REQUEST FOR QUOTATION (RFQ 37-14)

GEODETIC SURVEY OF THE CABLE CAR ROUTE (KOTOR –LOVĆEN – CETINJE)

NAME & ADDRESS OF FIRM DATE: 1st Oct 2014

REFERENCE: RFQ 37/14 GEODETIC

SURVEY OF THE CABLE CAR ROUTE
(KOTOR –LOVĆEN – CETINJE)

Dear Sir / Madam:

We kindly request you to submit your quotation for geodetic survey, drafting of cadastral-
topographic maps and marking the route for the purposes of the final design for construction of cable
car Kotor –Lovćen -Cetinje, as detailed in Annex 1 of this RFQ. When preparing your quotation, please
be guided by the form attached hereto as Annex 2.

Quotations may be submitted on or before October 17, 2014 , COB via e-mail or courier mail to
the address below:

United Nations Development Programme

Stanka Dragojevica bb, UN ECO BUILDING, 81 000 Podgorica
procurement.me@undp.org

Quotations submitted by email must be limited to a maximum of 7 MB for each email

transmission. They must be free from any form of virus or corrupted contents, or the quotations shall
be rejected.

It shall remain your responsibility to ensure that your quotation will reach the address above on
or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for
whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email,
kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

1
 Please take note of the following requirements and conditions pertaining to the supply of the
abovementioned good/s:

Delivery Terms DAP

[INCOTERMS 2010]
(Pls. link this to price
schedule)
Latest Expected Delivery 20 days from signing a Contract
Date and Time (if delivery
time exceeds this, quote may
be rejected by UNDP)
Delivery Schedule Not required
Preferred Euro
Currency of Quotation
Value Added Tax on Price Must be exclusive of VAT and other applicable indirect taxes
Quotation
Deadline for the Submission COB, Wednesday, October 17, 2014
of Quotation
Documents to be submitted1  Duly Accomplished Form as provided in Annex 2, and in
accordance with the list of requirements in Annex 1;
 Latest Business Registration Certificate ;
 Latest Internal Revenue Certificate / Tax Clearance;
 Written Self-Declaration of not being included in the UN
Security Council 1267/1989 list, UN Procurement Division List
or other UN Ineligibility List;
 Company License for performing geodetic surveys in
Montenegro and development of technical documentation in
accordance with Law on State Survey and Real Estate
Cadastre (Article 6, paragraph 2)
 List of 3 engineers (surveyors) with CVs and 3 support Staff
(figurants) which will be engaged on this task
 Certificate for one engineer (surveyor) that he/she is
currently member of Chamber of Engineers of Montenegro
60 days
Period of Validity of Quotes In exceptional circumstances, UNDP may request the Vendor to
starting the Submission Date extend the validity of the Quotation beyond what has been initially
indicated in this RFQ. The Proposal shall then confirm the extension
in writing, without any modification whatsoever on the Quotation.
Partial Quotes Not permitted
100% upon complete delivery of services
Payment Terms
1% of contract for every day of delay, up to a maximum duration of
Liquidated Damages 15 calendar days. Thereafter, the contract may be terminated

1
First 2 items in this list are mandatory for the supply of imported goods

2
 Evaluation Criteria  Technical responsiveness/Full compliance to requirements
and lowest price
 Full acceptance of the Contract General Terms and Conditions

UNDP will award to: One and only one supplier

Type of Contract to be Signed Institutional Contract

Special conditions of Contract Cancellation of Contract if the delivery/completion is delayed by 15

days

Conditions for Release of  Written Acceptance of Goods based on full compliance with
Payment
RFQ requirements.

Annexes to this RFQ  Specifications of the Services Required (Annex 1)

 Form for Submission of Quotation (Annex 2)
 General Terms and Conditions / Special Conditions (Annex 3).
Non-acceptance of the terms of the General Terms and Conditions
(GTC) shall be grounds for disqualification from this procurement
process.
Mr. Mirko Bracanovic
Contact Person for Inquiries Procurement Officer
(Written inquiries only) procurement.me@undp.org
Any delay in UNDP’s response shall be not used as a reason for
extending the deadline for submission, unless UNDP determines that
such an extension is necessary and communicates a new deadline to
the Proposers.

Goods offered shall be reviewed based on completeness and compliance of the quotation with
the minimum specifications described above and any other annexes providing details of UNDP
requirements.

The quotation that complies with all of the specifications, requirements and offers the lowest
price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet
the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit
price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall
be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and
correction of errors, its quotation will be rejected.

