Republic of the Philippines

REGION XII
Province of Cotabato
Municipality of Tulunan
OFFICE OF THE SANGGUNIANG BAYAN
2/F Municipal Hall, Jose Abad Santos St., Poblacion, Tulunan, Cotabato, PHL 9403
Email Address: sbtulunan@yahoo.com

EXCERPT FROM THE MINUTES OF THE 8 TH REGULAR SESSION OF THE 19 TH

SANGGUNIANG BAYAN OF TULUNAN, COTABATO HELD AT THE
SANGGUNIANG BAYAN SESSION HALL, MUNICIPAL BUILDING, TULUNAN,
COTABATO ON SEPTEMBER 02, 2022 AT 10:10 IN THE MORNING.

PRESENT:
Hon. Abraham L. Contayoso -Vice Mayor/Presiding Officer
Hon. Lee Roy V. Villasor -SB Member
Hon. Robert Pio B. Peñafiel -SB Member
Hon. Ronel M. Acollador -SB Member
Hon. Joan T. Villamor -SB Member
Hon. Claire L. Palma -SB Member
Hon. Rogie P. Lantoria -SB Member
Hon. Nestor T. Ta-asan -SB Member
Hon. Efryl E. Murillo -SB Member
Hon. April P. Palomo -LnB President
Hon. Niko A. Delos Santos -SKMF President

ABSENT:
Hon. Samuel M. Laman -Municipal IPMR

RESOLUTION NO. 255

(s. 2022)

RESOLUTION ENACTING AN ORDINANCE INSTITUTIONALIZING

THE CONDUCT OF THE GOVERNANCE EXEMPLARS FOR
MEANINGFUL SERVICE FOR SANGGUNIANG KABATAAN (GEMS
FOR SK) IN THE MUNICIPALITY OF TULUNAN, PROVINCE OF
COTABATO, AND PROVIDING GUIDELINES AND FUNDS
THEREFOR.

WHEREAS, Governance Exemplars for Meaningful Service (GEMS), is an

award initiative of DILG XII under its Program on Awards and Incentives for Service
Excellence (PRAISE), which aims to recognize and provide incentives and rewards to its
high performing employees from the Regional and Field Offices;

WHEREAS, Governance Exemplars for Meaningful Service for Sangguniang

Kabataan (GEMS for SK) is the promotion and protection of their physical, moral,
spiritual, intellectual, and social well-being, thereby, nurturing them to become prime
movers in the public and civic affairs of this local government;

WHEREAS, the Municipality of Tulunan shall create the Monitoring and

Evaluation Team (MET) to validate and attest pertinent documents provided by the SK
based on their functionality and the Local Youth Development Officer (LYDO) of the
municipality shall lead in the implementation of the Governance Exemplars for
Meaningful Service for Sangguniang Kabataan (GEMS for SK);

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 WHEREFORE, on motion of Honorable Niko A. Delos Santos, duly seconded
by all Sangguniang Bayan Members present, the Body;

RESOLVED, as it is hereby resolved, to enact;

ORDINANCE NO. 122-2022

AN ORDINANCE INSTITUTIONALIZING THE CONDUCT OF THE

GOVERNANCE EXEMPLARS FOR MEANINGFUL SERVICE FOR
SANGGUNIANG KABATAAN (GEMS FOR SK) IN THE
MUNICIPALITY OF TULUNAN, PROVINCE OF COTABATO, AND
PROVIDING GUIDELINES AND FUNDS THEREFOR.
Sponsor: Committee on Youth and Sports Development

Be it enacted by the Sangguniang Bayan of the Municipality of Tulunan, Province

of Cotabato that:

SECTION 1. SHORT TITLE. This Ordinance shall be known as the “GEMS for SK
Ordinance of the Municipality of Tulunan, Province of Cotabato”.

