ATTACHMENT TO INFORMATION AND INSTRUCTIONS TO BIDDERS

INDEX OF DATA REQUEST FORMS

Form Title

C1 Capability and Experience

C2 Subcontractors

C3 Contract Schedule

C4 Project Organization and Work Plan

C5 Resumes of Key Personnel

C6 Quality Program

C7 Government Entities

C8 Bidding Company Information

C9 Bidding Company Financials

C10 Exceptions and Deviations

C11 Safety Program

C12 Equipment List

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 FORM C1 – CAPABILITY AND EXPERIENCE

Bidder shall complete the below questionnaire relative to its capability and provide evidence in the terms of
previous projects where such services and capabilities have been delivered and/or provide samples or
reference/contact details relative to the demonstration of such capabilities. Bidder shall also state clearly in the
response to this questionnaire whether the delivery of the Services has been done directly by the Bidder using in-
house resources or is typically outsourced to subcontractors or consultants.

In relation to the evidence (project examples or references), Bidder shall limit its response to four (4) pages of A4
paper.

Capability Questionnaire
Bidder shall complete the below capability table to demonstrate the application of its capabilities on prior projects
of a similar scope and complexity to the subject of this ITB.

REF QUESTION BIDDER’S RESPONSE

GQ1 Do you work to a Company Service  
Standard?
GQ2 Do you work to a published standard (e.g.  
IFC performance standard)? If so, please
state.
GQ3 What measures do you have in place to  
ensure compliance with your Services
Standard?
GQ4 Please evidence sample of Services  
related qualifications including Certified
Professionals from your team.

Project Experience
Bidder shall complete the below project experience table to demonstrate its experience for a similar scope and
complexity to the subject of this ITB.

Project 1 (Most Recent) Project 2 Project 3

Project Name      
Sector      
Customer      
Contractor      
Customer Contact      
Tel Number      
Project Value      
Fee Value    
Contract Duration      
Scope of Services      
Lessons Learned from the      
Project

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 FORM C2 - SUBCONTRACTORS

Bidder shall provide its responses to the below questions relative to the selection and nomination of key
Subcontractors or Suppliers whose are planned for this scope of works. For each listed or named Subcontractor
or Supplier, the Bidder shall demonstrate to the satisfaction of the BEJV that the Subcontractor or Supplier has
the relevant financial, technical capabilities and experience to perform the Works or Services to be
Subcontracted. The answers to the following questions shall not exceed four (4) pages of A4 paper.

QUESTION TO BIDDER BIDDER RESPONSE

1. Bidder to explain its process and procedure
for the identification, prequalification,
evaluation and selection of Subcontractors
and/or Suppliers.
2. Bidder to explain how it manages its
Subcontractors and Suppliers during
execution of the Works to maintain schedule
and quality of the Works being performed by
the Subcontractor and/or Supplier.
3. Bidder to identify which of the proposed
Subcontractors or Suppliers are performing
elements of the Works on the Critical Path for
the Project, what risks it has identified and
what mitigation measures it has planned to
maintain certainty on completion of the
Works.
4. Bidder to explain how they ensure
Subcontractors and/or Suppliers are
contracted on terms and conditions aligned
with this ITB and the management of such
obligations for works performed by the
Subcontractor or Supplier.
5. Bidder to explain how it ensures the flow
down of the requirements for compliance with
the Modern Slavery Act 2015 and ensure
ongoing compliance and monitoring within
their supply chain.

Bidder may respond using the table format above or its own formatting provided the answers to all questions are
provided and remain within the page limits specified.

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Bidder shall list in the table below the proposed Subcontractors or Suppliers identified who will furnish major
components, equipment, materials, and/or perform elements of the Works – the completion of the table and
submission is in addition to the four (4) page limit:

