Validator Guide
Validator Guide
Ontario
VALIDATOR GUIDE
July 2023
1. INTRO 3. COMPETENCY RATING SCALE (RUBRIC)
Your contact information was provided by an individual applying for The competency rating scale is used to assign a level of competence to
licensure with Professional Engineers Ontario (PEO) under the compe- the experience through examples provided by the candidate. All levels (0-5)
tency based assessment (CBA) framework. You have been identified as with respect to each of the seven competency categories are described
someone who can act as a validator and attest to the competencies the in the rating scale table in Appendix C.
candidate has performed.
This guide contains specific information required by the validator in 4. VALIDATION PROCESS (SEQUENTIAL STEPS)
order for the candidate to complete a PEO licence application. The a. Receive an email including a link to the PEO portal. Note: If the e-mail
candidate has outlined a specific situation, action and outcome per has not been received, please check your email’s spam filter.
competence that you are requested to review.
b. While in the PEO portal, review and confirm the candidate’s employ-
As a validator, PEO requests that you initially review all the information ment history related to the competencies assigned for you to validate.
in this guide; and, as you rate each of the competencies assigned to
you, please: c. Validators will then have an opportunity to:
• Confirm the competency has been met i. confirm that the candidate worked on the stated projects for
the company(ies) and time periods claimed.
• Verify the candidate’s technical ability, understanding and application
of engineering principles, and theories within the situation outlined by ii. decline to complete the process if you are not willing or able to
the candidate verify the candidate’s experience. A reason must be provided if the
validation is declined. The reason, along with all validator feedback,
• Confirm the candidate’s experience was in a Canadian environment is confidential and is not visible to the candidate.
• Rate the competence level of the skill, 0-5; (please see Appendix C – d. Review the candidate’s competency responses and rate the level
Rating table/scoring rubric) of competency for each of the assigned key competencies, using
the (0-5) rating scale. Validator comments on the examples are
• Provide additional comments about the candidate’s competency encouraged and help to provide valuable additional feedback and
performance information to the assessors.
PEO adheres to the PEO Privacy Policy regarding collection, use, disclo- e. V
alidators will then be asked to provide overall feedback on the
sure and retention of personal information. PEO may use your data for candidate’s readiness for professional licensure.
internal statistical analyses and the information collected will be used for
application purposes. f. Finally, submit validator ratings and feedback. (Please note: All assigned
competencies must be rated before the application can move forward.)
2. W
HAT IS CBA (COMPETENCY BASED
ASSESSMENT)?
CBA is a methodology used to assess readiness for engineering licensure
that examines 34 engineering competencies across seven competency
categories in which all professional engineers must be competent to
support effective practice and public safety. Examples from the can-
didate’s engineering work experience are required to demonstrate
each competency. The candidate’s responses to all 34 competencies
will be assessed by the candidate, validator(s) and PEO’s qualifications
assessment officers. Both the self-assessment and validator assessment
will be considered by the qualifications assessment officer to conduct
a final assessment and ultimately issue a licensure decision. Each key
competency has a minimum required level of competence, and each
competency category has a minimum average score required for licen-
sure. See the appendix section for a full list of competencies, definitions
and other useful information.
LEVEL OF COMPETENCE
Achievement of each competency category is measured through a com-
petency rating scale that outlines six different competence levels (0-5).
A successful candidate must meet each key competency at a minimum
level 1 on the competency rating scale (a training level) while achieving
the required average level for each category.
INDICATORS
Indicators are specific examples of activities, actions, skills or behaviours
that an candidate could use to demonstrate their level of exposure to a
competency.
