Monthly Project Progress Report

- September 2022

Project Name Start Date End Date

Supply, Implementation, Training and Maintenance for 25/11/2021 24/06/2022

CACTUS (Correspondence and Case Tracking Unified
System), e-Solusis (HRPayS (Human Resources and Payroll
System) & ESS (Employee Self Service System)) and E-
Prestasi
Contract No : KWB/JPST/8/2021

Key Contact Person:

Contact Person a. Role Contact No.

Ratna Dewi binti Mohamad KWB Project Manager 019-846 4633

Connie Tsen SAINS Project Manager 012-320 2125

Physical progress:

Overall Planned Overall Actual

Schedule Variance Progress by
Physical Progress Physical Progress
(%) 31/12/2022 (%)
(%) (%)

100 95 -5.0 100

Financial progress:

Total Contractual Total Billed (RM) Overall Financial Balance to Bill by

Amount (RM) Progress (%) 31/12/2022 (RM)

230,815 230,815 100 0

90,630 (EOT) 0 0 0

Page 1 of 10
Monthly Project Progress Report
- September 2022

a. Original Milestone Progress:

% of
Actual /
Mileston Targeted
Revised
Milestone e Completion Remark(s)
Completio
Complet Date
n Date
ed

Project Initiation 100% 27/12/2021 27/12/2021

Planning

a. Project 100% 28/12/2021 31/01/2022 Completed and curried

Implementation Charter the stamped copy on
10Jan2022.

b. URS and FRD Walk- 100% 27/12/2021 27/12/2021 Completed.

Through

c. Data Preparation 100% 28/12/2021 08/04/2022 Completed for

 CaCTUS CaCTUS.
 e-Solusis HRPays
Completed for HRPays.
 e-Solusis ESS
Completed for ESS

d. FRD Submission 100% 27/12/2021 27/12/2021 Completed and

endorsed on
27/12/2022

Execution & Controlling

CaCTUS
a. System 100% 14/01/2022 14/01/2022 Completed.
Implementation &
Configuration

b. System Training 100% 14/01/2022 19/01/2022 1. The CO & AO

Training was
rescheduled due to
SAINS trainer fever.
2. KWB add extra 30
users for Registry
Officer and also AO
Officer training.
3. Completed all the
CaCTUS Training
on:-
a. RO B1 (19-
20/01/2022)
b. CO
(09/02/2022)
c. AO (10-
11/02/2022)
d. RO B2 (15-
16/02/2022)

Page 2 of 10
Monthly Project Progress Report
- September 2022

% of
Actual /
Mileston Targeted
Revised
Milestone e Completion Remark(s)
Completio
Complet Date
n Date
ed

c. System Go-Live 100% 17/01/2022 17/01/2022 System roll-out.

e-Solusis (HRPays)
a. System Development 100% 19/01/2022 19/01/2022 Completed.
Customization

b. System 100% 21/02/2022 04/02/2022 Completed

Implementation & (TNT)
1. System
Configuration
02/03/2022 Implementation &
(Production Configuration on
) TNT was
completed on 04
February 2022
2. System
Implementation &
Configuration on
Production was
completed on 02
March 2022.

c. System Training + 100% 09/02/2022 17/02/2022 1. The System

UAT Training was
rescheduled to 15-
17 Feb 2022 by
KWB.

2. KWB added 10
users for HRPays
Training.

3. Two sessions of
HRPays Training
Completed as
follows:-

a. B1 15- 17/02/202
b. B2 21-
23/02/2022

4. Acceptance Test
endorsed by ICT
Officer 09/03/2022

d. System Go-Live 100% 22/02/2022 02/03/2022 Completed.

a. The System roll- out

was rescheduled to

Page 3 of 10
Monthly Project Progress Report
- September 2022

% of
Actual /
Mileston Targeted
Revised
Milestone e Completion Remark(s)
Completio
Complet Date
n Date
ed
28/02/2022 by
KWB.

b. Due to some technical

issue, SAINS could
only roll out the
System on
02/03/2022.