No. Information Required Bidder’s Response

1 Subcontractor / Supplier Name

Scope of Works or Supply

Value of Subcontract / Supply Agreement

Terms of Subcontract or Supply Agreement

Planned Award of Subcontract / Supply Agreement

Planned Completion of Subcontract / Supply Agreement

2 Subcontractor / Supplier Name

Scope of Works or Supply Agreement

Value of Subcontract / Supply Agreement

Terms of Subcontract or Supply Agreement

Planned Award of Subcontract / Supply Agreement

Planned Completion of Subcontract / Supply Agreement

3 Subcontractor / Supplier Name

Scope of Works or Supply

Value of Subcontract / Supply Agreement

Terms of Subcontract or Supply Agreement

Planned Award of Subcontract / Supply Agreement

Planned Completion of Subcontract / Supply Agreement

4 Subcontractor / Supplier Name

Scope of Works or Supply

Value of Subcontract / Supply Agreement

Terms of Subcontract or Supply Agreement

Planned Award of Subcontract / Supply Agreement

Planned Completion of Subcontract / Supply Agreement

5 BIDDER TO ADD OTHERS AS NECESSARY

NOTES: Terms of Subcontract / Supply: Enter Cost Reimbursable, Lump Sum, Unit Price, etc.

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 FORM C3 - CONTRACT SCHEDULE

Bidder shall submit a Preliminary Contract Schedule in the format specified below. The Preliminary
Schedule shall clearly demonstrate the critical activities for delivery of the Works and illustrate the
Bidder’s understanding and ability to sequence and the Works to meet the Contract Milestones.

Bidder shall identify at least three major problem areas that may affect successful contract completion
and Bidder's proposed resolution of each problem should it occur. Bidder’s response shall not exceed
3 pages of A4, showing the risk, mitigation plans and contingency planning allowances within the
schedule to manage the risks on delivery of the Works.

Bidder’s Preliminary Schedule for its work activities and deliverables shall include the following
attributes, as a minimum:

● Start and finish dates for each major activity included in Bidder’s scope of work.

NOTES:

This form is for bid evaluation purposes and will not be a part of the contract. However, BEJV may, if
the Preliminary Schedule is compliant with the ITB Documents requirements, incorporate the
Preliminary Schedule into the Contract as the baseline Schedule for execution of the Works.

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 FORM C4 - PROJECT ORGANIZATION AND WORK PLAN

Part 1: Project Organization

Bidder shall attach an organization chart showing key personnel, including numbers, titles and
categories of home office and field personnel. Bidder shall also provide a written description of the
organization, defining lines of authority / responsibility / communication and the overall working of the
organization with particular emphasis on Home Office / Site interfaces and the procedures for
monitoring and controlling the Works. Response to not exceed four (4) pages of A4 (A3 may be used
for the Organization Chart)

Part 2: Work Plan

Bidder shall attach a narrative, not to exceed four (4) pages (A4), describing its plan for conducting
the Work under this contract. This plan should be developed in conjunction with the preliminary
schedule, organization chart, resumes, personnel tabulation (staffing plan by month for each required
position), equipment list and proposed suppliers / subcontractors to knit this information together and
explain the management and flow of work to contract conclusion. Additionally, Bidder to confirm it has
the staffing available to execute as planned.

The Plan shall include but not be limited to the following activities:

SAMPLE ONLY
● Compliance with Company Procedures;
● Detailed methodology (including any baseline studies proposed);
● Access to work sites;
● Access to stakeholders;
● Execution of the work; and
● Staffing resources available.

Bidder shall, in addition to the above narrative provide a specific Work Plan that shall identify the
resources (plant, labour and facilities) to be mobilised for performance of the Work together with a
specific schedule describing the mobilisation activities. This should include:

● Mobilisation of Key Personnel

● Mobilisation of Equipment (if intended)
● Use of Temporary Offices and Accommodation (if intended)
● Stakeholder engagement activities

NOTES:
This form is for bid evaluation purposes and not intended to be a part of the Contract. However,
BEJV may elect to incorporate it into the Contract if during bid clarification/negotiation meetings, the
Plan is finalized and agreed to as the baseline for execution of the Works.

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 FORM C5 - RESUMES OF KEY PERSONNEL

Bidder shall provide a resume for each key person to be assigned to the contract for each position
listed in the following table that meets or exceeds the requirements specified therein.

Each Resume shall be provided corresponding to the named individuals for the Key Positions listed
and each Resume shall not exceed two (2) pages of A4 size paper highlighting relevant experience
on similar projects.

