CONSTRUCTION OF G+2 RESIDENCIAL BUILDING

TABLE OF CONTENT
I. INTRODUCTION
1. Background
2. Structure of the Technical and financial Proposal
II. OVERVIEW OF THE COMPANY
1. General
2. Capacity
2.1 Equipment and machineries
2.2 Manpower
2.3 Scope of service
2.4 Vision
III. QUALIFICATION INFORMATION

A. TECHINICAL PROPOSAL

1. Legal Qualification of the bidder

1.1 Nationality
1.2 Conflict of Interest
1.3 Registration in the PPA’s Suppliers List
1.4 Debarred by decision of the PPA
1.5 Valid trade License registration Certificate
1.6 Vat registration Certificate & TIN number
1.7 Valid Tax Clearance

1.8 Government Owned Entity & Registration Certificate

1.9 Renewed registration Certificate from MOCUD
2. PROFESSIONAL QUALIFICATION AND CAPABILITY OF THE BIDDER

2.1. Number of Staff

2.2. Personnel for the key position

3. TECHNICAL Qualification, Competence and Experience of the bidder

3.1 General experience
3.2 Historical Contract Non-Performance
3.3 Pending Litigation

3.4 Equipment for the implementation of the contract

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4. Financial Standing of the Bidder

4.1 Historical Financial Performance
4.2 Average Annual Turnover
4.3 Financial Resource
5. Bidder Audit Agency
6. Bank Account Number and Bank address
7. Comments and suggestion on the Schedule of Requirement
8. Quality Assurance/ managerial and Control Procedure
9. PROPOSED METHOD OF WORKING AND SCHEDULES
9.1 General
9.2 Technical Approach and Methodology

9.2.1 Site Visit and Understanding of the Project

9.2.2. Mobilization of the Contractor
9.2.3. Work Methodology
9.2.3.1. Excavation work
9.2.3.2. Concrete work
9.2.3.3. Block work
9.2.3.4. Plastering work
9.2.4. Health and safety plan
9.3. Work Plan and Schedule
9.3.1. Main Contractor Schedule
9.3.2. General Work Flow of the Project
9.3.3. Material Supply Schedule
9.4. Organization and Staffing

9.4.1 Organizational Structure

9.4.2. Site Organization for the Storage, Office, Damping
B. FINANCIAL PROPOSAL- UNIT PRICE CONTRACT

1) Bill of Quantities
2) Detailed cost Breakdown
IV. BID SECURITY

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I -INTRODUCTION TO THE PROPOSAL

I. INTRODUCTION
1. Background

W/ro Neima Loba has invited eligible contractors for the G+2 residential Buildings
Construction Project.

Based on this, cute bird’s construction PLC has showed interest to participate on the bid and
has prepared this Technical and financial Proposal for the provision of construction services
in response to the tender document provided by the project employer.

The Technical Proposal, which is presented in the subsequent sections of this document, has
been prepared in accordance with the requirements of the bidding document, and we believe
it is fully responsive to its stipulations.

2. Structure of the Technical and Financial Proposal

This Proposal is divided into three parts. Following the introduction (I), part two (II) gives
highlights about the company. Part three (III) provides basic qualification information in
accordance to the requirement of the bidding document and part four (IV) bid security. The
objective of this section would be to present the essential element for bid qualification.
Finally the Proposal closes with overall information gathered during site visit, site
appreciation, method statements & schedules.

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II. OVERVIEW OF THE COMPANY

I. OVERVIEW OF THE COMPANY

1. General
Cute bird’s construction plc comprises of very experienced engineers, equipped with
construction equipment, vehicles & experienced employees with strong financial status. The
Company has effectively run for fix years, 2003-2008E.C. Within this period of time the
construction firm has executed numerous construction activities in Building Construction
and has accomplished and handed over in the given period and to the required standard.

To meet the vision, Cute bird’s construction plc has purchased all the necessary
machineries and equipment’s and also recruits the necessary manpower and at present
has obtained a construction license BC-6 from Addis Ababa City Administration, Akaki
Kaliti Sub City Trade and Industry Development Office & registration certificate for civil
works from Ministry of Urban Development, renewed for the current year.

2. Capacity
2.1 Equipment’s and machineries

Cute bird’s construction PLC is equipped with all necessary construction equipment,
machines and vehicles. The following listed below are some major ones among other:

No Type of equipments Plate No or Capacity

No Model
ID No

1 Concrete Mixer 2 MX0436 D7G 0.5M3

2 Plate Compacter 5 CM 0356 HDK 200B 1 ton

3 Welding machine 2 WC4560 WMC799

4 Dump trucks 1 DM 8765 HJNHF6786 10m3

5 Wheel Loader 1 LD 0691 CAT 977L 190 HP

6 Concrete vibrator 3 CVO0974 CVOG567

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No Type of equipments Plate No or Capacity

No Model
ID No

1 Total Station 1 GTS23745N

2 Automatic Level 4

3 Theodolight 1

4 GPS 1

5 Others

 wood form work 1200 m2

 Water tanks from 2000 up to 12000 m2 capacity
 5 set of plumbing tools
 Work shop tools
 Testing equipment’s
 HCB production machine

The Company has one office at Addis Ababa Akaki Kaliti. The office is fully equipped with
all the necessary office equipments and manpower.

2.2. Manpower
In order to obtain a successful accomplishment of all duties and responsibilities of the
Company cute bird’s construction plc has a systematic organizational and administrative
framework. The founding members and employees of the Company comprise of, civil
engineers, building engineers, surveyors, well experienced construction foreman, sanitary
engineer, electrical engineer and crews of different skilled labors in civil work.

Professional Staffs: The following listed below are the Company’s full time and part time
employees. These employees listed below have qualification and vast experience in Building
construction.

 1 Technical Manager - / BSc in construction technology and management Eng./

 1 Project Manager - / BSc in construction technology and management Eng./
 2 Construction Engineers - / BSc in Civil Eng. and construction technology and
management /
 1 Senior Office Engineer- / BSc in construction technology and management Eng./

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 1 Junior Office Engineers – /BSc in construction technology and management Eng./

 1 Surveyor- /Diploma In Surveyor /
 1 Electrician – /BSc in Electrical Engineer/
 1 Sanitary - /BSc in hydraulic Engineer/
 5 General Forman – Technical School Diploma
Supporting Staffs: The firm comprises of supporting stuff members including
administrator, financial controller, accountant, auditor, archive, secretary and drivers.

The following chart shows the company head office General organizational structure.

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2.3. Scope of service

Building and civil structures construction

- Different types of building constructions such as Dormitory for schools, Referral hospital,
offices, housing apartments, Business Center, Shopping Center, Administration and the like.

2.4. Vision

Our vision is to be a leading and most progressive construction company in the country to
provide outstanding solution for a wide range Building construction by applying the most
updated professional skill and quality time efficient standard procedural practices.

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III. QUALIFICATION INFORMATION

A. TECHINICAL PROPOSAL
1. LEGAL QUALIFICATION OF THE BIDDER

1.1 Nationality
The nationality of the bidder is Ethiopian.

1.2 Conflict of Interest

Cute bird’s construction plc has no any conflict of interest as described in ITB Clause 6.

1.3 Registration in the PPA’s Suppliers List

CUTE BIRD’S CONSTRUCTION PLC has Registration Certificate for Building
Construction Grade BC-6 from Ministry of Urban Development and Construction. (Renewed
for 2008E.C /2016G.C).

1.4 Debarred by decision of PPA

We kindly confirm that our company has not been debarred by decision of the Public
Procurement Agency.

1.5 Valid trade license or business organization registration certificate

CUTE BIRD’S CONSTRUCTION PLC. has a Business License from Addis Ababa Trade
and Industrial Development Bureau Grade 6 Building Contractor.

1.6 Vat Registration Certificate

Cute bird’s construction plc. is registered for VAT and received certificate from Federal
Democratic Republic of Ethiopia Ministry of Revenue.

