FDTC . V.

2, 2021

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 The Central Unit of IT Training ,The Supreme Council of Universities

Cloud Computing
**********************************************************

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All rights reserved. The content of the Fundamentals of Digital

Transformation Certificate cannot be copied, published, or used in
any form or by any means without a written permission of The
Central Unit of IT Training at the Supreme Council of Universities.
Copyright infringements cause legal liability.

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 The Central Unit of IT Training ,The Supreme Council of Universities

Introduction
Many countries have implemented digital transformation to save people’s time and efforts.
Digital transformation aims to reduce corruption as well as bureaucracy. Transforming into a
digital society, as a response to different international changes, is a shared responsibility
between citizens and administration to ensure safety and wellbeing.

The Article (25) of the Egyptian Constitution states: “The state is committed to developing a
comprehensive plan to eradicate alphabetical and digital illiteracy among citizens of all ages,
and it is committed to developing implementation mechanisms with the participation of civil
society institutions within a specific time plan”. Thus, many training programs have been
developed including the Fundamentals of Digital Transformation Certificate (FDTC).
The need for a clear plan to raise awareness of the objectives and concepts of digital
transformation within educational as well as administrative institutions was the main reason for
the FDTC suggested by the Ministry of Higher Education (HE) and Scientific Research. The
HE Ministry aims to guide and monitor the implementation the process of digital
transformation in university campuses. The Supreme Council of Universities issued some
decisions to regulate the implementation of the FDTC. The certificate includes different
training modules for students, employees, and teaching staff and is considered a corner stone
for transforming into digital universities.
The decisions issued by The Supreme Council of Universities stated the following technical
and financial rules:
 The FDTC is considered a prerequisite for obtaining any post graduate degree issued by an
Egyptian university, and some modules of the certificate are included in the promotion
courses administered to lecturers and assistant professors.
 The student obtains the FDTC after succeeding in five mandatory and two elective
modules as shown in Table (1) below.
 The FDTC replaces other Information Technology (IT) certificates validated in the
Egyptian universities.

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 The Central Unit of IT Training ,The Supreme Council of Universities

Table1: FDTC Modules

Type Codes Duration
Training Modules ‫البامج التدريبية‬
‫ر‬
Mandatory Fundamentals of IT & Operating System ‫أساسيات تكنولوجيا المعلومات ونظم‬ BIT 01 2 Days
( 5 Modules) ‫التشغيل‬
Word Processing ‫معالج النصوص‬ BIT 02 2 Days
Presentations ‫العروض التقديمية‬ BIT 03 2 Days

Spreadsheets ‫الجداول اإللكترونية‬ BIT 04 2 Days

Fundamentals of Database ‫أساسيات قواعد البيانات‬ BIT 05 2 Days

Elective Web Search ‫البحث عىل ر‬

‫اإلنبنت‬ BIT 06 2 Days
) 2 Module)
Networks ‫الشبكات‬ BIT 07 2 Days
Mobile Applications ‫تطبيقات الموبايل‬ BIT 08 2 Days
‫ر‬ ُ
Distance learning & Virtual Classrooms ‫التعليم عن بعد والفصول اإلفباضية‬ BIT 09 2 Days

Cloud Computing ‫الحوسبة السحابية‬ BIT 10 2 Days

Universities started training on the FDTC since February 2020 and certificates have been offered to
those who succeeded. The Central Unit of IT Training (CUIT), one of the Electronic and Knowledge
Service Center units at the Supreme Council of Universities, monitors the application of the FDTC and
receives feedback to improve the certificate. According to the trainees’ views, the CUIT decided to
offer a new version of the FDTC in Arabic and English to satisfy the training needs.
Due to the increase demand on the FDTC from different academic, scientific, and governmental
agencies, the Supreme Council of Universities approved the FDTC training in these agencies and
offered them the same facilities offered to public universities.
The Central Unit of IT Training at the Electronic and Knowledge Services Center would like to
thank members of the Information Technology Sector for their role in the first version of the FDTC.
Also, CUIT would like to thank Prof. Dr. Mohamed Mostafa Lotayef , the Secretary General of the
Supreme Council of Universities, for his endless constant support. Thanks are also extended to the
supreme committee, members of content development committee, team members of the CUIT, and
anyone supported the application and spread of the FDTC.

Dr. Mohamed Hassan Gad Allah

Director of the Central Unit of IT Training,
Electronic and Knowledge Service Center,
the Supreme Council of Universities*
*Translated by,
Dr.Hager al-Tonsi
Consultant at CUIT

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The Central Unit of IT Training ,The Supreme Council of Universities

The agenda of the course program

Time Topics
9:30 -10:00 Registration
10:00 -10:30 Introduction and
Program goals
First Day
10:30 -12:00 First session
12:00 – 12:30 Break
12:30 – 2:30 Second session
2:30 -3:00 Evaluation of the first
training day
9:30 -12:00 First session
12:00 – 12:30 Break
Second day
12:30 – 2:30 Second session
2:30 -3:00 Evaluation of the
second training day

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 The Central Unit of IT Training ,The Supreme Council of Universities

Table of Content
Course Main Objective: .......................................................................................................................... 15
Course Topics: ........................................................................................................................................ 15
Training Course Plan: ............................................................................................................................. 15
The Training course includes: ................................................................................................................. 16
Training Methodologies: ......................................................................................................................... 16
Training Aids .......................................................................................................................................... 16
Day 1 ....................................................................................................................................................... 17
Day 1 - Session 1 .................................................................................................................................... 18
Session tools ............................................................................................................................................ 18
Training activities: .................................................................................................................................. 18
1 Prerequisites .................................................................................................................................... 19
 Understanding of basic computer architecture ......................................................................... 19
 Understanding of basic networking principles ......................................................................... 19
 Understanding of basic security principles .............................................................................. 19
 Understanding basics of Virtualization .................................................................................... 19
2 What is Cloud Computing? ............................................................................................................. 20
2.1 Why the Name Cloud? ............................................................................................................. 20
2.2 Why Cloud Computing? ........................................................................................................... 20
 Cost Savings ............................................................................................................................. 20
 Agility ....................................................................................................................................... 21
 Control Inheritance ................................................................................................................... 21
 High Availability ...................................................................................................................... 21
 Security ..................................................................................................................................... 21
 Less Costs ................................................................................................................................. 21
 Availability ............................................................................................................................... 21
 Flexibility in Capacity .............................................................................................................. 21
 Automated Updates on Software .............................................................................................. 22
 Security ..................................................................................................................................... 22
 Carbon Footprint ...................................................................................................................... 22
 Enhanced Collaboration ........................................................................................................... 22
 Control on the Documents ........................................................................................................ 22
 Easily Manageable ................................................................................................................... 22
2.3 Disadvantages of the Cloud ...................................................................................................... 22
Security ........................................................................................................................................... 22
Servers maintained .......................................................................................................................... 22
2.4 How do I engage or evaluate a cloud service? ......................................................................... 23
3 Cloud Computing Providers ............................................................................................................ 24
3.1 Amazon Web Services (AWS) ................................................................................................. 24
3.2 Microsoft Azure ....................................................................................................................... 24
3.3 Google Cloud Platform ............................................................................................................ 24
4 Training on Storage Cloud applications .......................................................................................... 25
4.1 Google Drive ............................................................................................................................ 25
4.2 Microsoft OneDrive ................................................................................................................. 31

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 The Central Unit of IT Training ,The Supreme Council of Universities

Day 1 - Session 2 .................................................................................................................................... 45

Session tools ............................................................................................................................................ 45
Training activities: .................................................................................................................................. 45
5 Cloud Computing Architecture ....................................................................................................... 46
 Front End .................................................................................................................................. 46
 Back End .................................................................................................................................. 46
5.1 Components of Cloud Computing Architecture ....................................................................... 46
 Client Infrastructure ................................................................................................................. 46
 Application ............................................................................................................................... 46
 Service ...................................................................................................................................... 46
 Runtime Cloud ......................................................................................................................... 46
 Storage ...................................................................................................................................... 46
 Infrastructure ............................................................................................................................ 47
 Management ............................................................................................................................. 47
 Security ..................................................................................................................................... 47
 Internet ...................................................................................................................................... 47
6 Types of Clouds (Deployment Models) .......................................................................................... 48
6.1 Private Cloud ............................................................................................................................ 48
6.2 Community Cloud .................................................................................................................... 48
6.3 Public Cloud ............................................................................................................................. 48
6.4 Hybrid Cloud ............................................................................................................................ 48
6.5 Software as a Service (SaaS) .................................................................................................... 48
6.6 Platform as a Service (PaaS) .................................................................................................... 49
6.7 Infrastructure as a Service (IaaS) ............................................................................................. 49
7 Cloud Computing-Technologies ..................................................................................................... 50
7.1 Virtualization ............................................................................................................................ 50
 Hardware Virtualization ........................................................................................................... 50
 Operating System Virtualization .............................................................................................. 50
 Server Virtualization ................................................................................................................ 50
 Storage Virtualization............................................................................................................... 50
7.2 Service-Oriented Architecture .................................................................................................. 50
7.3 Grid Computing ........................................................................................................................ 50
7.4 Utility Computing..................................................................................................................... 50
8 Cloud Computing Infrastructure ..................................................................................................... 51
8.1 Cloud infrastructure components ............................................................................................. 51
 Network .................................................................................................................................... 51
 Servers ...................................................................................................................................... 51
 Storage ...................................................................................................................................... 51
 Virtualization ............................................................................................................................ 51
9 Training on Word processing cloud applications............................................................................ 52
9.1 Google Docs ............................................................................................................................. 52
9.2 Microsoft Online Word Processing .......................................................................................... 62
 Sign Up and Get Started ........................................................................................................... 63
 Create New Files ...................................................................................................................... 63
 Save and Download Documents............................................................................................... 65
 Open an Existing File ............................................................................................................... 66
Day 2 ....................................................................................................................................................... 68

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 The Central Unit of IT Training ,The Supreme Council of Universities

Day 2 - Session 1 .................................................................................................................................... 69

10 Cloud Computing Operations ......................................................................................................... 70
 Electronic Mail (Email) ............................................................................................................ 70
 Content Management ............................................................................................................... 70
 Human Resource (HR) management ........................................................................................ 70
 Accounting Services ................................................................................................................. 70
 Online Marketplace .................................................................................................................. 70
 Systemwide Reporting ............................................................................................................. 70
 Security ..................................................................................................................................... 70
10.1 Cloud Operation Management .............................................................................................. 70
11 Training on Spead Sheets cloud applications.................................................................................. 71
11.1 Google Sheets ....................................................................................................................... 71
 Using the SUM Formula .......................................................................................................... 78
 Using the COUNT formula ...................................................................................................... 79
 Using the AVERAGE formula ................................................................................................. 80
 Using Simple Arithmetic Formulas .......................................................................................... 81
11.2 Microsoft Online Excel ......................................................................................................... 83
 Functions .................................................................................................................................. 86
 Charts........................................................................................................................................ 87
 Tables ....................................................................................................................................... 88
 Add Comments to Your Spreadsheet ....................................................................................... 91
 Share a Copy of Your Spreadsheet ........................................................................................... 91
 Opening Older Spreadsheets in Excel Online .......................................................................... 92
Day 2 - Session 2 .................................................................................................................................... 96
12 Cloud Computing Applications [3] ................................................................................................. 97
12.1 Online File storage ................................................................................................................ 97
12.2 Word processing application ................................................................................................ 98
 Google Docs ............................................................................................................................. 98
 Zoho Writer .............................................................................................................................. 98
 ONLYOFFICE Personal .......................................................................................................... 98
 Microsoft Word Online ............................................................................................................ 99
 Calmly Writer Online ............................................................................................................... 99
 Hancom Office Online ............................................................................................................. 99
 Aspose.Words........................................................................................................................... 99
12.3 Spreadsheets........................................................................................................................ 100
 Google Sheets ......................................................................................................................... 100
 Microsoft Excel Online .......................................................................................................... 100
 Ragic ....................................................................................................................................... 100
 Zoho Sheet .............................................................................................................................. 100
 Arcane Sheets ......................................................................................................................... 100
 WPS Cloud ............................................................................................................................. 100
 ONLYOFFICE Online ........................................................................................................... 100
12.4 Presentation software .......................................................................................................... 100
 Google Slides ......................................................................................................................... 100
 Microsoft PowerPoint............................................................................................................. 100
 Visme...................................................................................................................................... 101

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 Slidebean ................................................................................................................................ 101

 Vyond ..................................................................................................................................... 101
 Apple Keynote ........................................................................................................................ 101
 Slides ...................................................................................................................................... 101
 ZohoShow .............................................................................................................................. 101
 CustomShow .......................................................................................................................... 101
 Haiku Deck ............................................................................................................................. 101
 SlideDog ................................................................................................................................. 101
 Prezi ........................................................................................................................................ 101
12.5 Finding a way on the map ................................................................................................... 101
 Google Maps .......................................................................................................................... 101
 Open Street Map ..................................................................................................................... 101
 ArcGIS Online ........................................................................................................................ 101
 Carto ....................................................................................................................................... 102
 Mapbox ................................................................................................................................... 102
 Mango Map ............................................................................................................................ 102
 GIS Cloud ............................................................................................................................... 102
12.6 Photo editing software ........................................................................................................ 102
 Taler........................................................................................................................................ 102
 GIMP ...................................................................................................................................... 102
 Fotor ....................................................................................................................................... 102
 Inkscape .................................................................................................................................. 102
 Pixlr ........................................................................................................................................ 102
 Photoshop Express ................................................................................................................. 102
 Photo POS Pro ........................................................................................................................ 102
 BeFunky ................................................................................................................................. 102
 Canva ...................................................................................................................................... 102
 Instasize .................................................................................................................................. 102
12.7 Creating image-album......................................................................................................... 102
 FlipHTML5 ............................................................................................................................ 102
 Adoramapix ............................................................................................................................ 102
 Solentro .................................................................................................................................. 102
 FlippingBook .......................................................................................................................... 102
 My Album .............................................................................................................................. 103
 PikPerfect ............................................................................................................................... 103
 SmugMug ............................................................................................................................... 103
 Cliptomize .............................................................................................................................. 103
 Canva ...................................................................................................................................... 103
 Zoomin ................................................................................................................................... 103
12.8 Digital video software ......................................................................................................... 103
 Lightworks .............................................................................................................................. 103
 VideoPad ................................................................................................................................ 103
 HitFilm Express ...................................................................................................................... 103
 DaVinci Resolve ..................................................................................................................... 103
 VSDC Free Video Editor ....................................................................................................... 103
 OpenShot ................................................................................................................................ 103
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 Shotcut .................................................................................................................................... 103

 Blender ................................................................................................................................... 103
 Movie Maker 10 ..................................................................................................................... 103
 iMovie .................................................................................................................................... 103
 Vimeo Create .......................................................................................................................... 103
 WeVideo ................................................................................................................................. 103
12.9 Twitter-related applications ................................................................................................ 104
 Daily 140 ................................................................................................................................ 104
 My Top Tweet ........................................................................................................................ 104
 SocialBro ................................................................................................................................ 104
 TweetChat .............................................................................................................................. 104
 Chat Salad............................................................................................................................... 104
 Twubs ..................................................................................................................................... 104
 Nuzzel ..................................................................................................................................... 104
 BuzzSumo .............................................................................................................................. 104
 SimilarWeb ............................................................................................................................. 104
 Crowdfire................................................................................................................................ 104
 ManageFlitter ......................................................................................................................... 104
 Tweepi .................................................................................................................................... 104
12.10 Web application for antivirus ............................................................................................. 104
 Quttera .................................................................................................................................... 104
 SUCURI ................................................................................................................................. 104
 Astra Security ......................................................................................................................... 104
 SiteGuarding ........................................................................................................................... 104
 VirusTotal ............................................................................................................................... 104
 MalCare .................................................................................................................................. 104
 SiteLock .................................................................................................................................. 105
12.11 E-commerce software ......................................................................................................... 105
 Shopify ................................................................................................................................... 105
 Square ..................................................................................................................................... 105
 Ecwid ...................................................................................................................................... 105
 BigCommerce ......................................................................................................................... 105
 WooCommerce ....................................................................................................................... 105
 Wix ......................................................................................................................................... 105
13 Training on Presentation cloud applications ................................................................................. 106
13.1 Google Slides ...................................................................................................................... 106
13.2 Microsoft Online PowerPoint ............................................................................................. 114
1. Be. PowerPoint Presentation Template ..................................................................................... 120
2. Kalium Corporate PowerPoint Presentation ............................................................................. 120
3. Alisha Brand Template ............................................................................................................. 121
5. Creative Agency PowerPoint Templates .................................................................................. 121
References ............................................................................................................................................. 122

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Table of Figures
Figure 1: Create Google Account step1 .................................................................................................. 25
Figure 2: Create Google Account step2 .................................................................................................. 25
Figure 3: Google Terms of Services ....................................................................................................... 26
Figure 4: Gmail Account primary screen ................................................................................................ 26
Figure 5: Open Google Drive .................................................................................................................. 27
Figure 6: Google Drive main screen ....................................................................................................... 27
Figure 7: Google Drive New menu items ............................................................................................... 27
Figure 8: Create folder on Google Drive ................................................................................................ 27
Figure 9: File Upload in Google Drive ................................................................................................... 28
Figure 10: Upload Folder in Google Drive ............................................................................................. 28
Figure 11: Confirmation for folder uploading in Google Drive ............................................................. 28
Figure 12: Uploaded files and folders status interface in Google Drive ................................................. 29
Figure 13: File menu actions on Google Drive ....................................................................................... 29
Figure 14: Folder menu actions on Google Drive ................................................................................... 30
Figure 15: ‘cloud‘ icon ............................................................................................................................ 31
Figure 16: login ....................................................................................................................................... 32
Figure 17: complete the setup process .................................................................................................... 32
Figure 18: synced files ............................................................................................................................ 33
Figure 19: notification area ..................................................................................................................... 33
Figure 20: Settings .................................................................................................................................. 34
Figure 21: Choose folders ....................................................................................................................... 34
Figure 22: notification area ..................................................................................................................... 35
Figure 23:Setting ..................................................................................................................................... 35
Figure 24: Backup ................................................................................................................................... 35
Figure 25: Photos and videos .................................................................................................................. 36
Figure 26: Manage Backup ..................................................................................................................... 36
Figure 27: folders to back up .................................................................................................................. 36
Figure 28:Share ....................................................................................................................................... 37
Figure 29: Allow editing ......................................................................................................................... 37
Figure 30: Allow editing ......................................................................................................................... 37
Figure 31: Allow editing ......................................................................................................................... 38
Figure 32: restore it from the OneDrive web app ................................................................................... 38
Figure 33: View online............................................................................................................................ 38
Figure 34: Recycle .................................................................................................................................. 39
Figure 35: Restore ................................................................................................................................... 39
Figure 36: View online............................................................................................................................ 39
Figure 37: Sign In ................................................................................................................................... 40
Figure 38: Version history ...................................................................................................................... 40
Figure 39: different versions of your file ................................................................................................ 40
Figure 40: different versions of your file ................................................................................................ 41
Figure 41: Logout/unlink OneDrive........................................................................................................ 41
Figure 42: Settings .................................................................................................................................. 41
Figure 43: Unlink this PC ....................................................................................................................... 42
Figure 44: Delete them manually from the OneDrive folder .................................................................. 42

