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Event Program

The event program outlines the schedule and activities for a gender reveal party to be held on November 25, 2023 from 9:30 am to 3:30 pm. The schedule includes an opening ceremony, three games between 10:30 am and 12 pm, lunch from 12-1 pm, gift unwrapping and the gender reveal at 1:30 pm, snacks at 2 pm, and souvenir distribution and closing remarks from 2:30-3:30 pm. The project timeline shows planning meetings between September 21 and November 18, with the actual event on November 25. The costing estimates total revenue of $15,000 from sponsorships and total expenses of $58,800 including venue, food, host fee, supplies

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28 views

Event Program

The event program outlines the schedule and activities for a gender reveal party to be held on November 25, 2023 from 9:30 am to 3:30 pm. The schedule includes an opening ceremony, three games between 10:30 am and 12 pm, lunch from 12-1 pm, gift unwrapping and the gender reveal at 1:30 pm, snacks at 2 pm, and souvenir distribution and closing remarks from 2:30-3:30 pm. The project timeline shows planning meetings between September 21 and November 18, with the actual event on November 25. The costing estimates total revenue of $15,000 from sponsorships and total expenses of $58,800 including venue, food, host fee, supplies

Uploaded by

Spinning Burn
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Event Program

Event Date: November 25, 2023

Time Coverage: 9:30-3:30 pm

Time Activities/ Track List Description/ Guests


9:30-10:00 am Entrance of Visitors Waiting time for the visitors.
10:00-10:15 am Opening Ceremony of the Entrance of the Family and
program welcoming the Visitors.
10:15-10:20 am Speech Introducing the objective of the
event.
10:20-10:30 am Introduction of the Games Explaining the rules of each
games.
10:30- 11:00 am Game 1 Completing the lyrics of the
Complete the Nursery Rhymes song.
11:00-11:30 am Game 2 Popping the balloons.
Pop it baby!
11:30-12:00 pm Game 3 Guessing the gender of the
Team Pink or Blue unborn child.
12:00-1:00 pm Lunch Distributing foods and
beverages.
1:00- 1:30 pm Unwrapping gifts. Opening of the gifts.
1:30-2:00 pm Gender Reveal Revealing the sex of the unborn
child.
2:00- 2:30 pm Snack Time! Distributing the Snacks.
2:30-3:00 pm Giving Souvenir Distributing Souvenirs to the
visitors.
3:00-3:30 Appreciation Speech and Showing Appreciation to the
Closing Remarks visitors.
Project Timeline and Implementation

Date Description
Sept. 21, 2023 Meeting with the client and presentation of proposal letter.
Sept. 25, 2023 Signing of contracts and memorandum and agreement.
Sept. 29, 2023 Planning the event concept.
Oct. 1, 2023 Meeting with client for presentation/ finalization of event concepts.
Oct. 7, 2023 Meeting with the suppliers.
Oct. 9, 2023 Sending letter for host.
Oct. 12, 2023 Ocular visit to the venue with the client.
Oct. 15, 2023 Sending invitations to visitors.
Oct. 21, 2023 Confirmation of the attendance of host.
Oct. 27, 2023 Revisiting of the venue.
Nov. 3, 2023 Sending proposal for possible sponsors.
Nov. 7, 2023 Canvassing for decoration and stage set-up.
Nov. 9, 2023 Release of promotions via online.
Nov. 18, 2023 Finalization of event.
Nov. 25,2023 Actual Event, Evaluation and Meeting with the team.

Costing

REVENUE
SPONSORSHIP P 3,000.00 15,000.00
TOTAL REVENUE 15,000.00

EXPENSES
VENUE 13,500. 00
FOODS 22,300.00
HOST FEE 5,000.00
SUPPLIES 5,000.00
PRIZES 3,000.00
TAX (5%) 2,440.00
TOTAL EXPENSE 48,800.00
CONTINGENCY FUNDS 10,000.00
GRAND TOTAL OF EXPENSE 58,800.00

PARTICIPANTS 60
SPONSORSHIPS 5
HOST 1

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