1.7 Valid tax Clearance Certificate

Cute bird’s construction plc. has Tax Clearance Certificate given from Federal Democratic
Republic of Ethiopia Bureau of Revenue.

1.8 Government Owned Entity & Registration Certificate

1.9 Renewed Reg. Certificate from MOCUD

BID SUBMISSION SHEET WITH ATTACHEMENTS

 Valid Trade License

 VAT Registration Certificate
 Valid tax clearance certificate
 TIN Certificate
 Qualification Registration Certificate
 Memorandum of Association
 Article of Association

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Bid Submission Sheet

Date: December 21

Procurement Reference No.: 0000555/2009

To: w/ro Neima Loba

Submitted By: - cute bird’s construction P.L.C

Address: - Addis Ababa, Sub City Akaki Kaliti

Nationality: - Ethiopian

In response to your bidding Documents for the above Procurement Number:, We, the
undersigned, hereby declare that:

(a) We have examined and accept in full the content of the Bidding Documents for the,
Procurement Number: 0000555/2009 whereby accept its provisions in their entirety,
without reservation or restriction.
(b) We hereby declare that all the information and statement made in this Bid are true and
accept that any misinterpretation contained in it may lead to our disqualification.
(c) We, the undersigned offer to execute in conformity with the Bidding Documents dated
the following works: G+2 residential building.
(d) The total price of our Bid, Excluding any discounts offered in item (e) below is: Refer
Financial Offer
(e) The discounts offered and the methodology for their application are: None
Unconditional Discounts. If our bid is accepted, the following discounts shall apply. 1%
of the total project

Methodology of Application of the Discounts. The discounts shall be applied using the
following method. From each month 1% work executed

Conditional Discounts. If our bid(s) are accepted, the following discounts shall apply.
None

Methodology of Application of the Discounts. The discounts shall be applied using the
following method: None

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(f) Our bid shall be valid for a period of 365 calendar days from the date fixed for the bid
submission deadline in accordance with the Bidding Documents, and it shall remain binding
upon us and may be accepted at any time before the expiry of that period.
(g). The price in this bid have been arrived at independently ,without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other bidder
or competitor relating to:

i. Those prices
ii. The intention to submit a bid, or
iii. The methods or factors used to calculate the prices offered.
(h). The prices in this bid have not been and will not be knowingly disclosed by the, directly
or indirectly, to any other bidder or competitor before bid opening.

(i). We, including any subcontractors for any part of the contract resulting from this
procurement process, are eligible to participate in public procurement in accordance with ITB
clause 4.1 and have not been debarred by a decision of the public procurement and property
administration agency from participating in public procurements for breach of our obligation
under previous contract

(j). We are not insolvent, in receivership, bankrupt o being wound up, not have had our
business activities suspended and not be the subject of legal proceedings for any of the
foregoing;

(k). We have fulfilled our obligations to pay taxes according to Ethiopian tax laws

(l). We have read and understood the provisions on fraud and corruption in GCC Clause 5
and confirm and assure to the public body that we will not engage ourselves into these evil
practices during the procurement process and the execution of any resulting contract,

(m). We have not committed an act of embezzlement, fraud or connivance with other bidders.

(n). We have not given or have been offered to give inducement or bribe to an official or
procurement staff of the to influence the result of bid in our favor.

(o). We are not participating, as bidders, in more than one bid in this bidding process, other
than alternative bids in accordance with the bidding document;

(p). we do not have any conflict of interest and have not participated in the preparation of the
original schedule of requirements for the public body;

(q). If our bid is accepted, we commit to submit a performance security in accordance with
the GCC clause 58 of the bidding documents, in the amount of for the due performance of the
contract;

(r). we, including any subcontractors or suppliers for any part of the contract, have
nationalities from eligible countries: Ethiopian

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(s). we will inform the immediately if there is any change in the above circumstances at any
stage during the implementation of the contract. We also fully recognize and accept that any
inaccurate or incomplete information deliberately provided in this bid may result in our
exclusion from this and other contracts funded by the government of the federal democratic
republic of Ethiopia.

(t). We understand that this bid, together with your written acceptance thereof included in
your notification of award, shall not constitute a binding contract between us, until a formal
contract is prepared and executed

(u). we understand that you reserve the right to reject any or all bids that you may receive.

Signed: ______________________________ in the capacity of Managing Director

Name: - W/rt Meskerem Berhanu

Duly authorized to sign the bid for and on behalf of: cute bird’s construction PLC

Dated on December 21, 2009

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Bidder Certification of Compliance

Place and Date: Addis Ababa, December 21, 2009

Procurement Reference Number: 00005/2009

To: w/ro Neima Loba

1. General Information About the Bidder

Bidder’s Legal Name: Cute bird’s construction plc

In case of Joint Venture, No Joint Venture

legal name of each party:

Place of Registration: Addis Ababa

Legal Address in Country of Addis Ababa

Registration:
Name: Meskerem Berhanu

Position: General Manager

Authorized Representative
Address: Addis Ababa
Information
Telephone/Fax: +251947523242

E-mail address: meski.cute27@gmail.com

In case of JV, letter of intent to form JV including a draft

agreement, or agreement governing formation of JV, in
accordance with ITB Sub-Clause 4.1

Attached copies of original Form Data on Joint Ventures

documents of:
In case of government owned entity from the Public
Body’s country, documents establishing legal and
financial autonomy and compliance with the principles of
commercial law, in accordance with ITB Sub-Clause 4.4.

We have attached an official written statement by a power of attorney (or notary statement,
etc.) proving that the above person, who signed the Bid on behalf of the company/joint
venture/consortium, is duly authorized to do so.

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POWER OF ATTORNEY
Principal:- Meskerem Berhanu [General Manager of cute bird’s construction PLC )

Address: Addis Ababa, tel-0911201051

(Hereinafter named as “the principal”)

Agent:- Meskerem Berhanu Address Addis Ababa

(Hereinafter named as “the Agent”)

Specimen of Signature/Initial:

2. PROFESSIONAL QULIFICATION AND CAPABILITY OF

THE BIDDER

2.1 Number of Staff

In order to proof our professional qualifications and capability the following table contains
personnel statistics for the current and the two previous years.
Year before last Last year This year
Average
Specialists in Specialists in
manpower Specialists in
Overall Technical Overall Technical Overall
Technical Area
Area Area

Permanent 10 3 11 4 12 5

Temporary 31 7 36 8 40 4

TOTAL 41 10 47 12 52 9

2.2 Personnel for the key positions

The following Team Skill Matrix identifies the personnel to be employed on the contract and
their skills that are relevant to the role in the contract team and are required for successful
execution of the contract:

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Proposed Personnel - 1
Expert Name Nahol Getachew

Position project Manager

Nationality: Ethiopian

Resume Page
Qualification Knowledge Level Comments
Reference

Profession Engineer III BSc in construction

technology and
management

Years of experience (with the Resume Page

Knowledge Level Comments
company/in works) Reference

6 Years

Additional Knowledge and Resume Page

Knowledge Level Comments
Experience Reference

AutoCAD 2007 Experience

Curriculum Vitae for Proposed Personnel

1. Proposed Position: Project Manager
2. Name of Firm: cute bird’s construction P.L.C
3. Name of Staff: Nahol Getachew
4. Date of Birth: Oct. 1983GC Nationality: Ethiopian
5. Education: BSc Degree in construction technology and management from Addis Ababa
University
6. Membership of Professional Associations: Ministry of Urban Development, Housing &
construction
7. Other Training: Auto CAD
8. Countries of Work Experience: Ethiopia
9. Languages: Amharic and English
10. Employment Record: 3 years
From: September 3, 2009EC to: Date
Employer: asnme xxxxx
Positions held: Project Manager
11. Detailed Tasks Assigned: 12. Work Undertaken that Best Illustrates Capability
to Handle the Tasks Assigned:

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Name of assignment or project: xxxx Trading Projects

Year: 2009EC
Location: Addis Ababa
Project Engineer Client:
Main project features:
Positions held: Project Engineer
Activities performed:
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
___________________________________________ Date:

Full name of authorized representative: ___________________________

Proposed Personnel-2

Expert Name Yohannes Abebe

Position Construction Engineer

Nationality: Ethiopian

Resume Page
Qualification Knowledge Level Comments
Reference

Profession Engineer III B.Sc. in construction

technology and
management

Years of experience (with the Resume Page

Knowledge Level Comments
company/in works) Reference

4 Years Experience

Additional Knowledge and Resume Page

Knowledge Level Comments
Experience Reference

AutoCAD 2007 Experience

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Curriculum Vitae for Proposed Personnel

1. Proposed Position: Construction Engineer
2. Name of Firm: Cute bird’s construction PLC
3. Name of Staff: Yohannes Abebe
4. Date of Birth: April 12,1984GC Nationality: Ethiopian
5. Education: construction technology and management BSc Degree from Addis Ababa
University
6. Membership of Professional Associations: Ministry of Urban Development Housing and
Construction
7. Other Training: Auto CAD Certificate
8. Countries of Work Experience: Ethiopia
9. Languages: Amharic & English
10. Employment Record: 1 years & 3 Months
From: Aug 2004 to: Dec 2006
Employer: gggg mxxxx
Positions held: Site Engineer & Quantity Surveyor

11. Detailed Tasks Assigned: 12. Work Undertaken that Best Illustrates
Capability to Handle the Tasks Assigned:
Site Engineer & Quantity Name of assignment or project: xxxTraining Center
Surveyor Year: 2002
Location: Addis Ababa
Client:
Main project feature
Positions held: Site Engineer & Quantity Surveyor
Activities performed:
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
___________________________________________ Date:

Full name of authorized representative: ___________________________

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3. TECHNICAL QUALIFICATION, COMPETENCE

AND EXPERIENCE OF THE BIDDER
As proof of the technical and professional ability in executing Works of a similar nature and
volume to the ones listed in our Bid the table below summarizes the major relevant contracts
successfully completed in the course of the past years with a budget of at least that of this
Bid.
3.1 GENERAL EXPERIENCE
Prime
% of
Name of Contractor (P)
Value of Period of Works
project/kind of Client and Place or Final acceptance
Works Contract Complet
works Subcontractor issued?
ed
(S)

Residential 270 Cal W/rt Mahder Yes: Not Yet

buildings 6165078.81 100 p
days Yeshwond No:

School in Addis 360 cal. Ministry of Yes :Not Yet

700535.75 100 p
Ababa days education No:

Construction of Merchandise
340 Cal
remaining works 7194684.53 100 whole sale p Yes Not Yet No:
days
at Addis Ababa

University 5726138
365 Cal Bahr dar Yes : Not Yet
capacity building 100 p
days universty No:
at Bahr dar

Temporary 2382726.2
220 Cal Haromaya Yes : Not Yet
student 4 100 p
days university No:
dormitory

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3.2 Historical Contract Non-Performance

Non-Performing Contracts in accordance with Section 3, Evaluation and Qualification Criteria

Contract non-performance did not occur during the stipulated period, in accordance with Sub-
Factor 3.3 of Section 3, Evaluation and Qualification Criteria.
Contract non-performance during the stipulated period, in accordance with Sub-Factor 3.3 of
Section 3, Evaluation and Qualification Criteria.
Outcome as Total Contract
Year Percent of Contract Identification Amount (current
Total Assets value)

NO HISTORICAL CONTRACT NON PERFORMANCE HAPPENED IN

THE COMPANY

3.3 Pending Litigation

Pending Litigation, in accordance with Section 3, Evaluation and Qualification Criteria

No pending litigation in accordance with Sub-Factor 3.4 of Section 3, Evaluation and
Qualification Criteria
Pending litigation in accordance with Sub-Factor 3.4 of Section 3, Evaluation and Qualification
Criteria, as indicated below
Outcome as Total Contract
Year Percent of Contract Identification Amount (current
Total Assets value)

NO PENDING LITIGATION IN THE COMPANY

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3.4 Equipment for the implementation of the contract

DESCRIPTION Source of
No. Power/ No of Age Current Location
(type/make/model) capacity units (years) equipment

MACHINERIES
1 Wood Formwork 1200 m2 1200m2 Owned Addis Ababa

2 Wheel Loader 1.5m3 1 Owned Addis Ababa

3 Dump Truck 10m3 1 Owned Addis Ababa

4 Concrete Mixer 500lit 2 Owned Addis Ababa

5 Service Car 4 people 2 Owned Addis Ababa

6 Concrete Vibrator 1 ton 4 Owned Addis Ababa

Grinder, Bar Cutter, Owned

7 2 Addis Ababa
Welding Machine

8 Total Station 1 Owned Addis Ababa

9 Automatic Level 4 Owned Addis Ababa

10 Theodolight 1 Owned Addis Ababa

11 GPS 1 Owned Addis Ababa

 Attachments for Ownership Certificates of Equipment Attached

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4. FINANCIAL STANDING OF THE BIDDER

4.1 Historical Financial Performance

Has adequate financial resources to manage this Contract as established by our audited
financial statements, audited by an independent auditor, and submitted in this Bid. The
following table contains our financial data. These data are based on our annual audited
accounts. Figures in all columns have been provided on the same basis to allow a direct, year-
on-year comparison to be made.

Historic Information for Previous Years

FINANCIAL
DATA
Year (2006) Year (2007) Year (2008) Average
A. Information from Balance Sheet

14,373,720.14 14,915,460.87 16,530,034.14 15,273,071.72

1. Total Asset
21,948,789.76 14,327,930.48 19,900,698.33 18,725,806.19
2. Total Liabilities
(7,575,069.62) 587,530.39 (3,370,664.19) (3,452,734.47)
I. Net Value
31,373,424.06 43,893,189.28 56,108,261.12 43,791,624.82
3. Liquid Assets
1,635,116.00 1,635,116.00 1,374,967.00 1,548,399.67
4. Short Term Debt
II. Working (3,329,927.08) (4,606,956.24) (5,102,277.94) (4,346,387.09)
Capital
B. Information From Income Statement

12,467,288.93 13,033,607.06 14,759,807.05 13,420,234.35

1. Total Revenue
75,938.98 88,826.41 92,140.26 85,635.22
2. Pretax Profit

Along with financial data we provided above we have attached the following documents as
proof of our financial standing, as required in the BDS:

A) Official Bank Statements and or

B) Audited financial report with the license of Auditor/accountant

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4.2 Average Annual Turnover

Annual Turnover Data (Works Only)

Year Amount and Currency

2006 12,467,288.93

2007 13,033,607.06

2008 14,759,807.05

Average Annual Works

13,420,234.35
Turnover

Average annual turnover calculated as total certified payments received for work in progress
or completed over the number of years specified in Section 3, Evaluation and Qualification
Criteria, divided by that same number of years.

4.3 Financial Resource

Financial Resources

No. Source of Financing Amount

1 Unconditional Credit Facility

5. BIDDER’S AUDIT AGENCY

The Company of General Manager Meskerem Berhanu as it is clearly indicated in the
article of association of the company. Please, find attached herewith a copy of Article of
association of the company describing power of attorney of signatory as attached herewith.

Name of Company: Cute bird’s construction P.L.C

Office Address: Addis Ababa, Akaki Kaliti Subcity

Contact Person: Meskerem Berhanu

Telephone: Mob. 0947523242

Place of incorporation/registration: Addis Ababa

Year of incorporation/registration: 2003 , Addis Ababa Ethiopia

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6. Bank Account Number and Bank address

The bank account into which payment should be made and bank address are the following
Commercial Bank of Ethiopia
Imperial Branch, Addis Ababa
Account No. 108026302571
Name: Naol Getachew

In the capacity of: Project Manager

Signed__________________________________
Duly authorized to sign the Bid for and on behalf of: cute bird’s construction PLC
Date: December 21, 2009
1. Statement issued by a Power of attorney authorizing the signatory of the Bid and related
documentation:
2. Certificates of satisfactory execution of contracts provided by contracting parties to the
contracts successfully completed in the course of the past years, as required in the BDS.
3. Audited financial statements;
4. Documents required as proof of the Bidder’s financial standing, as listed in the BDS.
NAME, ADDRESS AND TELEPHONE OF BANKS

Authorization letter to banks

Cute bird’s construction PLC fully authorizes residential building to access any financial
information from the following Banks.