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Figure 45: Uninstall ................................................................................................................................ 43

Figure 46: Apps & features ..................................................................................................................... 43
Figure 47: Uninstall ................................................................................................................................ 44
Figure 48: Signing up for a Google account ........................................................................................... 52
Figure 49: Information to create an account, like first and last names, username, and password .......... 53
Figure 50: verifying your phone number ................................................................................................ 53
Figure 51: creating your first document ................................................................................................. 54
Figure 52: turning into a blue pencil icon ............................................................................................... 54
Figure 53: displaying documents on the Docs homepage ....................................................................... 54
Figure 54: clicking the "Upload" tab ...................................................................................................... 55
Figure 55: click the blue 'W' file icon next to the filename on the Google Docs homepage .................. 55
Figure 56: click view or edit ................................................................................................................... 55
Figure 57: download your document back into DOCX, or PDF, ODT, TXT, HTML, or EPUB format 56
Figure 58: double-check your spelling and punctuation ......................................................................... 56
Figure 59: steps of double-checking your spelling and punctuation ...................................................... 56
Figure 60: Spell Check and Grammar tool ............................................................................................. 57
Figure 61: checking your document for spelling and grammar .............................................................. 57
Figure 62: built-in dictionary .................................................................................................................. 57
Figure 63: built-in dictionary .................................................................................................................. 58
Figure 64: Get sharable link .................................................................................................................... 58
Figure 65: Page numbers ......................................................................................................................... 59
Figure 66: steps of entering page numbers ............................................................................................. 59
Figure 67: page margins .......................................................................................................................... 60
Figure 68: page setup .............................................................................................................................. 60
Figure 69: Adding text boxes to Google Docs ........................................................................................ 60
Figure 70: Drawing menu ....................................................................................................................... 61
Figure 71: text box in the space .............................................................................................................. 61
Figure 72: table of contents ..................................................................................................................... 61
Figure 73: Table of Contents................................................................................................................... 62
Figure 74: clickable links ........................................................................................................................ 62
Figure 75: Sign in .................................................................................................................................... 63
Figure 76: Create a new file .................................................................................................................... 63
Figure 77: New button in the middle ...................................................................................................... 64
Figure 78: New blank document ............................................................................................................. 64
Figure 79: New blank document ............................................................................................................. 64
Figure 80: Name field at the top of the document .................................................................................. 65
Figure 81: Name field at the top of the document .................................................................................. 65
Figure 82: create specific folders in OneDrive to store the files............................................................. 65
Figure 83: save your document ............................................................................................................... 66
Figure 84: download the file to your PC ................................................................................................. 66
Figure 85: open an existing file ............................................................................................................... 66
Figure 86: open an existing file ............................................................................................................... 67
Figure 87: Pinned tab .............................................................................................................................. 67
Figure 88: steps for creating a new spreadsheet in Google Sheets ......................................................... 71
Figure 89: Google Sheets interface ......................................................................................................... 72
Figure 90: clickable links ........................................................................................................................ 73
Figure 91: clickable links ........................................................................................................................ 73
Figure 92: clickable links ........................................................................................................................ 74
Figure 93: clickable links ........................................................................................................................ 74
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Figure 94: clickable links ........................................................................................................................ 75

Figure 95: clickable links ........................................................................................................................ 75
Figure 96: ways to freeze rows ............................................................................................................... 76
Figure 97: clickable links ........................................................................................................................ 76
Figure 98: Average Price ........................................................................................................................ 77
Figure 99: Format as $ ............................................................................................................................ 77
Figure 100: formula drop-down menu .................................................................................................... 77
Figure 101: SUM Formula ...................................................................................................................... 78
Figure 102: SUM Formula ...................................................................................................................... 79
Figure 103: COUNT Formula ................................................................................................................. 79
Figure 104: COUNT Formula ................................................................................................................. 80
Figure 105: Average Formula ................................................................................................................. 80
Figure 106: the SUM and COUNT examples ......................................................................................... 81
Figure 107: Sharing, Protecting, and Moving a Data.............................................................................. 82
Figure 108: advanced sharing panel ........................................................................................................ 82
Figure 109: Who has Access ................................................................................................................... 83
Figure 110: Microsoft Office Online gives you free, collaborative versions of Word, Excel, and more in
the cloud .................................................................................................................................................. 83
Figure 111: Just like Excel on your desktop, Excel Online starts out with templates and recent files ... 84
Figure 112: The online viewer is a quick way to copy data from a spreadsheet .................................... 85
Figure 113: Excel Online includes the core Excel features—even the status bar for quick sums and
averages ................................................................................................................................................... 85
Figure 114: A search box to find the tools you need .............................................................................. 86
Figure 115: Excel Online includes nearly all default Excel functions .................................................... 86
Figure 116: Quickly find sums and more with AutoSum ....................................................................... 87
Figure 117: Excel Online includes most of Excel ................................................................................... 87
Figure 118: You can edit chart titles, legends, and labels in Excel Online............................................. 88
Figure 119: Tables let you sort and filter data easily in spreadsheets ..................................................... 88
Figure 120: The simple survey editor in Excel ....................................................................................... 89
Figure 121: The Excel survey your respondents will see ....................................................................... 89
Figure 122: Share your spreadsheet to collaborate with others .............................................................. 90
Figure 123: Office 365 for Business offers more detailed sharing options ............................................ 90
Figure 124: Work on your spreadsheet together in real-time in Excel Online ....................................... 90
Figure 125: Share a Copy of Your Spreadsheet ...................................................................................... 91
Figure 126: Moving Your Existing Spreadsheets ................................................................................... 91
Figure 127: sync your Excel files with Excel Online ............................................................................. 92
Figure 128: Opening Older Spreadsheets ............................................................................................... 93
Figure 129: Office Add-ins ..................................................................................................................... 93
Figure 130: Excel Online has the same number of functions as traditional Excel ................................. 94
Figure 131: Dashboard ............................................................................................................................ 94
Figure 132: Dashboard ............................................................................................................................ 95
Figure 133: Dashboard ............................................................................................................................ 95
Figure 134: creating your first presentation .......................................................................................... 106
Figure 135: creating your first presentation .......................................................................................... 106
Figure 136: importing a PowerPoint presentation ................................................................................ 107
Figure 137: Google Slides in Google Drive .......................................................................................... 107
Figure 138: uploading slides ................................................................................................................. 108
Figure 139: opening a PowerPoint presentation ................................................................................... 108
Figure 140: view or edit the PowerPoint file ........................................................................................ 108
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Figure 141: downloading and exporting a presentation ........................................................................ 109

Figure 142: presentation file types ........................................................................................................ 109
Figure 143: spellchecker ....................................................................................................................... 109
Figure 144: spelling corrections ............................................................................................................ 110
Figure 145: built-in dictionary .............................................................................................................. 110
Figure 146: shareable link ..................................................................................................................... 110
Figure 147: Get Shareable Link ............................................................................................................ 111
Figure 148: link and the presentation loads .......................................................................................... 112
Figure 149: special Characters .............................................................................................................. 112
Figure 150: specific characters.............................................................................................................. 113
Figure 151: emoji .................................................................................................................................. 113
Figure 152: drawing skills ..................................................................................................................... 113
Figure 153: Microsoft PowerPoint Online has most of the essential tools to create slides, including
creating new slides from pre-built layouts ............................................................................................ 114
Figure 154: Microsoft PowerPoint Online looks much like the desktop version of PowerPoint ......... 115
Figure 155: When pixel perfect matters, only the rulers and gridlines that are available in PowerPoint
for Windows or Mac will do ................................................................................................................. 116
Figure 156: the Slide Sorter view that's only available in the desktop version of PowerPoint to re-
sequence and review my slide deck ...................................................................................................... 116
Figure 157: using Presenter View to build comfort when presenting. But this feature is absent from
Microsoft PowerPoint Online ............................................................................................................... 117
Figure 158: In the desktop version of PowerPoint, make sure to save your files to your OneDrive to
make them available everywhere .......................................................................................................... 118
Figure 159: Stunning PowerPoint online templates - with unlimited downloads ................................. 119
Figure 160: Browse thousands of PowerPoint presentation templates on Envato Elements ................ 119
Figure 161: BE.PowerPoint Presentation Template.............................................................................. 120
Figure 162: Kalium Corporate PowerPoint Presentation ...................................................................... 120
Figure 163: Alisha Brand Template ...................................................................................................... 121
Figure 164: Creative Agency PowerPoint Templates ........................................................................... 121

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Course Main Objective:

This course aims to provide the trainees with the essential knowledge of Cloud Computing (CC). They
will learn what is cloud computing? How does it work? How can it help IT users and businesses of all
sizes? In addition, it will provide graduate students with the knowledge of CC concepts, technologies,
architecture and applications by introducing and researching state-of-the-art in CC fundamental issues,
technologies, and applications. Further, the different forms of cloud computing, how they can help
them, what makes them so powerful. Trainees will see many hands-on demos of cloud computing
solutions. When they're done with this course they'll have the skills and knowledge that they need to
understand and use cloud computing.
The practical part focus mainly on cloud applications related to research and learning activities.
Course Topics:
By the end of this course the attendant will learn:
 Course Overview
 Introduction and Course Prerequisites
 Introduction to Cloud Computing
 Cloud Computing Providers
 Architecture of Cloud Computing
 Types of Clouds (Deployment Models)
 Cloud Computing Services (Service Models)
 Cloud Computing-Technologies
 Cloud Computing Infrastructure
 Cloud Computing Operations
 Cloud Computing Applications
 Practical Training
o Cloud Storage Applications (Google Drive, Microsoft OneDrive).
o Cloud Word Applications (Google Docs, Microsoft Online Word Processing).
o Cloud Spread Sheets Applications (Google Sheets, Microsoft Online Excel).
o Cloud Presentation Applications (Google Slides, Microsoft Online PowerPoint)

Training Course Plan:

This trainee manual contains the general, detailed objectives of the course, the technical background
and training procedures.
The cloud computing applications which are common to use in scientific research fields, are chosen to
be the practical training subjects as shown in the Table 1.
Purpose

Online File Word

Presentation Spreadsheets
Storage Processing
Provider
Google Google Drive Google Docs Google Slides Google Sheets
Microsoft
Microsoft Microsoft Microsoft
Microsoft Online
OneDrive Online Word Online Excel
PowerPoint
Processing
Table 1: Practical Training Subjects

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The Training course includes:

This training program includes a trainee manual that contains the technical materials in its simplest
form, as well as a trainer presentation during the course, furthermore, it includes the self-learning
training activities during the sessions and all the hands-on exercises.

Training Methodologies:
The training methods varies through the workshops among these methods,
 Active presentation
 Interactive discussions
 Self-learning
 Peer evaluation
 Brain storming
 Case study.

Training Aids
 Computers
 Data show - Projectors
 Flip chart
 Training manual and worksheets.

This training course continues for two days, each day has two sessions.

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Day 1
By the end of the first day the trainee will learn
 Course Overview
 Introduction and Course Prerequisites
 Introduction to Cloud Computing
o Why the Name Cloud?
o Why Cloud Computing?
o Disadvantages of the Cloud
o How do I engage or evaluate a cloud service?
 Cloud Computing Providers
o Amazon Web Services (AWS)
o Microsoft Azure
o Google Cloud Platform
 Architecture of Cloud Computing
o Components of Cloud Computing Architecture
 Cloud Computing Architecture
o Components of Cloud Computing Architecture
 Types of Clouds (Deployment Models)
o Private Cloud
o Community Cloud
o Public Cloud
o Hybrid Cloud
 Cloud Computing Services (Service Models)
o Software as a Service (SaaS)
o Platform as a Service (PaaS)
o Infrastructure as a Service (IaaS)
 Cloud Computing-Technologies
o Virtualization
o Service-Oriented Architecture
o Grid Computing
o Utility Computing
 Cloud Computing Infrastructure Components
o Network
o Servers
o Storage
o Virtualization
 Training on Storage Cloud Applications
o Google Drive
o Microsoft OneDrive
 Training on Word Processing Cloud Applications
o Google Docs
o Microsoft Online Word Processing

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Day 1 - Session 1
(120 mins)
By the end of this session the trainee will be able to know
 Course Overview
 Introduction and Course Prerequisites
 Introduction to Cloud Computing
o Why the Name Cloud?
o Why Cloud Computing?
o Disadvantages of the Cloud
o How do I engage or evaluate a cloud service?
 Cloud Computing Providers
o Amazon Web Services (AWS)
o Microsoft Azure
o Google Cloud Platform
 Training on Storage Cloud Applications
o Google Drive
o Microsoft OneDrive

Session tools
 Training manual
 Introductory presentation
 Worksheets
 Computer with internet connection.

Training activities:
Discuss with your group/colleagues and conclude what the Clould Computing is?
Use Google browser to search different keywords in CC discipline.
Create Google account to use google cloud applications.
Use Google Drive as storage media and manage folders/files on it.
Create Microsoft account to use microsoft cloud applications.
Use OneDrive as storage media and manage folders/files on it.

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Prerequisites
 Understanding of basic computer architecture
o CPU (Central Processing Unit):
The CPU executes instructions of computer programs. The CPU performs
arithmetic, logic operations. It also response for handling the controlling and
input/output (I/O) operations which are requested by the instructions from
computer programs.
The clock speed for CPU means how many instructions a CPU can handle per
second, and use gigahertz (GHz) as speed unit.
o RAM (Random-Access Memory):
RAM is used to store data and machine code on a short-term basis. It is used as
storage of information is actively used so that it can be accessed quickly. RAM
can be read and changed in any order. Data stored in RAM is lost when computer
shutdown or if there is a power failure. The RAM space is measured by gigabytes
(Gbyte), which mean how much data and information can be loaded on it.
o Primary Storage:
It is also called main memory, internal memory, prime memory or simply device
memory. In contrast to RAM it is used to access and store data on a long-term
basis. There are many common storage devices that are in use or have been used
in the past include like, (Hard disks, Flash drives, Floppy diskettes, Tape drives,
CD-ROM disks, …).
In past, the maximum storage space was measured as multiples Gigagabytes
(Gbyte), today it reach multiples of Terabytes (Tbytes); (1Tbytes = 1024 Gbytes).
 Understanding of basic networking principles
o Ethernet Switching
o Basic Routing principles
o Basic Network security
 Understanding of basic security principles
o Application security
o Operating system security
o Device security
 Understanding basics of Virtualization
o Virtual Machines
o Hypervisors

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What is Cloud Computing?

