Green Seal Disinfecting Guidelines - July
Green Seal Disinfecting Guidelines - July
Green Seal Disinfecting Guidelines - July
COVID-19 viruses are surrounded by a protective lipid envelope, which can be easily broken apart by
hand soap, alcohol hand sanitizer, and many types of disinfectant products . Although a COVID-19 virus-
free environment cannot be guaranteed, the actions recommended in these guidelines can reduce the
risk of surface-to-person transmission.
This Green Seal document summarizes five cleaning and disinfecting best practices to help
prevent the spread of COVID-19:
These evidence-based cleaning and disinfecting practices build on “Reopening Guidance for Cleaning
and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes,” developed by the Centers
for Disease Control and Prevention (CDC) and the Environmental Protection Agency (EPA).2 These
practices also incorporate the LEED® requirements for earning Pilot Credit - Safety First: Cleaning and
Disinfecting Your Space.3 (LEED) Practices that contribute to the LEED Pilot Credit are noted in blue text
throughout this document. These guidelines also align with the requirements in the features related to
cleaning products, practices, and protocols in WELL v2 and the recently announced WELL Health Safety
Rating for Facilities Management and Operations.
1
https://cen.acs.org/biological-chemistry/infectious-disease/How-we-know-disinfectants-should-kill-the-COVID-19-coronavirus/98/web/2020/03
2
https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html
3
https://www.usgbc.org/credits/safety-first-137-v4.1
Indoors
Whereas Green Seal’s cleaning services standard (GS-42) recommends
sanitizing restrooms and disinfecting break rooms and dining rooms
during normal operations, the current evidence-based approach
recommends increased disinfecting practices while COVID-19 is ongoing.
The COVID-19 response team should prepare plans for three cleaning and disinfecting scenarios
for indoor spaces:
A Workplace reopening: If a building had reduced operations or was temporarily shut down, take
the following steps before increased occupancy:
• Assess the building for mold and excess moisture to determine whether any remediation is
needed. Follow CDC’s recommendations for flushing the water system and individual water
fixtures to remove stagnant water and potential pathogens and pollutants that may have built
up during the shutdown. According to CDC, reductions in normal water use can lead to mold
and Legionella, as well as other hazards.4
4
https://www.cdc.gov/coronavirus/2019-ncov/php/building-water-system.html
If anyone was in the building seven days prior to workplace reopening, conduct enhanced cleaning
and disinfecting throughout the building, following the steps in scenario C.
B Routine cleaning and disinfecting: As more people return to the workplace, routine cleaning
should be paired with regular disinfection of high touch areas.
• Refer to CDC’s decision tool to create a detailed list of high-touch areas to be disinfected.5
(LEED) For example, the building’s entry door will be handled more than an office door that is
kept open all day. Other likely high-touch items include elevator buttons, restroom surfaces,
phones, and stair railings. Consider reducing high-touch areas by temporarily removing
shared items like remote controls and difficult-to-disinfect items like reception area chairs
and rugs.
• Determine the frequency of cleaning and disinfection. Scheduling around an average number of
unique touches may be a better approach than scheduling based on time alone. For example, an
office entrance and lobby should be cleaned and disinfected more frequently at the times when
occupants are entering or exiting the building (morning, lunchtime, close of business).
• Implement a policy to regularly verify cleaning and disinfecting efficacy, beyond a visual
inspection (LEED), for continuous improvement in cleaning and disinfecting practices.6 One
method to quantify cleanliness is ATP monitoring, which measures the amount of residual
organic material. Although ATP monitoring cannot detect the COVID-19 virus, it can detect
respiratory droplets or fecal matter that may be infected. Another option that uses cleanliness
as a proxy for disinfection efficacy is to apply fluorescent markers to high touch surfaces prior
to cleaning and to use ultraviolet light after cleaning and disinfecting to identify any missed
spots.
• Consider how cleaning schedules may be affected by COVID-19 policies. Nighttime cleaning
services alone may no longer be enough, given the need for targeted cleaning and disinfecting
during business hours. If building occupants work in shifts, cleaning and disinfecting routines
may have to be adjusted.