SECTION 2. DEFINITION OF TERMS. As used in the ordinance, the following terms

shall mean:

a. Annual Barangay Youth Investment Program (ABYIP) – shall refer to

the yearly program based on the Comprehensive Barangay Youth
Development Plan. It shall contain the specific programs, projects and
activities with corresponding project costs including the necessary
fund flows to approximate the reasonable timing in the release of
funds;

b. Comprehensive Barangay Youth Development Plan (CBYDP) – shall

refer to the three-year comprehensive youth development plan of the
barangay that is formulated by the Sangguniang Kabataan (SK) in
consultation and with the concurrence of the Katipunan ng Kabataan
(KK) and anchored on the Philippine Youth Development Plan
(PYDP) and other Local Youth Development Plan (LYDP) in
provincial, city and municipal level;

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 c. Katipunan ng Kabataan (KK) – shall refer to the basic unit of the
Sangguniang Kabataan;

d. Disbursement – shall refer to the act of paying out money, especially

from a fund;

e. Fidelity Bonding – shall refer to the act of binding a public officer to

insurance under Fidelity Fund to assure that he/she 1) faithfully
performs all the duties imposed by law upon him; and 2) faithfully
accounts for all funds and public property coming into his possession,
custody or control;

f. Financial independence – shall refer to the state of having the ability to

support oneself financially without assistance;

g. Full Disclosure Policy – shall refer to a government's policy that

requires local officials of provinces, cities, and municipalities to fully
disclose particular financial transactions of the LGU to keep their

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 constituents informed of how the LGU budget is managed, disbursed,
and used;

h. Internal Rules of Procedure – shall refer to the internal regulations of

the federation in accordance with Republic Act No. 10742, otherwise
known as the “Sangguniang Kabataan Reform Act of 2015” and are
adopted by the General Assembly;

i. Linggo ng Kabataan – shall refer to the celebration which serves to

commemorate the significance and rights of the young Filipino people,
as mandated through the above-mentioned law;

j. Mandatory Training – shall refer to the compulsory training that is

determined essential by the federation for the safe and efficient
delivery of SK programs and services;

k. Minutes of Meeting – shall refer to the written record of everything

that occurred and discussed during SK Federation meeting;

l. Department of the Interior and Local Government (DILG) – shall refer

to the executive department of the Philippine government responsible
for promoting peace and order, ensuring public safety and
strengthening local government capability aimed towards the effective
delivery of basic services to the citizenry.;

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 m. GEMS – shall refer to Governance Exemplars for Meaningful Service.
It is an assessment tool to establish quantifiable data regarding the
performance of the SKs in every barangay in the Municipality of
Tulunan, Cotabato;

n. LYDO – shall refer to the Local Youth Development Office who shall
be responsible for coordinating the overall youth program in the
Municipality of Tulunan, Cotabato;

o. MET – shall refer to Monitoring and Evaluation Team. The MET shall
be responsible for validating and deliberating the justifications
provided by Sangguniang Kabataan;

p. Memorandum of Agreement (MOA) – shall refer to a document

written between the SK Federation and Private Sectors in the
implementation of SK Programs;

q. Sangguniang Bayan (SB) – shall refer to the local legislative branch of

the municipal government in the Municipality of Tulunan, Cotabato;

r. Sangguniang Kabataan (SK) – shall refer to a council meant to

represent the youth in each barangay of the Municipality of Tulunan,
Cotabato;

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 s. SKM (Form) – shall refer to the various forms used to evaluate and
assess the SK of each barangay of the Municipality of Tulunan,
Cotabato.

SECTION 3. DECLARATION OF POLICY. It is the policy of the Municipality of

Tulunan, Cotabato to give recognition to the Sangguniang Kabataan and to their vital role
in nation-building. In line with this policy is the promotion and protection of their
physical, moral, spiritual, intellectual, and social well-being, thereby, nurturing them to
become prime movers in the public and civic affairs of this local government.

SECTION 4. SCOPE. This ordinance and its performance audit shall cover all the
barangays in the Municipality of Tulunan.

SECTION 5. PERIOD COVERAGE. The reckoning period for the evaluation shall be
the previous calendar year’s performance by the SK.