3
 After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract
based only on the prices of the goods in the event that the transportation cost (freight and insurance) is
found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and
insurance provider.

At any time during the validity of the quotation, no price variation due to escalation, inflation,
fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has
received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to
vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per
cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General
Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the
vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex
3.
UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be
responsible for any costs associated with a Supplier’s preparation and submission of a quotation,
regardless of the outcome or the manner of conducting the selection process.

Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to
appeal for persons or firms not awarded a purchase order or contract in a competitive procurement
process. In the event that you believe you have not been fairly treated, you can find detailed
information about vendor protest procedures in the following link:
http://www.undp.org/procurement/protest.shtml .

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by
disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the
requirements, design, specifications, cost estimates, and other information used in this RFQ.

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to
identifying and addressing all such acts and practices against UNDP, as well as third parties involved in
UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this
link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf

Thank you and we look forward to receiving your quotation.

Sincerely yours,

Snezana Doljanica,
Operations Manager UNDP MNE

October 1st 2014

Annex 1

4
 Technical Specifications

Items to be Quantity Description / Specifications of Goods Latest Delivery

Supplied* Date
1. Detailed survey in a 493.202m2 Entire length of the route is 14.691 m, 10 November
scale 1:250 and along which two starting stations (Cetinje 2014
development of and Kotor) and two mid-stations (Ivanova
cadastral-topographic Korita and Kuk) are located. It is needed to
map for the route of perform survey of entire route with profile
planned cable car Kotor width of 32m, meaning 16 m from both
– Lovćen – Cetinje sides of cable car axle, which makes the
total area of 469 102 m2 (46ha 91a 02m2).
Besides that, it is requested to perform
survey of part of the existing road in Kotor
on a part of the connection to the station
site, expansions for bus stations, part of
the existing road on “Kuk” location to which
the fire road is connected and also a
planned parking area in Cetinje on “Dub”
location of total area 24100 m2 (2ha 41a
00m2). At locations where the density of
detailed points is coming out of the scope
of scale 1: 250, the survey should be
adjusted to the density of existing details,
meaning that all existing topographic
details within a defined route should be
surveyed.

2.Marking a route and N/A Marking should be made along the outer 10 November
urban plots on which it edge of the route on both sides wherein 2014
is planned to locate the length between two adjacent marked
stations points should not be more than 100m.
Also, it is needed to mark breakpoints of
urban plots on which it is planned to locate
the stations wherein length between two
adjacent marked points in the same
direction should not be more than 100m.
Separately, marking should be made also
for each location of planned columns.

If in certain parts of the route is necessary

5
 to do deforestation in order to perform
survey or marking of detailed points, that
part of the task will be borne by the
contractor (surveyor) and this should be
included in the quoted price.

Survey should be finished 20 days from signing of Contract, and the bidder is requested to provide a proof of
engaging at least 3 engineers (surveyors) and 3 support staff (figurants).

Snezana Doljanica,
Operations Manager UNDP MNE

October 1st 2014

6
Annex 2

FORM FOR SUBMITTING SUPPLIER’S QUOTATION2

(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery 3)

We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and
hereby offer to supply the items listed below in conformity with the specification and
requirements of UNDP as per RFQ Reference No. _______:

TABLE 1 : Offer to Supply Services Compliant with Technical Specifications and Requirements

Latest
Item No. Description/Specification of Services Quantity Delivery Unit Price Total Price
Date per Item
1 Detailed survey in a scale 1:250 and
development of cadastral-topographic 10
map for the route of planned cable car 493.202m2 November
2014
Kotor – Lovćen – Cetinje.
2 Marking a route and urban plots on which 10
it is planned to locate the stations N/A November lump sum
2014

Total Prices of Goods

Add : Cost of Transportation
Add : Cost of Insurance
Add : Other Charges (pls. specify)

Total Final and All-Inclusive Price Quotation

All other information that we have not provided automatically implies our full compliance with
the requirements, terms and conditions of the RFQ.

[Name and Signature of the Supplier’s Authorized Person]

[Designation]
[Date]

2
This serves as a guide to the Supplier in preparing the quotation and price schedule.
3
Official Letterhead/Stationery must indicate contact details – addresses, email, phone and fax numbers – for
verification purposes

7
Annex 3

General Terms and Conditions

1. ACCEPTANCE OF THE PURCHASE ORDER

This Purchase Order may only be accepted by the Supplier's signing and returning an acknowledgement copy
of it or by timely delivery of the goods in accordance with the terms of this Purchase Order, as herein specified.
Acceptance of this Purchase Order shall effect a contract between the Parties under which the rights and
obligations of the Parties shall be governed solely by the terms and conditions of this Purchase Order, including
these General Conditions. No additional or inconsistent provisions proposed by the Supplier shall bind UNDP
unless agreed to in writing by a duly authorized official of UNDP.

