This document provides instructions for configuring output management in SAP S/4HANA. It describes the technical setup required, including enabling ports, implementing BRFplus files, configuring bgRFC, and connecting to Adobe Document Services. It also covers configuration steps like defining output types, business rules for output determination, and assigning form templates. The document is intended to guide an implementation team through setting up the new output management framework in S/4HANA.
This document provides instructions for configuring output management in SAP S/4HANA. It describes the technical setup required, including enabling ports, implementing BRFplus files, configuring bgRFC, and connecting to Adobe Document Services. It also covers configuration steps like defining output types, business rules for output determination, and assigning form templates. The document is intended to guide an implementation team through setting up the new output management framework in S/4HANA.
This document provides instructions for configuring output management in SAP S/4HANA. It describes the technical setup required, including enabling ports, implementing BRFplus files, configuring bgRFC, and connecting to Adobe Document Services. It also covers configuration steps like defining output types, business rules for output determination, and assigning form templates. The document is intended to guide an implementation team through setting up the new output management framework in S/4HANA.
This document provides instructions for configuring output management in SAP S/4HANA. It describes the technical setup required, including enabling ports, implementing BRFplus files, configuring bgRFC, and connecting to Adobe Document Services. It also covers configuration steps like defining output types, business rules for output determination, and assigning form templates. The document is intended to guide an implementation team through setting up the new output management framework in S/4HANA.
4 Validate the configuration................................................................................................................. 13
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1 Introduction “Output management” is one such hot topic in conversion to S/4HANA, which has been a regular part of the discussions within the implementation teams. It has often been observed that there is a greater degree of confusion among the user groups of implementation teams on the topic of “output management”. The output management is recommended to be referred as “Output management for SAP S/4HANA” (on-premise and cloud). The generic assumption was that for all customers implementing/converting to SAP S/4HANA, the output management for SAP S/4HANA is mandatory. This is not the case. It is still optional for the customer to implement the output management for SAP S/4HANA.
It is important to understand that the customer can choose to implement output management for S/4HANA apart from existing output management frameworks like “NAST”. Output management for S/4HANA is the future output management framework. Innovations are based on a “cloud first” approach.
1.1 Most important notes for reference
In the following table you can see the most important SAP notes related to the new output management activation and configuration.
2292571 - SAP S/4HANA output control - Technical configuration required to activate the technical setup new output management
2292539 - SAP S/4HANA output control - Basic configuration required after the technical configuration configuration
2294198 - SAP S/4HANA output control - Procedure to customize standard forms or
customized forms reuse SAPscripts or SmartForms
2292681 - SAP S/4HANA output control - How to customize existing master forms in PDF master form templates
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2 Technical Setup 2.1 Preparation In order to be able to run some of the later steps in this guide, you need to remove an append in table MARC.
· Run transaction SE11
2.2 Run SRT_ADMIN
· Logon to client 000 · Run transaction SRT_ADMIN · Press “Execute” to run the configuration
2.3 Enable ports
· Start Transaction RZ10 · Add the following parameter to your DEFAULT profile:
2. Download file BRF_Files_S4CORE_103SP00.zip 3. Transfer the file to the RDP server 4. Extract the content of the zip file in a folder 5. Login to your S/4HANA system 6. Call transaction SE01 and create a new empty Customizing Request
7. Copy the number of the new request
8. Call transaction BRF+ (it is a WebDympro application that will be executed in the browser) 9. Switch the user mode to “expert”
10. On the Business Rule Framework plus screen, choose Tools > XML Import
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11. On the Business Rule Framework plus – XML Import screen, under File and Transport Request, browse for the local *.xml files you want to import. You need to import the files one after the other. 12. In the Customizing Request field, enter the Customizing Request ID you previously created 13. Choose Upload XML File
14. NOTE: You need to repeat the procedure for all 13 xml objects available in the file 15. Once uploaded all the files choose Back to Workbench.
2.5 Configure bgRFC
1. Start transaction SBGRFCCONF. 2. Go to tab Define Supervisor Dest. 3. Choose Change. 4. Choose Create. 5. In the dialog box Create RFC Destination for Supervisor, enter a Destination name. 6. Mark the checkbox Create User. 7. Enter a User Name and a password.
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8. Save your settings.
2.6 Create required users
– Create user ADSUSER and select user type “System” – Create user ADS_AGENT, select user type “System” and assign roles SAP_BC_FP_ICF, SAP_BC_FPADS_ICF and SAP_BC_JSF_COMMUNICATION Important: profile of these roles must be generated. Go to transaction PFCG: Create a role ADSCALLERS (no authorizations required) and assign user ADSUSER to it.
