Midterm Lesson 2

Word:
Getting Started with Word

Word Basics:
➢ Getting Started with Word
Get to know the Ribbon, Quick Access Toolbar, and

Backstage view to produce Word documents.
➢ Understanding OneDrive
Learn all about working with your Microsoft account

and OneDrive.
➢ Creating and Opening Documents
Learn all about opening existing documents and

creating new ones.
➢ Saving and Sharing Documents

Learn more about saving and sharing documents.
Working with Text:
➢ Text Basics
Learn how to add, delete, move, cut, copy, and paste text.
➢ Formatting Text
Learn how to change font size, color, and text alignment.
➢ Using Find and Replace
Learn more about using the Find and Replace features to
search your document.
➢ Indents and Tabs
Learn how to use the tab selector and horizontal ruler to
set tabs and indents.
➢ Line and Paragraph Spacing
Learn how to modify line and paragraph spacing in your
documents.
➢ Lists
Learn how to add and modify bulleted and numbered
lists.
➢ Links
Learn how to add and modify hyperlinks.
Layout and Printing:
➢ Page Layout
Learn how to modify page orientation, margins, and size.
➢ Printing Documents
Learn all about printing in Word.
➢ Breaks
Learn how to add page, section, and column breaks.
➢ Columns
Learn all about working with columns.
➢ Headers and Footers

Learn how to add and modify headers and footers.
➢ Page Numbers
Learn how to add and modify page numbers.
Introduction:
Microsoft Word is a word
processing application that allows you
to create a variety of documents,
including letters, resumes, and more.
In this lesson, you'll learn how to
navigate the Word interface and become
familiar with some of its most important
features, such as the Ribbon, Quick
Access Toolbar, and Backstage view.
About this tutorial:
The procedures in this tutorial will work
for all recent versions of Microsoft
Word, including Word 2019, Word 2016,
and Office 365. There may be some
slight differences, but for the most part
these versions are similar.
The Word interface:
When you open Word for the first time,
the Start Screen will appear. From here,
you'll be able to create a new
document, choose a template, and
access your recently edited
documents. From the Start Screen,
locate and select Blank document to
access the Word interface.
Quick Access Toolbar
Tell Me
The Ribbon
Microsoft
Account
Command
Group
The Ruler
Document
Pane
Scroll Bar
Document Zoom
Page and Word Count
Views Control
➢ Quick Access Toolbar - The Quick Access Toolbar lets you access common commands no matter which
tab is selected. By default, it includes the Save, Undo, and Redo commands.
➢ Tell Me - The Tell me bar allows you to search for commands, which is especially helpful if you don't
remember where to find a specific command.
➢ The Ribbon - The Ribbon contains all of the commands you will need to perform common tasks in Word. It
has multiple tabs, each with several groups of commands.
➢ Microsoft Account - From here, you can access your Microsoft account information, view your profile, and
switch accounts.
➢ Command Group - Each group contains a series of different commands. Simply click any command to
apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more
commands.
➢ The Ruler - The Ruler is located at the top and to the left of your document. It makes it easier to
make alignment and spacing adjustments.
➢ Document Pane - This is where you'll type and edit text in the document.
➢ Page and Word Count - From here, you can quickly see the number of words and pages in your
document.
➢ Document Views
There are three ways to view a document:
Read Mode displays your document in full-screen mode.
Print Layout is selected by default. It shows the document as it would appear on the printed page.
Web Layout shows how your document would look as a webpage.

➢ Zoom Control
Click and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom
percentage.
Working with the
Word environment:
All recent versions of Word include
the Ribbon and the Quick Access
Toolbar, where you'll find commands to
perform common tasks in Word, as well
as Backstage view.
The Ribbon
Word uses a tabbed Ribbon
system instead of traditional menus.
The Ribbon contains multiple tabs,
which you can find near the top of the
Word window.
Showing and
hiding the Ribbon:
If you find that the Ribbon takes up
too much screen space, you can hide
it. To do this, click the Ribbon
Display Options arrow in the upper-
right corner of the Ribbon, then
select the desired option from the
drop-down menu:
Auto-hide Ribbon: Auto-hide displays
your document in full-screen mode and
completely hides the Ribbon from view.
To show the Ribbon, click the Expand
Ribbon command at the top of screen.
Show Tabs: This option hides all
command groups when they're not in
use, but tabs will remain visible. To
show the Ribbon, simply click a tab.
Show Tabs and Commands: This
option maximizes the Ribbon. All of the
tabs and commands will be visible. This
option is selected by default when you
open Word for the first time.
Using the Tell me
feature:
If you're having trouble finding a
command you want, the Tell
Me feature can help. It works just like
a regular search bar. Type what
you're looking for, and a list of
options will appear. You can then use
the command directly from the menu
without having to find it on the
Ribbon.
The Quick Access
Toolbar:
Located just above the Ribbon,
the Quick Access Toolbar lets you
access common commands no
matter which tab is selected. By
default, it shows the Save, Undo,
and Redo commands, but you can
add other commands depending on
your needs.
The Ruler:
The Ruler is located at the top and to
the left of your document. It makes it
easier to adjust your document with
precision. If you want, you can hide
the Ruler to create more screen
space.
Backstage view:
Backstage view gives you
various options for saving,
opening a file, printing, and
sharing your document. To
access Backstage view, click
the File tab on the Ribbon.
Return to Word
Info
New
Open
Save and Save As
Print
Share
Export
Close
Account
Options
➢ Return to Word - You can use the arrow to close Backstage view and return to Word.
➢ Info - The information pane will appear whenever you access Backstage view. It contains information on the
current document. You can also inspect the document to remove personal info and protect it to keep others
from making further changes.
➢ New - From here, you can create a new blank document, or you can choose from a large selection
of templates.
➢ Open - From here, you can open documents saved to your computer or to your OneDrive.
➢ Save and Save As - You'll use Save and Save As to save documents to your computer or to OneDrive.
➢ Print - From the Print pane, you can change the print settings and print your document. You can also see
a preview of your document.
➢ Share - From here, you can invite people to view and collaborate on your document.
➢ Export - From here, you can export your document in another file format, such as PDF/XPS.
➢ Close - Click here to close the current document.
➢ Account - From the Account pane, you can access your Microsoft account information, modify your theme
and background, and sign out of your account.
➢ Options - Here, you can change various Word options. For example, you can control the spelling and
grammar check settings, AutoRecover settings, and language preferences.
Document views
and zooming:
Word has a variety of viewing options
that change how your document is
displayed. You can choose to view
your document in Read Mode, Print
Layout, or Web Layout. These views
can be useful for various tasks,
especially if you're planning
to print the document. You can
also zoom in and out to make your
document easier to read.
Switching
document views:
Switching between different
document views is easy. Just locate
and select the desired document
view command in the bottom-
right corner of the Word window.
Zooming in and out:
To zoom in or out, click and
drag the zoom control
slider in the bottom-right
corner of the Word window.
You can also select the + or -
commands to zoom in or
out by smaller increments.
The number next to the
slider displays the
current zoom percentage,
also called the zoom level.
Laboratory No. 1:
➢ Go to File > New.
➢ In the search box, type Resume or
Cover Letter.
➢ Double-click the template you
want to use.
➢ Replace the placeholder text with
your own information.
➢ Create your layout.

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Word:

Getting Started with Word

Get to know the Ribbon, Quick Access Toolbar, and

Learn all about working with your Microsoft account

Learn all about opening existing documents and

➢ Saving and Sharing Documents

➢ Headers and Footers

Read Mode displays your document in full-screen mode.

Web Layout shows how your document would look as a webpage.

Save and Save As

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