ISO 9001 2015 QMS Awareness Training Module
ISO 9001 2015 QMS Awareness Training Module
ISO 9001 2015 QMS Awareness Training Module
AWARENESS
Training
PHILIPPINE TRADE TRAINING
CENTER
by
Romeo M. Ramirez
OBJECTIVES
To enable participants to:
• Understand the benefits, key
concepts and requirements of
ISO 9001:2015;
• Apply the principles and
requirements to their
respective organizations.
1
Course Outline
Section 1 – Introduction: ISO 9001 and its Benefits
Section 2 – Concepts and Management Principles
Section 3 – Review of ISO 9001:2015 Requirements
- Clause 4 – Context of the Organization
- Clause 5 – Leadership
- Clause 6 – Planning
- Clause 7 – Support
- Clause 8 – Operation
- Clause 9 – Performance Evaluation
- Clause 10 – Improvement
Conclusion
SECTION 1:
Introduction
2
ISO
INTERNATIONAL ORGANIZATION FOR STANDARDIZATION
ü Independent, non-governmental organization founded Feb. 23, 1947
ü Consists of 164-member National Standards Bodies (NSBs)
Ø Philippines’ NSB: Bureau of Philippine Standards (BPS)
ü Headquarters: Geneva, Switzerland
ü Official Languages: English, French, Russian
ü Develops and publishes International Standards
Source: ISO Website
ISO 9001
ü Most popular standard issued by ISO
ü Sets out the criteria for a quality management system (QMS)
ü Can be used by any organization of any size, location and nature of
economic activity
ü Current version: 2015
ü Previous versions: 1987, 1994, 2000, 2008
3
Benefits of ISO 9001
• Enhanced Customer • Legal compliance
satisfaction • Improved stakeholder
• Better operational efficiency relationship
• Improved risk management • Positive image
• Robust operations • Certification may allow access
to new customers and markets
• Enhanced effectiveness
4
Quality
Some definitions
• Fitness for use (or purpose) - Joseph Juran
• Conformance to requirements; Doing right the first time! (DRIFT) - Philip Crosby
We are what we repeatedly do! Excellence, then, is not an act, but a habit. - Aristotle
Quality
• Degree to which a set of inherent characteristics of
an object fulfils requirements.
Requirements - main basis for judging quality is the specified requirements.
ü “Inherent” – existing in something
ü “Characteristics” – distinguishing feature
If you cannot do great things, do small things in a great way. - Napoleon Hill
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5
Management System
• Set of interrelated or interacting elements of
an organization to establish policies and
objectives and processes to achieve those
objectives
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12
6
SECTION 2:
Concepts and Quality
Management Principles
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PROCESS
Start End
14
7
ISO 9001:2015 Concepts
Process Approach
Management of interrelated
processes and their interaction
which contribute to an
organization’s effectiveness and
efficiency in achieving its intended
results.
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PDCA Cycle
Plan – Define goals and provide
resources, evaluate risks and
opportunities
Do – Implement what was planned
Check – Monitor, measure and
evaluate the results
Act – Pursue improvement
Ref. ISO 9001:2015
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8
ISO 9001:2015 Concepts
Risk-based Thinking
A systematic approach to risk
where the QMS determines
and provides preventive
controls to factors that can
cause deviation from its
planned results to minimize
negative effects and maximize
opportunities.
17
18
9
Quality Management Principles
1 - Customer Focus
2 - Leadership
3 - Engagement of People
4 - Process Approach
5 – Improvement
6 - Evidence-based decision-making
7 - Relationship Management
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SECTION 3:
Understanding the
Requirements of ISO
9001:2015
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10
Non-auditable Clauses
Clause 1 – Scope
Clause 2 – Normative References
Clause 3 – Terms and Definitions
21
Auditable Clauses
Requirements
22
11
CLAUSE 4:
Context of the
Organization
23
• Internal issues
24
12
Clause 4 – Context of the
Organization
4.2 Understanding interested Parties
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26
13
Clause 4 – Context of the
Organization
4.4 QMS and its Processes
• Establish, implement, maintain and
continually improve the QMS
• Determine the processes needed
• Maintain documented information (DI) to support the
QMS processes
• Retain DI to prove QMS processes are implemented as
planned
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28
14
CLAUSE 5:
Leadership
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Clause 5 – Leadership
5.1 Leadership and Commitment
vision
Leadership - The art of motivating a group of people to act toward
achieving a common goal (The Balance Small Business) management
Top Management – person or group of people who directs and controls an strategy improvement
organization at the highest level (ISO 9000:2015)
objective
Roles in the QMS: motivation
resources
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15
Clause 5 – Leadership
ü Promotes process approach and risk-based thinking
ü Ensures availability of resources
ü Communicates importance of QMS conformance
and effectiveness;
ü Ensures QMS achieves its intended results;
ü Engages, directs, supports persons to contribute to
QMS effectiveness;
ü Promotes improvement
ü Supports other relevant management roles
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Clause 5 – Leadership
Roles to demonstrate ‘Customer Focus’:
ü Ensure to consistently meet customer and
applicable statutory and regulatory
requirements
ü Determine and address risks and
opportunities
ü Enhance customer satisfaction
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16
Clause 5 – Leadership
5.2 Policy
Establish the Quality Policy (criteria): QUALITY
ü Appropriate to the organization POLICY
ü Framework for setting objectives
ü Expresses commitments to satisfy requirements and
pursue continual improvement
