Petroleum Development Oman L.L.C.

UNRESTRICTED Document ID: S

May-06 Filing Key: Business Control

Project Engineering

Specification for Handover

and As-Built Documentation

User Note:

The requirements of this document are mandatory. Non-compliance shall only be authorised by
the Document Owner or his Delegate through STEP-OUT approval.

A controlled copy of the current version of this document is on PDO's EDMS. Before making
reference to this document, it is the user's responsibility to ensure that any hard copy, or
electronic copy, is current. For assistance, contact the Document Custodian or the Document
Controller.

Users are encouraged to participate in the ongoing improvement of this document by providing
constructive feedback.

Please familiarise yourself with the

Document Security Classification Definitions
They also apply to this Document!
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i Document Authorisation
Authorised For Issue 27 May 2006

Document Authorisation

Document Authority Document Custodian Document Controller

(CFDH)

Kenneth Portanger (UEJ) Kunakorn Vootivakinskul Khamis Wahaibi (UEC342)

Head of Projects (UEV1) Technical Library
Engineering Risk Management and Administration
Standards
Date: Date:
Date:

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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of
all revisions prior to these are held on file by the issuing department.

Version No. Date Author Scope / Remarks

Version 3.0 May 06 UEV11 Revised and reformatted

Version 2.0 Aug ‘99 Ohi Aikhoje OTE/4 Revised
Version 1.0 July ‘88 ETH/11 Initial issue

iii Related Business Processes

Code Business Process (EPBM 4.0)
EP.64 Design, Construct, Modify and De-Commission Facilities

iv Related Corporate Management Frame Work (CMF)

Documents
The related CMF Documents can be retrieved from the Corporate Business Control
Documentation Register TAXI.

Doc.ID Document Title

CP-117 Project Engineering Code of Practice
CP-102 Data and Document Management Code of Practice
SP-2047 Preparation and Content of Engineering Drawings
SP-1132 Preparation of Plant Design Reference Manual
SP-1134 General Specification for Detailed Engineering of Oil and Gas
Facilities
PR-1159 Commissioning Procedure
PR-1169 Initial Start-Up Procedure
PR-1666 Project Drawing Procedure
ERD-00-18 Vendor Documentation
EP 2001-5500 Opportunity and Project Management Guide

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TABLE OF CONTENTS
1 Introduction.................................................................................................................. 6
1.1 Purpose....................................................................................................................... 6
1.2 Changes to the Specification........................................................................................ 6
2 Scope.......................................................................................................................... 7
2.1 Definitions.................................................................................................................... 7
2.1.1 General................................................................................................................. 7
2.1.2 Abbreviations......................................................................................................... 7
2.2 Process Definition........................................................................................................ 9
2.3 Project Deliverables..................................................................................................... 9
2.3.1 Handover Deliverables...........................................................................................9
2.3.2 As-Built Deliverables.............................................................................................. 9
2.4 Related Business Control Documents..........................................................................9
3 Project Handover Deliverables...................................................................................10
3.1 General Requirements............................................................................................... 10
3.1.1 Plant Design Reference Manual...........................................................................10
3.1.2 Vendor Operating and Maintenance Manual (O&M).............................................10
3.1.3 Plant Operating Manual.......................................................................................10
3.1.4 WinPCS Work Packs...........................................................................................11
3.1.5 Engineering and Operations Reference Document (EORD)..................................11
3.1.6 Project Change Control and Standards Variance Notifications..............................11
3.1.7 Field Trouble Report Form...................................................................................11
3.1.8 As-Built Drawings and Documents.......................................................................11
3.2 Distribution of Deliverables......................................................................................... 12
3.3 Retention of Deliverables........................................................................................... 12
3.3.1 Types of Document.............................................................................................. 12
3.3.2 Storage of Documents.........................................................................................13
3.3.3 Electronic Copies................................................................................................. 13
3.3.4 Document Retrieval............................................................................................. 13
4 Requirements for Handover and As-Built Documentation............................................14
4.1 Guidelines For Table.................................................................................................. 14
Appendix A - User Feedback Page......................................................................................... 23
Appendix B - Change Identification Table................................................................................24

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1 Introduction

1.1 Purpose
The purpose of this specification is to describe the requirements for Handover and As-
Built Documentation at the completion of the project phases. The specification shall
identify roles and responsibilities for the preparation, distribution and maintenance of
the documentation.
This document was formerly ERD-00-05 and has been revised to be consistent with the
latest version of CP-117, the Project Engineering Code of Practice Version 2.0.

