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    RMO No. 11-2017

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    This document outlines policies and guidelines for accepting students for On-the-Job Training (OJT) at the Bureau of Internal Revenue in the Philippines. It defines key terms related to OJT and sets policies for student applicants, including documentation required and dress code. It provides guidelines for roles and responsibilities of various offices and supervisors in accommodating, monitoring, and completing the training of student trainees. The objective is to prescribe a uniform process for OJT across the Bureau's national and regional offices.

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    RMO No. 11-2017

    Uploaded by

    Dark Shadow
    15 views5 pages
    This document outlines policies and guidelines for accepting students for On-the-Job Training (OJT) at the Bureau of Internal Revenue in the Philippines. It defines key terms related to OJT and sets policies for student applicants, including documentation required and dress code. It provides guidelines for roles and responsibilities of various offices and supervisors in accommodating, monitoring, and completing the training of student trainees. The objective is to prescribe a uniform process for OJT across the Bureau's national and regional offices.

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    This document outlines policies and guidelines for accepting students for On-the-Job Training (OJT) at the Bureau of Internal Revenue in the Philippines. It defines key terms related to OJT and sets policies for student applicants, including documentation required and dress code. It provides guidelines for roles and responsibilities of various offices and supervisors in accommodating, monitoring, and completing the training of student trainees. The objective is to prescribe a uniform process for OJT across the Bureau's national and regional offices.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    15 views5 pages

    RMO No. 11-2017

    Uploaded by

    Dark Shadow
    This document outlines policies and guidelines for accepting students for On-the-Job Training (OJT) at the Bureau of Internal Revenue in the Philippines. It defines key terms related to OJT and sets policies for student applicants, including documentation required and dress code. It provides guidelines for roles and responsibilities of various offices and supervisors in accommodating, monitoring, and completing the training of student trainees. The objective is to prescribe a uniform process for OJT across the Bureau's national and regional offices.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    REPUBLIC OF THE PHILIPPINES

    DEPARTMENT OF FINANCE
    BUREAU OF INTERNAL REVENUE
    Quezon City

    April 12, 2017

    REVENUE MEMORANDUM ORDER NO. _11-2017_

    SUBJECT : On-the-Job Training (OJT) in the National and Regional Offices

    TO : All Internal Revenue Officials and Employees Concerned


    _______________________________________________________________________

    I. OBJECTIVE:

    To prescribe policies, guidelines and procedures in accepting students for On-the-Job


    Training(OJT) in the Bureau of Internal Revenue to be adopted by the Personnel Division
    (PD) including all other units/offices in the National Office and the Administrative & Human
    Resource Management Divisions (AHRMDs) in the Revenue Regions (RRs) including its
    Revenue District Offices (RDOs).

    II. DEFINITION OF TERMS

    1. On-the-Job Training (OJT) – is part of a college/university curriculum to train and


    orient Student-Trainees about actual work and future career in any government or
    private office.

    2. College/University – refers to the school where the student is officially enrolled.

    3. Student-Trainee – is a student who is officially enrolled in a college/university and


    is required to render On-The-Job training as part of his/her academic requirement.

    4. Practicum Coordinator – is a school official who is responsible in the


    implementation of the OJT program in his/her college/university and has direct
    supervision on the Student-Trainees and also coordinates with the Head of
    Office/Immediate Supervisor where the Student-Trainees are on duty/assigned.

    5. Immediate Supervisor – is a BIR employee who oversees the tasks that should be
    done by the Student-Trainees in the office where they are assigned.

    6. Head of Requesting Office – refers to the official whose office is in need of


    Student-Trainee/s who will assist them in support of their clerical functions.

    7. Job Proficiency Rating Sheet – is an appraisal form to be provided by the


    college/university concerned to be used by the Immediate Supervisor in monitoring
    1
    the accomplishment and in determining & evaluating how well the Student-Trainees
    accomplished the assigned tasks.

    8. Certificate of Completion – is a document that indicates the satisfactory completion


    of the total number of duty hours required by the college/university which the
    Student-Trainees must secure from the Head of Office where they are assigned.

    III. POLICIES

    1. The BIR shall adopt an open policy for all colleges/universities nationwide
    expressing their desire to have their OJT program with the Bureau. Thus, BIR does
    not accept Memorandum of Agreement (MOA) with any college/university.