SECTION 6. FUNCTIONALITY INDICATORS. The functionality of SK shall be

assessed based on the following indicators:

a. Organizational Effectiveness

i. Appointment of SK Secretary;
ii. Appointment of SK Treasurer;
iii. Presence of Adopted Internal Rules of Procedure;
iv. Conduct of Regular SK Monthly Meetings;
v. Quality of SK Meeting Outputs;
vi. Quality of Office Set-up (Bonus); and
vii. Other areas pursuant to DILG XII memoranda and issuances.

b. Development Planning

i. Conduct of Semestral KK Assembly;

ii. Presence of duly approved Comprehensive Barangay Youth
Development Plan (CBYDP);

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 iii. Presence of duly approved Annual Barangay Youth Investment
Program (ABYIP);
iv. Establishment of Youth Database (Bonus); and
v. Other areas pursuant to DILG XII memoranda and issuances.

c. Financial Administration

i. Presence of Budgetary and Accountability Reports;

ii. Financial Independence of SK;
iii. Status of Liquidation of funds disbursed by SK as Certified by
Barangay Treasurer/SK Treasurer;
iv. Adoption of Full Disclosure Policy; and
v. Other areas pursuant to DILG XII memoranda and issuances.

d. Leadership and Innovativeness

i. Attendance and Participation of SK Chairperson in Sangguniang

Barangay Sessions;
ii. Attendance and Participation of SK Chairperson in SK Federation
Meetings;
iii. Submission of Annual Program Accomplishment Report;
iv. Conduct of Linggo ng Kabataan;
v. All programs, projects, and activities implemented are based on the
approved ABYIP;
vi. Presence of at least one innovation that enhances the performance of
the SK in promoting youth development, which is properly
documented (Bonus);
vii. Awards received by the SK in recognition of effectiveness and
efficiency in the implementation of SK Programs (Bonus);
viii. Partnership with Private Sectors in the implementation of SK
Programs, as proven by the presence of MOA/MOU (Bonus);
ix. Other areas pursuant to DILG memoranda and issuances.

SECTION 7. DOCUMENTARY REQUIREMENTS. The SK shall submit the

following documents to the Monitoring and Evaluation Team to assess their

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effectiveness, efficiency, and innovativeness in carrying out their tasks and
responsibilities:

a. Organizational Effectiveness

i. Copy of appointment papers of the SK Secretary and Treasurer (if

appointed in the previous calendar year);
ii. Copy of the Resolution passed by the SK concurring the appointment of
SK Secretary and Treasurer;
iii. Copy of Certificate of Completion of SK Secretary and Treasurer in SK
Mandatory Training;
iv. Copy of Resolution adopting the Internal Rules of Procedure of the SK;
v. Copy of the Internal Rules of Procedure of the SK;
vi. Copy of the previous calendar year’s Minutes of the SK Meetings duly
certified correct by the SK Secretary, attested by the Presiding Officer,
and approved by the SK Chairperson;
vii. Copy of the previous calendar year’s Committee Reports during SK
Regular Meetings;
viii. Copy of attendance sheets of SK Meetings which were stamped received
by the Sangguniang Barangay and the Provincial Youth Development
Council (PYDC);
ix. Copy of Resolutions passed by the SK in the previous year, other than
the resolution adopting the IRP and Annual Budget; and
x. ABYIP Monitoring Form (Annex I, DILG MC 2020-138).

b. Development Planning
i. Copy of the Minutes of the previous year’s KK Assemblies with Photo
Documentations;
ii. Copy of the Attendance Sheets during the conduct of KK Assemblies;
iii. Copy of Notice of KK Meetings which must be posted in at least three (3)
conspicuous spaces in the barangay at least three (3) days before the
scheduled assembly;
iv. Copy of the approved Comprehensive Barangay Youth Development Plan
which must be stamped received by the LYDO;
v. Copy of last year and the current year’s approved ABYIP; and
vi. Copy of the Resolutions approving the ABYIP which must be stamped
received by the LYDO.
vii. Youth Database

c. Fiscal Administration
i. Copy of SK Resolution approving the previous year’s SK Annual Budget;
ii. Copy of SB/SP Resolution declaring the previous year’s SK Annual
Budget operative;