1.2 Changes to the Specification

Responsibility for the upkeep of the Document shall be with Corporate Functional
Discipline Head (CFDH) for Project Engineering UEJ, the Owner. Changes to this
Document shall only be authorised and approved by the Owner.
Users of the Document who identify inaccuracy or ambiguity can notify the Custodian or
his/her delegate and request changes be initiated. The Requests shall be forwarded to
the Custodian using the “Feedback Form” provided in Appendix * of this Document.

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2 Scope
This Specification shall cover the requirements for:-
 Project Handover Deliverables.
 As-Built Documentation

2.1 Definitions

2.1.1 General
Definitions and abbreviations used in this document are as follows:
Shall the word ‘shall’ is to be understood as mandatory
Should the word ‘should’ is to be understood as strongly recommended
May the word ‘may’ is to be understood as indicating a possible course
of action
The Company Petroleum Development Oman LLC of Muscat, Sultanate of Oman
User the specialist engineer, or consultant who applies this standard in
the execution of a project
The the party to the Contract with the Company who is responsible for
Consultant providing the design, engineering, and other related consultancy
services under the Contract
Manufacturer/ the party responsible for the manufacture or supply of equipment
Supplier and services to perform the duties specified by the Consultant or
Company
Vendor the term ‘Vendor’ is considered to be synonymous with the term
Manufacturer/Supplier

2.1.2 Abbreviations
AFC Approved for Construction
CFDH Corporate Functional Discipline Head
C&A Control and Automation
C&E Cause and Effects
CP Cathodic Protection
CoP Code of Practice
DCS Distributed Control System
EDMS Electronic Document Management System
EORD Engineering and Operations Reference Document
EPC Engineering and Procurement Contractor
ERD Engineering Reference Document
EX Explosion Proof
FAT Factory Acceptance Test
FED Front End Design
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F&G Fire and Gas

FTR Field Trouble Report
GU Guideline Document
HAZOP Hazard and Operability Study
HSE Health, Safety and Environmental
HV High Voltage
ICTD Instrument Cable Termination Details
IPF Instrument Protection Function
IS Intrinsically Safe
LV Low Voltage
MAF Mina Al Fahal
NDT Non Destructive Testing
O&M Operation and Maintenance
PEFS Process Engineering Flow Scheme
PFS Process Flow Scheme
PLC Programmable Logic Controller
PR Procedure Document
QA Quality Assurance
RFA Request for Authorisation
SCADA Supervisory Control and Data Acquisition
SAFOP Safety and Operability Study
SLD Single Line Diagram
SP Specification Document
SPIR Spare Parts Interchangeable Records
SRV Safety Relief Valve
UFS Utility Flow Scheme
UEFS Utility Engineering Flow Scheme
WinPCS Widows Based Project Completion System

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2.2 Process Definition

Handover is defined as the formal transfer of ownership of a constructed and
commissioned facility from the project engineering team to the asset owner,
represented by the operations department.
The processes are covered within EP Business Model Version 4 process EP.64 and
EP.65, sub processes:
 EP.64.04.07 – Compile commissioning and operation data / documentation
 EP.64.04.09 – Commissioning facilities
 EP.64.04.10 – Review facilities for handover
 EP.65.04.02 - Mobilise commissioning & start up team, build operations
management system
 EP.65.05.01 - Hand over asset ownership

2.3 Project Deliverables

2.3.1 Handover Deliverables

Handover deliverables shall comprise of documentation and data generated during the
project that contains information useful to Operations after the handover to the asset.
The handover deliverables shall not necessarily be required to be maintained As-Built,
but shall be current at the time of handover (Project Closeout).

2.3.2 As-Built Deliverables

As-Built deliverables shall comprise of documentation and data which is critical to the
safe and efficient operation of the facility or the plant after commissioning and
handover.
Such deliverables shall be as-built at handover and maintained current throughout the
operational life of plant and facilities.

2.4 Related Business Control Documents

The following are related Business Control Documents:
CP-117 Project Engineering Code of Practice
CP-102 Data and Document Management Code of Practice
SP-2047 Preparation and Content of Engineering Drawings
SP-1132 Preparation of Plant Design Reference Manual
SP-1134 General Specification for Detailed Engineering of Oil and
Gas Facilities
PR-1159 Commissioning Procedure
PR-1169 Initial Start-Up Procedure
PR-1666 Project Drawing Procedure
ERD-00-18 Vendor Documentation
EP 2001-5500 Opportunity and Project Management Guide
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3 Project Handover Deliverables

3.1 General Requirements

On completion of a project, it is the responsibility of the Project Engineering team to
conduct facilities handover to the Operations department. An important element of the
handover shall be the deliverables which form part of the contractual agreement
between Projects and Operations. The project can not be “Closed-Out” until all
handover and as-built documents have been transferred and signed off.
The following key documents shall be expected by Operations, a more comprehensive
list of Handover Deliverables has be tabulated in Section 4 of this specification.