CATEGORY 1–TECHNICAL COMPETENCE INDICATORS (guidance on example content that will demonstrate
the competency)
1.1 Demonstrate your knowledge and awareness of Canadian 1. Identify and comply with legal and regulatory requirements for
regulations, codes and standards. This includes local engi- project activities
neering procedures and practices as applicable. 2. Incorporate knowledge of codes and regulations in design materials
3. Prepare reports assessing project compliance with Canadian codes,
standards, and regulations
4. Recognize the need to design for code compliance while achieving
constructability
5. Identify Canadian, provincial/territorial, regional, indigenous codes,
standards and/or practice guidelines that are applicable to your
example. Briefly discuss how the Canadian codes, standards and/or
guidelines would be applied in your example if it had taken place
in Canada
6. Incorporate knowledge of Canadian, provincial, regional, indigenous
codes, standards, regulations and/or practice guidelines in design
materials
7. Recognize the importance of respecting the regional traditions and
indigenous regulations towards a project
1.2 Demonstrate knowledge of materials, or operations as 1. Demonstrate knowledge of materials, operations, project and design
appropriate, project and design constraints, designed to constraints, e.g. cost, design, materials, labour, time, budget, production
best fit the purpose or service intended and address 2. Demonstrate understanding of, and coordination with, other engineer-
interdisciplinary impacts. ing and professional disciplines
1.3 Analyze technical risks and offer solutions to mitigate 1. Demonstrate familiarity with system protection and/or damage/hazard
the risks. mitigation objectives, philosophies, practices, procedures, and func-
tions
2. Identify risk areas including causes of risks and their impacts
3. Develop risk management/mitigation plans
4. Demonstrate an understanding of the difference between technical
risk and public safety issues
1.5 Be able to understand solution techniques and 1. Demonstrate an understanding of the engineering principles used in
independently verify the results. the application of computer design programs and show/describe
how the results were verified as correct
2. Participate in an independent review and verification of solution
techniques or analysis methods
1.7 Demonstrate understanding of systems as well as of 7. Demonstrate an understanding of each element in a process
components of systems. 8. Demonstrate an understanding of the interactions and constraints in
the behaviour of the overall system
9. Manage processes within the overall system (monitor and, where
needed, modify processes to achieve optimum outcomes)
1.8 Exposure to all stages of the process/project life cycle from 1. Demonstrate awareness of project concerns and roles of other
concept and feasibility analysis through implementation. stakeholders in the project stages:
• Identification: generation of the initial project idea and preliminary
design
•P reparation: detailed design of the project addressing technical and
operational aspects
•A ppraisal: analysis of the project from technical, financial, economic,
social, institutional and environmental perspectives
•P reparation of specifications and tender documents: preparation of
tender document, inviting and opening of tenders, pre-qualification,
evaluation of bids and award of work
• Implementation and monitoring: implementation of project
activities, with ongoing checks on progress and feedback
• E valuation: periodic review of project with feedback for next
project cycle
1.9 Demonstrate your understanding of the role of peer review 1. Conduct checks, including field checks, to verify the validity of design
and quality management that is essential to engineering 2. Follow Quality Management principles in practice, which may include
practice in Canada. Quality Management Guidelines, Guidelines on Authentication of
Documents, Use of the Seal, Reviewing Work Prepared by Others
and other related practice guidelines provided by their provincial/
territorial regulator
3. Prepare quality control plans, including frequency and test
parameters, for specific processes or products
4. Evaluate test results, determine adequacy, and develop
recommended action
5. Demonstrate peer review
6. Demonstrate that completed project, systems or sub-systems meet
project objectives in terms of functionality and operational performance
1.10 Transfer design intentions to drawings and sketches; 1. Review designs of others and communicate findings and issues,
Understand transmittal of design information to design including suggested alternatives
documents. 2. Demonstrate communication of ideas and concepts to project team
members
3. Demonstrate understanding of the value of project completion
reports and lessons learned reports to application in future projects
by self or others
4. Produce sketches, notes, documentation and design documents to
prepare proposals; and preliminary, and final design drawings for
acceptance by the client and approval by regulatory authorities
2.1 Demonstrate effective verbal communication with team 1. Communicate in a simple and concise manner
members, clients, contractors and members of the public. 2. Communicate official project data with team members, clients and
contractors
3. Ability to express both technical and non-technical issues and ideas
clearly to both technical and non-technical personnel
4. Conduct presentations to technical and non-technical groups; pre-
sentations to superiors and subordinates; internal (colleagues) and
external (clients) presentations
5. Present project parameters to the public
6. Demonstrate active participation in and contribution to meetings
2.2 Demonstrate your ability to communicate effectively in 1. Tailor communications to the intended audience
writing with team members, clients, contractors and 2. Ability to write and review technical documents
members of the public. 3. Ability to write clear memos and reports to both technical and
non-technical personnel
4. Utilize drawings and sketches to demonstrate key points and concepts
5. Demonstrate a written report on a technical subject
6. Demonstrate a written report on field observations
7. Take training in technical report writing
8. Work with common office programs (e.g., Excel, Word, Outlook,
internet browsers)
Demonstrate your ability to effectively review key documents 1. The ability to review technical documents, to understand the
2.3 implications and to summarize key points.