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Clause 5 – Leadership
5.3 Organizational Roles, Responsibilities and Authorities
34
17
CLAUSE 6:
Planning
35
Clause 6 – Planning
6.1 Actions to address risks and opportunities
36
18
Clause 6 – Planning
Plan actions to:
ü Address risks and opportunities
ü Integrate and implement the actions to its QMS
ü Evaluate the effectiveness of actions taken
37
Clause 6 – Planning
6.2 Quality objectives and planning to achieve them
38
19
Clause 6 – Planning
6.3 Planning of changes
Consider:
ü Purpose
ü Potential consequences
ü Integrity of the QMS
ü Available resources
ü Responsibilities and authorities
39
CLAUSE 7:
Support
44
20
Clause 7 – Support
7.1 Resources
GENERAL
GENERAL: Determine and provide resources
• Financial, personnel, material, equipment, facilities, etc.) PEOPLE
RESOURCES
Consider: INFRA
ü Capabilities and constraints
ü What to be obtained from external providers ENVIRONMENT
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Clause 7 – Support
7.1 Resources
46
21
Clause 7 – Support
47
Clause 7 – Support
MONITORING AND MEASURING RESOURCES:
Determine and provide the resources needed to ensure valid and reliable results
• Suitable and maintained monitoring and measuring resources
• Maintained and fit for purpose
Measurement traceability
Measuring equipment is:
• Calibrated or verified, or both
• Identified to determine status
• Safeguarded from adjustments, damage or deterioration that would
invalidate the calibration status and subsequent measurement results.
48
22
Clause 7 – Support
ORGANIZATIONAL KNOWLEDGE:
Determine the knowledge necessary for:
• Operations of processes
• Achieving product / service conformity
Maintain / make available organizational knowledge.
49
Clause 7 – Support
7.2 Competence
Competence – Ability to apply knowledge and skills to achieve intended
results (ISO 9000:2015)
50
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Clause 7 – Support
7.3 Awareness
Awareness – Knowledge or perception of a situation or fact (Oxford)
51
Clause 7 – Support
7.4 Communication
Determine:
COMMUNICATION ü What to communicate
ü When to communicate
ü With whom to communicate
INTERNAL EXTERNAL ü How to communicate
ü Who communicates
52
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Clause 7 – Support
7.5 Documented Information (DI)
DI - Information required to be controlled by the organization and the medium
on which it is contained; can be in any format (ISO 9000:2015)
53
Clause 7 – Support
7.5 Documented Information (DI)
Creating and updating of Documented Information:
ü Identification and description
ü Format and media
ü Review and approval
54
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Clause 7 – Support
Controls needed for documented information:
ü Distribution, access, retrieval and use;
ü Storage and preservation, legibility;
ü Control of changes;
ü Retention and disposition
ü Control documented information of external origin
ü Protect retained documented information from
unintended alterations
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CLAUSE 8:
Operations
ramirez_cynthia09@yahoo.com;
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Transforming Organizations Towards Excellence
0917-867-5956/57; 0927-077-2744
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Clause 8 – Operations
8.1 Operational Planning and Control
Plan, implement and control processes needed to:
ü Provide products and services
ü Implement actions from 6.1
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Clause 8 – Operations
Planning and control activities:
ü Determine requirements for products and services;
ü Establish processes and product acceptance criteria
ü Determine needed resources
ü Implement control of the processes
ü Determine, maintain and retain documented information
Ø to prove processes are done as planned and products conform to requirements.
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27
Clause 8 – Operations
8.2 Requirements for products and services
Customer communication
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Clause 8 – Operations
Determining requirements for products and services:
Define requirements clearly
a) Define requirements
ü Applicable statutory and regulatory requirements
ü Those considered necessary by the organization
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Clause 8 – Operations
Review of requirements for products and services
a) Before committing, review ability to meet requirements:
ü Specified by customer, including delivery and post-delivery
ü Not stated by customer but known as necessary for intended use
ü Specified by the organization
ü Statutory/ regulatory requirements applicable to the product
b) Resolve contract/order variations from previously defined
c) Confirm customer requirements before acceptance (if no documented
statement is provided)
d) Retain documented information on results of review and any new
product requirements.
66
Clause 8 – Operations
Changes to requirements for products and services
67
29
Clause 8 – Operations
8.3 Design and Development
68
Clause 8 – Operations
8.4 Control of externally provided processes,
products and services P
a) Ensure requirements (process, products, services) are conformed to
P
b) Determine and apply controls
69
30
Clause 8 – Operations
Type and extent of control:
70
Clause 8 – Operations
Information for external providers:
71
31
Clause 8 – Operations
8.5 Production and service provision
Control of production and service provision
72
Clause 8 – Operations
Identification and traceability
Purpose: To ensure conformity of products
Requirements:
• Suitable means to identify outputs
• Identify status of outputs with regard to monitoring
and measurement requirements
• When required, unique identification of output for
traceability
• Retain documented information
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32
Clause 8 – Operations
Property belonging to customers or external providers
ü Exercise care (e.g. in handling, storage, use, etc.)