C Following a suspected or confirmed COVID-19 case: Cleaning and disinfecting should be enhanced
if someone with COVID-19 was in the building. Even if the case is only suspected, do not wait for
the infection to be confirmed: the current lag between testing and results creates a risk that the
virus will spread. CDC recommends the following steps for enhanced COVID-19 disinfecting:
1. Immediately close off areas visited by the ill persons, including offices, restrooms, common
areas, and shared electronic equipment, from other people.
2. Open windows and doors where possible and safe, and operate fans (including heating,
ventilating, and air-conditioning fan systems) to increase the ventilation rate in affected areas.
5
https://www.cdc.gov/coronavirus/2019-ncov/community/cleaning-disinfecting-decision-tool.html
6
https://www.cdc.gov/hai/toolkits/appendices-evaluating-environ-cleaning.html
Outdoors
High-touch outdoor surfaces made of plastic or metal should be routinely
cleaned and disinfected. Otherwise, CDC recommends routine cleaning
of outdoor spaces but discourages widespread spraying of disinfectants in
outdoor areas, such as on wooden surfaces (benches, tables), groundcovers
(mulch), and sidewalks or roads.
In addition to having the proper products and tools, proper training is essential for safe and effective
cleaning and disinfecting. Confirm that service provider partners are implementing in-person training
and providing materials in appropriate languages for cleaning personnel prior to workplace reopening.
COVID-19 necessitates more than the usual cleaning and disinfecting training. To reduce the possibility
of transmission, the World Health Organization recommends additional training on risk assessment
and transmission-based precautions.8 Cleaning personnel should know how to recognize symptoms of
COVID-19 and what to do if they exhibit any of the signs.
7
https://www.who.int/csr/resources/publications/ppe_en.pdf?ua=1
8
https://www.who.int/publications/i/item/cleaning-and-disinfection-of-environmental-surfaces-inthe-context-of-covid-19
Ensure that all new staff are properly trained before beginning at the worksite. Training on safe and correct
usage should be provided for any new devices or types of cleaning or disinfectant products. The science
surrounding the novel coronavirus continues to advance with new research, so ongoing trainings to keep
staff updated on the best practices are recommended.
9
https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
Enhanced cleaning and disinfecting protocols to protect against COVID-19 should not increase exposure
to hazardous chemicals for cleaning personnel or building occupants. CDC has identified asthmatic
individuals as a high-risk group for COVID-19.10 Choosing safer products, especially those that do not
contain asthmagens, is critical for protecting this high-risk group.
Please do not hoard or overuse cleaning and disinfecting products, or other supplies. (LEED)
Cleaning Products
It may be tempting to choose conventional chemical cleaners, but the use of certified green cleaners,
such as those certified by Green Seal, is more important than ever during this time of increased cleaning
frequency. (LEED) Certified cleaners are proven to be as safe yet just as effective as harsher, more caustic
cleaning products at removing dirt and grime.
Certified green cleaners have benefits beyond safer ingredients and proven efficacy: they are concentrates,
designed to be diluted with unheated water, and thus they prevent packaging waste and reduce energy
consumption for transportation and water heating.
10
https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html
Green Seal recommends choosing List N products with one of the following
active ingredients:
• hydrogen peroxide**
• citric acid
• lactic acid
• ethyl alcohol (also called ethanol or just alcohol), or
• isopropyl alcohol
• peroxyacetic acid**
• sodium bisulfate
• hypochlorous acid
**The combination of hydrogen peroxide and peroxyacetic acid is a designated AOEC asthmagen, so avoid products that contain both.
EPA’s Design for the Environment program (DfE) has reviewed and approved the first six active
disinfectant ingredients as being safer than other EPA List N chemicals, but just as effective. LEED®
also requires use of the active ingredients recommended by DfE to earn the LEED® pilot credit for
cleaning and disinfecting. (LEED) In addition to DfE’s recommendations, hypochlorous acid is another
active ingredient effective against the COVID-19 virus with a low hazard profile. Green Seal has certified
several device-generated hypochlorous acid solutions for use as surface cleaners and disinfectants.