3.1.1 Plant Design Reference Manual

Design documentation shall be reviewed and selectively prepared for handover to
operations. A majority of this documentation shall be used to compile the Plant Design
Reference Manual (refer to SP-1132 – Plant Design Reference Manual).
The Manual shall contain information to be retained by Operations and used for
proposed future modification, HAZOP or design studies etc, that may be required to
undertaken.
The production of the Manual shall be undertaken by the Consultant / Contractor, but it
shall be the responsibility of the PDO Project Engineer to ensure it’s timely completion
and delivery.
Information contained in this Manual shall require to be revised during or following any
major modification work on the plant facility.

3.1.2 Vendor Operating and Maintenance Manual (O&M)

The Consultant / Contractor shall be responsible for ensuring the necessary vendor
documentation is handed over to Projects for issue to Operations.
As a minimum the vendor documentation shall contain information of the design criteria;
procedures for start-up, operation and shutdown of the equipment / plant; and general
maintenance guidance.
The Vendor shall be responsible for the preparation of the documentation and the
Consultant / Contractor for the issue to Projects.
Reference should be made to ERD-00-18 for information regarding Vendor
Documentation.

3.1.3 Plant Operating Manual

The Consultant / Contractor shall be responsible to produce the Plant Operating
Manual. Where the project is a modification the Consultant / Contractor shall be
responsible for the revision and update of the existing manual.
The manual shall be produced in a sufficient time scale for it to be submitted for
comment by Operations prior to initial start-up and handover.
Reference should be made to SP-1074 – Preparation of Plant Operating Manual for
information regarding Vendor Documentation.

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3.1.4 WinPCS Work Packs

On completion of the construction, pre-commissioning / commissioning and handover
phases of the projects all WinPCS punch lists, check sheets, test sheets and handover
certificates associated with works on the facilities and plant shall be retained by Project
and archived in the appropriate work packs.
The work packs shall be signed off by all parties as detailed on the individual sheets
and certificates.
The Contractor shall be responsible for the completion and submission to PDO for
acceptance.
The Project Engineer shall be responsible for compliance to this requirement.
Reference should be made to PR-1561 – WinPCS Procedure and GU- 453 WinPCS
Database Configuration Guidelines for more information.

3.1.5 Engineering and Operations Reference Document (EORD)

Operations shall be responsible for the preparation of the EORD, but the Consultant
may be requested to update existing documents as part of the contract.
The EORD shall be prepared or revised (if project is a modification of existing facilities
and / or plant) during the design and construction phases of the contract.
The document shall be reviewed and approved by Projects and Operations personnel
and form part of the handover packages.
The Project Engineer shall be responsible for ensuring the EORD is reviewed and
approved and included as part of the Handover deliverables.

3.1.6 Project Change Control and Standards Variance Notifications

Notification and approval documents relating to changes / variances in, Basis for
Design, Front End Design Deliverables, Project Specification, Budget Proposals /
RFAs, Detailed Design (AFC drawings and documentation) and selected Standards
shall be held in the project file and form part of the handover to Operations.
Reference should be made to PR-1247 – Project Change Control and Standards
Variance Procedure for more information.

3.1.7 Field Trouble Report Form

Field Trouble Report Form (FTR) shall be generated by the Company CSR /
Construction Discipline Head (Interior) using WinPCS, and are part of the handover
deliverables.
The Contractor is responsible for the inputting information onto WinPCS and ensuring
that the form is closed-out on completion of all works.
Reference should be made to PR-1153 – Field Trouble Reporting Procedure for more
information.

3.1.8 As-Built Drawings and Documents

As-Built drawing and related documents shall be included in the handover deliverables.
The Project Engineer shall be responsible for distribution of hardcopy prints of the
masters where applicable.

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The Consultant / Contractor shall be responsible for the generation of the Masters and
for ensuring that files are transferred to the Compnay Drawing Office. Refer to SP-2047
– Preparation and Content of Engineering Drawings.
Approved drawing registers shall be distributed to Operations of all as-built drawing and
documents produced for the project.
Reference should be made to PR-1666 – Project Drawing Procedure and SP-2047 –
Preparation and Content of Engineering Drawings for more information.