Cloud computing is one of the hottest topics today and has become a huge buzz word within the IT
industry. Have you ever stopped and wondered why it's called 'cloud computing'? It has nothing to do
with the weather, storms or meteorology, so where did this concept come from? [1]
Before we can find out where the name comes from we must first understand what it is. Cloud
computing is a model for delivering IT services. Instead of a direct connection to the server the
resources are retrieved from the internet though web-based tools and applications. Data and software
packages are stored in servers. The cloud computing structure allows access to information as long as
an electronic device has access to the web. This allows employees to work remotely. [1]
The information being accessed is found in the 'clouds' and does not require a user to be in a specific
place to gain access to it. Companies are not required to own their own servers and can use capacity
leased from third parties. Because of that cloud computing allows companies to reduce the cost of
information management. The cloud-like structure also allows companies to upgrade software more
quickly. [1]
Cloud computing is a type of Internet-based computing that provides shared computer processing
resources and data to computers and other devices on demand. For some companies/institutions, it
offsets the need to store the data locally, potentially saving costs [2].
You are probably already using cloud computing in your organization or in your everyday life if you
use systems like Google Apps or Office 365, two of the most common cloud computing technologies
on the market [2].
Cloud computing is a method for delivering information technology (IT) services in which resources
are retrieved from the Internet through web-based tools and applications, as opposed to a direct
connection to a server. Rather than keeping files on a proprietary hard drive or local storage device,
cloud-based storage makes it possible to save them to a remote database [3].
As long as an electronic device has access to the web, it has access to the data and the software
programs to run it. [3]
1.1 Why the Name Cloud?
Why is cloud computing represented by a cloud symbol? This has become a common head scratcher
for many people. Judging by the number of people that don't know the answer it seems like it would be
an interesting fact to share. It might not be the kind of fact you would use at a cocktail party – if you
do, they might think you're really cool or really nerdy but that's a gamble you'll have to take. [1]
To find the answer we have to think back to the early days of network design. The role of the network
engineer comprised of designing a network that would function properly. Time was dedicated to
understanding what devices were on the network, how they were connected, managed, controlled, etc.
[1]
Some networks hooked to other networks or the internet. To illustrate this connection as part of the
design the engineers needed a way to indicate that there was a network but also indicate that they
weren't trying to describe it because it was more than what they knew. They landed on the cloud
symbol as a metaphor for the internet. It was based on a cloud drawing used in the past to represent the
telephone network. [1]
The history behind the cloud name isn't the most dramatic one but it helps shed light on a concept when
you comprehend its origin. [1]
1.2 Why Cloud Computing?
 Cost Savings
Scale technical capabilities based on fluctuations in demand or workload for potential cost savings. (In
a situation with fluctuations in workload, cloud computing can potentially render cost savings even if

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the constant cost fluctuates over time based on activity. However, there are still costs associated with
licensing and actual manpower needed to manage the environments with IT skills.) [2]
Minimize investment in launch infrastructure to eliminate the need for upfront capital expenses [2].
 Agility
Rapidly provision resources leveraging cloud computing's elastic model [2].
Adapt to growth and change without changes to technical hardware or assets [2].
 Control Inheritance
Inherit some security control protection and compliance from existing cloud service providers [2].
Perform varying levels of management and upgrades depending on cloud computing category [2].
 High Availability
Maintain a presence in multiple regions of the world [2].
 Security
Cloud computing can deliver better security services than many organizations could provide on their
own. Cloud Service Providers (CSPs) can offer advanced security and privacy facilities that leverage
their scale and skills at automating infrastructure management tasks. This is a boon to customers who
have few skilled security personnel [2].
Be sure to understand a CSP's security requirements before you select a system, especially if you are
responsible for protected health information (PHI) [2].
Cloud Service Providers (CSPs) observe the following protocols to mitigate security risks:
Shared vs. Dedicated Tenancy: Multiple cloud customer's machines may reside on the same server
instance although systems storing public health information should have dedicated instances [2].
Business Associates Agreements: An agreement between the customer, provider and technical
vendors must be in place when working with Health Insurance Portability and Accountability Act
(HIPAA)-eligible data [2].
Auditing: Cloud Service Providers (CSPs) must keep detailed activity logs and reports and continually
monitor access. These reports are tracked, logged and stored in a central location for extended periods
of time for auditing purposes. Activity logs should identify who accessed the data and from where and
how the data may have been altered [2].
Risk Analysis: Cloud Service Providers (CSPs) and customers should both conduct independent
assessments of potential risks and vulnerabilities to the confidentiality, integrity and availability of PHI
held by the organization [2].
 Less Costs
The services are free from capital expenditure. There are no huge costs of hardware in cloud
computing. You just have to pay as you operate it and enjoy the model based on your subscription plan
[3].
 Availability
Most of the cloud providers are truly reliable in offering their services, with most of them maintaining
an uptime of 99.9%. The workers can get onto the applications needed basically from anywhere. Some
of the applications even function off-line [3].
Cloud computing offers yet another advantage of working from anywhere across the globe, as long as
you have an internet connection. Even while using the critical cloud services that offer mobile apps,
there is no limitation of the device used [3].
 Flexibility in Capacity
It offers flexible facility which could be turned off, up or down as per the circumstances of the user.
For instance, a promotion of sales is very popular, capacity can be immediately and quickly added to it

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for the avoidance of losing sales and crashing servers. When those sales are done, the capacity can also
be shrunk for the reduction of costs [3].
 Automated Updates on Software
In cloud computing, the server suppliers regularly update your software including the updates on
security, so that you do not need to agonize on wasting your crucial time on maintaining the system.
You find extra time to focus on the important things like "How to grow your businesses [3].
 Security
Cloud computing offers great security when any sensitive data has been lost. As the data is stored in the
system, it can be easily accessed even if something happens to your computer. You can even remotely
wipe out data from the lost machines for avoiding it getting in the wrong hands [3].
 Carbon Footprint
Cloud computing is helping out organizations to reduce their carbon footprint. Organizations utilize
only the amount of resources they need, which helps them to avoid any over-provisioning. Hence, no
waste of resources and thus energy [3].
 Enhanced Collaboration
Cloud applications enhance collaboration by authorizing diverse groups of people virtually meet and
exchange information with the help of shared storage. Such capability helps in improving the customer
service and product development and also reducing the marketing time [3].
 Control on the Documents
Before Cloud came into being, workers needed to send files in and out as the email attachments for
being worked on by a single user at one time ultimately ending up with a mess of contrary titles,
formats, and file content. Moving to cloud computing has facilitated central file storage [3].
 Easily Manageable
Cloud computing offers simplified and enhanced IT maintenance and management capacities by
agreements backed by cloud SLA (cloud service-level agreement), central resource administration and
managed infrastructure. You get to enjoy a basic user interface without any requirement for installation.
Plus you are assured guaranteed and timely management, maintenance, and delivery of the IT services
[3].
1.3 Disadvantages of the Cloud
With all of the speed, efficiencies, and innovations that come with cloud computing, there are,
naturally, risks. [4]
Security has always been a big concern with the Cloud especially when it comes to sensitive medical
records and financial information. While regulations force cloud computing services to shore up their
security and compliance measures, it remains an ongoing issue. Encryption protects vital information,
but if that encryption key is lost, the data disappears. [4]
Servers maintained by cloud computing companies may fall victim to natural disasters, internal bugs,
and power outages, too. The geographical reach of cloud computing cuts both ways: A blackout in
California could paralyze users in New York, and a firm in Texas could lose its data if something
causes its Maine-based provider to crash. [4]
As with any technology, there is a learning curve for both employees and managers. But with many
individuals accessing and manipulating information through a single portal, inadvertent mistakes can
transfer across an entire system. [4].

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1.4 How do I engage or evaluate a cloud service?

Consider filling out the APHL Self-Assessment Tool. The tool allows public health laboratories to
assess strengths and gaps in informatics capability by addressing 19 critical operational areas. It charts
data longitudinally, enabling laboratories to measure growth and leverage results to advocate
effectively for their needs. The tool also offers a suite of data visualization tools that display
assessment data graphically and segmented in multiple ways. This exercise will enable an institution to
understand their informatics strengths and gaps as they think about using a cloud service [2].
Engage IT staff to see if cloud computing is possible, or if there are agreements in place for specific
Cloud Service Providers (CSPs). For example, it is important to distinguish that Lab Information
Management System (LIMS) product running on a cloud system is very different than a LIMS
deployed on servers that are purchased and maintained by an organization [2].
Engage security staff to see if cloud computing is possible, given current security requirements [2].
Develop a project plan listing goals, objectives, benefits, etc. As the plan is developed, consider what
would be stored in the Cloud, as not everything belongs there. Consider latency issues. For example,
most instrument control computing systems should not be in the Cloud. However, they can be designed
to share data in network storage systems and/or be integrated with cloud-based Lab Information
Management System (LIMS) through various communication paths [2].
Complete an alternatives analysis (a comparison of operational effectiveness, cost, and risks) on
multiple cloud services. Data security should also be discussed in the context of this analysis [2].

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Cloud Computing Providers

The three Cloud Service Providers (CSPs) have similar offerings, but differ in pricing structures. Select
a CSP with the right tools and options to support your laboratory [2].
1.5 Amazon Web Services (AWS)
Amazon Web Services offers a number of IaaS solutions, including Elastic Cloud Compute (EC2),
which provides resizable computer capacity in the Cloud [2].
1.6 Microsoft Azure
The Microsoft Azure Platform is used to power SaaS solutions like Microsoft Office 365. Office 365
includes SharePoint Online, Exchange Online and Lync Online [2].
1.7 Google Cloud Platform
The Google Cloud Platform powers Google Compute Engine, which delivers
virtual machines similar to AWS EC2. Compute Engine is one of many IaaS
components of Cloud Platform [2].

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Training on Storage Cloud applications

1.8 Google Drive
To use Google Drive you need to create Google account (if you do not have one) from
https://accounts.google.com/signup link as shown in (Figure 1).

Figure 1: Create Google Account step1

After you add First name, Last name, valid username (which will be used as Google email account),
valid password and confirm the password, then click next. The following interface will appear to
complete the required information (Figure 1).

Figure 2: Create Google Account step2

The phone number and the recovery email are optional. The recovery email is used to recover the
created email password if you forget it. You must enter birthdate and select gender then click 'Next'
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button. The interface contains 'Privacy and Terms' will appear to ensure that you agree to the 'Terms of
Service' (Figure 3).

Figure 3: Google Terms of Services

After click 'I agree button' congratulation you have Google account now (Figure 4).

Figure 4: Gmail Account primary screen

To use Google Drive click on point square beside your account profile image, then click on 'Drive'
from the appeared menu as shown in (Figure 5).

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Figure 5: Open Google Drive

The main Google Drive screen will appear as shown in figure 6.

Figure 6: Google Drive main screen

When click 'New' button the menu in figure 7 appears.

Figure 7: Google Drive New Figure 8: Create folder on Google Drive

menu items

To create new folder click on 'New' button then select 'Folder' from menu shown in (Figure 7). The
create folder interface appears, enter the new folder name then click 'Create' button as in (Figure 8).
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To upload file from your local device, click on upload file from new menu as in (Figure 7). Then select
File from File upload interface as in (Figure 9).

Figure 9: File Upload in Google Drive

To upload folder with all files on it from your local device click on upload folder from new menu as in
(Figure 7). The 'Select Folder to Upload' interface appears to select the folder to upload as shown in
(Figure 10).

Figure 10: Upload Folder in Google Drive

After select folder to upload a confirmation message as in (Figure 11) appears to ensure you want to
upload this folder.

Figure 11: Confirmation for folder uploading in Google Drive

The upload status for uploaded files and folders shown in right bottom corner (Figure 12).

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Figure 12: Uploaded files and folders status interface in Google Drive
The actions that can be applied on files are shown in (Figure 13).

Figure 13: File menu actions on Google Drive

The menu list in Figure 13 is appeared when left click on File from Google Drive interface.
Preview: To view the file content.
Open With: to open file using specified application.
Share: to share the file with others and send email invitation to them.
Get link: to get the file link which can be shared to others to access file.
Show file location: to get the file location i.e. File path from your Google Drive root folder.
Add shortcut to Drive: add shortcut for file in the Google Drive root folder.
Move to: to move file to another location i.e. change file path.
Add to Starred: Add File to Starred which appear when click on 'Starred' left menu item as shown in
(Figure 6).
Rename: to change file name.
View Details: to show file properties and also the activities applied on it.
Make Copy: to copy the file in another location.
Download: download the file to your local device.
Remove: to delete the file.
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Figure 14: Folder menu actions on Google Drive

The menu list in Figure 14 is appeared when left click on folder from Google Drive interface.
Open With: to open folder using specified application.
Share: to share the folder with others and send email invitation to them.
Get link: to get the folder link which can be shared to others to access folder.
Show folder location: to get the folder location i.e. folder path from your Google Drive root folder.
Add shortcut to Drive: add shortcut for folder in the Google Drive root folder.
Move to: to move folder to another location i.e. change folder path.
Add to Starred: Add folder to Starred which appear when click on 'Starred' left menu item as shown in
(Figure 6).
Rename: to change folder name.
Change Color: to select color for this folder icon.
Search within: to search for file in the selected folder.
View Details: to show folder properties and also the activities applied on it.
Download: download the folder and its files to your local device.
Remove: to delete the folder.

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1.9 Microsoft OneDrive

Onedrive is the type of tool that makes backups effortless once you start using Onedrive. The software
is a simple way to make your files accessible on any Windows device, both for data transfer across
devices and backing up these files in case they become corrupted on your local machine.
You can shoot a photo on your phone one minute, edit it on your tablet the next, and then publish it
online on your PC. Additionally, you can exchange files with friends constantly and instantly, allowing
them to work on the same project as you. Additionally, you can access prior versions of your valuable
data. It's a priceless resource. Anyone with a Microsoft account may immediately use it and take
advantage of the 5GB of free storage, expandable with paid monthly or annual subscriptions. If you
don't already have a Microsoft account, it's simple to get one. Then, go to onedrive.live.com and drag
and drop files to and from your desktop or browser. To get the most out of OneDrive, it's best to
correctly install it on your PC, smartphone, or tablet, so you can always quickly and easily find your
files. To understand how to accomplish this and much more, continue reading.
A. Setting Up and Using OneDrive
 Register or Log In to OneDrive
The most excellent part of utilizing OneDrive on Windows 10 is that it comes pre-installed, eliminating
the need for additional downloads. If you've logged in to Windows using a Microsoft account, you
don't even need to log in to OneDrive—it takes care of that for you. However, syncing OneDrive with
other cloud services such as Google Drive and Dropbox requires additional steps. In any case, here's
how to install OneDrive on a Windows PC.
1. Click the ‘up-arrow to expand the notification area on the taskbar, and click the gray and white
‘cloud‘ icon, as shown in Figure 15.

Figure 15: ‘cloud‘ icon

2. OneDrive invites you to do so if you're not signed in, as shown in Figure 16.

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Figure 16: login

3. Follow the instructions on the screen to complete the setup process, as shown in Figure 17.

Figure 17: complete the setup process

4. A popup window appears instead if you are registered, showing any recently synced files, as
shown in Figure 18.

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Figure 18: synced files

 Step #2: Choose Which Folders Get Synced
If already logged in to OneDrive, you can change which folders get synced to your PC.
1. Right-click OneDrive from the notification area, as shown in Figure 19.

Figure 19: notification area

2. Choose ‘Settings‘ from the ‘Account’ tab, as shown in Figure 20.

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Figure 20: Settings

3. Click ‘Choose folders’ and select which OneDrive folders are available on your PC, as shown
in Figure 21.

Figure 21: Choose folders

After that, open File Explorer and navigate to the OneDrive sidebar, where you'll see all the folders
you've chosen to sync. You can browse and open these files at any time on your PC (even when
offline). When you delete a file from OneDrive in File Explorer, the modifications are synced, and the
contents are removed from your other devices.
 Step #3: Backup Your Local Files to OneDrive
If you want your Windows Desktop, Documents, and Pictures folders to get backed up to the cloud
automatically, the process is relatively simple.
1. Right-click OneDrive in the notification area, as shown in Figure 22.

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Figure 22: notification area

2. Select ‘Settings.’ , as shown in Figure 23

Figure 23:Setting
3. Click the ‘Backup‘ tab, as shown in Figure 24.

Figure 24: Backup

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4. Optional: Check the boxes under ‘Photos and videos’ and ‘Screenshots’ to autosave them to
OneDrive, as shown in Figure 25.

Figure 25: Photos and videos

5. Select ‘Manage Backup.’ , as shown in Figure 26

Figure 26: Manage Backup

6. Use the popup options to choose what folders to back up in OneDrive, as shown in Figure 27.

Figure 27: folders to back up

The auto-save feature in OneDrive for Photos, Videos, and Screenshots folders automatically backs up
files in those folders, such as a screenshot of your active window or browser tab. Additionally, when a
device connects, such as a smartphone with photographs or movies, the function would back up the
data, providing it was not already backed up via OneDrive on the smartphone. To backup any other
folder or file, simply drag and drop it to OneDrive from File Explorer, assuming you have sufficient
room remaining—many films will quickly consume your free storage allowance.
 Step #4: Share Files from OneDrive
Sharing is another advantage to OneDrive, and setting it up is straightforward.
1. Right-click the file in File Explorer and select the blue cloud that says ‘Share.’ , as shown in
Figure 28
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Figure 28:Share
2. By default, ‘Allow editing‘ is checked. To turn off editing permissions, click the ‘Anyone with
the link can edit‘ box to open your options, as shown in Figure 29.

Figure 29: Allow editing

3. Uncheck the box next to ‘Allow editing’ and click ‘Apply.’ , as shown in Figure 30

Figure 30: Allow editing

4. Enter the email of the recipient to send the file, as shown in Figure 31.

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Figure 31: Allow editing

 Step #5: Restore Deleted Files or Previous File Versions
Option #1: Restoring Deleted OneDrive Files
If you’ve deleted a file or folder, you’ll only be able to restore it from the OneDrive web app.
Here’s how to do it.
1. Right-click OneDrive in the notification area, as shown in Figure 32.

Figure 32: restore it from the OneDrive web app

2. Select ‘View online.’, as shown in Figure 33

Figure 33: View online

3. Click the ‘Recycle bin’ on the left sidebar, as shown in Figure 34.

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Figure 34: Recycle

4. Select the items you want to recover and then click ‘Restore.’ , as shown in Figure 35.

Figure 35: Restore

Files are automatically cleared from the Recycle Bin after 30 days unless you’re using a school or work
account where they get saved for 93 days. If your Recycle Bin is full, the oldest items get deleted
after three days.
Option #2: Restore Previous File Versions
Sometimes, you need to recover an older version of a file, whether you don’t like the current one or
because you messed everything up. To restore a previous version of a file, follow these steps:
1. Right-click the file in File Explorer and choose ‘View online.’, as shown in Figure 36

Figure 36: View online

2. Log in to OneDrive from your browser if prompted. Use the ‘Sign In‘ box, as shown below.
The ‘Login’ at the top is for your entire Microsoft account, as shown in Figure 37.
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Figure 37: Sign In

3. Browse to and right-click the file and select ‘Version history’ in the option shown in Figure
38.

Figure 38: Version history

4. You’ll see all the different versions of your file, including information about when you edited it
and its size, as shown in Figure 39.

Figure 39: different versions of your file

Click the three-dot button next to the author’s name, and you can opt to either ‘Restore‘ or ‘Open
File.’ If the file has no previous versions, it will only show ‘Open file.’ After doing this, the other
versions of your data will remain, so you’ll have the option to jump backward or forwards again if
necessary, as shown in Figure 40.

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Figure 40: different versions of your file

 Remove OneDrive from Your PC
If you have no reason to use OneDrive or prefer the likes of Google Drive or Dropbox, the easiest thing
to do is to unlink your account, but you may also be able to uninstall OneDrive entirely.
 Option 1: Logout/unlink OneDrive from your Windows 10 PC
1. Right-click the app from the notification area, as shown in Figure 41.

Figure 41: Logout/unlink OneDrive

2. Select ‘Settings‘, as shown in Figure 42

Figure 42: Settings

3. Choose ‘Unlink this PC.,’ as shown in Figure 43

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Figure 43: Unlink this PC

4. After you click ‘Unlink this PC,’ a local copy of OneDrive files is still saved, so you’ll need to
delete them manually from the OneDrive folder in File Explorer, should you want to, as
shown in Figure 44.

Figure 44: Delete them manually from the OneDrive folder

 Option 2: Uninstall OneDrive Completely from Windows 10 PC

Because it comes with the operating system, only some Windows 10 versions let you uninstall the app.
1. Click the ‘Start Menu,’ right-click on ‘OneDrive,’ and select ‘Uninstall.’ , as shown in Figure
45.