ü Identify, verify, protect and safeguard
ü Report and record when lost, damaged or found unsuitable for use
Examples of customer or external provider’s property:
ü Materials,
ü Components, tools and equipment
ü Premises
ü Intellectual property
ü Personal data
74
Clause 8 – Operations
Preservation
To ensure conformity to requirements
Preserve outputs during production and service provision
75
33
Clause 8 – Operations
Post-delivery activities
Meet requirements for post-delivery
Determine:
ü Statutory and regulatory requirements
ü Undesired consequences with products / services
ü Nature, use, lifetime of products / services
ü Customer requirements
ü Customer feedback
76
Clause 8 – Operations
Control of changes
77
34
Clause 8 – Operations
8.6 Release of products and services
78
Clause 8 – Operations
8.7 Control of non-conforming (NC) outputs
79
35
Clause 8 – Operations
Possible actions to deal with NC outputs:
Correction:
ü Segregation, containment, return or suspension of provision
of products and services
ü Informing the customer
ü Obtaining authorization for acceptance under concession.
80
CLAUSE 9:
Performance
Evaluation
81
36
Clause 9 – Performance
Evaluation
9.1 Monitoring, measurement, analysis and evaluation
General:
Determine:
ü What and when to monitor and measure
ü What methods to use to ensure valid results
ü When to analyze and evaluate results
82
Clause 9 – Performance
Evaluation
Customer satisfaction
Monitor:
ü Customer’s perception of degree of fulfillment of needs
and expectations
ü Determine methods for obtaining, monitoring and
reviewing customer perception
83
37
Clause 9 – Performance
Evaluation
Analysis and evaluation
84
Clause 9 – Performance
Evaluation
9.2 Internal Audit
Internal audit – conducted by, or on behalf of, the organization itself for
management review and other internal purpose, and can form the basis
for an organization’s declaration of conformity of conformity.
85
38
Clause 9 – Performance
Evaluation
9.2 Internal Audit
86
Clause 9 – Performance
Evaluation
9.3 Management Review
87
39
Clause 9 – Performance
Evaluation
c) information on QMS performance and effectiveness, including trends in:
ü customer satisfaction and feedback from relevant interested parties
ü extent quality objectives were met
ü process performance and product/service conformity
ü nonconformities and corrective actions
ü monitoring and measurement results
ü audit results
ü performance of external providers
d) adequacy of resources
e) effectiveness of actions taken to address risks and opportunities
f) opportunities for improvement.
88
Clause 9 – Performance
Evaluation
Management review outputs:
-Include decisions and actions related to:
a) opportunities for improvement
b) any need for changes to the quality management
system
c) resource needs
89
40
CLAUSE 10:
Improvement
90
Clause 10 – Improvement
10.1 General
91
41
Clause 10 – Improvement
10.2 Nonconformity and Corrective Action
Nonconformity – nonfulfillment of a requirement (ISO 9000:2015)
Corrective Action – action to eliminate cause of nonconformity (ISO
9000:2015)
92
Clause 10 – Improvement
10.2 Nonconformity and Corrective Action
93
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Clause 10 – Improvement
10.3 Continual Improvement
Basis:
ü Results of analysis and evaluation
ü Outputs from Management Review
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CONCLUSION
ISO 9001 is a management tool for:
• Quality products and services
• Legal compliance
• Managing risks and opportunities
• Consistent performance
• Customer satisfaction
• Continual improvement
• Organizational excellence
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Our Services
CONSULTING SERVICES TRAINING SERVICES related to Consulting: For single
• Management System (MS) Gap Analysis or integrated management system (IMS)
• MS Scoping: Defining the boundaries and • Management System (MS) Standard Awareness:
applicability Concepts, Requirements and Application
• MS Strategic and Operational Planning • MS Documentation
• MS Design, Development • Effective Control of Maintained and Retained
• Establishing MS Documentation Documented Information (Document and Records
• MS Performance Evaluation & Improvement Control)
• MS Internal Auditing • MS Planning and Setting Objectives
• MS Management review technical assistance • MS Risk Analysis, Evaluation and Control
• Integrated Management System Development • MS Effective Internal Auditing (on-site and remote)
• Process Improvement and Streamlining • MS Effective Audit Report Writing
• MS Pre-Certification Review and Preparation • Nonconformity, Root Cause Analysis & Corrective Action
• Roles and functions of an effective Management
Representative
• Emergency Preparedness and Response
Examples of MS – ISO 9001, ISO 14001, ISO 22001/FSSC, GMP/HACCP, ISO/TS 16949, ISO 45001, ISO 50001
and other standards
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OPEN FORUM!!!!
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