2.7 Activate required ICF Services
1. Call transaction SICF 2. Click on “Executer” 3. Activate services a. default_host → sap → bc → fp b. default_host → sap → bc → fpads c. default_host → sap → bc → webdynpro → sap → APOC_WD_BRF_DEC_TAB_MAINTAIN
4. Check if the following services are already active, if not activate them as well a. /sap/bc/webdynpro/sap/fdt_wd_workbench b. /sap/bc/webdynpro/sap/fdt_wd_object_manager c. /sap/bc/webdynpro/sap/fdt_wd_catalog_browser
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2.8 Connection to Adobe Document Services
1. Call transaction SM59 2. Create a new destination with the following properties: a. RFC Destination: ADS b. Connection Type: G c. Host: 10.0.0.69 d. Port: 50000 e. Path Prefix: /AdobeDocumentServices/Config?style=rpc
3. Switch to tab Logon & Security and configure the following properties: a. Select Basic Authentication b. User: ADSUSER c. Password: Welcome1
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4. To test the connection, you can use ABAP report “FP_TEST_00” with the default options. After the execution go to transaction SP01 to check the generated PDF.
2.9 Configure Storage System and Category
1. Call transaction OAC0 2. Check that content repository template called “SOMU_DB” exists (it refers to an internal database table where the documents will be save) 3. Call transaction OACT 4. Select category “SOMU” and double-click on it 5. In the field “Content Repository” choose the content repository that you previously checked called “SOMU_DB”
6. Save and select a Transport Request where the change will be stored
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3 Configuration 3.1 Define Output Type 1. Call transaction SPRO 2. Select 3. Navigate to Cross-Application Components à Output Control 4. Execute “Define Output Types” 5. Here SAP provides a set of pre-configured output types. Each output type belongs to a business object, such as a billing document (for example, an invoice for a customer) or purchase order, which triggers the output for the output type. 6. No changes are required in this case
3.2 Define Business Rules for Output Determination
This is the central Customizing activity. Here you can define how the system determines output parameters for a specific business document. It is comparable to "Output Determination Using the Condition Technique" in the SAP Business Suite.
1. Call transaction OPD (it is going to be opened in the browser)
2. Check the configuration by object type 3. These are all the default configurations you previously imported with the XML files in steps 4.1
NOTE: No activity required for 10Steps2S4. Reported here for your information.
3.3 Assign form templates
This Customizing activity is mandatory in case you want to use a custom forms. Forms maintained here can be used for output determination and for manual output items.
1. Call transaction SPRO
2. Select 3. Navigate to Cross-Application Components à Output Control 4. Execute “Assign from templates” 5. Or alternatively direct access via view APOC_MV_SFORM_PA
NOTE: No activity required for 10Steps2S4. Reported here for your information.
3.4 Define Rules for Determination of Master Form Template
You only need this Customizing activity if you use PDF-based print forms with fragments. See SAP Note 2292681 for more information on master form templates (fragments).
For more information on how to create rules for the master form templates, see the documentation in the Customizing. Part of each rule is the content assignment to the corresponding elements of the master form template. You can assign logos created via transaction SE78 and texts created via transaction SO10 by assigning their IDs.
Please note that currently, only plain text can be used. All other formatting done in transaction SO10 will be lost. If you need special formatting, implement it in the form template.
1. Call transaction SPRO
2. Select 3. Navigate to Cross-Application Components à Output Control 4. Execute “Define Rules for Determination of Master Form Template” 5. Or alternatively direct access via view APOC_MV_SFORM_PA
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NOTE: No activity required for 10Steps2S4. Reported here for your information.
3.5 Define output types
You only need this Customizing activity if the output types delivered by SAP do not fit your needs. Please be aware that most of the requirements, like having a separate form for different scenarios, no longer require a new output type to be set up (as it is the case with NAST).
Such cases can now be configured in the activity "Define Business Rules for Output Determination". We strongly advise you to check your options in this activity before creating new output types.
A new output type always requires the implementation of an output type-specific callback class. We strongly recommend consulting before starting this activity.
1. Direct access via view APOC_I_OUTP_TYPV
NOTE: No activity required for 10Steps2S4. Reported here for your information.
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4 Validate the configuration
4.1 Objective Setup the new output management for one specific case à Cash Sale
4.2 Customizing Tx: SPRO
4.2.1 Allow Output type
Tx: OVAZ
Add the following entry:
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4.2.2 Manage Application Object Type Activation
4.2.3 Define Output Types
Nothing to do.
4.2.4 Define Business Rules for Output Determination
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4.2.5 Assign Output Channels
Define two output channels:
4.2.6 Define Rules for Determination of Master Form Template
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4.2.7 Assign Form Templates
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4.3 Create Sales order and check ouput
Tx: VA01
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NOTE: If you get the error message GP626 (335410 - Error message GP626 for cost center acct assgmt) call transaction OKKP and in folder “Active component/control indicators”configure the following new entry:
Now proceed with the order.
Now we can see the output determination from BRFplus:
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Note:
This is not a properly configured end-to-end example. The purpose of this exercise is just to highlight the overall principle of BRFplus.