    2. The PD shall take charge of the OJT in the National Office and shall likewise conduct
    the OJT Orientation Briefing to discuss the BIR Profile, Office Rules and
    Regulations including Rules on Confidentiality of Information to the Student-
    Trainees before they officially report to the Head of Requesting Office.

    3. On the other hand, the AHRMD shall take charge of the OJT in the Revenue Region (RR)
    including the conduct of the OJT Orientation Briefing in the RDOs co-located in the RR.

    4. Corollary to this, the RDOs not co-located in the Regional Office shall take charge of
    the OJT Orientation Briefing to the Student-Trainees once they have officially reported
    for duty in their office assignment.

    5. The PD shall provide the training materials for topics mentioned in no. 2 to AHRMD who
    in turn shall communicate and coordinate with RDOs not co-located in the RRs for
    accurate, complete, and uniform OJT Orientation Briefing.

    6. The PD/AHRMD shall prepare an Indorsement Letter regarding accommodation of


    Student-Trainee/s (Annex A) addressed to the Head of Requesting Office who in turn
    shall Approve/Disapprove said Indorsement Letter.

    7. The Head of Requesting Office shall submit the Report Regarding the Student-Trainees’
    Behavior/Performance/Withdrawal/ or Completion of On-The-Job-Training (Annex B)
    to PD/AHRMD, who in turn shall copy furnished the Practicum Coordinator.

    8. Likewise, the PD/AHRMD shall take charge of communicating to the Practicum


    Coordinator whatever appropriate action to be taken by the Bureau relative to negative
    behavior/performance or withdrawal of Student-Trainee/s. In this case, the Bureau shall
    deny continuation of Student-Trainee/s’ OJT in the Bureau including the disapproval of
    the number of duty hours/service rendered.

    9. The Head of Requesting Office where the Student-Trainee is assigned shall prepare and
    issue the Certificate of Completion (Annex C) after the Student-Trainees have completed
    the required number of duty hours/service.

    2
    IV. GUIDELINES FOR THE STUDENT-TRAINEES

    1. The Student-Applicants for OJT shall submit the following documents to the Personnel
    Division if in the National Office/the Administrative and Human Resource Management
    Division (AHRMD) if in the RR or its Revenue District Offices (RDOs) not co-located
    in the RR:

    a. Two (2) copies of Résumé together with recent two 2x2 ID pictures.

    b. Two (2) photocopies of Official Registration Form/Enrollment Form of the


    Student concerned.

    c. Original Indorsement Letter signed by the College Dean/School Official or


    Practicum Coordinator requiring them to undergo OJT for a prescribed number
    of hours as part of their academic requirements.

    d. Job Proficiency Rating Sheet.

    2. In order to maintain modesty and proper decorum in the office and for security purposes,
    the Student-Trainees must register and sign in the Student-Trainees’ OJT Logbook
    found in the entrance lobby counter of the BIR building. The wearing of Student-
    Trainees’ prescribed school uniform and ID must be strictly observed when entering
    and while inside the BIR premises.

    3. For those colleges/universities without prescribed school uniforms, the Student-


    Trainees shall wear black pants paired with white collared polo (for male) and black pants
    or black skirt with white collared blouse (for female) from Monday to Friday. This
    policy must be strictly followed.

    4. They shall render eight (8) hours of duty/service per day when reporting for OJT. If
    duty/service is for a half-day only, they shall render at least four (4) hours of duty/service
    per day, either from 8am to12pm or from 1pm to 5pm.

    5. The Student-Trainees in the National and RRs including its RDOs shall personally
    punch in their respective Bundy Cards and shall register in a separate
    Logbook/Attendance Sheet where they are assigned every time they report for duty.

    6. At the end of each month, the Bundy Card shall be signed by the Student-Trainees and
    their Immediate Supervisor for submission to the college/university upon completion of
    OJT.

    7. The photocopy of Student-Trainees’ Bundy Card shall be certified by the Head of Office
    as proof of their attendance before filing with other office records.

    8. The Student-Trainees shall not be allowed to transfer from one office to another
    once they have officially reported for duty at their office assignment. Otherwise,
    they will be denied continuation of OJT including the disapproval of the number of
    duty hours/service rendered in the Bureau.