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 iii. Copy of SK Resolution approving the current year’s SK Annual Budget;
iv. Copy of SB/SP Resolution approving declaring the current year’s SK
Annual Budget Operative;
v. Copy of last year and the current year’s Annual Procurement Plan;
vi. Copy of last year’s Supplemental Procurement Plan;
vii. Statement of Receipts and Payments (ASRP) with transmittal stamped
received by the Sangguniang Bayan/Panlungsod and COA Auditor;
viii. Statement of Comparison of Budget and Actual Amounts with transmittal
stamped received by the Sangguniang Bayan/Panlungsod and COA
Auditor;
ix. Report on Inventory of Purchased Property and Equipment with
transmittal stamped received by the Sangguniang Bayan/Panlungsod and
COA Auditor;
x. Report on Inventory of Donated Property and Equipmemnt with
transmittal stamped received by the Sangguniang Bayan/Panlungsod and
COA Auditor;
xi. Notes to Financial Statements with transmittal stamped received by the
Sangguniang Bayan/Panlungsod and COA Auditor;
xii. Proof of Fidelity Bonding of SK Chairperson;
xiii. Proof of Fidelity Bonding of SK Treasurer;
xiv. Presence of Checks/Passbook of SK; and
xv. Certification by the SK Treasurer on the Status of Liquidation Cash
Advances by the SK in the last two previous years; and
xvi. Photo Documentation of Full Disclosure Board in Three Conspicuous
Places and SK Website/Social Media Account, if applicable.

d. Leadership and Innovativeness

i. Copy of Minutes of Sangguniang Barangay Sessions in the previous year
with Attendance Sheets;
ii. In case the SK Chairperson is an SK Federation President and the schedule
of Sangguniang Barangay Session is in conflict with the Sangguniang
Bayan/Panlungsod/Panlalawigan session, the minutes of the Sangguniang
Bayan/Panlungsod/Panlalawigan session where the SK Chairperson have
attended should also be submitted;
iii. Copy of Minutes of SK Federation Meetings in the previous year with
Attendance Sheets;
iv. Copy of the previous year’s Annual Accomplishment Report, with
transmittal stamped received by the Sangguniang Barangay, Office of the
C/MLGOO, and Local Youth Development Council (LYDC);
v. Copy of SK Resolution approving the previous year’s Annual Program
Accomplishment Report;
vi. Terminal Report of the conduct of the Linggo ng Kabataan with Photo
Documentation;
vii. ABYIP Monitoring Form (DILG MC 2020-138, Annex 1);
viii. Copy of the Report on the Utilization of the previous fiscal year SK
Funds, which must be stamped received by the DILG;
ix. Copy of Certificates awarded to the Sangguniang Kabataan in recognition
of effectiveness and efficiency in the implementation of SK Programs for
the previous calendar year;
x. Copy of Memorandum of Agreements/Understandings signed by the SK
Chairperson and partner from the private sectors for the implementation of
SK Programs; and
xi. All other requirements which shall be specified by DILG RO XII through
subsequent issuances.

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SECTION 8. MONITORING AND EVALUATION TEAM AND ITS
COMPOSITION. A Monitoring and Evaluation Team (MET) shall be created in the
Municipality of Tulunan, Province of Cotabato to validate and attest pertinent documents
provided by the SK based on their functionality, which shall be composed of the
following:

Chairperson - Local Youth Development Officer;

Members - DILG Focal Person on SK Concerns;
- CSO Representative preferably from the LCPC,
or Student Leader from a Tertiary or Vocational School
within the Municipality
- Representative from the Office of the Municipal Budget
Officer; and
- All other member which shall be designated by DILG RO
XII by subsequent issuances.