A product’s inactive ingredients and other factors may affect its safety. Refer to the product safety data
sheet (SDS) for information on whether the overall product is classified as hazardous by the Occupational
Safety and Health Administration (OSHA).
Other Supplies
Increased use of disposable gloves is inevitable while the pandemic lasts. Wise purchasing decisions
can nevertheless help lessen the environmental and health side effects of keeping people safe. Provide
disposable hand towels with recycled content, such as those certified under Green Seal Standard GS-
01, in restrooms without air hand dryers. Choose reusable options for cleaning where possible, such as
microfiber towels and mops (which have the added benefit of requiring less water than other materials)
that can be laundered after each use. Use trash bags, mops, buckets, and other cleaning tools that meet
EPA procurement guidelines or other similar requirements.
Only use application methods that are listed on the disinfectant’s label. If instructions for a specific
method are not found on the label, it means that the EPA has not reviewed any data on whether the
product is effective or safe when applied this way.
• Wiping a surface with a cloth, mop, or sponge soaked in disinfectant leads to the lowest inhalation
exposure. Using a trigger sprayer to spraying coarse droplets of disinfectant directly on the surface is
another option, but can lead to increased risk of inhalation.
• Electrostatic sprayer devices spray disinfectant through a nozzle containing an electrode that charges
the droplets to increase product coverage rates.
– Only a small subset of EPA List N products is currently approved for use with electrostatic sprayers.
Before applying a disinfectant with an electrostatic sprayer, it is important to verify that the
product label specifies that the disinfectant is approved for use with electrostatic sprayers. If so,
follow the label instructions for use with electrostatic sprayers and ensure that proper PPE is worn.
– EPA and CDC are conducting further review to determine whether additional List N products are
safe and effective when used with electrostatic sprayers.11
11
https://www.epa.gov/newsreleases/epa-expands-research-covid-19-environment
– If the only option is to use foggers, choose products with safer active ingredients that list fogger on
the label as an approved application method. Ensure that the room is properly sealed off to entry
for the appropriate amount of time during and following disinfectant application, according to
manufacturer directions. Ensure that appropriate PPE is worn.
• As seen in an earlier section, EPA List N includes ready to use hypochlorous acid solutions that can
be purchased.
– If using device-generated solutions, refer to the device manufacturer for additional information on
efficacy against the COVID-19 virus.
• Aqueous ozone is an effective surface cleaner and has been approved for use as a sanitizer for
certain pathogens on surfaces. Aqueous ozone can only be generated by a device, so it is not
regulated the same way as ready to use pesticides. EPA’s List N only include registered pesticides,
so ozone is not eligible for inclusion on the list. Some device manufacturers have conducted studies
that show that aqueous ozone can deactivate coronaviruses similar to the COVID-19 virus, and
additional testing on the SARS-CoV-2 virus itself is underway.
12
https://www.cdc.gov/infectioncontrol/guidelines/disinfection/index.html
13
https://www.who.int/publications/i/item/cleaning-and-disinfection-of-environmental-surfaces-inthe-context-of-covid-19
EPA and CDC are conducting a joint evaluation on the efficacy of using ultraviolet, ozone, or steam to
disinfect large-scale areas.
• UV-C light can reduce the total pathogenic load in air and on surfaces and has been shown to destroy
coronaviruses similar to the COVID-19 virus. However, UV-C is a known carcinogen and can damage
skin and eyes. Efficacy is also constrained by whether the light can reach the all the sides of materials
and surfaces that may be covered with COVID-19 virus for a sufficient exposure time.
– Despite these limitations, UV-C light could be a useful secondary method of disinfection if applied
safely, such as installation in air ducts to treat airborne viruses. This is outside the scope of this
guidance document.
– Due to the known health hazards of UV-C, this technology should only be implemented by trained
professionals.
