Definitions

1.
DEFINITIONS
1.1 agency’s operations or practices, as charged by the Governing Body, but having
no proprietary interest in the program or service or actual managerial or
administrative authority.
1.2 Agency: An incorporated firm, partnership, association, or organization

licensed/certified under these regulations that provides at least one substance
abuse treatment service. Agency is also known as licensee/provider.
1.3 Appeal Advisory Board: A group that makes recommendations regarding any aspect
of the individual appointed by the Governing Authority to act in its behalf in the overall
management of the substance abuse program. The Chief Administrative Officer shall
serve as the administrator of the agency. See Section 3.3
1.4 Certificate of Approval: A certificate issued by DHHS

1.5 Applicant: Any individual(s), partnership, corporation, association, or organization
that has submitted a written application to operate a licensed/certified substance
abuse program or service.
1.6 Assessment (Clinical): A written record of intake data performed by a clinician to

arrive at a diagnosis, determine the degree of impairment, and determine
treatment needs and services.
1.7 : A written request by an agency for a hearing to review any negative licensing
action taken by the Licensing Authority or department as provided by the Maine
Administrative Procedure Act, Title 5 M.R.S.A. §9051 et seq.
1.8 Administrator: The
1.9 to a nonresidential program that indicates satisfactory compliance with applicable
regulations.
1.10 Client: Any individual who has applied for, or has received services such as an
assessment, diagnosis or treatment in a substance abuse program.
1.11 Client Record: A unified, comprehensive collection of documentation concerning a

client in a substance abuse program.
1.12 Clinician: A person who is qualified through education, training, experience, and
licensure to provide treatment services.
1.13 Compliance: To be in accordance with the requirement of a regulation.
1.14 Component: A category of comprehensive services within an agency, such as

substance abuse services or mental health services that includes one or more
treatment modules.
1.15 Conditional License/Certificate: A license/certificate issued when an applicant fails
to meet substantially the requirements of these regulations, or when the program
cannot be maintained in legal compliance (policy), or when multiple citations are
repeated from a previous review and have not been corrected. This license/
certificate shall be issued for a specific period, not to exceed one year, or the
remaining period of the previous full license/certificate. The license/certificate shall
specify what and when corrections must be made in order to continue to operate.
1.16 Contracted staff: Contracted staff persons are independent contractors, including
but not limited to, consultants, affiliate counselors who provide clinical services for
a licensed agency, and per diem staff who work on an infrequent and irregular
basis.
1.17 Co-occurring Disorder (COD): Clients with co-occurring disorders have any
combination of any mental health problem with any substance abuse problem or
gambling disorder.
1.18 Co-occurring Disorder Integrated Services: Any of a broad range of appropriately

matched interventions (including screening, assessment, motivational, treatment,
skill building, and relapse prevention strategies) for mental health and substance
use disorders.
1.19 Co-occurring Disorder Program: A Co-occurring Disorder Program designs its

policies, procedures, screening, assessment, program content, treatment planning,
discharge planning, interagency relationships, and staff competencies to routinely
provide integrated co-occurring disorder services to the individuals and families
with co-occurring disorders who present for care.
1.19.1 Co-occurring Disorder Capable Program: COD-C substance abuse

programs are organized to welcome, identify, engage, and serve
individuals with co-occurring mental health disorders, and to incorporate
attention to these issues in all aspects of program content including
organized linkage with mental health providers, and staff competency and
training. Such programs provide services that incorporate understanding
of and approaches to mental health problems as they relate to and affect
the substance abuse disorder.
1.20 Counseling: The interaction between a clinician and a client for the purpose of
facilitating and sustaining behavior change. Counseling results in the
establishment and clarification of goals for future behavior, and is based upon an
objective, individualized treatment plan derived from an assessment of the
treatment needs of the client.
1.21 Critical Incident: Critical incidents shall include, but not necessarily be limited to,
adverse or potentially adverse occurrences that imperil life, limb or well-being, that
seriously breach agency policy, or that breach client rights.
1.22 Deemed Status: The Division of Licensing and Regulatory Services determines
whether an accreditation body’s standards are the same or similar to these
licensing regulations, and whether to deem a provider to be in compliance with
some or all of these licensing regulations based upon a review of the findings of an
accreditation body approved by the Licensing Authority.

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1.

1.2 Agency: An incorporated firm, partnership, association, or organization

1.4 Certificate of Approval: A certificate issued by DHHS

1.6 Assessment (Clinical): A written record of intake data performed by a clinician to

1.11 Client Record: A unified, comprehensive collection of documentation concerning a

1.13 Compliance: To be in accordance with the requirement of a regulation.

1.14 Component: A category of comprehensive services within an agency, such as

1.18 Co-occurring Disorder Integrated Services: Any of a broad range of appropriately

1.19 Co-occurring Disorder Program: A Co-occurring Disorder Program designs its

1.19.1 Co-occurring Disorder Capable Program: COD-C substance abuse

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