e-Solusis (ESS)
a. System Development on 100% 03/03/2022 03/03/2022
Customisation

b. System 100% 21/03/2022 21/03/2022

Implementation &
Configuration

c. System Training + 100% 14/03/2022 05/04/2022 Scheduled on 05-

UAT 06/04/2022.

d. System Go-Live 100% 06/04/2022 12/04/2022 The System roll-out on

12/04/2022 due to ESS
workflow configuration
was only completed on
12/04/2022.

e-Prestasi

a. System Demo + URS 100% 10/01/2022 10/01/2022

b. Integration testing with 100% 05/05/2022 26/04/2022

HRPay + System
Configuration(servers,
firewall setup, sync of
HRPays code tables n
employees to e- Prestasi)

c. System Go-Live 100% 06/05/2022 28/04/2022

d. System Briefing 100% 06/05/2022 15/06/2022 1. Completed with the

Video Tutorial on
06/05/2022.
2. A briefing was
conducted at KWB.

Closure 20/06/2022

Page 4 of 10
Monthly Project Progress Report
- September 2022

b. EOT Milestone progress:

% of Actual /
Targeted
Milestone Revised
Milestone Completion Remark(s)
Complete Completio
Date
d n Date

Project Initiation

To call a meeting to finalise 100% 17/05/2022 17/05/2022 Completed

the Change Request

To discuss the project 100% 24/05/2022 24/05/2022 Completed

progress and finalisation of
whether EOT is required

Planning

a. Change Request Scoping 100% 30/05/2022 30/05/2022 Completed

b. Change Request URS 100% 31/05/2022 31/05/2022 Completed

c. Preparation for EOT 100% 07/06/2022 07/06/2022 Completed

(Letter, Quotation
Project
Implementation
Schedule)

d. Submission for 100% 08/06/2022 15/06/2022 Completed

Internal Approval

e. FRD Submission + 90% 22/06/2022 Awaiting for

Endorsement endorsement

Execution & Controlling

1. Overtime Claim - New

Type: Emergency Rate

a. System Development 100% 08/07/2022 08/07/2022

b. Approval workflow + 100% 18/07/2022 18/07/2022

System Configuration

c. System Deployment 100% 18/07/2022 22/07/2022 KWB only be available

for testing on 29-30
August 2022

d. To enable Distribution 100% 02/08/2022 30/08/2022 KWB only be available

Department to pilot- for testing on 29-30
run the project August 2022

e. System Acceptance + Fine 100% 21/07/2022 30/08/2022 KWB only be available

Tuning for testing on 29-30
August 2022

Page 5 of 10
Monthly Project Progress Report
- September 2022

% of Actual /
Targeted
Milestone Revised
Milestone Completion Remark(s)
Complete Completio
Date
d n Date

f. System Roll-out 100% 11/08/2022 04/10/2022 KWB decided to extend

the internal testing before
roll-out to other KWB
staff.

2. To export claims data

from ESS into Excel
Format so that KWB can
import the information
into their Financial System

a. System Development 100% 09/08/2022 09/08/2022

b. System Deployment on 100% 10/08/2022 10/08/2022

Production Server

c. System Acceptance + 100% 11/08/2022 30/08/2022 KWB decided to extend

Fine Tuning the internal testing before
roll-out to other KWB
staff.

d. System Roll-out 12/08/2022

3. Day Allowance Feature

(Enhancement on Travel
Claim Module)
100% 05/09/2022 29/07/2022
a. System Development

b. System Deployment on 100% 06/09/2022 08/08/2022

Production Server

c. System Acceptance + 100% 09/09/2022 30/08/2022

Fine Tuning

d. System Roll-out 100% 12/09/2022 30/08/2022

4. Contract Staff (Leave

Initialisation, Golden
Handshake, Earning
Leave)

a. System Development 100% 03/10/2022 24/09/2022

b. System Deployment on 100% 04/10/2022 25/09/2022

Production Server

c. System Acceptance + 06/10/2022

Fine Tuning

d. System Roll-out 07/10/2022

Page 6 of 10
Monthly Project Progress Report
- September 2022

% of Actual /
Targeted
Milestone Revised
Milestone Completion Remark(s)
Complete Completio
Date
d n Date