2. PAYMENT

2.1 UNDP shall, on fulfillment of the Delivery Terms, unless otherwise provided in this Purchase Order,
make payment within 30 days of receipt of the Supplier's invoice for the goods and copies of the
shipping documents specified in this Purchase Order.
2.2 Payment against the invoice referred to above will reflect any discount shown under the payment
terms of this Purchase Order, provided payment is made within the period required by such payment
terms.
2.3 Unless authorized by UNDP, the Supplier shall submit one invoice in respect of this Purchase Order,
and such invoice must indicate the Purchase Order's identification number.
2.4 The prices shown in this Purchase Order may not be increased except by express written agreement of
UNDP.

3. TAX EXEMPTION

3.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter
alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except
charges for utilities services, and is exempt from customs duties and charges of a similar nature in
respect of articles imported or exported for its official use. In the event any governmental authority
refuses to recognize UNDP's exemption from such taxes, duties or charges, the Supplier shall
immediately consult with UNDP to determine a mutually acceptable procedure.

3.2 Accordingly, the Supplier authorizes UNDP to deduct from the Supplier's invoice any amount
representing such taxes, duties or charges, unless the Supplier has consulted with UNDP before the
payment thereof and UNDP has, in each instance, specifically authorized the Supplier to pay such
taxes, duties or charges under protest. In that event, the Supplier shall provide UNDP with written
evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

4. RISK OF LOSS

Risk of loss, damage to or destruction of the goods shall be governed in accordance with Incoterms 2010,
unless otherwise agreed upon by the Parties on the front side of this Purchase Order.

5. EXPORT LICENCES

Notwithstanding any INCOTERM 2010 used in this Purchase Order, the Supplier shall obtain any export
licences required for the goods.

6. FITNESS OF GOODS/PACKAGING

8
 The Supplier warrants that the goods, including packaging, conform to the specifications for the goods ordered
under this Purchase Order and are fit for the purposes for which such goods are ordinarily used and for
purposes expressly made known to the Supplier by UNDP, and are free from defects in workmanship and
materials. The Supplier also warrants that the goods are contained or packaged adequately to protect the goods.

7. INSPECTION

7.1 UNDP shall have a reasonable time after delivery of the goods to inspect them and to reject and
refuse acceptance of goods not conforming to this Purchase Order; payment for goods pursuant to
this Purchase Order shall not be deemed an acceptance of the goods.

7.2 Inspection prior to shipment does not relieve the Supplier from any of its contractual obligations.

8. INTELLECTUAL PROPERTY INFRINGEMENT

The Supplier warrants that the use or supply by UNDP of the goods sold under this Purchase Order does not
infringe any patent, design, trade-name or trade-mark. In addition, the Supplier shall, pursuant to this warranty,
indemnify, defend and hold UNDP and the United Nations harmless from any actions or claims brought against
UNDP or the United Nations pertaining to the alleged infringement of a patent, design, trade-name or trade-
mark arising in connection with the goods sold under this Purchase Order.

9. RIGHTS OF UNDP

In case of failure by the Supplier to fulfil its obligations under the terms and conditions of this Purchase Order,
including but not limited to failure to obtain necessary export licences, or to make delivery of all or part of the
goods by the agreed delivery date or dates, UNDP may, after giving the Supplier reasonable notice to perform
and without prejudice to any other rights or remedies, exercise one or more of the following rights:

9.1 Procure all or part of the goods from other sources, in which event UNDP may hold the Supplier
responsible for any excess cost occasioned thereby.
9.2 Refuse to accept delivery of all or part of the goods.
9.3 Cancel this Purchase Order without any liability for termination charges or any other liability of any
kind of UNDP.

10. LATE DELIVERY

Without limiting any other rights or obligations of the parties hereunder, if the Supplier will be unable to deliver
the goods by the delivery date(s) stipulated in this Purchase Order, the Supplier shall (i) immediately consult
with UNDP to determine the most expeditious means for delivering the goods and (ii) use an expedited means
of delivery, at the Supplier's cost (unless the delay is due to Force Majeure), if reasonably so requested by
UNDP.