– Note: Ozone gas is toxic. When inhaled at high concentrations, ozone can damage the lungs and
exacerbate asthma. At high concentrations, ozone can also damage materials such as rubber, fabric,
and electrical wire coatings. EPA has not approved gaseous ozone generators for use in occupied
indoor spaces.
• No data indicate that ultrasonic waves or LED blue light is effective against coronavirus.14
14
https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
COVID-19 is currently the top health concern for many, and transparency is critical for maintaining
trust with property personnel, building occupants and other stakeholders. Develop and follow a
communications plan to keep stakeholders apprised of actions being taken about the virus.
Communications Essentials
Emergency communications Signs indicating whether
procedures for suspected spaces are closed for cleaning
COVID-19 cases in the building or safe to re-enter
The plan should specify an emergency communications procedure if there is a suspected COVID-19 case
in the building. When the pandemic first reached the United States, cleaning personnel were not always
advised that a space had been occupied by a suspected confirmed case15 – critical information that would
have allowed them both to protect themselves and to clean and disinfect the space and protect building
occupants. Cleaning staff must be told immediately about any suspected cases.
Building management should confirm when each tenant’s space will be unoccupied and available for
cleaning staff and have a protocol if the space is found occupied. Clear signage and emails identifying
spaces closed for disinfecting and spaces safe to reenter will reduce confusion.
In addition, provide materials that cleaning personnel can share to answer occupants’ questions about
cleaning procedures. (LEED) Include actions that occupants should take to help cleaning personnel
effectively clean and disinfect, such as clearing workstations at the end of each day.
15
https://www.nytimes.com/2020/03/18/us/coronavirus-janitors-cleaners.html
To reduce the risk of COVID-19 transmission, implement building-wide policies for occupants and
cleaning personnel to practice physical distancing of at least six feet from other individuals and to wear
facial coverings, regardless of the cleaning or disinfecting activity being undertaken.
COVID-19 has introduced considerations beyond those used to reduce exposure to chemical products
for cleaning personnel. For cleaning and disinfecting, the most effective PPE items should be worn, to
protect staff from both the virus and the chemicals. (LEED)
Additional precautions can be implemented to create a safer work environment for both occupants and
cleaning personnel:
• Provide adequate ventilation to help reduce transmission of COVID-19 as well as reduce buildup of
indoor air pollutants that are released during cleaning and disinfecting.16
• Facilitate effective hand hygiene. Where water and soap are unavailable for handwashing, provide
alcohol-based hand sanitizer (containing at least 60% ethanol or 70% isopropanol). Remind people to
avoid touching the eyes, nose, or mouth with unwashed hands.
• Discuss the importance of paid sick leave with service provider partners and building tenants. CDC
has found that paid sick leave reduces viral transmission.17
• Provide space for cleaning personnel to store a change of clothes and a place to change out of
uniforms or designated work clothes at the end of their shift.18 Facilitating this simple activity will
help reduce the risk of spreading the virus outside of the workplace.
• Encourage cleaning service providers to use tools, equipment, and procedures to reduce ergonomic
injuries. (LEED)
16
https://www.aiha.org/public-resources/consumer-resources/coronavirus_outbreak_resources/aiha-covid-19-pandemic-efforts
17
https://pubmed.ncbi.nlm.nih.gov/23763426/
18
https://www.health.state.mn.us/diseases/coronavirus/schools/cleanihe.html
In addition to these Green Seal guidelines, other organizations have useful resources for safer
workplace reopening. These include the EPA, the CDC, International WELL Building Institute,
Building Owners and Managers Association International (BOMA Intl), FITWEL, the American
Institute of Architects (AIA), and Cushman Wakefield.20,21,22,23
19
https://www.fitwel.org/covid-19/
20
https://resources.wellcertified.com/tools/strategies-from-the-well-building-standard-to-support-in-the-fight-against-covid-19/
21
https://www.boma.org/coronavirus
22
https://www.aia.org/resources/6292441-re-occupancy-assessment-tool
23
https://www.cushmanwakefield.com/en/insights/covid-19/recovery-readiness-a-how-to-guide-for-reopening-your-workplace