5. Dependent Medical Cap

for IMG and Contract Staff

a. System Development 70% 12/10/2022

b. System Deployment on 12/10/2022

Production Server

c. System Acceptance + 14/10/2022

Fine Tuning

d. System Roll-out 17/10/2022

6. Medical Chit
a. Exceptional + Cap
at Age 18 +
b. The caption on
Medical Chit 7
days expired

System Development 70% 19/10/2022

System Deployment on 20/10/2022

Production Server

System Acceptance + 21/10/o2022

Fine Tuning

System Roll-out 24/10/2022

c. Simple Approval
page for Medical
Chit Issuing

System Development 14/11/2022

System Deployment on 15/11/2022

Production Server

System Acceptance + 17/11/2022

Fine Tuning

System Roll-out 18/11/2022

7. To allow Staff Profiles

in ESS

a. System Development 100% 23/12/2022 30/09/2022

b. System Deployment 26/12/2022

on Production Server

Page 7 of 10
 Monthly Project Progress Report
- September 2022

% of Actual /
Targeted
Milestone Revised
Milestone Completion Remark(s)
Complete Completio
Date
d n Date

c. System Acceptance + 29/12/2022

Fine Tuning

d. System Roll-out 30/12/2022

System Briefing 04/01/2023

Update User Manual 11/01/2023

CLOSING

Prepare Project Closure report 11/01/2023

Financial Closure + 18/01/2023

Documents Compilation

Review Project Closure Report 16/01/2023

Endorsed Project Closure 17/01/2023

Report

Document Handover 19/01/2023

Legend:

Completed Milestone

Milestone Up Next

Late Milestone

Refer to the Gantt Chart in Appendix A for the progress of each project's activities.

Activities:

Completed This Month

EOT Scope Update

1. The EOT certificate was granted on 23/09/2022, and SAINS received the EOT certificate on
11/10/2022.
2. Contract Staff (Leave Initialisation, Golden Handshake, Earning Leave) - System
Development (24/09/2022)
3. Contract Staff (Leave Initialisation, Golden Handshake, Earning Leave) - System
Deployment on Production Server (25/09/2022).
4. To allow Staff Profiles in ESS - System Development (30/09/2022)

Planned for Next Month

1. The development work on the eSolusis EOT scope was ongoing.

Page 8 of 10
 Monthly Project Progress Report
- September 2022

2. FRD Endorsement by KWB

3. System Roll-out for Export claims data from ESS into Excel Format Module and
Contract Staff (Leave Initialisation, Golden Handshake, Earning Leave) Module.

Risk for Management Attention:

Probability of Target
Person-in-
Description & Impact Occurrence (H/M/L) & Date of Status
Charged
Mitigation Plan Resolution

HRPays Payrolls data in H, Currently, KWB ICT is 14/04/2022 KWB ICT Completed.
the new System is not yet assisting in looking into the
KWB Payroll
up to date. SAINS is issue. At the same time,
awaiting KWB to cross- SAINS will assist in SAINS
check data with the old migrating the data from HRPays
HRPays System. Jan- Mar instead of the Team
Currently, only up to officer entering manually
Jan2022. The project's into the System to speed up
scheduled impact caused a the process.
delay in the data to switch
from the old System to the
new System and the ESS
system's go-live date.

To plan for EOT due to 10/06/2022 KWB Completed on 15/06/2022.

There are additional the additional scoping
Scoping into the original SAINS Quotation submitted with the
Project Scopes new Project Implementation
Plan

H, To further discuss, 31/10/2022 KWB In progress.

There is a delay in KWB suggest and plan to catch
SAINS
Internal Testing before up on the schedule with
System Rollout. KWB Technical Group.

Page 9 of 10
Monthly Project Progress Report
- September 2022

Appendix A

Page 10 of 10
Monthly Project Progress Report - September
2022

a. Original Project Implementation Plan

Page 1 of 5
Monthly Project Progress Report - September
2022

Page 2 of 5
Monthly Project Progress Report - September
2022

b. EOT Project Implementation Plan

Page 3 of 5
Monthly Project Progress Report - September
2022

Page 4 of 5
Monthly Project Progress Report - September
2022

Page 5 of 5