Name of bank Address

Addis Ababa, Imperial Branch Account No.

108026302571)
Commercial Bank Of Ethiopia

7. Comments and suggestion on the Schedule of Requirement

 Our Organization don’t have any Comment on the schedule of requirement

 There is no suggestion on the schedule of requirement

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8. Quality Assurance/ managerial and Control Procedure

INTRODUCTION

This Quality Assurance Plan (QAP) for the construction of civil works of residential building
project is one element of the Submittal, prepared by cute bird’s construction PLC. This QAP
was prepared to comply with requirements of as stipulated in the contract documents.

PURPOSE AND SCOPE OF QAP

The purpose of this document is to describe and explain implementation of selected remedial
action elements for the Site, short-term environmental monitoring activities, and the rational
used to develop these activities for the project. This document also identifies the quality
assurance/quality control (QA/QC) steps to be used in construction management, including
monitoring actions, reporting mechanisms, and documentation formats. It presents how
environmental monitoring will be performed and how modifications to the construction
procedures will be directed, as necessary, in response to results of monitoring actions.
Further, it defines the quality assurance methods and protocols for project personnel to ensure
they have a complete understanding of monitoring, feedback, and adjustment mechanisms.

The objective in developing and implementing the QA Plan is to define the management
system that will control and document:

 The quality assurance procedures to be used during the project to assure that the
techniques, materials, and equipment meet design specifications;
 The integration of quality assurance inspections and corrective measures into the
project documentation; and
 The framework for communicating the quality assurance procedures and
requirements to the construction project personnel.

The three types of compliance monitoring to be conducted include the following:

 Protection Monitoring to confirm that human health and the environment are
adequately protected during the construction period of the cleanup action (presented
in this document, the QAP).

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 Performance monitoring to confirm that the cleanup action has attained cleanup
standards and other performance standards (presented in this document, the CQAP,
and in the Compliance Monitoring and Contingency Response Plan attached to the
Consent Decree).
 Confirmation monitoring to confirm the long-term effectiveness of the cleanup
action once performance standards have been attained

The Contractor will use this QAP together with the contract plans and specifications to
develop a Construction Plan and Schedule, a Construction Quality Control (CQC) Plan, and a
Contractor’s Health and Safety Plan (HASP).

This QAP specifies the following items in the subsequent sections:

 Responsibilities and authorities of key project personnel, Contractors, and all

organizations involved in the construction or oversight of the remedial action.
 Necessary personnel, Contractor, and sub-Contractor qualifications, including
qualifications of an independent QA official who possesses the training and
experience necessary to fulfill his or her identified responsibilities
 Inspection activities, including a description of the type and frequency of tests and
observations used to monitor the remedial action and verify compliance with
environmental requirements, customary construction practices, Occupational Safety
and Health Administration (OSHA), building and safety codes, etc.
 Construction monitoring requirements, objectives, and sampling requirements.
 All documentation requirements for reporting construction QA activities, including
daily summary reports, inspection data sheets, and filing system organization
 Procedures for project modifications and change orders, including documentation and
reporting requirements
 Project close-out procedures, including final inspections, payments, and approvals
 Project meetings and conferences

PROJECT ORGANIZATION AND RESPONSIBILITIES

The roles and responsibilities of the parties involved in the project will be delineated;

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Construction Contractor

Cute bird’s construction Plc has been selected as the Construction Building Contractor, and it
will also be responsible for planning, executing, documenting, and facilitating the QA
program.

Cute bird’s construction Plc will be responsible for construction in accordance with the work
plans, Remedial Design drawings and specifications. These documents contain specific,
detailed requirements to achieve overall quality of the construction project.

The specifications require the Contractor to develop and implement a QAP Plan, through
which the Contractor ensures compliance with the requirements of the contract. The QA Plan
will identify personnel, procedures, methods, instructions, inspections, records, and formats
to be used in the QC system. The QA Plan must be reviewed and approved by the supervisor.
The Contractor will also employ a Health and Safety Manager to implement its HASP
required by the contract specifications. The HASP specifies the minimum health and safety
requirements for job site activities, and the measures and procedures to be employed for
protection of on-site personnel and tenants as well as visitors.

Consultants

During the course of construction, the Contracting Authority will retain a Consultant to act as
Supervisor, to ensure that the design objectives are realized and that the project is constructed
in accordance with the specifications.

The Supervisor will communicate with the Contractor Authority on a regular basis as a
primary part of carrying out his or her responsibilities.

CONSTRUCTION CONTRACTOR QUALIFICATIONS

The Contractor must demonstrate to the satisfaction of the contracting authority that they
have the expertise, experience, and capability to satisfactorily execute the work. The
Contractor will keep, as part of their permanent organization, high caliber, knowledgeable,
and experienced key personnel to perform their jobs. These individuals will have experience
in the type of work being contracted.

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The Contractor personnel performing key jobs must have demonstrated the ability and skills
to satisfactorily perform those assignments. Beyond this, the Contractor’s Quality Control
Manager and their organization must have documented qualifications and experience to
perform the independent checks on the Contractor’s operations necessary to determine
compliance with the contract provisions.

INSPECTION ACTIVITIES

Sufficient inspections, independent sampling and testing, and monitoring activities will be
performed to ensure compliance with the terms and conditions of the contract. The results of
these inspections, sampling and testing, and monitoring activities will be documented as. Any
work found not to be in accordance with the contract requirements will be immediately
brought to the attention of the Contractor’s Any work found not to be in accordance with the
approved remedial design plans, specifications, work plans, and/or contract documents shall
be brought to the immediate attention of the Supervisor and Contracting Authority.

The following inspection activities will be performed:

 Monitoring will be conducted during the remedial action to ensure that worker and
public health and safety are protected during construction.
 Water quality monitoring will be performed during the construction work to ensure
that water quality is protected. Controls will be implemented during the activity, and
water quality monitoring will be used to identify the need for further controls as
appropriate.
 Verification of the location control (stationing, offset, and elevation) during
excavation, cap placement, and habitat construction activities. This may be done
through independent means or verification of the Contractor’s QC checks.

These checks are critical to ensure that refuse is removed, cap materials placed, and habitat
elements installed to the limits and depths specified.

 Verification that imported materials (including but not limited to: backfilling,
capping, and habitat substrate materials, steel, concrete, wood, installed habitat
elements, and other construction materials) comply with all contract requirements
prior to delivery to the job site.

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Contract Toolkit Control measures

Domain
1. Quality Materials QCP, Technical Specifications, Plans (lines
and grades), Shop Drawings, Site Instructions, 1. Concise and up-to-date
Request for Information, Work Requests, Materials documentation of daily
Test Report, Performance Security activities.
2.Contract Management and
2.Quantity Approved as-stake survey, Approved as-staked QA/QC skills
quantity, Inspection Report, Back-up Calculations, , 3.Variations - Work for affected
Weekly Accomplishment Report, Straight Line work items can only commence
Diagram, PERT-CPM after approval of VO
3. Cost Approved Unit Cost Analysis, Cash Flow Schedule,
Payment Certificates,
4. Time Weather Chart, Suspension and Extension of Time,
Productivity Losses, Statement of Time Elapsed, S-
curve and Bar Chart, Request for Time Extension

DOCUMENTATION AND REPORTING

Prior to beginning work on the project, the Contractor will submit various work plans for
approval by the Supervisor. This section summarizes submittals required of the Contractor
prior to, during, and at the completion of different tasks. Details on the documentation
requirements are presented in the specifications.

