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Week 3 - Export by Sea (Procedures)

The document outlines the procedure for transporting and exporting goods by sea, including marketing providing price offers, customers booking container rental and shipping, stuffing goods inside or outside warehouses, containers being loaded onto ships, bills of lading and invoices being generated, and containers being delivered to customers at their destination port. The process involves coordination between various departments like marketing, operations, finance, and warehouses at multiple stages to arrange shipping and handle associated documentation and costs.

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Andreas Caesario
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27 views

Week 3 - Export by Sea (Procedures)

The document outlines the procedure for transporting and exporting goods by sea, including marketing providing price offers, customers booking container rental and shipping, stuffing goods inside or outside warehouses, containers being loaded onto ships, bills of lading and invoices being generated, and containers being delivered to customers at their destination port. The process involves coordination between various departments like marketing, operations, finance, and warehouses at multiple stages to arrange shipping and handle associated documentation and costs.

Uploaded by

Andreas Caesario
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Week 3

E X P O R T
B Y
S E A
Aulia Nourma Putri
The procedure of transporting
exporting goods by sea

The marketing If the customer If not, the From the price


provides price agrees, the marketing will agreement, the
offers to the offer will be make price customer can book
customer. printed as price offer again. for container rental
agreement and shipping services
The procedure of transporting
exporting goods by sea

customers can make Stuffing outside Stuffing inside is The marketing then
the booking through is loading process loading process to print the release
marketing and to the container the container order
determine stuffing outside the which needs
outside or inside warehouse additional fees
(labor wages)
The procedure of transporting
exporting goods by sea

The customer Then it will be If yes, the Then, tally man will
brings the release checked by customer can note the container
order to the warehouse admin choose empty which will be ordered
warehouse whether it's still container that will by the customer
available or not be rented
The procedure of transporting
exporting goods by sea

Tally man then gives For stuffing outside, the container For stuffing inside,
the container data will go out from warehouse by the container will
that has been chosen bringing the printed delivery orders be moved to
to be recorded in the after being input to stuffing data stuffing inside
system as stuffing process system, along with the cost area
process stated on the price agreement.
The procedure of transporting
exporting goods by sea

If the container is full, That data then will be After knowing the container is
the tally man will take given by warehouse admin full loaded, the marketing will
notes about the date to be input to system as do approve loading and
and gives the tonnage ex_stuffing process generate loading stcak process
from container for loading planning to ship
weighing results
The procedure of transporting
exporting goods by sea

From loading stack Sending trucks to After the container has been
data, the operational warehouse to deliver the on chassis on truck, the
parties do generate container to container warehouse admin prints the
work orders yard on port delivery order to be brought
to port's container yard
The procedure of transporting
exporting goods by sea

After the loading data The operational After all containers are
is finished, the department then will loaded on ship and it departs,
marketing will generate match the loading data the operational departments
the loading or all with the data on will do loading confirmation
loading plans on ship container yard and goods process
that will be loaded on ship
The procedure of transporting
exporting goods by sea

The result of loading The marketing will crosscheck The marketing will check
confirmation will be the costs whether there is shipper data and cosignee with
used by marketing to any cost which is not the shipping instruction because
make data for bill of appropriate using adjustment it will be launched after the
lading price menu to be revised ship departed
The procedure of transporting
exporting goods by sea

Generate Bill of Lading is The manager of If it's right, the Bill of Lading
used for categorizing the marketing approves the is approved. If not, the
containers that are Bill of Lading to check marketing checks the
recorded in one document whether the costs are adjustment price
and given fee for each right or not
document
The procedure of transporting
exporting goods by sea

After being aproved, The marketing then can Generate delivery order by
so the finance do discharge determining when the container
department can print confirmation to estimate will be taken and added with
the invoice the ship will arrive and document fee
(invoice freight, or the delivery order can
invoice THC) be printed
The procedure of transporting
exporting goods by sea

Approving delivery Finance dept then can print Finance dept. then do
order by manager to invoice of DO. billing from aging
check whether the Invoice DO includes cleaning fee invoice report
calculation at delivery and document fee. It also includes
order is correct or not. demurrage cost (if any)
The procedure of transporting
exporting goods by sea

The customer then After that, The customer then The admin of
will make payment finance dept will goes to the warehouse will check
of invoice freight, print Bill of warehouse to take the due date of DO
invoice THC, and Lading and DO the container to do from the system
invoice DO stripping process
The procedure of transporting
exporting goods by sea

If it's been due The manager of Then the The manager of


date, the customer marketing will marketing will marketing will aprove
will be asked to go unapprove the extend the pick-up the DO and correct
back to office to do DO first. time the demurrage and
extension of DO. storage calculation.
The procedure of transporting
exporting goods by sea

The finance dept will print The customer then will pay FInally, the customer
the newest invoice DO the newest invoice DO and will pick-up the
with additional femurrage will be given the newest DO container to do
and storage cost with new due date stripping process
T H A N K
Y O U

See you next week!

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