SECTION 9. ROLES OF THE MUNICIPAL MET

a. The Local Youth Development Officer (LYDO) of Municipality of
Tulunan shall take the lead in the implementation of this program;
b. Retrieve required documents from the SK;
c. Review and validate the documents submitted by the SK, and evaluate
their functionality using (SKM Form 1-A, 1-B, 1-C, and 1-D);
d. Conduct meetings with concerned SK Officials for feedback on their
assessment findings;
e. The Chairperson shall keep the consolidated report of the Assessment of
the SK (SKM Form 4) with SKM Form 3, and other MOVs;
f. Upload the consolidated report of Municipal Assessment of SK (SKM
Form 4) with SKM Form 3 and other MOVs in Google Drive;
g. Recommend to the Municipal Mayor the awarding of the most outstanding
SK in the municipality; and
h. Any other roles mandated by the DILG.

SECTION 10. INTERPRETATION OF RESULTS OF PERFORMANCE AUDIT.

The scores garnered by the SK of the 29 Barangays in the Municipality of Tulunan for
each of the areas shall be interpreted based on the result of the performance audit, to wit:

Underperforming Limitedly Moderately Highly

SK Performing SK Performing SK Performing SK
Organizational
Below 9.00 9.00-18.00 18.01-27.00 Above 27.00
Effectiveness
Development
Below 8.00 8:00-16.00 16.01-24.00 Above 24.00
Planning
Financial
Below 4.00 4.00-8.00 8.01-12.00 Above 12.00
Administration
Leadership and
Below 5.00 5.00-10.00 10.01-20.00 Above 20.00
Innovativeness
OVERALL SCORE Below 25.00 25.00-50.00 50.01-75.00 Above 75.00

SECTION 11. CALENDAR OF ACTIVITIES. The following shall be the indicative

calendar of activities in the implementation of the GEMS for SK Award for every current
calendar year:

PERSON/OFFICE
SCHEDULE ACTIVITY
RESPONSIBLE
Orientation of GEMS for SK Awards
1st Monday of April Focal Person – LYDO
Guidelines
3 Monday of April up to the
rd
Municipal Assessment for the SK MET
2nd Friday of June

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 Deadline of Submission/Uploading of
3rd Friday of June Focal Person – LYDO
accomplished SKM Form 4 with Form 3
Deliberation and verification of pertinent
Month of July MET
documents of SK
Last day of the Linggo ng
GEMS for SK Awarding Ceremony MET
Kabatan

SECTION 12. FUNDING. To effectively implement this Ordinance, the Municipal

Government shall allocate funds annually to cover specific expenses, chargeable against
the account of the Office of the Mayor.

Prizes
Most Outstanding SK (Grand Winner) – ₱20,000.00
First Runner-Up – ₱15,000.00
Second Runner-Up – ₱10,000.00
Consolation prizes – ₱2,000.00/each non-winning entry in the Municipal
Assessment

Logistics
Municipal Assessment – ₱20,000.00
Awarding – ₱30,000.00

SECTION 13. COMPLIANCE. Failure of the SK to comply with the necessary

documents may be sanctioned in accordance with national laws, rules, and issuances.

SECTION 14. REPEALING CLAUSE. All laws and ordinances that are inconsistent
with any of the provisions of this ordinance are hereby repealed or modified accordingly.

SECTION 15. SEPARABILITY CLAUSE. If any provision or part of this ordinance

shall be held unconstitutional or invalid, other parts or provisions hereof which are not
affected thereby shall continue to be in full force and effect.

SECTION 16. EFFECTIVITY. This Ordinance shall take effect immediately upon its
approval and after due compliance with publication requirements.

UNANIMOUSLY APPROVED.

I HEREBY CERTIFY to the correctness of the above-quoted Resolution-

Ordinance.

JOSEPH JEV H. BEDAÑO

Secretary to the Sangguniang Bayan

ATTESTED AND CERTIFIED

TO BE DULY ADOPTED:

ABRAHAM L. CONTAYOSO
Municipal Vice Mayor/Presiding Officer

APPROVED:

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 REUEL P. LIMBUNGAN
Municipal Mayor

______________________
Date

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