Construction Plan and Schedule

For construction activities, the Contractor(s) will be required to submit a Construction Plan
and Schedule for approval by the City, the Project Engineer, and Ecology. No physical work
is to be performed at the site until the plan is reviewed and specific authorization to start the
work is obtained. The plan will cover potential environmental degradation as a result of the
Contractor’s operations. The plan will contain separate sections for contamination prevention,
closure, cleanup, and erosion and turbidity control as they pertain to excavation and capping.

Construction Quality Control Plan

The Contractor’s Quality Control (QC) Plan will present the system that will ensure the
Contractor will meet the requirements of the contract. The QC Plan will identify personnel,
procedures, methods, instructions, and inspections, potential remedies, records, and forms to
be used in the QA system.

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The Plan will also include a description of procedures for maintaining and updating activity
logs, laboratory records, and procedures for reporting emergencies, potential remedies,
records for personnel and maintenance, and monthly reports to agencies.

The QA Plan will include a description of how change orders will be reviewed for
consistency with the specifications.

The Contractor shall prepare and maintain a Daily QA Report which includes the results of
all inspections, surveys, and monitoring activities and supporting documentation.

Construction Documentation

The Contractor is responsible for Quality Control, including daily checks and testing, as
documented in the Daily QA Report. The Project Engineer will provide Quality Assurance,
which is oversight of the Contractor’s Quality Control procedures.

The supervisor will document the results of the quality assurance inspections and testing and
monitoring activities on a weekly basis in a Quality Assurance

Report, which will include that weeks’ worth of Daily QA Reports (prepared by the
Contractor). These reports will be transmitted weekly from the Supervisor

Where QA inspections utilize the results of the Contractor’s surveys and tests, these results
will be summarized and included in the Quality Assurance Report. If the QAP inspections’
tests reveal out-of-spec conditions, the supervisor will immediately contact the Contractor’s
Superintendent to determine what action will be taken to modify the construction operation
and correct the condition. A written memo will follow up this personal contact to the
Contractor’s General Superintendent confirming any oral instructions given. Instructions to
the Contractor for any work that does not comply with the specifications will be confirmed
with the Contractor in writing. The results of these discussions and follow-up corrective
actions will be included in the weekly Quality Assurance report.

Documentation requirements for specific activities are contained in the contract plans and
specifications. To enable monitoring of the progress of the work underway, the Contractor’s
Daily QC Reports will be provided weekly to the supervisor with the Quality Assurance
Report.

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9. PROPOSED METHOD OF WORKING AND SCHEDULE

9.1 General
The technical proposal we are adopting for residential building and also highly experienced in
civil work contract administration for carrying out the assignment. The Project
Organizational Chart, which describes the organizational structure and site organization of
the project under consideration, is as indicated here under and also the site lay out describe.

9.2. Technical Approach and Methodology

9.2.1 Site Visit and Understanding of the Project

Having carried out detailed investigation and study on the contract document, our firm has
given assignment to a group of key personnel led by NAOL GETACHEW (Project Engineer)
had visited the project site for about two days. Upon the site visit, the team has collected
basic information and inputs regarding accessibility of the sites, local materials, labor sources
and climatic conditions of the works.

There are two seasons around the project areas, one from January up to May and October up
to December (Known by Bega) and the other from June up to September (known by Keremt).
The first one mentioned here above is not intense and is believed not to be difficult for
carrying out construction activities. As far as the second rainy season is concerned, the team
has gathered information from the locality and found that heavy rain and intensive shower
definitely impede and make the construction activities impossible.

9.2.2. Mobilization of the Contractor

Up on receiving the Notice to commence the works the project activity will be commenced
by collecting complete set of Project Documents and project Information, followed by
organizing and equipping of the project team with the necessary manpower & construction
equipment within mobilization period.

Within the time of project commencement period which takes place within 15 days from
signing of the contract, the project staff including Project Manager, Project Engineer, Office
Engineer, Chief Surveyor and Construction Forman will be mobilized to the project site for
assessment of the project, site preparation and other preliminary activities.

At this stage, the Project Manager and his core staff will meet with the project office and the
client representatives to conduct Mobilization to the project area such as land acquisition and

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locating campsite and locally available construction material utilization. Based on this
information, the Project team will prepare the practical work schedule, which eventually
submitted to the residential building.

Surveying Crew of the project starts resurveying of the grades, coordinates & elevation,
alignment, profiles & Civil works of the project established by the Design Engineer and
summits to the Resident Engineer for further approval.

Mobilization of Equipment and construction materials specially Rebar, Cement & local
construction material will be commenced immediately upon effectiveness of the Contract and
the excavation will start parallel to the mobilization activity, within maximum of 14 days
effectiveness of the contract, the remaining activities will be commenced sequentially based
on the approved work schedules.

9.2.3. Work Methodology

SUB STRUCTURE

Site clearing  Bulk ExcavationPit Excavation for footingC-5 Lean Concrete for
footing padRebar placing for footing padForm work for footingC-25 Concrete for
footingFoundation column Rebar placingFoundation column form workC-25
Concrete for foundation columnTrench excavationC-5 lean concrete under stone
masonryStone masonry foundationFill around footing & foundation columnC-5 Lean
concrete under grade beamForm work for grade beamRebar for grade beamC-25
Concrete casting for grade beamFill under hard coreHard coreExpansive jointRebar
for ground floor slabConcrete for ground floor

SUPER STRUCTURE

Rebar for elevation column1st floorForm work for elevation column 1st floor C-25 for
elevation column 1st floor  Form work for intermediate beam, stair and solid slab 1st floor
Rebar for intermediate beam, stair and solid slab 1st floor C-25 Concrete cast for
intermediate beam, stair and solid slab 1st floor  Rebar for elevation column 2nd
floorForm work for elevation column 2nd floor C-25 for elevation column 2nd floor 
Form work for intermediate beam, stair and solid slab 2nd floor Rebar for intermediate
beam, stair and solid slab 2nd floor C-25 Concrete cast for intermediate beam, stair and
solid slab 2nd floor Rebar for elevation column 3rd floorForm work for elevation column
3rd floor C-25 Concrete cast for elevation column 3rd floor Form work for top tie
beamRebar for top tie beam C-25 concrete for top tie beamblock
workPlasteringSteel trussLattice purlinEGA - Roof coverFinishing.

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9.2.3.1. Excavation Methodology

Setting out and alignment

The Building will generally follow the alignment, grade, elevation and profile as shown on
the contract drawing or order given by the engineer, but may deviate locally to allow an
optimal alignment to suit topographical and ground conditions to the satisfaction of the
engineer.

Labor

 Surveyor 1
 Chain men 1
 Daily laborers 2

Equipment and Tools

 Total Station (Complete) 1

 Digital Level (Complete) 1
 Ranging Pole (2.5m) 1
 Levelling staff (5m), foldable 2

Chain meter (100m) 2

 Scientific Calculator 1
 Steel Pocket tape (5m) 1
 Hammer (2kg) 1

Material

 Wooden Peg As required

 Synthetic Paint As required
 Level book 1

Steps to be followed

 The corners of the structure will be located from the existing bench marks with
reference to the site plan.
 Profile board is first constructed around the structure at a minimum offset of
distance of 1 meter leaving sufficient space for any construction purpose after
clearing and grubbing has done
 The profile board should be strong enough to support the tension applied from the
carpenter’s string and also the elevation of the bard will be kept equal using water

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levels stretched all around. (if possible it should be made from timber to keep the
water level of the whole grid in equal position)

Finally the controlling (Checking) points will be located using precise surveying equipment
in coordinate form (Nothing, Easting and Elevation).