Awareness of project management principles. 1. Awareness of resource planning, budgeting, change management,
3.1 scope management, schedule and unforeseen issues in managing
a project from start to end
2. Understand the impacts, benefits and risks that various design
solutions have on a project
3. Understand the needs and expectations of internal and external clients
3.2 Demonstrate increasing levels of responsibility for project 1. Follow and contribute to development of project management plans
planning and implementation. 2. Be aware of future improvements and demands as well as other
ongoing projects
3. Demonstrate increasing responsibility for client contact and
management
4. Demonstrate how project planning activities and interaction with
others has increased over the training period
5. Participate in managing and adapting a schedule
6. Demonstrate awareness of issues related to other disciplines that
might affect the project, maintaining contact and communication
to discuss and resolve issues
Manage expectations in light of available resources. 1. Update schedule and budget on regular basis and communicate status
3.3 2. Provide market assessment and availability of materials for a project
3. Meet deadlines
3.4 Understand the financial aspects of their work. 1. Demonstrate cognizance of project budget during design
and construction
2. Provide technical/financial report and compare the options
3. Demonstrate an understanding of the place of finance in business
decisions
4. Understand principles of budgeting and financing
5. Understand the relevant business processes
6. Demonstrate an understanding of working with and developing
contracts
3.5 Ask for and demonstrate response to feedback. 1. Demonstrate implementation of lessons learned, and performance
reviewed, in meetings
2. Show willingness to accept comments and criticism
3. Identify situations where you received feedback and how you
responded to that feedback
4. Demonstrate appreciation of the scope of a project and an
appropriate response when a project varies beyond the scope
4.1 Work respectfully and with other disciplines/people. 1. Demonstrate respect for others’ responsibilities and expertise
2. Integrate engineering with other professional input
3. Participate actively in team discussions
4.2 Work to resolve differences. 1. Demonstrate leadership in achieving team goals and resolving conflict
2. Work to facilitate beneficial conflict resolution
3. Exposure to training in conflict resolution
5.1 Demonstrate your ability to apply principles of the Code of 1. Comply with the Code of Ethics in your jurisdiction of practice
Ethics within the Canadian engineering environment. 2. Fulfill professional obligations to employers, clients, peers and the
profession while applying professional ethics in meeting corporate
directives
3. Understand the concept of self-governance, and the privileges granted
to professional engineers and their obligations
4. Work within the engineering legislation in the jurisdiction of practice
5. Demonstrate the use of practice guidelines in relation to self-regula-
tion and professional practice
5.2 Demonstrate an awareness of your own scope of practice 1. Ask for help and incorporate input
and limitations. 2. Demonstrate interaction with your supervisor
3. Ask questions when needed
5.3 Understand how conflict of interest affects your practice. 1. Understand how conflict of interest affects your practice
5.4 Demonstrate awareness of professional accountability. 1. Awareness of the potential professional liability involved in all aspects
of the design, construction and inspection process
5.5 Demonstrate an understanding of appropriate use of the 1. Please note that understanding and awareness is what is required
stamp and seal. for this key competency
5.6 Understand own strengths/weaknesses and know how they 1. Prepare a self criticism list and the ways to mitigate or eliminate
apply to one's position. weaknesses
Demonstrate an understanding of the safeguards required 1. Prepare public safety regulations and advice during design and
6.1 to protect the public and the methods of mitigating implementation of a project
adverse impacts. 2. Understand potential effects of climate change
6.2 Demonstrate your understanding of the relationship 1. Recognize the value and benefits of the engineering work to the public
between the engineering activity and the public. 2. Prepare a report regarding the impact of a project to public
6.3 Understand the role of regulatory bodies on the practice of 1. Recognize the importance of respecting the regional traditions and
engineering. native regulations towards a project
2. Understand the role and regulations of other professions whose prac-
tices overlap or interface with the practice of professional engineering
6.4 Be aware of any specific sustainability clauses that have been 1. Be aware of any specific sustainability clauses that have been added to
added to practice guidelines that apply to their area. practice guidelines that apply to their area
6.5 To the extent possible, recognizing the candidate’s position 1. Include sustainability analysis in project descriptions
of influence, consider how sustainability principles could be 2. Provide a list of revisions made during design and implementation
applied and promoted in their specific work. period of the project
Demonstrate completion of professional development 1. Participation in community, technical, industry and/or professional
7.1 activities. association committees and task forces
2. Engagement in a variety of self-directed and formal professional devel-
opment activities to learn and maintain currency in field of practice
and report progress to applicable parties
7.2 Demonstrate awareness of gaps in knowledge and 1. Gap analysis of knowledge and skills; highlight the gaps that exist
areas requiring future development. 2. Identification of areas of weakness where additional training is needed
7.3 Develop a professional development plan to address gaps 1. Plan to pursue training in areas of weakness and remedy gaps in
in knowledge and maintain currency in field of practice. knowledge
2. Planned activities may include a variety of self-directed and formal
professional development activities to learn and maintain currency
in field of practice
CANADIAN
ENVIRONMENT
COMPETENCE COMPETENCIES COMPETENCE CATEGORY
LEVEL (1.1, 1.6, 1.9, 5.1, 6.3
& Category 2)
1 2-6 7
0 Has no experience Has little or no exposure to the competency • Has completed no continuing
with the competency professional development
• Has not completed a gap analysis
to determine areas of weakness
• Has demonstrated no plan for
future professional development
1 Demonstrates some • Receives training in the • Receives training in on-the-job • Has completed little continuing
awareness of the com- various phases of office, assignments professional development activities
petency through work plant, field or laboratory • Is at an early/beginner level • Gap analysis and assessment of
experience engineering • Carries out activities of low areas of weakness incomplete
• Tasks assigned may complexity • Has developed an inadequate or
include preparation of • Has no supervisory role no professional development plan;
simple plans, designs, • Is at a basic level in this area; many gaps in knowledge are not
plots, calculations, costs competency needs substantial sufficiently addressed
or bills of material in development
accordance with estab-
lished codes, standards,
drawings, etc.