CV Employee /
Position Proposed Individual
No. Subcontractor
1 Bidder to list planned Key
Personnel
2
3
4
5

Each Resume submitted shall clearly identify the following information:

a. Name: Full Name

b. Employer: Name of current Employer

c. Nationality / Residence: Nationality of Birth and Current Residence Permit Validity

d. Education / Qualifications: Provide Qualification, Year of Obtaining, Issuing Authority

e. Professional Memberships: List any professional or chartership memberships

f. Current Position: Provide current role and time in position

g. Relevant Experience: ½ Page overview of the named Individuals prior experience

as relevant to this ITB Document that demonstrates
suitability and skills to perform the role required.

h. Employment History: List of previous employers, country of work, durations and

roles (maximum 1 page A4)

Key personnel will be listed in the Terms & Conditions Clause titled "KEY PERSONNEL", restricting
their replacement without BEJV’s consent.

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 FORM C6 - QUALITY PROGRAM

Bidder shall provide a summary description of the Quality Assurance / Quality Control (QA/QC)
Program to be implemented in performance of the Work. This summary shall include information on
the organization of the program, including the following and be limited to four (4) pages of A4:

● Authority and responsibility of all involved personnel in the QA/QC Process.

● QA/QC Manager/Engineers reporting to the Project Manager

● Administrative policies and procedures to be used in carrying out the program to demonstrate
how all work activities performed by the Bidder will conform to the applicable quality and
contract requirements.

● ISO 9001 certificate and its Scope of application (or applicable Third Party certifications)

NOTES:

This form is for bid evaluation purposes and will not be a part of the contract. Final program will be
approved as submitted under the contract requirements.

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 FORM C7 – GOVERNMENT ENTITIES

Bidder to complete the below and submit with its Bid Submission:

INFORMATION REQUESTED TENDERER RESPONSE

Will the Company responding to If “Yes” – please explain relationships /
this Bid have any direct or indirect interactions below:
interaction with governmental ☐ YES
officials, or government or quasi-
government agencies, on behalf of ☐ NO
BEJV or on behalf of projects that
are managed by BEJV?  
Is the Company responding to this If “Yes” – please explain relationships /
Bid owned, controlled or managed ☐ YES interactions and individuals below:
by any governmental authority;
individual government official(s),
his or her relatives or close ☐ NO
associates?
In the last 5 years, has the If “Yes” – please provide particulars:
Company responding to this Bid ☐ YES
been investigated, charged,
convicted or party to a settlement
related to allegations of fraud, ☐ NO
bribery or corruption?

Full Company Name:

Authorized
Representative (Print):

Signature:

Company Stamp:

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 FORM C8 – BIDDING COMPANY INFORMATION

Bidder shall complete the below table providing overview of the Bidding Entity’s Company Profile for
evaluation purposes.
INFORMATION REQUESTED BIDDER RESPONSE
FULL NAME OF COMPANY:
REGISTERED OFFICE ADDRESS:

DATE OF REGISTRATION:
REGISTRATION NO.
LICENCE NO.
STATE MIN VALUE FOR BIDDING:
STATE MAX VALUE FOR BIDDING:
INTERNATIONAL REGISTRATION NO.
PUBLIC / PRIVATE COMPANY
NOMINATED REPRESENTATIVE Name:
Phone:
Email:
COMPANY STRUCTURE (confirm Corporation: ☐ YES ☐ NO
Structure)
Subsidiary ☐ YES ☐ NO
Division ☐ YES ☐ NO
Joint Venture / Consortium ☐ YES ☐ NO
PARENT COMPANY DETAILS Parent Company Name:
(If Applicable) Address:
Contact Person:
Phone No:
TYPE OF BUSINESS (Confirm scopes of Civil Construction ☐ YES ☐ NO %
works and percentage of turnover for %
each type) Roads & Highways ☐ YES ☐ NO
Manufacturing / Fabrication ☐ YES ☐ NO %

Buildings ☐ YES ☐ NO %

Mechanical / Electrical ☐ YES ☐ NO %

Engineering / Design ☐ YES ☐ NO %

Consulting ☐ YES ☐ NO %

Other ☐ YES ☐ NO %

NUMBER OF EMPLOYEES Total Employees

Management
Non-Manuals

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 INFORMATION REQUESTED BIDDER RESPONSE
Manuals

FORM C9 – BIDDING COMPANY FINANCIALS

Bidder shall complete the below table providing overview of the Bidders Financial History and include within the
Bidder Submission the last three (3) years of audited Financial Statements for evaluation purposes. If Bidder is
bidding as a Joint Venture, Partnership or Consortium, the below table shall be completed for each of the
individual entities.