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Figure 45: Uninstall

2. If step 1 doesn’t work, try going to ‘Settings -> Apps & features.’, as shown in Figure 46

Figure 46: Apps & features

3. Click ‘Microsoft OneDrive‘ and select ‘Uninstall.’ , as shown in Figure 47.

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Figure 47: Uninstall

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Day 1 - Session 2
(150 mins)
By the end of this session the trainee will be able to know
 Architecture of Cloud Computing
o Components of Cloud Computing Architecture
 Cloud Computing Architecture
o Components of Cloud Computing Architecture
 Types of Clouds (Deployment Models)
o Private Cloud
o Community Cloud
o Public Cloud
o Hybrid Cloud
 Cloud Computing Services (Service Models)
o Software as a Service (SaaS)
o Platform as a Service (PaaS)
o Infrastructure as a Service (IaaS)
 Cloud Computing-Technologies
o Virtualization
o Service-Oriented Architecture
o Grid Computing
o Utility Computing
 Cloud Computing Infrastructure Components
o Network
o Servers
o Storage
o Virtualization
 Training on Word Processing Cloud Applications
o Google Docs
o Microsoft Online Word Processing

Session tools
 Training manual
 Instructor presentation
 Worksheets
 Computer with Internet connection

Training activities:
 Discuss with your colleagues the architecture of Cloud Computing.
 Present the private, community, public and hybrid clouds.
 Demonstrate the software, platform and infrastructure services.
 Use Google Doc to create, edit, share word files.
 Use Online Word processing to create, edit, share word files.

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2 Cloud Computing Architecture

As we know, cloud computing technology is used by both small and large organizations to store the
information in Cloud and access it from anywhere at any time using the internet connection. [5]
Cloud computing architecture is a combination of service-oriented architecture and event-driven
architecture. [5]
Cloud computing architecture is divided into the following two parts:-
 Front End
The front end is used by the client. It contains client-side interfaces and applications that are required to
access the cloud computing platforms. The front end includes web servers (including Chrome, Firefox,
internet explorer, etc.), thin & fat clients, tablets, and mobile devices. [5]
 Back End
The back end is used by the service provider. It manages all the resources that are required to provide
cloud computing services. It includes a huge amount of data storage, security mechanism, virtual
machines, deploying models, servers, traffic control mechanisms, etc. [5]
2.1 Components of Cloud Computing Architecture
There are the following components of cloud computing architecture:-
 Client Infrastructure
Client Infrastructure is a Front end component. It provides GUI (Graphical User Interface) to interact
with the Cloud. [5]
 Application
The application may be any software or platform that a client wants to access. [5]
 Service
A Cloud Services manages that which type of service you access according to the client's requirement.
[5]
Cloud computing offers the following three type of services:
Software as a Service (SaaS) - It is also known as cloud application services. Mostly, SaaS
applications run directly through the web browser means we do not require to download and install
these applications [5]. Some important example of SaaS is given below –
Example: Google Apps, Salesforce Dropbox, Slack, Hubspot, Cisco WebEx.
Platform as a Service (PaaS) - It is also known as cloud platform services. It is quite similar to SaaS,
but the difference is that PaaS provides a platform for software creation, but using SaaS, we can access
software over the internet without the need of any platform [5].
Example: Windows Azure, Force.com, Magento Commerce Cloud, OpenShift.
Infrastructure as a Service (IaaS) – It is also known as cloud infrastructure services. It is responsible
for managing applications data, middleware, and runtime environments [5].
Example: Amazon Web Services (AWS) EC2, Google Compute Engine (GCE), Cisco Metapod. [5]
 Runtime Cloud
Runtime Cloud provides the execution and runtime environment to the virtual machines. [5]
 Storage
Storage is one of the most important components of cloud computing. It provides a huge amount of
storage capacity in the Cloud to store and manage data. [5]

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 Infrastructure
It provides services on the host level, application level, and network level. Cloud infrastructure
includes hardware and software components such as servers, storage, network devices, virtualization
software, and other storage resources that are needed to support the cloud computing model. [5]
 Management
Management is used to manage components such as application, service, runtime cloud, storage,
infrastructure, and other security issues in the backend and establish coordination between them. [5]
 Security
Security is an in-built back end component of cloud computing. It implements a security mechanism in
the back end. [5]
 Internet
The Internet is medium through which front end and back end can interact and communicate with each
other. [5]

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Types of Clouds (Deployment Models)

Cloud computing is usually described in one of two ways. Either based on the deployment model, or on
the service that the Cloud is offering. Based on a deployment model, we can classify Cloud as [3]:
Public, Private, Hybrid, and Community cloud.
2.2 Private Cloud
Private Cloud provides the same benefits of Public Cloud, but uses dedicated, private hardware.
Private Cloud means using a cloud infrastructure (network) solely by one customer/organization. It is
not shared with others, yet it is remotely located. The companies have an option of choosing an on-
premise private cloud as well, which is more expensive, but they do have a physical control over the
infrastructure [3].
The security and control level is highest while using a private network. Yet, the cost reduction can be
minimal, if the company needs to invest in an on-premise cloud infrastructure [3].
Advantages of Private Cloud:
 Increased redundancy
 Decreased provisioning time for new servers
 Saved capital by eliminating hardware support contracts
 Quicker expendability compared to hosting your own physical servers
 Use of dedicated, private hardware

2.3 Community Cloud

It implies an infrastructure that is shared between organizations, usually with the shared data and data
management concerns. For example, a community cloud can belong to a government of a single
country. Community clouds can be located both on and off the premises [3].
2.4 Public Cloud
When we talk about public Cloud, we mean that the whole computing infrastructure is located on the
premises of a cloud computing company that offers the cloud service. The location remains, thus,
separate from the customer and he has no physical control over the infrastructure. As public clouds use
shared resources, they do excel mostly in performance, but are also most vulnerable to various attacks
[3].
2.5 Hybrid Cloud
Hybrid Cloud, of course, means, using both private and public clouds, depending on their purpose.
For example, public Cloud can be used to interact with customers, while keeping their data secured
through a private cloud. Most people associate traditional public cloud service with elastic scalability
and the ability to handle constant shifts in demand. However, performance issues can arise for certain
data-intensive or high-availability workloads [3]. Cloud Computing Services (Service Models)
The most popular services of the Cloud are that of either infrastructure, platform, software, or
storage [3].
As explained before, the most common cloud service is that one offering data storage disks and virtual
servers, i.e. infrastructure. Examples of Infrastructure-as-a-Service (IaaS) companies are Amazon,
Rackspace, Flexiscale [3].
2.6 Software as a Service (SaaS)
Allows a business to connect to and access an application over the Internet. One example would be
Microsoft Office Online, an online version of the office suite in the form of web applications [2].
Places responsibility for security primarily with the provider.
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Software-as-a-Service (SaaS), finally, means that users can access various software applications on a
pay-per-use basis. As opposed to buying licensed programs, often very expensive. Examples of such
services include widely used GMail, or Google Docs [3].
2.7 Platform as a Service (PaaS)
If the Cloud offers a development platform, and this includes operating system, programming language
execution environment, database, and web server, the model is known as Platform-asa-Service (PaaS),
examples of which are Google App Engine, Microsoft Azure, Salesforce [3].
Operating system can be frequently upgraded and developed with PaaS, services can be obtained from
diverse sources, and programming can be worked in teams (geographically distributed) [3].
2.8 Infrastructure as a Service (IaaS)
Provides virtual computer resources to build a technical environment or platform. This eliminates the
need to maintain physical infrastructure and data centers [2].
Places responsibility for auditing, encryption and other security measures primarily with the customer
[2].

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Cloud Computing-Technologies
The different innovation of cloud computing are listed below:
2.9 Virtualization
It is the process of sharing license keys to physical instances of application among different users of the
enterprise. The main purpose of this technology is to provide a standard version of the cloud
application to all clients. It is popularly used for its flexibility and instant running process [6]. Few
types of virtualization are
 Hardware Virtualization
If the virtual machine is directly installed on hardware servers then it is called Hardware virtualization
because it is easy to control a Virtual Machine than a physical server [6].
 Operating System Virtualization
If the virtual machine is installed in a guest server instead of the hardware system, then it is called as
Operating system Virtualization. It increased the testing situation of various software on various OS
platforms [6].
 Server Virtualization
If the virtual machine is installed on the system it is called Server Virtualization. It is divided into
multiple resources and utilized for load balancing on-demand basis [6].
 Storage Virtualization
The process of collecting physical storage from different network storage devices is called Storage
Virtualization. It is mainly used for backup and recovery [6].
2.10 Service-Oriented Architecture
SOA is an application which divides the services into individual business functions and procedure
daily. This unique component of cloud application enables cloud-related arrangements that can be
modified and adjusted on request as business needs. Service-oriented system diffuses two major
components, one is Quality as service and other as software as service. The function of Quality of
service is to identify the function and behavior of a service from a different view. Software as a service
provides a new delivery model of software which is inherited from the world of application service
providers [6]
2.11 Grid Computing
This is a process of connecting multiple servers from multiple to achieve a common goal. Grid
computing turns large problems into smaller ones and broadcast to servers and place them within the
grid. It is mainly applied in e-commerce and intended to share the resources on huge scale cluster
computing. A popular grid computing project is Folding@home. The project aims to find the protein
folding, misfolding and related diseases. It involves utilizing the power of unused computers and solve
complex scientific problems [6]
2.12 Utility Computing
This process relies on the pay-per-utilize model. It gives computational services on demand for a
metered benefit. It mainly helps in cost-cutting by reducing initial investment. As the computing
requirements for a business change, the billing also changes accordingly, without acquiring any
additional cost. If the client usage has decreased, then billing cost also reduces accordingly. [6]

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Cloud Computing Infrastructure

Cloud computing infrastructure is the collection of hardware and software elements needed to enable
cloud computing. It includes computing power, networking, and storage, as well as an interface for
users to access their virtualized resources. The virtual resources mirror a physical infrastructure, with
components like servers, network switches, memory and storage clusters [7].
Cloud infrastructure refers to the hardware and software components -- such as servers, storage, a
network, virtualization software, services and management tools -- that support the computing
requirements of a cloud computing model [8].
Cloud infrastructure also includes an abstraction layer that virtualizes and logically presents resources
and services to users through application program interfaces and API-enabled command-line (API:-
Application Programming Interface) or graphical interfaces [8].
In cloud computing, these virtualized resources are hosted by a service provider or IT department and
are delivered to users over a network or the internet. These resources include virtual machines and
components, such as servers, memory, network switches, firewalls, load balancers and storage [8].
2.13 Cloud infrastructure components
In a cloud computing architecture, cloud infrastructure refers to the back-end hardware elements found
within most enterprise data centers, but on much greater scale. These include multisocket, multicore
servers, persistent storage and local area network equipment, such as switches and routers [8].
When an organization purchases cloud computing services under the IaaS model, they are renting or
leasing access to computing power, data storage, networking and virtualization capabilities that are
owned by another company [9]. Each component of cloud infrastructure plays a role in helping these
organizations successfully deploy and deliver applications and other services:
 Network
Cloud resources are typically delivered to users over the internet, so there is a need for third-party
service providers to build and maintain the networking infrastructure that makes this possible. This
infrastructure includes physical wiring, switches, load balancers and routers that help ensure cloud
infrastructure is always available for customers when needed [9].
 Servers
A server is simply a computer or device that has been programmed to provide a service to a customer
or user. There are web servers that serve HTML or PHP files using the HTTP protocol, file servers that
store large volumes of information, mail servers that send email over the internet and several other
types. In private cloud deployments, organizations may use dedicated servers to store information,
while public cloud providers use the multi-tenant model and may use the same server to provide
services for more than one customer [9].
 Storage
Cloud storage services allow organizations to store and manage data on off-site file servers instead of
building their own physical data centers. Third-party cloud storage providers like Amazon Simple
Storage Service (S3), Microsoft Azure and Google Cloud Storage can manage and maintain data along
with remoteback-ups. Data that is stored in the Cloud can be accessed via the internet or queried by
other applications that are deployed in the Cloud. Cold data (data that is not actively being used) can
also be stored in cloud infrastructure [9].
 Virtualization
Virtualization may be the most important aspect of cloud infrastructure. Virtualization software
abstracts the available data storage and computing power away from the actual hardware, enabling
users to interact with their cloud infrastructure through a graphical user interface. Computing resources

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and data storage are often virtualized in cloud computing, making it easier for users to leverage these
resources with added simplicity and less waste [9].

3 Training on Word processing cloud applications

3.1 Google Docs

Google Docs is a free, web-based word processor that Google offers as part of its comprehensive office
suite—Google Drive—to compete with Microsoft Office. Sheets (Excel) and Slides (PowerPoint) are
the other primary services included in the cloud-based suite (Powerpoint).
Google Docs is compatible with a wide variety of devices and operating systems; all you need is an
internet connection and a web browser (or, in the case of mobile, the applicable apps). Google takes
care of the rest, performing the majority of the heavy lifting by hosting the software in the Cloud. Docs
support various file types, including.doc,.docx,.txt,.rtf, and .odt, making it simple to view and convert
Microsoft Office documents directly from Google Drive. Additionally, because Docs is an online word
processor, you can collaborate and share documents with numerous people, tracking edits, changes, and
ideas in real-time.
A. How To Sign Up for an Account

The first thing you'll need to do before using Google Docs is signing up for a Google account (an
@gmail account). If you already have an account, feel free to move on to the next section. If not, we'll
go over the simple way to create a Google account and get you set up with Docs. Head over to
accounts.google.com, click on "Create Account," and then "For Myself." as shown in Figure 48.

Figure 48: Signing up for a Google account

You'll need to provide some information to create an account on the following Figure 49, like first and
last names, username, and password.

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Figure 49: Information to create an account, like first and last names, username, and password

Also, you have to verify your phone number to make sure you're an actual human and not a bot, as
shown in Figure 50.

Figure 50: verifying your phone number

After you verify your phone number, the subsequent pages require you to provide a recovery email
address, date of birth, and gender, as well as agree to the privacy statement and terms of service. Finish
that, and you're the proud new owner of a Google account.

B. How to Create a Blank Document

After you've created a Google account, you're ready to create your first document. To begin, navigate
to Google Docs and click on the multi-colored "+" button in the bottom right corner, as shown in
Figure 51.
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Figure 51: creating your first document

The + turns into a blue pencil icon; click on it as shown in Figure 52.

Figure 52: turning into a blue pencil icon

C. How to Import a Microsoft Word Document

Even if you're new to Google Docs, you may already have a collection of Microsoft Word documents
that you'd like to access. If this is the case, you will need to upload all of your Word documents before
viewing them. While it lacks some of the more advanced functions and formatting available in
Microsoft Word documents, it performs admirably. When importing a Word document, you have the
option of uploading it to Google Docs or Drive. Both ways allow you to easily upload files by dragging
and dropping them from your PC directly into the online browser. Your Drive stores all of your
uploaded files, but for convenience's sake, it only displays documents on the Docs homepage as shown
in Figure 53.

Figure 53: displaying documents on the Docs homepage

Click the folder icon in the top right from the Google Docs homepage, then click the "Upload" tab as
shown in Figure 54.

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Figure 54: clicking the "Upload" tab

Once the Word file is uploaded, Docs automatically opens it, allowing you to begin editing, sharing,
and collaborating. Click the blue 'W' file icon next to the filename on the Google Docs homepage to
edit a Word document. This step is shown in Figure 55.

Figure 55: click the blue 'W' file icon next to the filename on the Google Docs homepage

Click either view the Word file or edit it in Docs, as shown in Figure 56.

Figure 56: click view or edit

You can download your document back into DOCX, or PDF, ODT, TXT, HTML, or EPUB format
when you finish with the document. Click file> Download As, then click on the desired format, and it
will download directly to where files are saved from your browser, as shown in Figure 57.

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Figure 57: download your document back into DOCX, or PDF, ODT, TXT, HTML, or EPUB format
D. How to Check Your Spelling in Google Docs

Now that you've created a few pages, it's time to double-check your spelling and punctuation. Docs
include a built-in spell checker—when you misspell something, it highlights the error with a squiggly
line, asking you to correct it. This issue is shown in Figure 58.

Figure 58: double-check your spelling and punctuation

This issue should be on by default, but you can ensure in Tools > Spelling > Underline Errors as shown
in Figure 59.

Figure 59: steps of double-checking your spelling and punctuation

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To see spelling corrections and suggestions, right-click the word with the line underneath.
Alternatively, press Ctrl+Alt+X (Windows) or Command+Alt+X (Mac) to open the Spell Check and
Grammar tool, as shown in Figure 60.

Figure 60: Spell Check and Grammar tool

Another way to access the spell check is to click the icon with an A and checkmark. This action enables
the tool and checks your document for spelling and grammar, as shown in Figure 61.

Figure 61: checking your document for spelling and grammar

Along with a spell checker, Google Docs comes loaded with a built-in dictionary and thesaurus. All
you have to do is highlight a word, right-click on it, then click "Define [word].". This action is shown
in Figure 62.

Figure 62: built-in dictionary

E. How to Collaborate on Documents with Others

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Figure 63: built-in dictionary

One of the best features of Google Docs is generating a shareable link that lets anyone with its view,
suggest edits, or edit your document, as shown in Figure 63. Instead of sending a file back and forth
between collaborators, you can make edits and suggestions all at once, as if you were all huddled over
the same computer in real-time. The only difference is that each person has their text entry cursor on
their personal computer.

From the document you want to share, click on the blue button "Share" to choose how and with whom
you want to send a link to your file. You can enter email addresses manually or click "Get sharable
link" in the top corner to hand out the invitation yourself, as shown in Figure 64.

Figure 64: Get sharable link

From the drop-down menu, you can edit how much power the shared user(s) have over the file when
you select one of these options:
 Off: Sharing is disabled. If you've previously shared a link with others, it will no longer work and
revokes their prior permissions.
 Anyone with the link can edit: Gives the shared users full read/write access. They still can't delete it
from your Drive, though—this is just for the file's contents.
 Anyone with the link can comment: Allows shared users to leave comments if desired—this is
great for team projects.

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 Anyone with the link can view: Shared users can view the file but can't edit it in any way. This is
the default action when you share a file and the best option if you're trying to share a file for
download.
F. How to Add Page Numbers to a Document

Figure 65: Page numbers

Page numbers are a visual tool used to show the reader what page they're currently on, as shown in
Figure 65. They also help you organize physical sheets of paper and place them in the proper order
(you know—if you print them). Google Docs doesn't automatically generate page numbers in files, you
have to add them manually, but it's easy to add them to the header or footer of your document.