    9. Any unethical behavior committed by revenue officials/employees against the


    Student-Trainees must be reported to the Head of Office where they are assigned.
    3
    10. The Certificate of Completion (Annex C) shall be issued to the Student-Trainees by
    the Office where they are assigned after they have completed the required number of
    duty hours/service.

    V. GUIDELINES AND PROCEDURES FOR OJT IN THE NATIONAL OFFICES


    AND RRs INCLUDING ITS RDOs

    A. The Requesting Office shall:

    1. Prepare a letter-request addressed to the Chief, PD/AHRMD indicating the number


    and qualifications of Student-Trainees needed by their office addressed to the Chief,
    PD/Chief, AHRMD.
    2. Screen applicant/s/Student-Trainee/s and approve/disapprove
    indorsement/recommendation of PD/AHRMD by signing on the
    “Approved/Disapproved” portion found on the lower part of Annex A.
    3. Manage, direct and oversee the performance of the Student-Trainees and ensure that
    proper conduct and ethical standards are observed.
    4. Sign the Student-Trainees’ Bundy Card at the end of each month.
    5. Certify the photocopy of Student-Trainees’ Bundy Card as proof of their
    attendance for office file.
    6. Evaluate the performance of the Student-Trainees upon completion of their
    required number of duty hours using the Job Proficiency Rating Sheet provided
    by the college/university.
    7. Report to PD/AHRMD the improper behavior, poor performance, withdrawal or
    completion of required number of duty hours of Student-Trainee’s office
    duty/assignment (Annex B- REPORT Regarding Student-Trainees’
    Behavior/Performance/Withdrawal/ or Completion of On-The-Job Training).
    8. Prepare and issue the Certificate of Completion (Annex C) after the Student-
    Trainees have completed the required number of duty hours/service.

    B. The PD/AHRMD shall:

    1. Coordinate with different colleges/universities in the sourcing of Student-


    Trainees.
    2. Screen and indorse the Student-Applicants based on their submitted documents
    and as specified on the qualifications required by the Requesting Offices in the
    National and RRs including its RDOs co-located in the Regional Offices.
    3. Conduct the OJT Orientation Briefing to discuss the BIR Profile, Office Rules
    and Regulations including Rules on Confidentiality of Information to the
    Student-Trainees before they officially report to their office assignment.
    4. Provide the training materials by PD to AHRMD who in turn shall communicate
    and coordinate with RDOs not co-located in the RRs for complete, accurate, and
    uniform OJT Orientation Briefing.
    5. Prepare the indorsement letter addressed to the Head of Requesting Office
    regarding accommodation of Student-Trainees (Annex A).
    6. Collate from Heads of Requesting Offices “Report Regarding Student-Trainees’
    Behavior/Performance/Withdrawal/ or Completion of On-The-Job Training”
    (Annex B).

    4
    7. Take charge of communicating to the Practicum Coordinator whatever
    appropriate action to be undertaken by the Bureau regarding negative
    behavior/performance of Student-Trainees. In this case, the Bureau shall deny
    continuation of Student-Trainees’ OJT including the disapproval of the number
    of duty hours/service rendered.

    C. The REVENUE DISTRICT OFFICES NOT CO-LOCATED IN THE


    REGIONAL OFFICES shall:

    1. Take charge of sourcing, screening, selecting, and accepting Student-Applicants


    for OJT following the applicable and appropriate guidelines and procedures
    prescribed in this Order.
    2. Coordinate with AHRMD regarding the training materials on OJT Orientation
    Briefing to discuss the BIR Profile, Office Rules and Regulations including
    Rules on Confidentiality of Information to the Student-Trainees before they
    officially report to their office.
    3. Conduct the OJT Orientation Briefing to discuss the abovementioned subject
    matter/modules before the Student-Trainees officially report to their office
    assignment.
    4. Prepare Report Regarding Student Trainees’
    Behavior/Performance/Withdrawal/ or Completion of On the-Job Training
    (Annex B) for file.
    5. Prepare Certificate of Completion (Annex C) for issuance to Student-Trainees
    after they have completed the required number of duty hours/service.

    VI. EFFECTIVITY

    This Order shall take effect immediately.

    (Original Signed)
    CAESAR R. DULAY
    Commissioner of Internal Revenue

    P-1

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