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Hands On Lab 4

This document provides instructions for completing hands-on exercises to clean data in Excel. It covers removing duplicate, empty, and inaccurate data. It also demonstrates how to change text case and date formats, trim whitespace, and use Flash Fill and functions to clean data. The objectives are to understand how to deal with irrelevant or inaccurate data, remove empty rows and duplicates, change case and formats, trim whitespace, and use Flash Fill and functions to clean data.

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SARANJEET SINGH
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© © All Rights Reserved
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714 views

Hands On Lab 4

This document provides instructions for completing hands-on exercises to clean data in Excel. It covers removing duplicate, empty, and inaccurate data. It also demonstrates how to change text case and date formats, trim whitespace, and use Flash Fill and functions to clean data. The objectives are to understand how to deal with irrelevant or inaccurate data, remove empty rows and duplicates, change case and formats, trim whitespace, and use Flash Fill and functions to clean data.

Uploaded by

SARANJEET SINGH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Hands-on Lab 5: Cleaning Data

Objectives

After completing this lab, you will be able to:

• Understand how to deal with irrelevant or inaccurate data


• Remove empty rows and duplicated data
• Change text case and date formatting
• Trim whitespaces from data
• Use Flash Fill and functions to clean data

Exercise 1: Removing Duplicated, Irrelevant or Inaccurate Data

In this exercise, you will learn how to deal with inaccurate data, how to remove
empty rows, and how to remove duplicated data.

Task A: Check spelling

1. Download the file Customer_demographics_and_sales_Lab5.xlsx. Upload


and open it using Excel for the web.
2. Select column L (CREDITCARD_TYPE), then click Review tab, and
select Spelling.
3. Click the correct suggestion to change the spelling.
o Note: Don’t change ‘jcb’ spelling when doing the spell check. We will
need 'jcb' for the Exercise 1 Task D.
4. Close the Spelling pane.
Task B: Remove empty rows

1. Press CTRL+HOME, then press CTRL+SHIFT+END to select the whole


datasheet.
2. On the Data tab, click Filter.
3. Press CTRL+HOME, click the filter arrow in the CUST_NAME column, and
then click Filter.
4. Click the Select All checkbox to deselect all of them. Then select just Blanks,
then OK.
5. Select first row, then press CTRL+SHIFT+END to select all rows.
6. Right-click the selected rows and then click Delete Rows.
7. Finally, on the Data tab, click Clear, then click Filter.

Task C: Remove duplicate rows

1. Select Column T (ORDER_ID) since ORDER_ID values are unique.


2. On the Home tab, click Conditional Formatting> Highlight Cells Rules>
Duplicate Values, and then click OK.
3. Select the whole datasheet (CTRL+SHIFT+END)
4. On the Data tab, click Remove Duplicates.
5. In the Remove Duplicates dialog box, ensure that Select all columns is
checked and that My data has headers is also checked, then click OK.
6. In the pop-up box informing you how many duplicate values were found and
removed, click OK.
Task D: Use Find & Replace to correct misspelling

1. On the Home tab, click Find & Select.


2. Click Find. In Find what, type jcb, and click Find All.
3. Click Replace.
4. In Replace with, type JCB, click Replace All, and then click the Close icon.
5. On the Home tab, click Conditional Formatting> Clear Rules> Clear Rules
from Entire Sheet.

Exercise 2: Dealing with Inconsistencies in Data

In this exercise, you will learn how to change the case of text, how to change date
formatting, and how to trim whitespace from data.
Task A: Use the PROPER function to change text from upper case to proper case

1. Select row 2, then right-click it and choose Insert Rows.


2. In cell A2, type =PROPER(A1) and press Enter.
3. Hover over the bottom-right corner of cell A2, and drag the Fill
Handle across to the last column.
o If dragging across is too difficult with the mouse, then select the cells in
the row 2 using SHIFT+RIGHT ARROW, then press F2 to put the
cursor focus back in cell A2, then hold CTRL while you press Enter.
4. Select row 2, then press CTRL+C.
5. Select row 1, Right-click and choose Paste Options>Values.
6. Select row 2, right-click it and choose Delete Rows.

Task B: Use the UPPER function to change text from proper case to upper case

1. Select column AG (Generation). Then right-click and choose Insert Columns.


In cell AG1, type Generation.
2. In cell AG2, type =UPPER(AH2) and press Enter.
3. Hover over the bottom-right corner of cell AG2 and double-click the Fill
Handle.
4. Select column AG, then press CTRL+C.
5. Select column AH, right-click and choose Paste Options>Values.
6. Select column AG, right-click it and choose Delete Columns.

Task C: Use the LOWER function to change text from proper case to lower case

1. Select column AC (T_Type). Then right-click and choose Insert Columns. In


cell AC1, type T_Type.
2. In cell AC2, type =LOWER(AD2) and press Enter.
3. Hover over the bottom-right corner of cell AC2 and double-click the Fill
Handle.
4. Select column AC, then press CTRL+C.
5. Select column AD, right-click and choose Paste Options>Values.
6. Select column AC, right-click it and choose Delete Columns.

Task D: Change date formatting

1. Select column Z (Order_Ship_Date).


2. On the Home tab, in the Number group click Number Format> More
Number Formats.
3. In the Category list, select Date.
4. In the Format Cells box, under Locale, select English (United States).
5. Under Type, select Wednesday, March 14, 2012 and click OK.
Task E: Use Find & Replace to trim whitespace

1. Click CTRL+HOME.
2. Select all the data using CTRL+SHIFT+END.
3. On the Home tab, click Find & Select, then Replace.
4. In Find what, type 2 spaces. In Replace with, type 1 space.
5. Click Find All, then click Replace All.
6. Click the Close icon.

Exercise 3: More Excel Features for Cleaning Data

In this exercise, you will learn how to use the Flash Fill feature and functions in Excel
to help clean data.

Task A: Use the Flash Fill feature to clean data:

1. Select column A (Cust_Name), right-click and choose Insert Columns.


2. In cell A1 type Customer_Name and press Enter.
3. In cell A2, type Mr. Allen Perl and press Enter.
4. Select column A (Customer_Name), on the Data tab, click Flash Fill.
5. Click Undo to undo this step.

If you are using the desktop version of Excel, you could use the 'Text to
Columns' feature to perform this next task (see the corresponding topic video
for instructions).

If you are using ‘Excel for the web’ (the online version of Excel), the ‘Text to
Columns’ feature is not available, but you can achieve the same results using
functions, as shown in the steps below.
Module 4: Practice Quiz
Question 1
According to the video, what's one of the easiest common errors or inconsistencies
to fix when importing data?

• Duplicated data
• Spelling mistakes
• Extra white space
• Empty rows

Question 2
What is the first thing you should do when checking spelling errors in Excel?

• Click the Spelling button


• Select the data you want to check for spelling
• Find the misspelled data
• Use a dictionary

Question 3
What is one of the functions you can use to change the text case in your data?

• STRUCTURE
• LOWER
• CASE
• CAP

Question 4
Which of the following tasks can Flash Fill do? Select all that apply.

• Set column width


• Remove empty rows
• Combine two columns of data into one
• Split one column of data into two

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