To add a page number to all pages, click Insert > Header & Page Number > Page Number. You'll see a
pop-up window where you can choose a page number style. These steps are shown in Figure 66.

Figure 66: steps of entering page numbers

G. How to Control Margins In Google Docs

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Figure 67: page margins

Margins are the white space on all sides of your document, as illustrated in Figure 67. Because margins
form an invisible border, reducing the margin size increases the amount of useable area on the page. If
you want to adjust the amount of space around the edges of all the pages in a file, you must use the
ruler along the document's side and top margins.

If you'd instead enter the margins manually, click file> Page Setup, enter the amount of white space
you want to see on each side, then click "OK.". This step is shown in Figure 68.

Figure 68: page setup

H. How to Add a Text Box to a Document

Adding text boxes to Google Docs is a great way to highlight pertinent information and draw attention
to specific elements of a document, as shown in Figure 69. However, to create one isn't a
straightforward process and is hidden in an unlikely place: from the Drawing feature.

Figure 69: Adding text boxes to Google Docs

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To access the Drawing menu, go to Insert > Drawing and click the text box icon in the menu bar,
shown in Figure 70.

Figure 70: Drawing menu

Now, click and drag your mouse to create a text box in the space provided, and then add your desired
text, as shown in Figure 71.

Figure 71: text box in the space

Click "Save & Close" to insert the text box into your document when finished.

I. How to Add a Table of Contents

Figure 72: table of contents

A table of contents is a way to show readers each topic/chapter listed in the document. This feature
automatically generates one and uses links that jump to each section when clicked. So if you have a
large document, this lets anyone quickly access specific parts without the need to scroll through the
whole thing, as shown in Figure 72.

Click Insert > Table of Contents, and then click on either of the two options provided. The first option
is a plain-text table with numbers on the right side intended for printed documents. The second option
doesn't use page numbers but instead inserts hyperlinks that jump to the noted section for documents to
view online, as shown in Figure 73.

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Figure 73: Table of Contents

Note that to create an automatically generated table of contents that links to specific sections of your
document, you must format each chapter—or title—using Google Docs' built-in header styles. This lets
Docs know how to populate the table and add clickable links, shown in Figure 74.

Figure 74: clickable links

3.2 Microsoft Online Word Processing

If you want to use Microsoft Office but don't want to pay for it, why not try Office for the web, which
is free? Previously known as Office Online and now simply as Office, the web-based applications are
hosted online and accessible via a browser. Rather than installing Microsoft Word, Excel, or
PowerPoint on your computer, you use free cloud-based versions of these products, akin to Google
Docs. Additionally, you save your files and documents to Microsoft OneDrive, the company's cloud-
based storage service. Office for the web apps lacks some of the functionality included in their desktop
equivalents. You'll find all of the typical editing and formatting commands, as well as a few additional
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capabilities. However, if all you require are the essentials, this is a viable solution. Word, Excel,
PowerPoint, and OneNote are all included, as with Outlook, OneDrive, Skype, Calendar, and People.
Additionally, you can work with more specialized applications. Sway enables the creation of
interactive reports and presentations, while Forms enables the creation of online surveys and quizzes.

 Sign Up and Get Started

First, you'll need a Microsoft Account. If you don't already have one, set it up at the Microsoft Account
website. A Microsoft Account comes with 5GB of free OneDrive storage, and click the Sign in
button. Sign in with your Microsoft Account, and you’re taken to the Office website, as shown in
Figure 75.

Figure 75: Sign in

On the left are icons for apps such as Word, Excel, PowerPoint, and Outlook. After you start creating
and saving Office files, they’ll appear at the bottom of the page as recent documents so you can more
easily access them.

 Create New Files

Figure 76: Create a new file

From here, you can create a new document or file a few different ways, as shown in Figure 76. Click
the Create button on the left or the New button in the middle. Then select the icon for the type of file
you want to create from the pop-up window—Word document, Excel spreadsheet, PowerPoint
presentation, Forms survey, Forms quiz, or Sway page, as shown in Figure 77.

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Figure 77: New button in the middle

Click the All Apps icon to see additional apps. Alternatively, click the icon for the program you wish to
use. As an example, we’ll use Word, but you can choose any of the Office apps. The online versions of
Excel, PowerPoint, and OneNote work similarly in that they offer all the basic commands and features,
as shown in Figure 78.

Figure 78: New blank document

Click the icon for Word to launch the new document page, where you can select a template or create a
new document from scratch. Word offers templates for resumes, cover letters, flyers, and calendars. If
you don't need a particular template, click New blank document to open a blank page, as shown in
Figure 79.

Figure 79: New blank document

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You will find all the basic editing options in the Word toolbar. Set the font, text size, and other styles;
insert tables and pictures; add page numbers, headers, and footers; adjust the page size, margins, and
orientation; zoom in and out of your document; and run a spell-check.

 Save and Download Documents

Figure 80: Name field at the top of the document

Your document takes on a default name of Document 1, Document 2, etc, as shown in Figure 80. To
change the name, click in the Name field at the top of the document and type a new one, as shown in
Figure 81.

Figure 81: Name field at the top of the document

By default, your document is saved in the root location of your OneDrive storage space. If you plan to
work with many different documents, you may want to create specific folders in OneDrive to store
these files. If you want to save a copy of your document in a specific folder, click File > Save As
> Save as to save a copy to OneDrive, as shown in Figure 82.

Figure 82: create specific folders in OneDrive to store the files

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Navigate to your OneDrive space and click Save. Select the folder to which you want to save your
document. Following that, your document will save automatically regularly, so you won't have to
manually save it like you would with the desktop version of Word, as shown in Figure 83.

Figure 83: save your document

From the Save As menu in Office, you can also download the file to your PC, either Word or
PDF. Additionally, the File menu allows you to print your document, convert it to a web page, and
share it with others. The same menu allows you to access past versions of the document, create new
ones, and open existing ones, as shown in Figure 84.

Figure 84: download the file to your PC

To access another Office app from your current one, click the square app launcher button in the top-left
corner. If the app you want to use doesn’t appear, click the All Apps link. You can then select your
application of choice, as shown in Figure 85.

 Open an Existing File

Figure 85: open an existing file

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Instead of starting a new document, you can open an existing file a few different ways. If you’re
already in the app for that file, click the File menu, and you’ll see a list of recent documents. Click the
one you want to open, as shown in figure Figure 86.

Figure 86: open an existing file

If you’re at the home page for Microsoft Office on the web, recent documents appear at the bottom of
the screen. Just click the one you want. You can even pin a specific file for easier access. That file is
then accessible from the Pinned tab, as shown in Figure 87.

Figure 87: Pinned tab

If the file you're looking for does not appear as a recent document, you'll need to search OneDrive for
it. On the lower right, click the OneDrive icon and navigate to the folder containing the file.

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Day 2
By the end of the second day the trainee will know about
 Cloud Computing Operations
o Cloud Operation Management
 Cloud Computing Applications
o Online File storage
o Word processing application
o Spreadsheets
o Presentation software
o Finding a way on the map
o Photo editing software
o Creating image-album
o Digital video software
o Twitter-related applications
o Web application for antivirus
o E-commerce software
 Training on Spread Sheets cloud applications
o Google Sheets
o Microsoft online Excel
 Training on Presentation cloud applications
o Google Slides
o Microsoft online PowerPoint

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Day 2 - Session 1
(150 mins)

By the end of this session the trainee will be able to know

 Cloud Computing Operations
o Cloud Operation Management
 Training on Spread Sheets cloud applications
o Google Sheets
o Microsoft online Excel

Session tools
 Training manual
 Introductory presentation
 Worksheets
 Computers with Internet connection

Training activities:
 Disscus what are the different Cloud Operations.
 Use Google Sheets to create, edit, share and using calculation and statistics functions on it.
 Use Microsoft online Excel to create, edit, share and using calculation and statistics
functions on it.

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4 Cloud Computing Operations

Cloud technology operations are described as the delivery of superior cloud services. Nowadays cloud
computing operations have become famous & widely used by many or IT enterprise & business
organizations because it allows performing all tasks over the internet. Users can perform cloud
operations using web-applications or via mobile based applications [10].
Cloud can perform some operations. These are listed below:
 Electronic Mail (Email)
 Content Management
 Human Resource (HR) management
 Accounting Services
 Online Marketplace
 Systemwide Reporting
 Security

4.1 Cloud Operation Management

There are several procedures to handle and manage cloud operations. These are listed below:
Use efficient processes: Well-organized tasks & processes can save efforts and time also [10].
High QoS (Quality of Service): QOS should have to be maintained to avoid further work on the same
thing [10].
Proper Resource Selection: Selection of the appropriate resource is also required to be done carefully
for cloud operation management [10].
Time is working: Cloud related tasks should have to be done at the right time keeping in mind the cost
allotted to it [10].
Standardization: The processes should have to be standard to manage tasks efficiently and
automatically [10].
Use of right tools: Using proper tools & resources to do appropriate tasks and functions in the Cloud
[10].
Security: Security has to be a part of any discussion and operation as the structure and organization of
the cloud infrastructure also depends on cloud security [10].

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5 Training on spreadsheet cloud applications

5.1 Google Sheets

Google Sheets is a spreadsheet application taken to the next level. It appears and performs similarly to
other spreadsheet applications, but it has significantly more functionality than conventional spreadsheet
programs because it is an internet application. Here are some of the factors that contribute to its
superiority:

 It's a web-based spreadsheet that you can access from anywhere; no more forgetting to
bring your spreadsheet files with you when you leave the house.
 It is accessible from any device, thanks to mobile apps for iOS and Android and a web-based
core application.
 Google Sheets is a free tool that works in conjunction with Google Drive, Docs, and Slides to
enable online collaboration on files, documents, and presentations.
 It has nearly all of the same spreadsheet capabilities as Excel—if you're familiar with Excel,
you'll feel right at home in Google Sheets.
 You can install add-ons or develop your own, as well as write custom code.
 It's online, which means you can automatically collect data and perform practically any task
with your spreadsheet, even when it's not open.
A. Create a Spreadsheet and Fill It With Data

The best part about Google Sheets is that it's free, and it works on any device—which makes it easy to
follow along with the tutorials in this book. All you'll need is a web browser (or the Google Sheets app
on your iOS or Android device) and a free Google account. On your Mac or PC, head over to
sheets.google.com, and you're ready to get started, as shown in Figure 88.

There are three ways to create a new spreadsheet in Google Sheets:

1. Click the red "NEW" button on your Google Drive dashboard and select "Google Sheets."
2. Open the menu from within a spreadsheet and select "File > New Spreadsheet."
3. Click "Blank" or select a template on the Google Sheets homepage

Figure 88: steps for creating a new spreadsheet in Google Sheets

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This will create a new blank spreadsheet (or a pre-populated template if you choose one of those). For
this tutorial, though, you should start with a blank spreadsheet.

The Google Sheets interface should remind you of at least one other spreadsheet app you’ve seen
before, with familiar text editing icons and tabs for extra sheets, as shown in Figure 89.

Figure 89: Google Sheets interface

The only difference is that Google has reduced the clutter and number of displayed interface elements.
So your first task should be obvious: Add some data!

B. Adding Data to Your Spreadsheet

Look around the white-and-grey grid that occupies most of your screen, and the first thing you’ll notice
is a blue outline around the selected cell or cells.

As soon as you open a new spreadsheet, if you start typing, you’ll see that your data starts populating
the selected cell immediately—usually, the top-left cell. There's no need to double click cells when you
add information, and not much need to use your mouse.

An individual square in a spreadsheet is called a cell; they're organized into rows and columns with a
number and letter IDs, respectively. Each cell should contain one value, word, or piece of data.

Feel free to select any cell you’d like, then go ahead and type something in. When you’re done entering
data into a cell, you can do one of 4 things:

1. Press ENTER to save the data and move to the beginning of the next row
2. Press TAB to save the data and move to the right in the same row
3. Use the ARROW KEYS on your keyboard (up, down, left, and right) to move 1 cell in that
direction
4. Click any cell to jump directly to that cell

If you don’t want to type in everything manually, you can also add data to your Sheet en masse via a
few different methods:

1. Copy and paste a list of text or numbers into your spreadsheet

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2. Copy and paste an HTML table from a website

3. Import an existing spreadsheet in csv, xls, xlsx and other formats
4. Copy any value in a cell across a range of cells via a click and drag

Copy & Paste is pretty self-explanatory, but there are times when you’ll try to copy a "spreadsheet-y"
set of data from a website or PDF, and it will just paste into one cell or format everything with the
original styling. Try looking for data that’s actually in an HTML table (like movie data from IMDB, for
example) to avoid getting funky pasted data in your spreadsheet, as shown in Figure 90.

Figure 90: clickable links

If you end up with oddly formatted data, don't worry: we’ll fix that in the next section!

Importing a file is simple as well. You can either import directly into the current spreadsheet, create a
new spreadsheet, or replace a sheet (i.e., an individual tab) with the imported data.

The most common files you’ll import are CSV (comma separated values) or XLS and XLSX (files
from Microsoft Excel). To import a file from outside of your Google Drive, go to the FILE >
IMPORT > UPLOAD menu, as shown in Figure 91.

Figure 91: clickable links

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I prefer to import the data into a new sheet every time to keep my old data and newly imported data
separate. Alternatively, if you have a Google Sheet (or a CSV, XLS, or another spreadsheet file) saved
in your Google Drive account, you can import that directly into your spreadsheet using the same
process—just search your Drive from the import window.

Dragging to copy a cell value needs a bit of explanation because you’ll use this one a lot once you’ve
set up formulas in your spreadsheets.

You can perform several different functions by dragging the tiny blue dot (pictured below) in the
bottom-right corner of a highlighted cell across or down a range of cells, as shown in Figure 92.

Figure 92: clickable links

There are several ways you could use this feature:

1. Copying a cell’s data to several neighboring cells (including formatting)

2. Copying a cell’s "Formula" to neighboring cells (this is an advanced feature, and we'll cover it
in detail later)
3. Creating an ordered list of text data

Here’s an example of how creating an ordered list might work: Try adding the text Contestant 1 to
Cell A1, then clicking and dragging the little blue dot in the bottom-right corner of the highlighted cell
either down or across any number of neighboring cells, as shown in Figure 93.

Figure 93: clickable links

If there were no number after Contestant, this dragging action would simply copy "Contestant" to any
cells you drag over. But because the number is there, Sheets knows to increment the next cell +1.

C. Format Data for Easy Viewing

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Whether you’re tracking expenses, recording students’ grades, or keeping track of customers in a
homebrew CRM (as we'll build in chapter 3), you'll want to manipulate and format your data.

The basic formatting options in Google Sheets are available above your first cell. They're labeled in the
image below, but for quick reference, while you're working on a sheet, just hover over an icon to see its
description and shortcut key, as shown in Figure 94.

Figure 94: clickable links

Print, Undo / Redo, and the Font Settings / Styling function similarly to what you'd expect from your
favorite word processor. The shortcut keys are the same as well, so just treat it like you’re editing any
other document!

As for everything else, the best way to show you how everything works is to dive right into an
example.

I’m going to create a quick list of potential breakfast options for tomorrow morning, along with their
ingredients, counts, prices, and links to YouTube videos for how to make them (who knew you could
make a 3-minute video about scrambled eggs?), as shown in Figure 95.

Figure 95: clickable links

It’s functional enough that you could use this very quickly to keep track of information. A vast majority
of my spreadsheets look like this—Google Sheets makes it so simple to capture information, share it,
and return to it later for reference that it acts as my highly structured note-taking tool.

But let’s assume that you have to deal with dozens of spreadsheets per day (or worse, you have to share
spreadsheets back-and-forth), which is what someone sends you. It’s boring, and it would be painful to
skim through if it was a large data set.

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First, we’ll "Freeze" the first row in place. That means if we scroll down the spreadsheet, the first
row will still be visible, no matter how much data lies below it. This allows you to have a long list and
helps to keep tabs on what you’re looking at.
There are two ways to freeze rows ?), as shown in Figure 96:
1. Click VIEW > FREEZE > 1 ROW in the navigation bar to lock the first row in place
2. Hover the dark grey bar in the top left of the spreadsheet (until it becomes a hand) and drag
between rows 1 and 2

Figure 96: ways to freeze rows

Freezing my header row is the first thing I do in every sheet I make.

Now, let's make the header text pop with some simple text formatting (remember, the text formatting
tools are in the toolbar, just above your first row), as shown in Figure 97

1. Drag to select the cells you want to format

2. Bold the text
3. Increase the font size to 12pt
4. Center-align the whole row
5. Give your cells a grey fill

Figure 97: clickable links

The next thing I’ll do to clean this up a bit is format my "Average Price / Serving" to be a dollar value.
Here's how things look at first, as shown in Figure 98:

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Figure 98: Average Price

Now, let's clean that up with the "Format as $" button for the specific values (or entire row)
highlighted, as shown in Figure 99.

Figure 99: Format as $

You'll see that your selected cells are now displayed as a dollar amount rather than a regular number.

D. Add, Average, and Filter Data with Formulas

Like most spreadsheet apps, Google Sheets has many built-in formulas for accomplishing several
statistical and data manipulation tasks. And if you're already accustomed to crunching numbers in
Excel, the exact same formulas work in Google Sheets most of the time. You can also combine
formulas to create more powerful calculations and string tasks together.

This tutorial will focus on the five most common formulas shown in the formula drop-down menu from
the top navigation, as shown in Figure 100.

Figure 100: formula drop-down menu

You can click formula to add it to a cell, or you can start typing any formula with a = sign in a cell
followed by the formula's name. Sheets will auto-fill or suggest formulas based on what you type, so
you don't need to remember every formula.

The most basic formulas in Sheets include:

 SUM: adds up a range cells (e.g. 1+2+3+4+5 = sum of 15)

 AVERAGE: finds the average of a range of cells (e.g. 1,2,3,4,5 = average of 3)
 COUNT: counts the values in a range of cells (ex: 1,blank,3,4,5 = 4 total cells with values)
 MAX: finds the highest value in a range of cells (ex: 1,2,3,4,5 = 5 is the highest)

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 MIN: finds the lowest value in a range of cells (ex: 1,2,3,4,5 = 1 is the lowest)
 Basic Arithmetic: You can also perform functions like addition, subtraction, and multiplication
directly in a cell without calling a formula

We'll explore these formulas by improving our breakfast spreadsheet.