Excavation Methodology

 We will request relevant permits to commence excavation activity from the engineer.
 We will give due notice to the Engineer in accordance with the Conditions of Contract
whenever the trench invert is about to be ready for examination and no further work
will proceed thereon until the Engineer’s approval is given
 Where stated on the Drawings or elsewhere in the Specification, the excavation will
be carried out as described and the Final Surface treated as specified.
 We will make faces of excavations clean and trimmed to the required lines and levels.
Any parts of the formation inconsistent with the nature and texture of the main
formation will be removed if authorized by the Engineer,
 We will make our maximum effort to not excavate below the formation level or
beyond any exposed faces shown on the Drawings.
 We will maintain the minimum width and depth of Trench, Bulk and Pit as indicated
on the Drawings and excavate vertically. But depending on the excavation depth and
the type of excavated material and the engineer order, we will provide battering in
such a way that sloping. The extra slope excavation is included in your rate and will
be made by your cost.
 We will not use digging machinery where its operation will cause damage to trees,
buildings, underground utilities or existing structures above or below the ground. At
such locations hand methods will be employed to avoid damage,
 If any slip, land slide or fall of the material from the sides of the excavations and
embankments occur, we will immediately make good the same including all surface
restoration, at our own expense.
 We will inform the engineer and take the necessary action agreed prior to proceeding.
 Upon completing excavation for excavation of Bulk, Pit and Trench, the Contractor
shall get it inspected and approved by the Engineer.
Labor

 General Forman (1)

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 Daily Laborers (10)

 Truck Drivers (1)
 G. chief(1)

Equipment and Tools

 Dump truck (1)

 Tools (10)

Material

 Helmet (17)
 Eye Google (17)
 Safety Shoes (17)
 Safety close (reflective) (17)
 Selected material (114.04m3)
 Stone (785.2m2)

Precaution

• All excavation works shall be kept dry and clean

• Settlement or damage to adjacent property by over draining off water should be avoided

•There will be continuous pumping out of all water which may occur or be brought into the
excavation employing high capacity pumps to keep the water level below the bottom of the
permanent works during the period.

• When dewatering the water should spill outside the structural limit and from a point below
the bottom of the excavation.

• If pumping is required it will be carried out continuously and may not be slopped without
the permission of the assigned engineer.

9.2.3.2. Concrete Work

After accomplishing of each excavation, formwork of foundation footing will be

constructed engaging qualified carpenters and helpers and reinforcement bar placing by bar
benders and helpers. Before the concrete cast of foundation 5mm lean concrete is placed with
required mix of ratio 1:4:6. For slab, beam and stair are the same pattern but for slab and stair
5mm thick spacer in bottom and for beam 25mm thick. But in column work reinforcement
bar is the first activity and formwork the second activity and the spacer is 25mm thick in each
side of column but use 2 is enough in two sides.

Quality of Aggregate and Sand

The quality of sand shouldn’t contain more silt than a limit. We can detect by field test like
silt content test and visual detection by hand. If it has more silt content either washing the
sand or change source of sand. Our source is around alem tena. We should take different
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tastes like aggregate wearing test the resistance to aggregate crushing and other testes
specified on the technical specification and the test is carried out in EiABC.

Transportation and placement of Concrete

Transportation of concrete is done by labor up to 1st floor by stiff inclined wood ladder. When
we go up shifted from labor to mechanical lifter that is winch. From lifter by labor the work
is accomplished.

Productivity

 2 labors to fill aggregate in to box

 4 labors to transport box of aggregate to mixer
 2 labors to fill and transport sand to mixer
 2 labors fill cement to mixer
 6labors to transporting mixed concrete.
 2 labors to place mix concrete to barela
 1 carpenter, 1 mix operator and 1 forman
Mixing of Concrete

 All structural concrete will be mixed at the site by concrete mixers.

 We do not use Hand mixing for structural, but for plastering and HCB mortar.
 The mixer will thoroughly cleaned from burdened dried concrete and other kind of
dirt before use. Mixer which has been cut of use for more than 20 minutes will
thoroughly washed before any fresh concrete is mixed as specified in the standard
technical specification.
 The required manpower will be arranged for quick, timely, batching and feeding of
materials to the mixer drum and mixing is by volume. Mixing will continue until
there is a uniform distribution of the materials and the mass is uniform in
color and consistency.
 The whole of the mixed batch will removed before materials for fresh batch enter the
mixer.
 Mixed concrete will not modified by the addition of extra water and cement, in order
to facilitate handling of any other purpose.
 The mix design is carried out at EiABC laboratory
 For C-25(mix ratio of (1:2:3) the box size for sand and aggregate is 50*40*18cm and
 For C-5(mix ratio of (1:4:6) the box size for sand and aggregate is 50*40*18cm
Concrete Mixing time

Careful mixing of concrete is essential. Mixing times will vary according to the mix, the
mixer and whether or not the mixer is filled to capacity. A uniform color is usually a good
guide to efficient mixing and it will be attained by visual inspection with estimated time sate
on standard literature.

Curing of Concrete

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Hydration should be controlled by silt sand and watering at day time.

 No concrete will allowed becoming prematurely dry and the fresh concrete will be
carefully protected from the rain, sun and wind for a period of seven days by applying
water on building paper, sacking, sand, sawdust or other approved means.
 The protective layer and the concrete itself will be kept continuously wet, and manual
watering is applied by hosepipe at frequent intervals.
 Traffic or loading which cause deflection, or other movement, in the formwork, or
damage to the concrete members will not be allowed on the concrete until the
concrete is sufficiently mature.
Water; The site will have pure water supply access and in case of supply problem it will be
stored and distributed about the site in containers, vessels and through pipe work and
distributed about the site in containers, vessels and through pipe work which shall not
contaminate it.

Concrete Quality Control

The requirement that air voids be kept to a minimum means that the materials must be so
proportioned that the mix is workable enough to be fully compacted with the means
available. The use of mechanical compaction equipment allows a drier and potentially
stronger and more durable mix to be used than if compaction is done by manual methods.

Testing concrete is only to confirm the concrete produced meets the desired properties. The
main part is having true-construction practice.

The following activities and equipment’s will be checked with respect to corresponding
method statements specified prior to concrete production.

 Since concrete is workable material while it is fresh, but difficult once it hardened
even to demolish. We will carefully check the following drawings superimposing one
over the other.
 The type and quality of cement including date of expire,
 The quality of local materials, such as gravel, sand, etc.
 The quality of water,
 The formwork construction,
 Position & number of reinforcement bar,
 The equipment required (mixer, vibrator, etc.)

Activity:

The series of operations which will be performed on the raw materials will determine the
strength, durability and appearance of the finished work.

Concrete will be mixed on site with concrete mixers and cast in place after the approval by
the engineer and left free from any disturbance to be cured for sufficient time until it attains
its strength.

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After the engineer’s approval of the ingredients of concrete, the re-bar and the formwork
construction, fresh concrete shall be mixed with the help of high capacity concrete mixers
and transported by dampers and then poured in to the formwork using labor and winch in
combination of concrete basket.

Placing and Compacting

Before the concrete is placed in its final position, the insides of the forms will be inspected to
make sure they are clean and have been treated with release agent (plastic or oil). Where the
forms are deep, temporary openings should be provided for this inspection. Rubbish, such as
sawdust, shavings and wire, will be blown out with compressed air or broom.

The concrete will be placed in its final position rapidly so that it is not too stiff to work. On
no account water will be added after the concrete has left the mixer. A mass of concrete,
which will have to be moved to some other part of the form, should not be allowed to
accumulate in one place. The concrete will be placed as closely as possible to its final
position. It will never be moved by vibrating it and allowing it to flow, as this may result in
segregation which will show on the surface of the finished work.

Vibration

 Concrete is to achieve its maximum strength, it must be compacted so that it contains the
minimum of unwanted air. This is easy with a wet, workable mix, but the excess water in
this sort of concrete contributes to weakness. The strongest and most durable concrete is
as dry as can be fully compacted by the means available.
 Concrete will be compacted using poker type vibrators inside the formwork & around the
reinforcement. Care should be taken:-
 It will be placed vertically in the concrete, held in position until air bubbles cease
to come to the surface
 Over-vibration is not allowed, but it is not as common as under-vibration. Over-
vibration may cause segregation and the formation of a weak layer is formed at
the top of a pour.