11. ASSIGNMENT AND INSOLVENCY

11.1. The Supplier shall not, except after obtaining the written consent of UNDP, assign, transfer, pledge
or make other disposition of this Purchase Order, or any part thereof, or any of the Supplier's rights
or obligations under this Purchase Order.
11.2. Should the Supplier become insolvent or should control of the Supplier change by virtue of
insolvency, UNDP may, without prejudice to any other rights or remedies, immediately terminate
this Purchase Order by giving the Supplier written notice of termination.

12. USE OF UNDP OR UNITED NATIONS NAME OR EMBLEM

The Supplier shall not use the name, emblem or official seal of UNDP or the United Nations for any purpose.

9
13. PROHIBITION ON ADVERTISING

The Supplier shall not advertise or otherwise make public that it is furnishing goods or services to UNDP
without specific permission of UNDP in each instance.

14. CHILD LABOUR

The Supplier represents and warrants that neither it nor any of its affiliates is engaged in any practice
inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof,
which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous
or to interfere with the child's education, or to be harmful to the child's health or physical, mental, spiritual,
moral or social development.

Any breach of this representation and warranty shall entitle UNDP to terminate this Purchase Order
immediately upon notice to the Supplier, without any liability for termination charges or any other liability of
any kind of UNDP.

15. MINES

The Supplier represents and warrants that neither it nor any of its affiliates is actively and directly engaged in
patent activities, development, assembly, production, trade or manufacture of mines or in such activities in
respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices
defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and
Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious
or to Have Indiscriminate Effects of 1980.

Any breach of this representation and warranty shall entitle UNDP to terminate this Purchase Order
immediately upon notice to the Supplier, without any liability for termination charges or any other liability of
any kind of UNDP.

16. SETTLEMENT OF DISPUTES

16.1 Amicable Settlement. The Parties shall use their best efforts to settle amicably any dispute,
controversy or claim arising out of, or relating to this Purchase Order or the breach, termination or
invalidity thereof. Where the Parties wish to seek such an amicable settlement through conciliation,
the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then
obtaining, or according to such other procedure as may be agreed between the Parties.

16.2 Arbitration. Unless, any such dispute, controversy or claim between the Parties arising out of or
relating to this Purchase Order or the breach, termination or invalidity thereof is settled amicably
under the preceding paragraph of this Section within sixty (60) days after receipt by one Party of the
other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred
by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining,
including its provisions on applicable law. The arbitral tribunal shall have no authority to award
punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such
arbitration as the final adjudication of any such controversy, claim or dispute.

17. PRIVILEGES AND IMMUNITIES

Nothing in or related to these General Terms and Conditions or this Purchase Order shall be deemed a waiver
of any of the privileges and immunities of the United Nations, including its subsidiary organs.

18. SEXUAL EXPLOITATION:

18.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone
by it or by any of its employees or any other persons who may be engaged by the Contractor to

10
 perform any services under the Contract. For these purposes, sexual activity with any person less
than eighteen years of age, regardless of any laws relating to consent, shall constitute the sexual
exploitation and abuse of such person. In addition, the Contractor shall refrain from, and shall take
all appropriate measures to prohibit its employees or other persons engaged by it from, exchanging
any money, goods, services, offers of employment or other things of value, for sexual favors or
activities, or from engaging in any sexual activities that are exploitive or degrading to any person.
The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of
the Contract and that any breach of this representation and warranty shall entitle UNDP to terminate
the Contract immediately upon notice to the Contractor, without any liability for termination charges
or any other liability of any kind.

18.2 UNDP shall not apply the foregoing standard relating to age in any case in which the Contractor’s
personnel or any other person who may be engaged by the Contractor to perform any services under
the Contract is married to the person less than the age of eighteen years with whom sexual activity
has occurred and in which such marriage is recognized as valid under the laws of the country of
citizenship of such Contractor’s personnel or such other person who may be engaged by the
Contractor to perform any services under the Contract.

19.0 OFFICIALS NOT TO BENEFIT:

The Contractor warrants that no official of UNDP or the United Nations has received or will be offered by
the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor
agrees that breach of this provision is a breach of an essential term of this Contract.

20. AUTHORITY TO MODIFY:

Pursuant to the Financial Regulations and Rules of UNDP, only the UNDP Authorized Official possess the
authority to agree on behalf of UNDP to any modification of or change in this Agreement, to a waiver of
any of its provisions or to any additional contractual relationship of any kind with the Contractor.
Accordingly, no modification or change in this Contract shall be valid and enforceable against UNDP
unless provided by an amendment to this Agreement signed by the Contractor and jointly by the UNDP
Authorized Official.

11