INFORMATION REQUESTED COMPANY RESPONSE

PRESENT NET WORTH MKD
ANNUAL SALES VOLUME (related to 2022 MKD
classification for this package)
2021 MKD
2020 MKD
BANKING REFERENCE Bank Name
Name
Position
Phone
Number
BANK GUARANTEE / LETTER OF Can you furnish a Guarantee / ☐ YES ☐ NO
CREDIT Letter of Credit (State “YES” or
“NO”)
Maximum Value Available
Name of Bank
Contact Person
Contact Phone Number
PROVIDE LAST THREE (3) YEARS 2022 ☐ YES ☐ NO ☐ Not Available
OF ANNUAL FINANCIAL REPORTS.
(Provide copies with this submission) 2021 ☐ YES ☐ NO ☐ Not Available
2020 ☐ YES ☐ NO ☐ Not Available
If Not Available State Reason

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 FORM C10 - EXCEPTIONS AND DEVIATIONS

Bidder submits herein any exceptions and deviations it wishes to make to any part of the Invitation to
Bid (ITB), taking care to refer precisely to which part of the ITB Documents the exception or deviation
is being made. All exceptions and deviations shall be submitted in the form of amendments to the ITB
Documents and each must be listed separately. No exceptions or deviations to the ITB Documents
shall be recognized unless expressly set forth herein and all other terms and conditions of the ITB
Documents remain in full force and effect except as modified herein. If no exceptions or deviations
are proposed by Bidder, it shall so state below. Failure to complete this form may be cause for
rejection of Bidder's proposal.

LIST EXCEPTIONS IN ITB DOCUMENT ORDER (i.e. Terms & Conditions Clause xx, Attachment A
Scope of Work, etc.) TO SEPARATE COMMERCIAL AND TECHNICAL EXCEPTIONS.

No. ITB Reference Exception or Deviation Price/Schedule Impact

NOTES:

Price/Schedule: Identify impact to schedule and price if accepted.

This form is for bid evaluation and will not be a part of the contract unless accepted by BEJV.
Acceptable exceptions and deviations will be incorporated into the appropriate Contract Documents.

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 FORM C11 - SAFETY PROGRAM

Bidder shall also submit the following Safety and Health data for evaluation:

1. Safety Program: A copy of Bidder’s written Safety Program or Plan. Depending on scope,
bidders can submit a sample Occupational Safety and Health Plan to satisfy this requirement.
(Refer to Article 6 and Annex 2 of Regulations on the Minimum Safety and Health
Requirements for work on Temporary and Mobile Construction Sites).

2. Safety and Environmental Program Accreditation: A copy of Bidder's 3rd Party safety and
environmental accreditation (if any, e.g., ISO 45001, ISO 14001).

3. New Hire Orientation Program: A copy of Bidder’s written Safety Induction Program.

4. Risk Assessment: Provide a sample risk assessment and safety statement that meets the
requirements of Article 11 Law on Safety and Health at Work and Rulebook No.
20090020009 on the Manner of Preparing a Safety Statement, its Content, as well as the Risk
Assessment it should be based on.

5. Expert Advice: Provide details of your inhouse or external Occupational Safety Expert and
Authorized Health Institution resources. (Articles 3, 17 and 18 of Law on Safety and Health
at Work)

6. Safety Performance (Article 36 Law on Safety and Health at Work)

6.1. Provide a brief description of any fatality your company has incurred in the three most recent
years (add pages if required): 
             
Year 20…….    Year 20……    Year 20……….   
                          
                          
           
6.2. Provide a brief description of any fatality by any sub-tier subcontractor working under your
direction has incurred in the three most recent years (add pages if required): 
             
Year 20……    Year 20…….    Year 20……….   
                          
                          
           
6.3 Provide the following information on your company for the three most recent years
             
  20…….    20……   20…….   
… 
a. Number of Work-related injuries that                           
caused temporary inability to work
more than three working days 
b. Number of occurrences that posed an                           
immediate danger and endangered
the safety of employees at work. 

c. Number of hours worked.                            

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NOTES:

This form is for bid evaluation purposes and not intended to be a part of the contract. Final program
will be approved as submitted under the contract requirements.

FORM C12 – EQUIPMENT LIST

Bidder shall submit its Equipment List to be utilized for the execution of the scope of works.

NOTES:

This form is for bid evaluation purposes and not intended to be a part of the contract.

Year of
No. Equipment Description (Brand and Model) Units
Manufacture

Bidder to add rows as necessary

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