 Using the SUM Formula

Let’s start with adding up the total number of ingredients required for each recipe. I’ll use the SUM
formula to add each value in the recipes and get a total amount.

There are three ways to use the basic formulas accessible via the top navigation:

1. Select a range, then click the formula (this will put the result either below or to the side of the
range).
2. Select the result cell (i.e. the cell where you want the result to appear), then click on the
formula you want to use from the toolbar. Finally, select the range of cells to perform your
operation on.
3. Type the formula into the result cell (don't forget the = sign), then either manually type a range
or select the range

I'll demonstrate all three methods in the gif below. First, I'll sum my ingredients by selecting a range
and clicking SUM from the formula menu. Second, I’ll select a result cell and highlight the range of cells
to be summed together. Finally, I will demonstrate typing a formula and range manually, as shown in
Figure 101.

Figure 101: SUM Formula

Note: To select a range of cells, click the first cell and hold SHIFT, then click the last cell in the
range. So if you want A1 through A10, click A1, then hold SHIFT and click A10.

In my example, you see a grey help section pop up when I start typing the formula. When you create a
formula for the first time, you’ll instead notice a blue highlight and a question mark next to the cell.
You can click the question mark to toggle help context for formulas on or off. These tips will tell you
what information can be used in each formula and make your formula creation (especially when you
start combining formulas) much more accessible. Now that we have a formula set up to SUM all of the
ingredients together let’s make sure that it applies to all of the cells in that row. I’ll select my formula
and drag the blue dot across the other cells to copy the formula to those cells, as shown in Figure 102.

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Figure 102: SUM Formula

You’ll notice that when you copy the formula to a neighboring cell, it shifts the range that the new
formula is referencing. For instance, in the "Scrambled Eggs" column, it was SUM(B2:B8), but in
"French Toast," it’s SUM(C2:C8).

 Using the COUNT formula

Now that we know how many parts are needed for each recipe, I’d like to know how complicated it is
to make. I’ve simplified this by assuming that fewer ingredients mean that the recipe is less
complicated.

To count the number of ingredients in each recipe, I’ll use the COUNT formula. The count formula
essentially checks to see if the cells in a range are empty and return the total that is filled. This formula
will be set up in my spreadsheet the same way as my SUM row, as shown in Figure 103.

Figure 103: COUNT Formula

Here's a trick we didn't cover in the previous section, though: highlight the cell range that you’re trying
to count and check in the bottom right corner of your spreadsheet. If you’ve highlighted a pure list of
numbers, Sheets will automatically SUM them for you and display the result. If you’ve highlighted a
diverse range of numbers and text, it will COUNT the values.

You also have the option to perform any of the five number-based operations on a range of numbers by
clicking the SUM button in the bottom right and selecting the new default formula from the pop-out
menu. From then on, anytime you highlight a range, it will perform the last-selected formula, as shown
in Figure 104.

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Figure 104: COUNT Formula

Therefore, according to my spreadsheet, "Cereal" is the least complicated breakfast, but I’m still not
convinced that a leisurely breakfast is worth it.

What if it costs too much? What if the extra effort of cooking another meal saves me money? Let’s
refine our decision by figuring out the average cost per serving of the breakfast choices using the
AVERAGE formula.

 Using the AVERAGE formula

I’ve added some faux minimum and maximum prices per unit on my ingredients list to the right of my
breakfast options. We’ll want to get an average price for each ingredient using the low and high rates,
then multiply the resulting average price by its respective unit count in each recipe.

I’ll start by highlighting the range of values (in this case, it’s two side-by-side rather than a vertical
range) and selecting the AVERAGE formula from the toolbar. This will drop the result into the column to
the right of the maximum price column. Next, I drag the formula down to apply it to the other min and
max price combinations, as shown in Figure 105.

Figure 105: Average Formula

I'll label my column "Average Unit Cost" so we know what we’re looking at. Then, let's move on to
calculating the cost of the breakfast using simple arithmetic.

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 Using Simple Arithmetic Formulas

We need to calculate the total cost of the breakfast by multiplying the average price of each ingredient
by its unit count in the recipe. To accomplish this, manually type a formula into the "Avg Price" row.

Our basic arithmetic formula would look like this for the "Scrambled Eggs" column:

=$I2*B2+$I3*B3+$I4*B4+$I5*B5+$I6*B6+$I7*B7+$I8*B8

The $ symbol before column I (the average prices) tells Sheets that we always want to reference the I
column no matter where we put the formula in our spreadsheet. That way, if we copy the formula to the
other recipes, it will always use the average unit cost column rather than shifting the reference to the
next column over when you drag to copy (like it did in the SUM and COUNT examples), as shown in
Figure 106.

Figure 106: the SUM and COUNT examples

If you don't want to type those values in manually, there are cleaner ways to perform this type of
formula: You could accomplish the same price calculation by using this advanced formula:

=SUM(ARRAYFORMULA(B2:B8*$I2:$I8))

E. Share, Protect, and Move Your Data

What makes sheets so powerful is how "in sync" you'll feel with your coworkers. Jointly editing a
spreadsheet is one of the critical functions of Sheets, and Google has made it a seamless experience.

Here’s how it works, as shown in Figure 107:

1. Click either FILE > SHARE or use the blue "Share" button in the top right
2. Click "advanced," then enter emails of who can view or edit your spreadsheet
3. Select any other privacy options and hit done

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Figure 107: Sharing, Protecting, and Moving a Data

You'll see several options when you open the "advanced" sharing panel, as shown in Figure 108.

Figure 108: advanced sharing panel

When you click the "Share" button, the default functionality is to copy a link to the spreadsheet to your
clipboard.

When you share this link with someone via a messenger or email, it will bring them to the spreadsheet
if they click the link. However, unless you’ve invited them via email (in the email field) and selected
"Can Edit," they will still need to request permission to make changes, as shown in Figure 109.

If you’d like to give anyone within your organization or company editor-level access, click the
"change…" button in the "Who has Access" section and select "On - (Your Organization Name)**".
(Note: this option will only appear if you're using Google Apps for Work.)

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Figure 109: Who has Access

Someone is "In your organization" when they have an email address and Google account for your
company. In this case, I’ve been named by "company" MichaelGrubbs, so everyone in my organization
has an @michaelgrubbs.com email address, and anyone signed in to one of those accounts can access
the spreadsheet.

5.2 Microsoft Online Excel

Spreadsheets are synonymous with Excel, and for good reason. Excel remains the most powerful
spreadsheet application decades after its introduction on the original Macintosh. Additionally, it is no
longer a desktop application. Today, Excel is available for Windows, Mac, iOS, Android, and the web.
Perhaps the most intriguing version is the latter. Microsoft Excel Online is a free, web-based version of
Excel that includes all of the functions, charting tools, and other features you'd expect from a
spreadsheet. Similar to Google Sheets, Microsoft Excel Online enables real-time collaboration, the
collection of responses via an online survey, and the crunching of numbers using Excel functions. Most
significantly, Excel Online now allows you to connect your spreadsheet to other web apps in order to
collect data and initiate automated workflows—and, because it syncs with traditional Microsoft Excel,
you can use the Online version to automate any spreadsheet. If you've been using Excel for years, the
thought of switching to a web app may be frightening. Do not be concerned. In this guide, we'll walk
you through the steps necessary to migrate your spreadsheets to the cloud, allowing you to collect data
and collaborate—all while continuing to use Excel on your desktop.

A. What is Microsoft Excel Online?

Figure 110: Microsoft Office Online gives you free, collaborative versions of Word, Excel, and more in
the cloud

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Microsoft Excel Online, along with the rest of Microsoft's Office Online apps, is a modern reimagining
of the classic Office suite you've used for years. Typically, you'd spend a few hundred dollars on a
copy of Office and install it on your computer. That has been the way Office has been sold for years,
beginning with the 1986 release of the first version of Excel for Macintosh. Microsoft Office is so
pervasive that its bundled applications, including Word, Excel, and PowerPoint, have become
synonymous with documents, spreadsheets, and presentations—they are the de facto standard business
applications in the vast majority of industries as shown in Figure 110.

Microsoft Excel Online is a free web-based version of Excel. It's an Excel companion application that
enables you to view and edit your Excel spreadsheets online. Despite this, it is a complete spreadsheet
application that supports nearly all Excel functions and includes charting and survey tools to assist you
in gathering and visualising data. It's superior to Google Sheets for working with existing Excel files
and sharing spreadsheets with other Excel users, and it's also the cheapest way to use Excel, at the low
cost of free.

Excel Online is completely free to use, as long as you do not have more than 5GB of files in OneDrive,
Microsoft's online file storage service. Alternatively, if you want to keep a copy of Office installed on
your computer, the best option today is to subscribe to Office 365, which includes the most recent
versions of Office for your computer as well as file sharing via OneDrive. You can store all of your
files in OneDrive and then use Office Online to edit any Office file online. Additionally, you can use
Microsoft Excel Online integrations to connect your spreadsheets to your favourite apps with the
Business versions of Office 365. No matter which account you have, you can use the all of Office
Online—including Excel Online. So let's dive in.

B. Excel Online Basics

Figure 111: Just like Excel on your desktop, Excel Online starts out with templates and recent files

When you open Excel Online from Office.com, you'll see a variety of templates for creating new
spreadsheets on the left side, as well as a list of recently opened sheets as shown in Figure 111. To
begin creating a new spreadsheet, select a template or the blank spreadsheet option as shown in Figure
112.

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Figure 112: The online viewer is a quick way to copy data from a spreadsheet

Alternatively, if you open a spreadsheet from OneDrive or the Recent list, Excel will first open it in a
web browser. To open the spreadsheet in Excel Online, click the Edit Workbook button and then select
Edit in Browser. If you have Excel installed on your computer, you can instead choose Edit in Excel to
open the spreadsheet in traditional Excel and then save your changes back to the web as shown in
Figure 113.

Figure 113: Excel Online includes the core Excel features—even the status bar for quick sums and
averages

Microsoft Excel Online appears to be very similar to the desktop version. Your data is organised in
rows and columns, and an Office ribbon toolbar contains tools and features. The standard Excel status
bar is included on the bottom right, with quick sums and averages of the cells you've selected. To begin
adding data to your spreadsheet, simply click in a cell and type. Alternatively, you can import data
directly from your computer or other spreadsheets, using the standard options for pasting formulas,
values, and formatting. Simply click the toolbar buttons at the top to change the formatting. You can
customise fonts, colours, text alignment, and number formats, as well as text wrapping and cell
merging. Insert rows by right-clicking—or by clicking the Insert button at the top for more detailed
options. Additionally, there are Sort and Find tools to help you organise your data as shown in Figure
114.

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Figure 114: A search box to find the tools you need

You should be able to quickly locate the tools you require by browsing the toolbars. Alternatively, click
the search box at the top and begin typing—Excel Online includes a convenient tool that assists you in
locating the tool you require via search. Additionally, this is where you'll find Excel's documentation,
which will assist you in learning how to use each tool.

 Functions

Figure 115: Excel Online includes nearly all default Excel functions

Excel 2016 includes 471 functions, including 11 new ones (along with 51 functions added in 2013, and
57 functions added in 2010)—all of which are accessible via the Excel Web App as shown in Figure
115. Although the Excel Web App's Functions menu lists only 411 functions, it actually supports all
but three built-in Excel functions: SQL.REQUEST, JIS, and EUROCONVERT. Everything else is
supported; even if the function is not displayed in the auto-complete dropdown, it will still work
correctly once entered. To add a function, simply type = followed by the name of the function. Excel
will automatically complete the function name—press the Tab key to accept the suggested function—
and then provide suggestions for the data to include in the function. Alternatively, you can browse the
included functions by clicking the fx button directly beneath the toolbar. As with previous versions of
Excel, you can click cells to add them to your function. Additionally, once you've added a function to a
cell, simply select it and drag down to include it in all of the other cells you've selected as shown in
Figure 116.

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Figure 116: Quickly find sums and more with AutoSum

To add functions more quickly, click the down arrow next to the AutoSum button to sum, average,
count, or find the maximum/minimum values in a range. If you only require a quick glance at the data,
simply select a range of numbers and the bottom right toolbar will automatically display the sum,
average, and count.

 Charts

Figure 117: Excel Online includes most of Excel

After you've entered data into your spreadsheet and used functions to crunch the numbers, it's time to
bring it to life with charts. Excel Online includes a variety of charts—as well as the majority of the
tools necessary to customise their appearance as shown in Figure 117.

Simply select the data you wish to visualise, then click the Insert menu and choose from the available
chart styles. Excel will generate the chart automatically—and if you dislike it, simply click one of the
other chart types in the new Chart tab as shown in Figure 118.

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Figure 118: You can edit chart titles, legends, and labels in Excel Online

Then, you can customise the title, legends, and labels of your chart. Simply select the menu option for
the desired item and you can customise both the text and the location of the item. Regrettably, Excel
Online lacks theme and colour options for charts. If you want to change the default colours, begin your
spreadsheet with one of the built-in Excel templates; your charts will inherit the template's colours.
Alternatively, you can change the design of your spreadsheet by opening it in Excel on your computer
and then saving it; the changes will then be reflected in Excel Online as well.

 Tables

Figure 119: Tables let you sort and filter data easily in spreadsheets

Or perhaps you simply require a more convenient method of data sorting. Excel's Tables feature is ideal
for this. Select the data you wish to sort and click the Home toolbar's Format as Table button. You can
then sort each column, filter for specific items (for example, all items that contain the text "tool"), or
use number filters to find items that are equal to, greater than/less than, above or below the average, or
the column's top ten items. lternatively, you can add custom filters to pinpoint the data you're looking
for. Additionally, Excel for Mac and Windows includes Pivot Tables, two-dimensional tables that
enable you to view and organise data more effectively. You cannot create them in Microsoft Excel
Online—but you can view them if you have already added them to a spreadsheet as shown in Figure
119.

C. Gather Data with an Excel Survey

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Excel can work in the background with your spreadsheets stored online, even when your computer is
turned off. One of the most convenient ways to do so is through the built-in Surveys tool in Excel
Online. This is one Excel feature that is not available in earlier versions of the programme. Simply
open an Excel Online spreadsheet, click the Survey button on the Home tab, and then select New
Survey as shown in Figure 120.

Figure 120: The simple survey editor in Excel

That opens an editor pop-over, where you can add a title and description to your form or survey, along
with your survey questions. Excel Surveys includes text, paragraph text, number, date, time, yes/no,
and multiple choice questions. Just add your question and an optional subtitle, along with choices if
you selected that question type. Then, choose whether the question is required, and optionally provide a
default answer as shown in Figure 121.

Figure 121: The Excel survey your respondents will see

Then, on the Share Survey page, click the Share Survey button to copy the link to your survey. You can
share that link privately via email or publicly to receive a broader range of responses. Excel will save
your survey responses automatically to a new sheet in your spreadsheet, complete with table
formatting, allowing you to easily sort and filter your survey responses. For a more robust form app
that integrates with a spreadsheet, see our guide to Google Forms. Alternatively, you can use any
online form app and integrate it with your Excel spreadsheet.

D. Share and Collaborate in Microsoft Excel Online

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Figure 122: Share your spreadsheet to collaborate with others

Need to crunch numbers as a team? Just click the big Share button in the top right corner of Excel
Online to get started. You can share the spreadsheet via email, sending a message along with a private
link to your colleagues as shown in Figure 122. Or, you can get a view or edit link to share directly.
Anyone with the link can view or edit your spreadsheet, depending on the link you chose as shown in
Figure 123.

Figure 123: Office 365 for Business offers more detailed sharing options

If you have an Office 365 Business account, Excel offers more granular sharing options. You can
restrict your file to only people in your company, or make it view-only. You can also add a link
expiration date so it's not shared forever, or copy a QR code that your collaborators can scan to work
with you as shown in Figure 124.

Figure 124: Work on your spreadsheet together in real-time in Excel Online

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Once your colleagues have opened your spreadsheet, everyone can work on it together inside Excel
Online—though you can't open the file in traditional Excel apps at the same time. You'll see a list of
the names of collaborators in the top right along with the cell they're currently editing. As changes are
made, you'll see cells currently being edited shaded in that users' color, and cells selected by another
user highlighted with their color.

 Add Comments to Your Spreadsheet

To work together a bit better, click the Review tab to open Excel's comment tools. You can add a
comment to a cell, show or hide the comments sidebar, or edit and delete any comments already on the
spreadsheet. You can't add a second comment to a cell that already has a comment, and can't reply to
comments, so you might need to work a bit to find a system that works well for your team. It's a good
way to let others know where you left off work—or to identify cells that need changed—at least.

 Share a Copy of Your Spreadsheet

Figure 125: Share a Copy of Your Spreadsheet

Would you like to share your spreadsheet with others offline so they can edit it using a traditional
version of Excel? You can either copy the spreadsheet from your OneDrive folder or use the web to
download a new copy. Simply select Save As from the File menu in Excel Online, followed by
Download a Copy to download an.xlsx formatted copy of your spreadsheet. Alternatively, you can
download an OpenDocument-formatted.ods spreadsheet and open it in an alternative spreadsheet
programme such as OpenOffice or LibreOffice as shown in Figure 125.

E. Moving Your Existing Spreadsheets to Excel Online

Figure 126: Moving Your Existing Spreadsheets

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If you're already an Excel user, you'll probably want to migrate your existing spreadsheets to the web to
allow for online viewing and editing in Excel. There are two methods for accomplishing this. You
could open OneDrive.com and use the drag-and-drop feature to save your Excel spreadsheets online.
However, installing the OneDrive apps and syncing your spreadsheets to the cloud is the best option.
You can then edit them using Excel on your computer or Excel Online, with changes automatically
saved to both locations. To do so, simply download and install the OneDrive app, then sign in with
your Microsoft account. If you have multiple accounts—for example, a OneDrive for Business account
for business and a free account for personal files—you can sync them simultaneously. Then, sync your
Excel files with Excel Online by copying them to the new OneDrive folder as shown in Figure 126.

