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Practical-2

❖ Gather requirement for software.

COURIER SERVICES SYSTEM

❖ INTRODUCTION OF COURIER SERVICES.

In modern age, as time increase, needs & requirements of the person are also
increased. They want more facility & try to do their task quickly & within time.
But they can not get all the things at nearest market or area, so they have to
import the things from any place in the world.

Within the country, the things can be imported through post service. But it
consumes the time & sometimes problem of damage or missing occur. Where as
in the international market, the one way is shipping. But it also requires more
time.

The courier service is one of the solutions of these problems. It is used to send
some things to any person in the world within time.

The courier company has number of branches, which are spread over the
country or the world. So that when person wants to send things then he has to
contact at nearest courier service branch. The courier company creates the
schedule & gives internal/external services. The courier service work as

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destination office or source office. The source office branch receives the order
means consignments & sends it to the destination courier branch. The company
has certain rules according to the weight.

Using the courier service person can easily send his/her parcel to other person in
the particular destination within the time. Now days, 50% of companies of the
world uses the services of various courier company.

❖ PROPOSED SYSTEM
Computerizing of the existing system is done with the help of some
programming language & some database packages. So it will ease the work of
the system.

When system work as source then in consignment note.

Here the organization is fixed, which is ‘ANAND’. So the person needs not to
enter it every time.

♠ It leaves the scope for destination, so the person can select desire destination.

♠ It takes current date it means system date. So that person need not to be
entered it very time.

♠ AMD-C contains consignment no. It is unique no. & it is use in Manifest &
Delivery Run Sheet forms.

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♠ If the consignor is regular then user should not need to enter his/her name &
address. It can be derived from the stored database.
ddress. It can be derived from the stored database.

♠ If the consignor is not regular then the user has to enter the information about
consignor.

♠ The information of the consignee means receiver has to be entered by user.

♠ The description, which contains declare value, insurance, weight in kilo,

weight in grammes, the user enters packets. In this declare value is chosen
according to the kilograms & grammes describe in form from the Rate table.

♠ If any consignment contains insurance then it is marked in the form.

♠ The no. of packets, charges, special charges, and service tax is entered by the
user & according to this ‘Total Rs.’ is calculated.

Then three copies of this consignment note are prepared.

Now all the entered data are stored in database name as Consignment_Details
and Consignor_Info.

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In the Manifest form, the user enters the name of the destination on which user
want to create Manifest.

♠ According to the entered destination, all the appropriate consignment nos. are
displayed automatically in Manifest.

♠ The no. of consignment, total weight, total no. of bags are counted by
performing some operation on them.

After this Manifest form is send to the destination branch with the
consignments.

When the branch acts as Destination branch, then

Here the branch received Consignments & Manifest. Then it prepares Delivery
Run Sheet according to Manifest. It fills information about

– Branch Name \ Regional office

– Consignment No

– Date

– Pieces

– Name & address of consignee

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Here we need not to enter the date because it automatically takes the system
date. Above information are stored in ‘Dest_Consignment_Details’.

After that delivery boy of the destination branch send the consignment to
appropriate consignee.

ETURES OF THE PROPOSED SYSTEM

♠ In computer system of the courier service computation of the rate is easily &
quickly done.

♠ Computer system of the courier service provide fast access.

♠ If our documents or any consignment is missed then we can know it easily

using the databases in the computer system of courier services.

♠ Using this computerized system, bill issued procedure becomes fast.

♠ In computer system the person has to fill the various forms & number of
copies of the forms can be easily generated at a time.

♠ In computer system, it is not necessary to create the Manifest but we can

directly print it, which saves our time.

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♠ It contain better storage capacity.

♠ Accuracy in work.

♠ Easy & fast retrieval of information.

♠ Well designed reports.

♠ Decrease the load of the person involve in existing manual system.

♠ Access of any information individually.

♠ Work becomes very speedy.

♠ Easy to update information.

❖ SCOPE OF THE SYSTEM

IATA restricted articles, Chemicals & inflammable items,
Currency, Gold Silver Jewellery & any other precious or semi-precious items,
Electronic items, Television, VCR’s, Radios, Transformers, Alarm Clocks,
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Transistors, Computers, Computer Part etc. Bulk pharmaceuticals, Drugs

(Narcotics), Fragile commodities i.e. Glass & China, Porrographic material,
Foodstuff, Live Animals & Plants, Firearms. Such restricted articles are not
acceptable for carriage.

Bulky/outsize packages will be charged as per volumetric weight. If volumetric

weight is higher then actual weight, formula for calculating volumetric weight is
:

Length * Weight * Height (cm) / 6000 = Volumetric weight (Kgs.)

Length * Weight * Height (Inches) / 366 = Volumetric weight (Kgs.)

❖ BOUNDARY OF THE SYSTEM

♠ Source branch

♠ Consignor

♠ Courier Man / Delivery Boy

♠ Transformation Way

♠ Consignee
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♠ Destination Branch

❖ REQUIREMENT ANALYSIS
Company wants to computerized system in such a way that the person need not
to go through the rate file every time. But here the “RATE TARIFE” means
“RateTable” is maintain in computer memory so that the values of consignment
can be easily derived & changed if there any it can be accommodated. The file
of regular consignor is maintained so that billing at end of the month is
calculated easily.

❖ FACT GATHERING TECHNIQUES

A fact gathering study was undertaken to study the activities involved
BLAZEFLASH COURIER SERVICE. We have visited various person of the
company. The existing manual system was studied by means of

♠ Interviews

♠ Record Reviews

Interview :

User interviews were conducted to determine the qualitative information. These

interviews, which were unstructured interviews, provided opportunity to
gathered information from respondents who are involved in the process for a
long time.

These interviews provided information such as:

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♠ Activities involved in process of Courier Services.

♠ Limitation of existing manual system.

♠ Type & frequency of forms & reports.

❖ Record Reviews :

To gather details about the Courier Service, many kinds of records & reports
were reviewed. This study covered.

♠ Standard Operating Procedure.

♠ Forms & reports generated by existing manual system.

Thank You...

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