3.2 Distribution of Deliverables

The Distribution Matrix for handover deliverables shall be produced by projects.
Where possible Masters shall be made electronic and placed on LiveLink.
Where a number of copies of the same deliverables are to be distributed, a distribution
list shall be used and each copy referenced to the copy holder on the distribution list.
Deliverables shall be accompanied by a transmittal stating clearly:
 What is being distributed
 The recipients
 Whether the deliverables are controlled or not
As a general rule handover deliverables shall be made as follows:
 Hardcopy “As-Built” drawings to Operations at site
 Hardcopy Vendor Manuals to Operations at site
 WinPCS work packs and Handover Certification to Projects and archived.
 Documentation in electronic format (including scans) to LiveLink (EDMS)
 Other hardcopy documentation to Central Archive at MAF
Hardcopy deliverables shall not be distributed loose but placed in binders with front and
spine artwork indicating the content and project identification.

3.3 Retention of Deliverables

Deliverables handed over during and on completion of the project shall be retained
according to the guidelines of this specification. Refer to the tables in Section 4 of this
specification.
The following statements shall provide some guidance with regards to retention,
storage and retrieval of project deliverables.

3.3.1 Types of Document

Throughout the project many documents will be generated, principal of which are;
signed contract, drawings, specifications and manuals, change variation, and claims
documentations, minutes of meetings, material and equipment listing, payment advices
and various reports. These documents shall require to be properly retained and easy to
retrieve in accordance with PDO’s policy on document retention.

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3.3.2 Storage of Documents

Based on local legislation and PDO policy, documents, may be retrained in their original
form and as copies, including electronic copies. In some jurisdictions, original
documents may be retained in the central archive, while original copies are distributed
to relevant parties.
PDO’s Project Engineers and Contractor’ Project Engineers shall acquaint themselves
with PDO’s policy on document retention and ensure that original documents are
retained in accordance with such policy; they should also ensure that documents are
distributed to all relevant parties in line with the policy and the requirements of their
contracts.

3.3.3 Electronic Copies

To ensure safety and availability, consideration should also be given to retention of
electronic copies of documents in the manner that complies with PDO’s policy.

3.3.4 Document Retrieval

Consideration shall be given the retrieval retained documents. It is therefore
recommended that that the document retention process in the contract effectively
covers and provides for document retrieval.

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4 Requirements for Handover and As-Built Documentation

The following table lists what should be considered for handover at the completion and
at what point in the project it should be produced.
The table is comprehensive to cover all sizes of engineering projects; hence it should
be modified in line with the size and complexity of each particular project.

4.1 Guidelines For Table

When using the Table the following guidelines shall be applied.
a. When the Format Column includes both electronic and hardcopy, the Electronic file
shall be considered as the Master. Before using the Hardcopy, a check shall be
made against the Electronic Master to ensure the hardcopy is current. If not current
a new copy of the Master shall be obtained before work is commenced.
b. Custodianship shall commence after the Project is completed and handed over to
Operations.
c. Documents / Drawings indicated with a Retention of “Life of Asset” that are not to
be maintained “As-Built” shall be archived with consideration to retrieval if required.
This is particularly important with hardcopy records. Such documents / drawings
shall be indicated with suffix ** in the Retention Guide column.
d. The term “Permanent” in the Retention Guide column shall be taken to mean
“indefinite”.
e. The Project Phase column shall give an indication of when the respective document
/ drawings shall be prepared.
f. As a general rule all changes to documents / drawings that are maintained “As-
Built” after Handover of Project to Operations, shall be through the Facilities
Change Proposal and the Trip / Alarm / SCADA Settings Change Procedure (PR-
1001a & PR-1001b respectively).

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Custodian Format Required to Retention Guide

be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

REPORTS

Concept Selection Report Select    Life of Asset **

Environmental Data Reports Select /    Life of Asset **
Define
Soil Investigation Report Define    Permanent

HAZOP / SAFOP Reports Define    Life of Asset **

Materials Selection & Corrosion Define    Life of Asset **
Report
FED Review Report Define    Life of Asset **
IPF Classification Report Define    Life of Asset **
Integrated Impact Assessment Define    Life of Asset **
Report
Environmental Impact Report Define    Permanent

Route Survey Report Define    Life of Asset

Pipeline Inspection Reports Execute    Life of Asset **

Equipment Reports Execute    Life of Asset **

Detailed Design Review Report Execute    Life of Asset **

Project Close Out Report Operate    Life of Asset **

MANUALS

Plant Design Reference Manual Define /    Life of Asset

Execute
Plant Operating Manual Execute     Life of Asset

EORD Execute     Life of Asset

Equipment Operation and Execute     Life of Asset

Maintenance Manuals1
Start-Up and Commissioning Execute     Life of Asset
Manual
SPECIFICATIONS