Figure 127: sync your Excel files with Excel Online

You can then access OneDrive online and view all of your synced files, which are organised similarly
to how they are on your computer. And when you're ready to edit one, simply click it to launch Excel
Online. Any changes you make to the spreadsheet online will be automatically saved to your computer.
Additionally, if you create new spreadsheets online, they will be saved to your computer in the
industry-standard.xlsx format, which is compatible with any modern version of Excel. That is one of
Excel Online's best features: it saves your data in real files, ensuring that your spreadsheets are not
trapped in the cloud as shown in Figure 127.

 Opening Older Spreadsheets in Excel Online

One thing to keep in mind is that Excel Online can only open.xlsx and.xlsm files, and the latter cannot
run any macros contained within the workbook. If you upload an older.xls or.csv spreadsheet to
OneDrive and then attempt to open it online, Excel will instead download the file to your computer. As
a result, you'll need to convert any spreadsheets you intend to use online to the more recent.xlsx format.
Simply open them in Excel, navigate to the File tab or menu, and select Excel Workbook (.xlsx). You
can then upload those files to OneDrive for online viewing and editing.

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Figure 128: Opening Older Spreadsheets

Excel Online also can't open files larger than 10MB as shown in Figure 128. That should be fine for
most spreadsheets. There is a workaround, though, if you have larger sheets. Just signup for Power BI,
Microsoft's data analyzation tool, which offers a free 1GB account to get started. Then, you can add
your larger spreadsheets (up to 250MB each) to Power BI, and open them in Excel Online.

F. Extend Microsoft Excel with Add-ins and Integrations

Figure 129: Office Add-ins

Microsoft Excel Online has the same number of functions as traditional Excel, but not nearly as many
features as shown in Figure 129. You can mitigate this to some extent with Office Add-ins. You can
find a wide variety of free and paid Excel tools in the Office Add-Ins Store. Surprisingly, the same add-
ins designed for Excel 2016 work in Excel Online, allowing you to access a number of the same
powerful tools that would normally require desktop Excel. To add an add-in to your Microsoft Excel
Online spreadsheet, click the Insert menu and select Office Add-ins to browse the store directly from
your spreadsheets. Once you've located an add-in you want to use, simply click the Add button to
install it—and, on occasion, a Start button will be required to enable the add-in as shown in Figure 130.

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Figure 130: Excel Online has the same number of functions as traditional Excel

You'll then see your add-ins and any comments you've added to your documents in the sidebar. When
you reopen this spreadsheet, those same add-ins should automatically reappear in the sidebar. If you do
not see them, simply reopen the Add-ins Store, add the same add-in to your spreadsheet, and the
sidebar will display any add-ins you have enabled. There is one feature that Excel Online does not
support: macros. Macros enable you to automate Excel by allowing Excel to track your actions in a
spreadsheet or by writing simple code. You'll need a traditional copy of Excel installed on your
computer to accomplish this. Then, you can create powerful preadsheets using your own Excel macros
and sync them with OneDrive to maintain online access to and editing of their data. Another excellent
way to extend the functionality of Excel Online is through the use of Excel integrations via the app
automation tool Zapier. Zapier can monitor your spreadsheet for new or updated rows and then trigger
workflows in over 600 other apps using that data. Alternatively, it can search your spreadsheet, add a
new row, or even update existing rows. For the time being, Excel web integrations with Excel Online
are only available if you have an Office 365 for Business, OneDrive for Business, or Sharepoint Online
account as shown in Figure 131.

Figure 131: Dashboard

Say you want to keep track of how many tasks your team finishes in Trello. You'd just make a Zap with
the Trello integration, and have Zapier watch for cards that are archived in Trello as shown in Figure
132.

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Figure 132: Dashboard

Then, you'd add an Excel action step to the Zap, and have Zapier add a new row to your spreadsheet.
Connect your Office 365 account to Zapier, then select the correct spreadsheet and worksheet where
you'd like to store your data as shown in Figure 133.

Figure 133: Dashboard

All that remains is for you to click the + icon beside each column name in Excel and select the
appropriate data from Trello to add to the spreadsheet. After customising everything to your liking, test
and activate the Zap, and Zapier will automatically log all archived tasks to your spreadsheet. While
Microsoft Excel Online was created as a companion to traditional Excel, it is an extremely powerful
tool in its own right. You can use your browser to create spreadsheets, crunch numbers, collaborate,
and more. Additionally, you can customise your spreadsheet with add-ons and integrations.

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Day 2 - Session 2
(120 mins)
By the end of this session the trainee will be able to know
 Cloud Computing Applications
o Online File storage
o Word processing application
o Spreadsheets
o Presentation software
o Finding a way on the map
o Photo editing software
o Creating image-album
o Digital video software
o Twitter-related applications
o Web application for antivirus
o E-commerce software
 Training on Presentation cloud applications
o Google Slides
o Microsoft online PowerPoint

Session tools
 Training manual
 Introductory presentation
 Worksheets
 Computer with Internet connection

Training activities:
 Discuss what are the applications needs to be on cloud.
 What are the different types of applications found on cloud?
 Use Google Slides to create, edit, share and manage your presentations.
 Use Microsoft online PowerPoint to create, edit, share and manage your presentations.

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6 Cloud Computing Applications [3]

There are numerals numbers of cloud computing applications. In the next sections the applications are
classified according to their using, each section contains the most popular applications with specific
purpose.
6.1 Online File storage
There are many online file storage application for example:
1. IDrive: Despite some minor drawbacks, you won't find a better online backup service than
the full-featured, easy-to-use IDrive [11].

The link for using the application: https://www.idrive.com/

2. SugarSync: SugarSync is an intuitive file-syncing service with good mobile apps, but it's
expensive and lacks advanced collaboration features [11].

The link for using the application: https://www1.sugarsync.com/

3. Dropbox: Dropbox is a simple, reliable file-syncing and storage service with enhanced
collaboration features, but it's more expensive and less integrated than platform offerings
like Google Drive, iCloud, and OneDrive [11].

The link for using the application: https://www.dropbox.com/

4. Microsoft OneDrive: OneDrive, the default online storage and syncing service for Windows
10 and Office 365, offers a wealth of powerful features, as well as apps for more platforms
than any of its competitors [11].

The link for using the application: https://www.microsoft.com/en-ww/microsoft-365/onedrive/online-

cloud-storage
5. Box (Personal): Online syncing and storage tool Box is easy to use and integrates with a
wide range of apps and services, but it costs more than similar products [11].

The link for using the application: https://www.box.com/personal

6. CertainSafe Digital Safety Deposit Box: When storing your sensitive files in the Cloud,
CertainSafe Digital Safety Deposit Box makes security its top priority, without sacrificing
ease of use [11].

The link for using the application: https://certainsafe.com/

7. Google Drive: Google Drive is one of the simplest, fullest-featured, and most generous
cloud storage and syncing services, with excellent productivity suite collaboration
capabilities [11].

The link for using the application: https://workspace.google.com/intl/en/products/drive

8. SpiderOak One: SpiderOak One offers premium security features and flexible backup
options. It costs more than many competitors, but it does not impose any limits on the
number of PCs you can back up with each account [11].

The link for using the application: https://spideroak.com/one/

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9. Apple iCloud Drive: The iCloud Drive file-syncing and storage service is worth using,
especially if you're committed to Apple's ecosystem, but it doesn't quite measure up to the
competition from Google and Microsoft [11].

The link for using the application: https://www.apple.com/icloud/

6.2 Word processing application
Online word processors are a great alternative to traditional word processors you have to buy and
install. The options below are free and easy to use, and getting started is a breeze [12].
We've gathered the best online word processors out there; some of them are sure to meet your needs, no
matter what features you're looking for. [12].
Examples for online word processing applications:
 Google Docs
If you're looking for a free online word processor that's similar to a traditional word processor, such as
Microsoft Word, check out the popular Google Docs.
Google Docs lets you create, edit, and collaborate on documents quickly and easily, knowing you'll be
able to access them anywhere you want, anytime you want. With Google Docs' robust editing options,
you won't miss Microsoft Word a bit.
With Google Docs, you can insert images, tables, comments, and special characters, as well as headers
and footers, bookmarks, and a table of contents. You can even type with just your voice!
Google Docs lets you easily collaborate on documents and projects. Need to track edits made by
multiple collaborators? Highlight the text, right-click, and select Show Editors. You'll see a list of
editors along with their latest edits and a time stamp.
In addition to creating your own documents online, Google's word processor also lets you edit
documents that exist on your computer (such as DOCX files) by simply uploading them to the site.
Use Google Docs through its iOS or Android mobile app as well as its website [12].
The link for using the application: https://docs.google.com/document
 Zoho Writer
Like Google Docs, Zoho Writer is an online word processor that's incredibly easy to use while at the
same time has all the functions and notifications of a traditional word processor.
You'll be able to create and edit documents with ease. Documents auto-save, you can see past revisions
that were made to the document, spelling errors are called out, there's an auto-correct feature you can
customize, and you can upload MS Word files as well as save Zoho Writer documents to your
computer in popular formats like PDF and DOCX.
A unique feature of this online word processor is the ability to chat as you collaborate on a document.
Logging on is super simple if you already have a Google or Facebook account. It works from a
computer and mobile devices [12].
The link for using the application: https://www.zoho.com/ar/writer/
 ONLYOFFICE Personal
Sign in with your email, Google, LinkedIn, or Facebook account and get instant access to
ONLYOFFICE Personal's free online word processor.
You can upload existing DOCX files from your computer as well as from websites like Google Drive,
Zoho, Box, and OneDrive. Documents can then be saved back to your computer in a variety of formats,
including DOCX, PDF, ODT, TXT, RTF, and HTML.
This word processor looks very nice, a lot like MS Word. It even shares the same ability to hide the
ribbon menu. There are plenty of other useful features; you can import a variety of objects (charts,
pictures, tables, shapes, etc.), it supports plugins, and it lets you co-edit and chat with others, even the

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public. That means they don't need to be logged in to their own account to collaborate with you. A
document can be shared with read-only or full access rights.
Some other things worth mentioning: you have the ability to restore to older versions of documents so
that you can undo changes another user made, the compare feature lets you see what's different
between files, hyperlinks can be added to a place in the same document, and you can add a custom
watermark [12].
The link for using the application: https://personal.onlyoffice.com/
 Microsoft Word Online
Word Online is Microsoft's online word processor and is a stripped-down version of the popular
Microsoft Word. You can open documents you have stored in your OneDrive account.
It auto-saves your documents and there are plenty of editing options like adding tables, headers and
footers, pictures, and basically anything else you can do with a common word processor.
You can also share a document with others rather easily, and download a copy of the file to your
computer in DOCX, PDF, or ODT. Another option is to transform the document into a web page (it
uses Sway) that you can share with anyone [12].
The link for using the application: https://www.office.com/launch/word
 Calmly Writer Online
Calmly Writer Online is unique because it would appear to lack all the bells and whistles of a normal
word processor, but it actually has a lot going on in the background. The simplicity of the program
makes sure you're concentrating on what really matters: your words.
At the top of the workspace is a menu button where you can make a new document, open an existing
one (from your computer or Google Drive), save the document (to TXT, HTM, or DOCX), insert
pictures, toggle full screen, print, and change preferences.
Some of the options you can play around with let you turn the workspace into a darker mode, adjust the
text width and size, and enable smart punctuation [12].
The link for using the application: https://www.calmlywriter.com/online/
 Hancom Office Online
Hancom Office Online (previously called Thinkfree Office Online) is a robust free online word
processor that lets you create new documents from scratch or via templates, and save your document
offline in the DOCX format.
There are lots of typical tools in this editor. You can add shapes, images, tables, text boxes, symbols,
headers and footers, page numbers, hyperlinks, etc. It also supports bookmarks, custom page setup
preferences, and more [12].
The link for using the application: https://office.hancom.com/product/online-editor/
 Aspose.Words
This online word processor is a bit different than the others in this list because instead of letting you
make a new file from scratch, its only purpose is editing existing files that you already have on your
computer [12].
One reason you'd use this site over the others is if you have a document, like a DOC or DOCX, but you
don't have a program on your computer that can edit it. Sure, you could use one of the editors listed
above, but Aspose.Words is great in that you don't have to wait around to make a user account; just
upload the file, make the changes you need to, and then download it [12].
It accepts lots of file types, including DOCX, PDF, MD, RTF, HTML, DOC, DOTX, DOT, ODT,
OTT, TXT, MHTML, and XHTML. When you're ready to save, you can pick from DOCX, PDF, and
HTML [12].
The link for using the application: https://products.aspose.app/words/editor

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6.3 Spreadsheets
 Google Sheets
Google's free online spreadsheet is Google Sheets, a powerful program you access in your browser.
Although it's a stand-alone product, it's part of Google Drive and compatible with other Google online
software such as Google Docs [13].
The link for using the application: https://docs.google.com/spreadsheets/u/0/
 Microsoft Excel Online
As its name suggests, it is the online/ cloud version of famous Microsoft Excel. Using it, you can create
and save spreadsheet files on OneDrive. It provides all essential features to process spreadsheets that
you get in its desktop version [14].
The link for using the application: https://www.office.com/launch/excel
 Ragic
The link for using the application: https://www.ragic.com/
 Zoho Sheet
The link for using the application: https://www.zoho.com/ar/sheet/
 Arcane Sheets
The link for using the application: https://sheets.arcaneoffice.com/
 WPS Cloud
The link for using the application: https://drive.wps.com/
 ONLYOFFICE Online
The link for using the application: https://personal.onlyoffice.com/
6.4 Presentation software
 Google Slides
Google Slides—part of the Google Workspace family of apps—is a traditional presentation app
designed around collaboration. It works much like PowerPoint and other presentation apps you've used
in the past, only Google Slides runs in your browser, for free. Select a theme for the slideshow, then
add standard slide layouts and insert text, graphics, and slide transitions from the menus [15].
Within its presenter view, Google Slides has a great Q&A tool to make your presentation more
interactive. Turn it on, and it'll add a banner with a link to the top of your presentation. People can visit
that link to ask questions in a separate window and up vote other people's questions. Hosts will see
incoming questions through a separate tab within the presenter view [15].
Google Slides really shines when it comes to collaboration. Share a link to your presentation, and
anyone you want can add details to your slides, write presentation notes, and anything else you want in
your presentation. Add comments, similar to Google Docs, to share feedback. You can track changes
with Google Slides' detailed revision log, so you don't have to worry about a coworker messing with
that chart you painstakingly created. It's one of the best ways to collaborate on a presentation [15].
The link for using the application: https://docs.google.com/presentation/u/0/
 Microsoft PowerPoint
For most people, Microsoft's PowerPoint remains the original and best of all the presentation software
platforms out there. While other companies have managed to catch up and offer rival products worthy
of consideration, the fact is that PowerPoint's familiar interface and ubiquitous availability means it
remains a favorite for the majority of people [16].

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On the one hand, it's long been a staple of the hugely popular Microsoft Office suite, meaning that for
most users this is going to be the first - and last - presentation software they are going to need to use
[16].
Additionally, Microsoft have made PowerPoint, along with their other office products, available as free
apps (with limited functionality) on both iOS and Android for mobile use, meaning it's even harder to
avoid them. And this is before we even consider the inclusion of PowerPoint in Microsoft's cloud-
based Microsoft 365 [16].
It does everything necessary that you'd expect of presentation software, allowing you to add text and
media to a series of slides, to accompany a talk and other presentations. There are easy to use templates
included to help spice things up a little, but even a general user with little experience of it are likely to
find themselves able to use PowerPoint without much trouble at all [16].
Overall, it's hard to go wrong with PowerPoint, and although Microsoft 365 has a nominal cost, the
apps are free to use even if they do have more limited functionality [16].
The link for using the application: https://www.office.com/launch/powerpoint
 Visme
The link for using the application: https://www.visme.co/
 Slidebean
The link for using the application: https://slidebean.com/
 Vyond
The link for using the application: https://www.vyond.com/
 Apple Keynote
The link for using the application: https://www.apple.com/keynote/
 Slides
The link for using the application: https://slides.com/
 ZohoShow
The link for using the application: https://www.zoho.com/ar/show/
 CustomShow
The link for using the application: https://www.customshow.com/
 Haiku Deck
The link for using the application: https://www.haikudeck.com/
 SlideDog
The link for using the application: https://slidedog.com/
 Prezi
The link for using the application: https://prezi.com/
6.5 Finding a way on the map
 Google Maps
The link for using the application: https://www.google.com/maps/
 Open Street Map
The link for using the application: https://www.openstreetmap.org/
 ArcGIS Online
The link for using the application: https://www.esri.com/en-us/arcgis/products/arcgis-online/overview

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 Carto
The link for using the application: https://carto.com/
 Mapbox
The link for using the application: https://www.mapbox.com/
 Mango Map
The link for using the application: https://mangomap.com/
 GIS Cloud
The link for using the application: https://www.giscloud.com/
6.6 Photo editing software
 Taler
The link for using the application: https://www.taler.app/
 GIMP
The link for using the application: https://www.gimp.org/
 Fotor
The link for using the application: https://www.fotor.com/
 Inkscape
The link for using the application: https://inkscape.org/
 Pixlr
The link for using the application: https://pixlr.com/
 Photoshop Express
The link for using the application: https://www.adobe.com/products/photoshop-express.html
 Photo POS Pro
The link for using the application: https://www.photopos.com/PPP3_BS/Default.aspx
 BeFunky
The link for using the application: https://www.befunky.com/
 Canva
The link for using the application: https://www.canva.com/ar/
 Instasize
The link for using the application: https://instasize.com/
6.7 Creating image-album
 FlipHTML5
The link for using the application: https://fliphtml5.com/
 Adoramapix
The link for using the application: https://www.adoramapix.com/app/home
 Solentro
The link for using the application: https://solentro.com/
 FlippingBook
The link for using the application: https://flippingbook.com/