• May carry out routine
technical surveys or
inspections and prepare
reports
• Has no supervisory role
Direct supervision Direct supervision required = Significant Responsibility and Risk = Minimal Complexity of
required = Significant Candidate’s own work = Minimal
Direct supervision required Direct supervision required = Considerable Responsibility and Risk = Some Complexity
= Considerable of Candidate’s own work = Some
3 Has moderate experience • Receives tasks of moder- • Carries out activities of • Has completed sufficient
with the competency while ate scope and complexity; moderate scope and com- continuing professional
working under supervi- standalone phases of plexity development activities
sion (either in Canada or major projects • Provides significant • Gap analysis is adequate;
another jurisdiction • Usually solves problems assistance to more senior areas of weakness are ade-
by using combinations engineers in carrying out quately assessed
of standard procedures, tasks • Has developed an
modifications of standard • Usually solves problems adequate professional
procedures, or methods by using combinations development plan; gaps in
developed in previous of standard procedures, knowledge are addressed
assignments. modifications of standard
• May assign and check procedures, or methods
work of approximately developed in previous
one to five non-engineer- assignments.
ing staff • Possesses adequate skills
• Is typically seen to be in this competency
ready to assume pro- • Is typically seen to be
fessional engineering ready to assume pro-
responsibilities fessional engineering
responsibilities
Direct supervision required Direct supervision required = Some Responsibility and Risk = Considerable Complexity
= Some of Candidate’s own work = Moderate
1 2-6 7
4 Has advanced • Carries out respon- • Carries out responsible and • Has completed a good amount of
knowledge of the com- sible and varied varied activities continuing professional development
petency and can carry assignments requir- • Deals with assigned problems activities
out complex activities ing general familiarity by devising new approaches, • Gap analysis is strong; areas of weakness
with minimal super- with a broad field applying existing criteria in are correctly assessed
vision of engineering and new ways, and drawing con- • Has developed an strong professional
knowledge of recip- clusions from comparative development plan; gaps in knowledge
rocal effects of the situations are well addressed
work upon other • Participates in planning to
fields. achieve prescribed objectives
• Solves problems by • May provide guidance to
using a combination junior engineers, technolo-
of standard proce- gists and technicians
dures and devising • Possesses strong skills in this
new approaches competency; above-average
• Deals with assigned ability is apparent
problems by devising • Is typically seen to be working
new approaches, at a fully qualified professional
applying existing engineering level
criteria in new
ways, and drawing
conclusions from
comparative situa-
tions
• Participates in plan-
ning to achieve
prescribed objectives
• May give technical
guidance to junior
engineers, technolo-
gists and technicians
• Is typically seen to
be working at a fully
qualified professional
engineering level
Direct supervision Direct supervision required = Minimal Responsibility and Risk = Significant Complexity of
required = Minimal Candidate’s own work = Considerable
Direct supervision required Direct supervision required = Autonomous Responsibility and Risk = Total Complexity
= Autonomous of Candidate’s own work = Significant
COMPETENCY 1.9 Understand the concept of quality control during design and 3
construction including independent design check and inde-
pendent reviews of design, field checks and reviews
COMPETENCY 5.1 Work with integrity, ethically and within professional standards 3