Man Power

 1 Forman
 1 carpenter
 1 Mixer operator.
 1 Vibrator operator
 18 daily labor
Equipment’s

Needed to cast the concrete are:

 750 lit mixer

 Vibrator
Material
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 Cement (3.6 qtl/m3)

 Sand (0.58m3)
 Gravel (0.84m3)
 Water (0.126m3)
 Diesel (0.32lit)
9.2.3.3. Block Work
Hollow concrete blocks will be delivered on site; it will be tested for compliance with
the requirements prior walls will be constructed with a competent masons in layers approved
by the engineer and will be cured for sufficient time before plastering work commences.

The block is class B which is (40cm*20cm* 20cm) size and 1cm mortar of 1:4 ratio each
side.

Block area=40cm*20cm=0.08m2
Block with c/c mortar of area =41cm*21cm=0.0861m2

Production day starts 1 month before block work schedule

 100 blocks per day

Material production and storage

We prefer to purchase HCB from potential vendors rather than producing on site since the
cost of Producing blocks on site is greater as compared to purchasing from suppliers as the
site is not much far from the suppliers; it will be lower transportation cost.

 Effective and efficient procurement method, which ensures

The Right Quality
The Right Quantity
The Right Cost / Price /
The Right Time for HCB supply will be adopted.
 Prior to ordering and bulk delivery of blocks on site, we will visit our supplier’s
method and quality of work and it will be tested for compliance with the
requirements.
 Samples and test results will be submitted for approval by the Engineer before any
blocks are delivered or used in the construction of the works.
 The required quantity of Blocks will deliver at the right time by adopting
replenishment and lead time cycles to avoid unnecessary delay.
 Blocks will be placed under shed on a suitable smooth surface (we will provide a sand
layer) in order to prevent moisture from the surface and organic reaction between the
blocks and the top soil.
 At the time of placing we will Step back masonry blocks one-half block per tier above
the 6-foot level.
 Any HCB damaged on handling and transporting will be collected at a planned
storage place as shown on the site layout.

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Transportation: Transportation from vendor to site will be by Dump Truck and shipment
cost will be negotiated with vendor.
Block Storage location is arranged within a preferable distance from the main building and
except for elevated difficult block work positions which are transportation is by winch and
manual transportation is adopted for others.eg. Ground floor blocks work.
Testes

 Blocks to be delivered to place of construction will be examined in the laboratory for

production quality check before and on site for any defects that may have occurred during
transportation.
 A minimum of 6 blocks per 1000 pcs will be tested on site for their strength or as an
alternative Samples can be taken per delivery. These will be tested for compression to
verify their conformity to specifications. No unit will be allowed for installation until
satisfactory test results are presented.

Mortar:
Mortar for block work will be produced mechanically using mixer as the cost of manual
production is costly than mechanical.
 Equipment for mortar mix and transportation will be prepared, mixer, barrel, winch
etc.
 Mortar ingredients, cement, sand and potable water will be insured in required
quantity and quality.
 Pattern of HCB is properly maintained, linearity as well as alignment will be checked
And also Walls will be checked with perfect plumb bob alignment prior to the
commencement of mortar lying.

 Required manpower will be arranged for quick manual feeding of materials to the
drum and transportation of fresh mix to the point of delivery prior to hardening of
mortar.
 Appropriate skilled mason will continue to place mortar joint according to the
required thickness and level.
 Gradual lying of blocks above the mortar joint prior to hardening of mortar will be
followed. HCB walls will be constructed with competent masons in layers approved
by the engineer.
 Joints of blocks will be checked to be evenly distributed and not to exceed a
maximum thickness of 15mm.
 Walls will be built with perfect plumb bob alignment
 After completion of mortar mix the mixers, dumpers and all equipment used for the
whole process should be washed and cleaned of any mortar.
Curing; curing will takes place for 21 days before commencement of plastering work.

The necessary manpower, equipment & labor required to place the HCB is mentioned here
under.

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Man Power

 Gen. Forman
 Mason
 Ass. Mason
 chiseller
 15Daily labor
Materials

 Cement
 Sand
 HCB
 Clean water
Equipment’s

 Barrel
 No mixer (manual mix by hand)
 Hand Tool
 trowels
 Spade
 Plumb bob
 Leveling tool
9.2.3.4. Plastering
According to our project after we complete the block work we are going to start plastering.
The ingredients are:
- Cement (ordinary Portland cement), Lime
- Gypsum (such as plaster of Paris )
- Sand (fine or crushed Sand), water
 Surfaces to receive plaster, pointing or screed shall be thoroughly cleaned and wetted
 The surface should be raked out to a minimum depth 10 mm to form proper key
(If the thickness of plastering is greater than 2.5cm, it may crack)

 The surface should be rubbed with cement slurry (cement +water)

Plaster

 On the first coat we are using mix proportion 1:2.5(cement: sand by volume)
 minimum thickness of 5 mm
 spread by trowel , stretched off level and allowed to cure for 24 hours before
applying the second coat

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 On the Second coat we are using mix proportion 1:1:6 (cement: lime: aggregate by
volume) 1: 4 (cement: aggregate by volume)
 max thickness of 12 mm
 dried for 21 days

 Fine finish or fine coat cement plaster

 mix proportion 1:2 (cement +fine sand )
 max thickness of 3 mm
 shall be finished truly and level
 We use fine sand for smooth finish as final coat

 Function of first coat

 acts as a bondage between the masonry wall and the second coat
 the second coat is for minor adjustments on plumb (level ) and receiver surface for the
smooth finish (fine coat )
 function of fine finish is for aesthetical value and preparation for painting
 the fine finish coat shall be cured for seven days and allowed for 28 days before
further finish is applied
 Fine coat lime plaster:

 mix proportion 1:2 (lime : fine aggregate)

 max thickness of 3 mm
 further finish up to 28 days
Labor
 Plasterer
 Forman
 Daily labor
Equipment
 tools

9.2.4. HEALTH AND SAFETY PLAN

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In the performance of this Contract, the Contractor will comply with all Ethiopian laws
in regard to safety provisions and will furnish and cause to be used such additional
safeguards, safety devices and protective equipment as the Engineer or any competent
authority may determine to be reasonable and necessary to protect the life and health of the
employees. The Contractor shall maintain an accurate record of all accidents arising out of
and in the course of employment on the works, which result in death, occupational disease, or
injury requiring medical attention or causing loss of time from work.
The Contractor shall take all measures and precautions necessary to ensure the health,
safety and welfare of all persons entitled to be on the Site. Such precautions shall include
those that, in the opinion of the Engineer, are reasonable to prevent unauthorized entry upon
the Site and to protect members of the public from any activities under the control of the
Contractor. The Contractor’s responsibilities shall include but not be limited to:
a) The provision and maintenance of the Contractor's Equipment in a safe working condition
and the adoption of methods of work that are safe and without risks to the health of any
person entitled to be on the Site.

b) The execution of suitable arrangements for ensuring safety and absence of risks to health
in connection with the use, handling, storage, transport and disposal of articles and
substances. Transportation of any material by the Contractor shall be in suitable vehicles
which may loaded don’t cause spillage and all loads shall be suitably secured. Any vehicle
which doesn’t comply with these requirements or any of the local traffic regulations and
laws shall be removed from site.

c) The provision of lighting, including standby facilities in the event of failure that, in the
opinion of the Engineer, is adequate to ensure the safe execution of any Works that are to
be carried out at night. The Contractor shall provide adequate lighting wherever work is
being executed at night and shall provide and install any additional lighting that the
Engineer may require in order to gain access to, watch and supervise the Works and
carryout any testing and examination of materials.

d) The provision of protective clothing and safety equipment, with such personnel and
equipment and such information, instruction, training and supervision as are necessary to
ensure the health and safety at work of all persons employed on or entering on the Site in
connection with the Works, including the Engineer’s Supervisory staff, all in accordance
with the laws of Ethiopia.

