s industrial advisory panel. Submit copies of notices for the
industrial advisory panel meetings and the attendee lists of meetings held over the
last three academic years. The minutes of these meetings should be made available to
members of the Evaluation Team during the on-site visit.
10.2 Alumni association
If an alumni association exists, provide information about its formation, membership

and operating process. Additionally, provide the appropriate link to the alumni
association on the web.
10.3 Participation of the industry in academic updates
Explain how industrial participation is ensured in the establishment, update and

improvement of the objectives, outcomes and curriculum to ensure that these aspects
remain relevant to the industry. This description should be correlated to the
discussion in Section 7.3 of the SAR template.
Provide copies of documents in support of the given explanation.
10.4 Students’ opportunities to gain industrial experience
10.4.1 Internships
State whether the students in the program are required to perform an industrial
internship. If yes, describe the nature and the duration of the internship. Explain how
student performance and outcome achievements during the internship are assessed.
Provide copies of documents that support the given explanation.
10.4.2 Final-year design project

State whether the final-year design projects are conducted with industry
collaboration. If yes, provide details regarding the industry’s involvement in selecting
the project topic, supervising project activities and providing assessment.

In case the program demonstrates culmination of POs through any method other than
the Final-year design project, describe how the selected method incorporates industry
collaboration providing details. Provide copies of documents that support the given
explanation.
10.4.3 Industry visits
State whether the students in the program are required to visit companies within the
industry. If yes, provide details regarding the nature of such visits. Explain how
student learning and outcome achievement as a result of such visits are assessed.

Annexure A: Faculty Curriculum Vitae

The curriculum vitae of the faculty members should be included in the Annexure as
directed in sections 3.1 and 3.2 of the SAR template.
Please use the following format for preparing the curriculum vitae (maximum 2
pages) for each of the faculty members under the program.
1. Name
2. Designation
3. Educational qualification (start from highest) – degree, discipline, institution,
year
4. Academic experience (most recent first) – institution, designation,
period (mm/yyyy- mm/yyyy), type (full-time or part-time)
5. Non-academic experience (research, industrial) – organization, title/position,
period (mm/yyyy- mm/yyyy), type (full-time or part-time)
6. Fellowship/membership of academic bodies and professional organizations
7. Honors and awards
8. List of significant publications and presentations in the five most recent years –
title, names of the author(s), name of the journal/conference where
published/presented, month and year of publication or presentation
9. List of Professional Consultancy and Sponsored Research activities in the five
most recent years – organization, title of the consultancy/research project,
amount received if any, year
Annexure B: Course Content

The detailed content of each course offered by the program should be included in the
Annexure as directed in Section 6.2 of the SAR template.
Please use the following format for preparing the course syllabi of each of the
program’s required and elective courses.
1. Course number and title

2. Credit hours:
3. Contact hours:
4. Course Prerequisites or Co-requisites:
5. Course Instructor/coordinator:
6. Brief description of the course contents (catalog description)
7. List of Text/Reference books including title, author, edition, publisher and year
CERTIFICATE OF COMPLIANCE
By signing below, we certified that all the information given in this Self-
Assessment Report (SAR) for the accreditation of the __________________
(Name of program) is correct to the best of our knowledge.
It is also attested that this report is prepared in compliance with the BAETE
Accreditation Manual for Undergraduate Engineering Programs.
_____________________________ ____________________________
Name of the Head of the Department Name of the Head of the Institution
_____________________________ ____________________________
Signature Signature
_____________________________ ____________________________
Date Date

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CHAPTER

Guidelines for preparing the SAR 7.2

The following points should be noted while preparing the SAR.

Supplemental Documents 7.3

Board of Accreditation for Engineering and

Self-Assessment Report (SAR)

1. Program title _____________________________________________

ELIGIBILITY FOR ACCREDITATION

Answer the following questions:

1. Is the institution approved by an appropriate authority?

2. Is the program seeking accreditation approved by an appropriate authority?

4. Does admission to the program require a minimum of twelve years of schooling?

5. Does the program follow an outcome-based education approach?

7. Do statutory bodies (e.g., Syndicate, Academic Council, Finance Committee,

FOR RENEWAL OF ACCREDITATION ONLY

Statement Remedial actions taken Improvements made

Criterion 1: Organization and Governance

1.1 Background Information

1.2 Compliance with relevant acts and statutes

Provide answers to the following:

Issue Approving authority

1.3 Organizational structure

Provide the up-to-date organogram of the institution.

1.4 Statutory positions and bodies of the institution

1.4.1 Appointment of Vice Chancellor, Pro-Vice Chancellor and Treasurer

State the process for appointing the following office bearers:

Appointment of Appointing/ Date and period Reference to

1.4.2 Formation and function of the statutory bodies

Name and affiliation of member Membership capacity From – to

1.4.3 Formation and function of the management committees

Name and affiliation of member Membership capacity From – to

1.5 Existence of and adherence to policies

1.5.1 Documented policies

1.5.2 Adherence to policies

1.6 Grievance redress system

Present documents that pertain to the existence of a grievance redress mechanism, if

Date of convocation Total no. of students No. of students in the

Criterion 2: Financial and Physical Resources

2.1 Finance and budget

2.1.1 Assets commensurate with revenue

Information Year 1 Year 2 Year 3

2.1.2 Adequacy of budget

2.1.3 Appropriateness of budgetary allocation

2.2 Scholarships and financial aid for students

2.3 Accommodations for male and female students

2.4 Safety measures: infrastructure, practices, training and compliance

- Firefighting policy, facility and rehearsal

2.5 Safety and health measures in the laboratories

2.6 Sports and recreational facilities

Provide details of the institution’s outdoor games and sports facilities.

2.7 Placement center

3.1 Number of full-time faculty members

Name Designatio Area of Highest Years of Date Total

3.2 Number of part-time faculty members

Name Designatio Area of Highest Years of Date Total

n specializatio academic experiences of joining weekly

3.3 Class size

3.4 Student-teacher ratio