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 My Album
The link for using the application: http://downmagaz.com/
 PikPerfect
The link for using the application: https://www.pikperfect.com/
 SmugMug
The link for using the application: https://www.smugmug.com/
 Cliptomize
The link for using the application: http://cliptomize.com/
 Canva
The link for using the application: https://www.canva.com/create/photo-books/
 Zoomin
The link for using the application: http://www.zoomin.com/in/Photo-Books
6.8 Digital video software
 Lightworks
The link for using the application: https://www.lwks.com/
 VideoPad
The link for using the application: https://www.nchsoftware.com/videopad/screenshots.html
 HitFilm Express
The link for using the application: https://hitfilm.com/express
 DaVinci Resolve
The link for using the application: https://www.blackmagicdesign.com/uk/products/davinciresolve/
 VSDC Free Video Editor
The link for using the application: http://www.videosoftdev.com/video-editor-pro
 OpenShot
The link for using the application: https://www.openshot.org/
 Shotcut
The link for using the application: https://shotcut.org/
 Blender
The link for using the application: https://www.blender.org/
 Movie Maker 10
The link for using the application: https://www.microsoft.com/en-us/p/movie-maker-10-
free/9mvfq4lmz6c9
 iMovie
The link for using the application: https://www.apple.com/imovie/
 Vimeo Create
The link for using the application: https://vimeo.com/create/ecommerce
 WeVideo
The link for using the application: https://www.wevideo.com/

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6.9 Twitter-related applications

 Daily 140
The link for using the application: https://www.daily140.com/?ref=producthunt
 My Top Tweet
The link for using the application: https://mytoptweet.com/
 SocialBro
The link for using the application: http://www.socialbro.com/
 TweetChat
The link for using the application: http://www.tweetchat.com/
 Chat Salad
The link for using the application: http://chatsalad.com/
 Twubs
The link for using the application: http://twubs.com/twitter-chats
 Nuzzel
The link for using the application: http://nuzzel.com/
 BuzzSumo
The link for using the application: http://buzzsumo.com/
 SimilarWeb
The link for using the application: https://www.similarweb.com/
 Crowdfire
The link for using the application: https://www.crowdfireapp.com/
 ManageFlitter
The link for using the application: http://manageflitter.com/
 Tweepi
The link for using the application: http://www.tweepi.com/
6.10 Web application for antivirus
 Quttera
The link for using the application: https://quttera.com/
 SUCURI
The link for using the application: https://sucuri.net/
 Astra Security
The link for using the application: https://securityscan.getastra.com/malware-scanner?secure=geekflare
 SiteGuarding
The link for using the application: https://www.siteguarding.com/en/affiliate?partner_id=3662
 VirusTotal
The link for using the application: https://www.virustotal.com/gui/home/url
 MalCare
The link for using the application: https://www.malcare.com/wordpress-malware-scan/?src=6197F8

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 SiteLock
The link for using the application: https://www.sitelock.com/products/website-scanning
6.11 E-commerce software
 Shopify
The link for using the application: https://www.shopify.com/
 Square
The link for using the application: https://squareup.com/us/en
 Ecwid
The link for using the application: https://www.ecwid.com/
 BigCommerce
The link for using the application: https://www.bigcommerce.com/
 WooCommerce
The link for using the application: https://woocommerce.com/
 Wix
The link for using the application: https://www.wix.com/ecommerce/website

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Training on Presentation cloud applications

6.12 Google Slides

If you're already familiar with Google Slides, you can skip ahead; if you're not, here's a crash course in
what you need to know. We'll go over the fundamentals and refresh your memory on Google Slides
and how to get started immediately. Slides is a free web-based presentation software aimed at
Microsoft Office PowerPoint users. It is included as part of G Suite, Google's comprehensive office
suite (though some people refer to it all as Google Docs). The cloud-based suite also includes Sheets
(Excel) and Docs (Word).

Google Slides is available on all devices and platforms; all you need is an internet connection and a
web browser (or, in the case of mobile, the Android and iOS apps ). Google does the rest and handles
the brunt of the heavy lifting while it runs the software in the Cloud. Slides supports several file types,
including .ppt, .pptx, .odp, .jpg, .svg, and .pdf.

A. How to Create a Blank Presentation

Now that you have a Google account, it's time to create your first presentation. Head over to Google
Slides and place the cursor on the multi-colored "+" icon in the bottom-right corner, as shown in Figure
134.

Figure 134: creating your first presentation

The + turns into a black pencil icon; click it, as shown in Figure 135.

Figure 135: creating your first presentation

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B. How to Import a Microsoft PowerPoint Presentation

Figure 136: importing a PowerPoint presentation

Even if you're new to Google Slides, you may already have a library of Microsoft PowerPoint
presentations that you'd like to use. If this is the case, you must first upload all of your presentations
before they can be seen. While it lacks some of the more advanced capabilities and effects were seen in
some PowerPoint presentations, it performs admirably, as illustrated in Figure 136.

When importing a PowerPoint presentation, you have the option of using Google Slides or Google
Drive to store your data. Both ways allow you to easily upload files by dragging and dropping them
from your PC directly into the online browser. Your Drive stores all of your uploaded files, but for
convenience's sake, the Slides homepage displays just presentation-type files, as illustrated in Figure
137.

Figure 137: Google Slides in Google Drive

Click the folder icon in the top right from the Slides homepage, and then click the "Upload" tab. Now,
drag and drop any files you want to upload directly into this window, as shown in Figure 138.

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Figure 138: uploading slides

Once the file uploads, slide to open it automatically, and it's ready for you to edit, share, or collaborate.
To open a PowerPoint presentation, you want to edit, click the filename with the "P" next to it from
your Google Slides homepage, shown in Figure 139.

Figure 139: opening a PowerPoint presentation

Click to either view the PowerPoint file or edit it in Slides, as shown in Figure 140.

Figure 140: view or edit the PowerPoint file

After you've finished editing your file, you can download and export your presentation back into a
Microsoft PowerPoint format. Go to file> Download As, and then click the "Microsoft PowerPoint"
option, as shown in Figure 141.

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Figure 141: downloading and exporting a presentation

If you'd instead download your presentation as a PDF, ODP, JPEG, TXT, etc., you can do that here, as
well, as shown in Figure 142.

Figure 142: presentation file types

C. How to Check Your Spelling in Google Slides

Now that you have a few presentations, it's time to make sure your spelling and grammar are correct.
Slides are equipped with a spellchecker. If you misspell something, it underlines the error with a
squiggly line and prompts you to make a change. This should be on by default, but you can make sure
in Tools > Spelling > Underline Errors, as shown in Figure 143.

Figure 143: spellchecker

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To see spelling corrections and suggestions, right-click the word with the line underneath.
Alternatively, press Ctrl+Alt+X (Windows) or Command+Alt+X (Mac) to open the Spell Check and
Grammar tool, as shown in Figure 144.

Figure 144: spelling corrections

Along with a spellchecker, Google Slides comes loaded with a built-in dictionary and thesaurus. To use
them, highlight a word, right-click it, and then click “define [word].”." It is shown in Figure 145

Figure 145: built-in dictionary

D. How to Collaborate on Presentations

Figure 146: shareable link

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One of the best features of Google Slides is its ability to generate a shareable link. Anyone you share
the link with can view, suggest edits to or directly edit the presentation. This eliminates the hassle of
sending a file back and forth between collaborators. Each person has their text entry cursor to use on
their computer, as shown in Figure 146.

To do this, click the orange “share” button in the file you want to share. Next, choose how and with
whom you want to send a link to the file. You can type email addresses or click “Get Shareable Link”
in the top corner to hand out the invitation yourself, as shown in Figure 147.

Figure 147: Get Shareable Link

E. How to Link to a Specific Slide

You can also share a link to a specific slide in your presentation with a friend or coworker without
having to mention which one you're referencing. When someone clicks the link and the presentation
loads, it jumps directly to the slide. You do have to enable file sharing before you can link to a specific
slide in your presentation, though.

Because each slide has a unique URL, all you have to do to link to one is click it in the left pane and
then copy the URL from the address bar, as shown in Figure 148.

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Figure 148: link and the presentation loads

F. How to Insert Special Characters into a Slide

Google Slides also has a character insertion tool. This allows you to insert special characters into your
presentation without having to remember any Alt-codes. There are tons of symbols, characters,
languages, and so much more. So, whether you want an arrow, different language scripts, or if you just
want a few silly emojis to spruce up your presentation, Google Slides makes it easy to include them.

To open the character insertion tool, click “insert,” and then click “special Characters.”." This step is
shown in Figure 149.

Figure 149: special Characters

From here, you can manually search for specific characters with the drop-down menus, as shown in
Figure 150.
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Figure 150: specific characters

Use the search bar to find a specific character or emoji, as shown in Figure 151.

Figure 151: emoji

You can also use your drawing skills to search, as shown in Figure 152.

Figure 152: drawing skills

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6.13 Microsoft Online PowerPoint

For those who follow the technology industry, it's difficult to miss Microsoft's transformation over the
last few years. Previously, the Redmond-based behemoth generated revenue through the sale of single-
use licences for Windows, Office, and other enterprise software. Microsoft has clearly shifted their
focus to become a more service-oriented company. They'd rather sell you a monthly Office and cloud
storage subscription than a one-time transaction. As part of this transition, Microsoft has developed
impressive web-based versions of their Office applications that can be used directly within a web
browser as shown in Figure 153.

Figure 153: Microsoft PowerPoint Online has most of the essential tools to create slides, including
creating new slides from pre-built layouts

Enter PowerPoint Online. It's a capable version of Microsoft's presentation app that you can use from
practically any web browser. Best of all: it's free to use. All you need to do is create and login with a
Microsoft account. There are many reasons you might want to use PowerPoint online, but consider this
one: freedom of movement. If you're jumping between many devices, you'll benefit from the
PowerPoint web version. You can continue working where you left off with no gaps.

A. Using Microsoft PowerPoint Online

To get started with PowerPoint Online. You can log in with a Microsoft account, or create one for free
if you don't already have one. Remember, it's free to use PowerPoint online as shown in Figure 154.

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Figure 154: Microsoft PowerPoint Online looks much like the desktop version of PowerPoint

Once logged in, the online version of the app functions similarly to the desktop version, which you're
probably already familiar with. You can start a new presentation by clicking on one of the thumbnails
for the themes. You could also upload an existing presentation from your desktop and continue editing
it directly from the browser. Many of the standard tools for creating and editing presentations are
available directly within your browser.

B. Key Differences in PowerPoint Online

Don't cancel your Office 365 subscription just yet. The online version of PowerPoint certainly has a
few differences and lacks some of the features of the desktop apps. Let's walk through several features
that may keep you using the desktop version.

 Printing Your Slides

Printing your slides is somewhat limited in PowerPoint's online edition. While the desktop applications
enable you to print anything from notes pages to handouts to entire slides, PowerPoint Online has
significantly fewer printing options. You can print only one slide per page, including the headers and
footers. Consider this carefully before relying on a different, web-connected device to print your
presentation. This is especially critical if you're utilising features such as Speaker Notes, a built-in
feature that allows you to add speaking cues to your slides. Print your slides using a desktop
application, or prepare by scribbling notes on note cards prior to the presentation.

 Guides & Rulers

Microsoft has done a great job with the browser-based Excel Online. But the desktop app is going to be
smoother for the foreseeable future. It's much easier to make refined adjustments to your slide deck
thanks to features like zooming and alignment as shown in Figure 155.

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Figure 155: When pixel perfect matters, only the rulers and gridlines that are available in PowerPoint
for Windows or Mac will do

Also, one of my favorite features is the grid and snapping in the desktop app. It makes it easy to line up
many elements on your slide and ensure that they're the same size. PowerPoint Online has some of
these features, but they aren't quite as polished. If you build really advanced presentations, you may
prefer to stay on the desktop app.

 Views

The ability to change Views is one of my favourite features of PowerPoint. Views are merely
alternative methods of interacting with your slide deck. This includes convenient features such as the
Slide Sorter View, which allows you to easily rearrange the slides in your presentation by dragging and
dropping them. Alternatively, you can use Outline View to examine your content using the traditional
outline structure to ensure that it supports your key points, as illustrated in Figure 156.

Figure 156: the Slide Sorter view that's only available in the desktop version of PowerPoint to re-
sequence and review my slide deck

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I frequently use the Slide Sorter view that's only available in the desktop version of PowerPoint to re-
sequence and review my slide deck.

Unfortunately, these views are missing from the browser-based version of PowerPoint. You've got
access to the standard "Normal" view to work with and rearrange slides in the sidebar, but it's a bit
limited compared to the desktop app.

 Presenter View

Although Presenter View is technically one of the aforementioned missing views, it deserves its own
consideration. I frequently extol the virtues of Presenter View as one of Microsoft PowerPoint's best
features. This is a special view that you can use during a presentation to keep the most important tools
for speakers visible. It comes equipped with essential features such as a timer, access to your speaker
notes, and the ability to jump between slides as shown in Figure 157.

Figure 157: using Presenter View to build comfort when presenting. But this feature is absent from
Microsoft PowerPoint Online

And unfortunately, you won't find this in Microsoft PowerPoint Online. You can switch into the
standard Slideshow View from PowerPoint Online, but it only shows the presentation inside the
browser.

 Password Protection

This could definitely pose a problem. PowerPoint Online doesn't currently support working with
password-protected presentations. There's no workaround or easy solution for this problem; you'll need
to work with these in PowerPoint on Mac or Windows instead.

C. A Recommendation: Use Both

With all these options for how to license and use PowerPoint, you might wonder what the best
approach will be for your personal needs. I can think of two specific cases that would affect your
choice of which app to use:
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 For the budget-minded. Use PowerPoint Online to create, edit, and view presentations as a
free replacement for the desktop apps.
 For everyone else. Use PowerPoint Online alongside the desktop app to maintain access to
your files anywhere you go.

To use PowerPoint between devices and locations, we need a place to keep our files so that they stay in
sync. You can certainly use an app like Dropbox to save files, but OneDrive is the most seamless way
to marry up the apps. Let's learn more.

D. OneDrive to Unite Them All

With all of the apps mentioned thus far, you may be wondering how Microsoft's OneDrive app fits into
the equation when it comes to using PowerPoint Online. If you follow my advice and use PowerPoint
Online and desktop simultaneously, OneDrive serves as the glue that holds everything together. If
you're unfamiliar with the service, OneDrive is Microsoft's cloud storage platform. In essence, it works
similarly to Dropbox or Google Drive. As part of your Microsoft Account, you can get five gigabytes
of storage for free. Consider your Microsoft account to be a single hub. It includes access to OneDrive
and PowerPoint Online, so avoid creating separate accounts for each as shown in Figure 158.

Figure 158: In the desktop version of PowerPoint, make sure to save your files to your OneDrive to
make them available everywhere

OneDrive enables seamless switching between the desktop and web versions of PowerPoint. Save a
presentation to your OneDrive, and it will automatically appear the next time you log into PowerPoint
Online. When you modify a presentation in your browser, the desktop version is updated concurrently.
OneDrive is available regardless of which version of PowerPoint you are using. If you're using
PowerPoint Online, your presentation files are saved to your OneDrive automatically.

My recommended workflow for PowerPoint is to do the following:

 Start by creating a presentation on either the desktop app or PowerPoint Online.

 If you're using the desktop app, make sure you save the presentation to your OneDrive from
the File tab.
 In Microsoft PowerPoint Online, documents you create are automatically saved to OneDrive, so
nothing extra to do here.

Keeping all of your PowerPoint presentations in OneDrive adds another layer of security to your
presentation's storage. Additionally, by making OneDrive your primary storage location for
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presentations, you'll ensure that they're accessible regardless of where you're working. You are not
required to choose between the two. PowerPoint Online is an excellent complement to your desktop
PowerPoint application and is sufficiently capable if you do not wish to purchase PowerPoint.

E. The Ultimate Source for PowerPoint Presentation Templates (With Unlimited Use)

Need to find PowerPoint online templates for your next project as shown in Figure 159.

Figure 159: Stunning PowerPoint online templates - with unlimited downloads

There, you'll unlock unlimited downloads of PowerPoint templates, along with other creative assets. It's
all available for a flat monthly rate. Envato Elements is the best value for creatives today. You benefit
from designer-quality PPT online templates that wow any audience as shown in Figure 160.

Figure 160: Browse thousands of PowerPoint presentation templates on Envato Elements

Plus, you save precious time by having the design work done for you. All you've got to do is drop in
your own content. With unlimited downloads, you can try out as many templates as you want. Even
better: Elements gives you all the content you need to fill up your slides. Explore categories like:

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 beautiful stock images

 sleek custom fonts
 cool background music
 refined 3D objects

What are you waiting for? Join Envato Elements today and join the ranks of the world's top PowerPoint
creators.

F. Best PowerPoint Online Presentation Designs (From Envato Elements)

Let's take a look at five of the best PowerPoint designs for your next presentation. Whether you're
using PowerPoint online or on a desktop computer, these templates work well for a variety of topics.
Each of these PowerPoint templates is available for download from Envato Elements, the creative
community's all-you-can-download resource. Consider the following as shown in Figure 161:

1. Be. PowerPoint Presentation Template

Figure 161: BE.PowerPoint Presentation Template

A PowerPoint presentation should complement your message. Be does exactly that, with 125 sleek,
minimalist slides inside. It also comes with free font icons, and easy-to-edit graphics. In a few clicks,
you can make every slide your own as shown in Figure 162.

2. Kalium Corporate PowerPoint Presentation

Figure 162: Kalium Corporate PowerPoint Presentation

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Want to use PowerPoint online to collaborate with your global team? Turn to Kalium, a refined
template for business. It's professional and elegant, but uses bright colors to keep things interesting.
This one works well in PPT online to build slides together as shown in Figure 163.

3. Alisha Brand Template

Figure 163: Alisha Brand Template

Alisha is an ideal template for portfolio use. You won't find these rich layouts in a PowerPoint free
download! With rustic, earthy tones, the deck conveys a warm spirit. 34 custom slides are full of
content placeholders where you can add your own material.

The best PowerPoint presentation templates make a fashion statement for you. Olivia is the perfect
example. Open it in PowerPoint desktop or the PowerPoint web version. Either way, you'll find over 30
custom slides inside. Bold fonts and sizable images bring your content to everyone's attention – fast as
shown in Figure 164.

5. Creative Agency PowerPoint Templates

Figure 164: Creative Agency PowerPoint Templates

Let's face it: dull PowerPoint slides will fail to engage your audience. When working in PowerPoint
online, make every effort to use bright layouts. That is precisely what Creative Agency provides. There
are 35 vibrant slides included! Each one includes a variety of content types, such as charts,
infographics, and timelines.

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