e) Such safety equipment and protective clothing shall be high standard and approved by the
Engineer before distribution. The Contractor shall provide them at approved regular
interval. Such Safety equipment shall include but not limited to:

- safety helmets,
- protective footwear,
- safety glasses, welding goggles and other eye protectors,
- ear defenders,
- safety harnesses,

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- high visibility reflective vests,

- safety equipment for working over water,
- rescue equipment,
- Fire extinguishers.
f) Safety helmets and footwear with integral steel toe-caps shall be worn by all personnel on
Site.

g) The provision and maintenance of suitably equipped and staffed first aid stations
throughout the extent of the Works to the satisfaction of the Engineer. The Contractor
shall allow in his prices and be responsible for the costs of all such Site welfare
arrangements and requirements.

h) Designation as Safety Officer of one of his senior staff who shall have independent control
of all matters concerning health and safety. The Safety Officer shall be an experienced
professional reporting directly to the Contractor’s Representative. He shall have specific
knowledge of all pertinent safety regulations and legislation in force in Ethiopia and prior
responsibility for health and safety on similar Sites. The Safety Officer shall advise on all
matters affecting the safety of the work force and on measures to be taken to promote such
safety. He shall be empowered to act upon the receipt of instructions from the Engineer in
respect of the health and safety of personnel on Site and the safe execution of the Works.

i) The provision and maintenance of access to all places on the Site in a condition that is safe
and without risk of injury.

j) The provision of adequate waterborne sanitation, refuse collection and disposal,

complying with the Laws of Ethiopia and all local bye-laws and to the satisfaction of the
Engineer, for all houses, offices, workshops, and laboratories erected on the Site.

k) The provision of an adequate number of suitable latrines and other sanitary arrangements
at locations where work is in progress and ensure that they are regularly cleaned and
maintained in a hygienic state all to the satisfaction of the Engineer and of the public
health authorities for the area.

l) The execution, in consultation with the appropriate public health authority, of appropriate
measures to control within the Site, including labor lines and camp sites, mosquitoes, flies,
pests and vermin. Such measures shall include the application of suitable pesticides and
chemicals to infested areas.

m)Immediately notifying the Engineer of any serious accidents which result in death, severe
injury to or hospitalization of persons for a period exceeding three days. Although such
information may initially be conveyed orally the Contractor shall submit a detailed written
report within 24 hours of the event. The Contractor shall comply with any requirements in
respect of reporting such serious accidents to the statutory authorities.

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n) Recording details of and reporting any other accident or incident concerning health, safety
and welfare or damage to property to the Engineer and to the statutory authorities, if
appropriate, as soon as possible after its occurrence in such a format as the Engineer may
require.

o) If the Contractor should temporarily close down his operations for seasonal or other
reasons he shall ensure that the Works are left in a safe condition. He shall appoint one
member of his staff to be responsible for the safety of the Works throughout the shutdown
period and shall notify the Engineer of the name and contact telephone number of the
responsible person.

p) The Contractor, his employees, his Sub-Contractors, their employees and any other
persons authorized by him to be on the Site shall comply in every respect with the
provisions of any statutory requirements as may be applicable to the Works in respect of
health, safety and welfare.

q) The Contractor shall advise all site staff and labor including all the Contractor’ s
employees all Sub-Contractors and consultants employees, all truck drivers and crew
making deliveries to sit, of dangers and impact of Sexually Transmitted Diseases (STD) in
general and HIV/AIDS in particular. To this end the Contractor shall conduct Information,
Education and Communication (IEC) campaigns at least every other month addressed both
to the aforementioned site staff and labor and the immediate local communities.

r) The provisions of this Clause shall apply to the Contractor and, with the necessary changes,
to his Sub Contractors. The Contractor shall ensure that these provisions are included in all
subcontracts placed by him.

9.3. Work Plan and Schedule

9.3.1. Main Contractor Schedule

Based on the Bidding Document of the Project Employer and our Method Statement for the
tackling of the assignment, we have prepared a work program for a total allocated project
completion time of 365 Calendar days including 15 days mobilization period.

“Proposed Work Program and Activity Schedule of the Project” depicts our proposed
timing of project elements.

SCHEDULES

 TIME Schedule
 Manpower Schedule
 Material Schedule
 Equipment Schedule

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9.3.2. General Work Flow of the Project

Mobilization of Manpower and equipment

Resurveying and Redesigning

Approval of the Consultant Supply of Construction Materials

Construction equipment

Construction Activities
Follow-up and Supervision

Construction of Building

Prepare as built drawing

Testing
Site hand over

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9.3.3. Material Supply Schedule

Material schedule was prepared based on the construction work schedule and attached.

 Cement
OPC or PPC Cements as necessary will be supplied from the much known factories Muger or
Derban or Dangote cement factories.

 Crushed Gravel for concrete

Crushed aggregates of the required standard and quality will be supplied from the known
production queries around Kality.

 Bedding material
Bedding material fulfills the technical specification for the work will be supplied from Akaki
(red ash quarry).

 Location of Sand
Natural Sand of good quality for mortar and concrete work is not available within the project.
Hence, the Contractor has intended to bring the sand from Alem Tena.

Location of Water

There is water in the site but when there is not water supply collect in water tank.

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9.4. Organization and Staffing

9.4.1. Organizational Structure

Organizational Structure of Construction of residential building

9.4.2. Site Organization for the Storage, Office, Damping

As of information obtained from site visit the project is found to be small. Taking into
account the size of the site cute bird’s construction plc has elaborated a temporary site
setup. The reinforcement bar, cement and other tools stored in the site. For the cement and
other tools there is house. But for sand, gravel and HCB stored in outside building temporary
store for one week work only.

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B. FINANCIAL PROPOSAL- UNIT PRICE CONTRACT

Bill of Quantities
Place and Date 21 -04 - 2009
Procurement Reference No.: Gov 000005/2009
Alternative No.:
To: W/rt Neima Loba residential house
POX 354
Tell 0947523242
Ethiopia
Addis Ababa Akaki Kality

DAY WORK FORMAT

DAYWORK SCHEDULE
L Labor
L01 day
L02 day
L03 day
L04 day
L05 day
Total Day work Provisional
Sum

Name:
In the capacity of
Signed:
Duly authorized to sign the Bill of Quantities for and on behalf of .
Dated on [insert day] day of ], 2009EC

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BILL OF
QUANTITIES

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DETAILED
COST BREAKDOWN

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IV. BID SECURITY

Bid Security

Date:
Procurement Reference Number:
Alternative No:
To:
Whereas (hereinafter “the Bidder”) has submitted its Bid dated for Procurement reference
Number for the supply of, hereinafter called “the Bid.”
KNOW ALL PEOPLE by these presents that WE , of having our registered office at
(hereinafter “the Guarantor”), are bound unto (hereinafter “the Public Body”) in the sum of
(specify the amount and currency in figures), for which payment well and truly to be made
to the aforementioned Public Body, the Guarantor binds itself, its successors or assignees by
these presents. Sealed with the Common Seal of this Guarantor this] day of,
THE CONDITIONS of this obligation are the following:
1. If the Bidder withdraws its Bid during the period of Bid validity specified by the
Bidder in the Bid Submission Sheet, except as provided in ITB Sub-Clause 20.2; or
2. If the Bidder, having been notified of the acceptance of its Bid by the Public Body,
during the period of Bid validity, fails or refuses to:
(a) Execute the Contract; or
(b) Furnish the Performance Security, in accordance with the ITB Clause 47; or
We undertake to pay the Public Body up to the above amount upon receipt of its first written
demand, without the Public Body having to substantiate its demand, provided that in its
demand the Public Body states that the amount claimed by it is due to it, owing to the
occurrence of one or more of the above conditions, specifying the occurred conditions.
This security shall remain in force up to and including twenty-eight (28) days after the period
of Bid validity, and any demand in respect thereof should be received by the Guarantor no
later than the above date.
Name:
In the capacity of
Signed:
Duly authorized to sign the Bid for and on behalf of:
Dated on ____________ day of __________________, _______

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