C&A and Corrosion Protection Define /    Life of Asset **

Design Basis Execute
Safeguarding Memorandum Define /    Life of Asset **
Execute
HSE Documentation Define /    Life of Asset **
Execute
Tender Documents (FEED or Define /    Life of Asset **
EPC or Construction) Execute
Basis for Design Studies and Execute    Life of Asset **
Calculations
Standards Variance Logs and ALL    Life of Asset **
Exceptions Lists
PLANS

Project Quality Plan Define    Life of Asset **

1
Includes Vendor O&M’s which may not be maintained As-Built
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be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Project Execution Plan Define    Life of Asset **

Construction Plan Execute    Life of Asset **

HSE Plan Execute    Life of Asset **

Commissioning Plan Execute    Life of Asset **

Training Plan2 Execute    Life of Asset **

PHILOSOPHIES

Relief & Blowdown Philosophy Select    Life of Asset

Operating Philosophy Select /    Life of Asset

Execute
Materials Selection & Corrosion Select /    Life of Asset
Philosophy Execute
Safeguarding & IPF Philosophy Select /    Life of Asset
Execute
Production Metering Philosophy Select /    Life of Asset
Execute
CERTIFICATES

Completion Certificate3 Execute    Permanent

Commissioning Handover Execute    Permanent

Certificate4
Materials Certificates Execute    Life of Asset **

Project Close Out Certificate Operate    Permanent

GENERAL DRAWINGS AND DOCUMENTS

PFS ALL     Life of Asset
UFS ALL     Life of Asset
PEFS ALL     Life of Asset
UEFS ALL     Life of Asset
Material Mass Balance Sheets ALL     Life of Asset
C&E Matrix ALL     Life of Asset
Hazardous Area Classification ALL     Permanent
Drawings
Area Layouts (Field Layouts) ALL     Life of Asset
Site Plans (Sub-Field Layouts) ALL     Life of Asset
Key Plan and Plot Plans ALL     Life of Asset
Critical Valve List ALL     Life of Asset
Relief Valve Schedule ALL     Life of Asset

Safety Equipment Layout ALL     Life of Asset

2
This document covers Project Team Training not Operations
3
All WinPCS Check (A&B) and A Class Punchlist items cleared
4
All WinPCS Check (A&B) completed and handover certification raised
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be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Escape Routes ALL     Life of Asset

Symbols and Abbreviations ALL     Permanent

CIVIL DRAWINGS AND DOCUMENTS

Benchmark Locations (On Plot ALL    Life of Asset

Plans)
Road and Paving Plan ALL    Permanent

Sewer Plan ALL    Life of Asset

Underground Services Plan ALL     Life of Asset

Architectural Layouts ALL    Life of Asset **

Air Conditioning S/L diagram ALL    Life of Asset

Drainage Layouts ALL    Life of Asset

Hot &Cold Water Service Layout ALL    Life of Asset

Air Conditioning Ducting layout ALL    Life of Asset

Pile Location Plans ALL    Permanent

Foundation Location Plan ALL    Permanent

Special Steel Structure ALL    Life of Asset **

Oil Saver Pits ALL    Life of Asset

Non Standard Pipe Supports ALL    Permanent

MECHANICAL DRAWINGS AND DOCUMENTS

Piping Plans ALL    Permanent

Data Sheets for Equipment ALL    Permanent

Piping Key Plans ALL    Permanent

Pipeline Route Maps ALL    Permanent

Pipeline Routing Key Plan ALL    Permanent

Underground Piping ALL    Permanent

Underground Services Key plan ALL     Life of Asset

Underground Services Layout ALL     Life of Asset

Piping Data Sheets ALL    Life of Asset

Equipment General Arrangement ALL    Life of Asset

Storage Tank Data Sheets ALL    Life of Asset

Mechanical Studies ALL    Life of Asset **

Mechanical Response Report ALL    Life of Asset **

ELECTRICAL DRAWINGS AND DOCUMENTS

Key SLD for a Plant ALL    Permanent

SLD’s ALL    Life of Asset

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be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Protection Relay Configuration ALL    Life of Asset

Sheets
Earthing Layouts ALL    Permanent

Final Protection Schedule ALL    Life of Asset

HV/LV Protection Schematic ALL    Life of Asset

Diagrams
Electric Cable Schematic ALL    Permanent
Diagrams
Control Schematic Diagrams ALL    Life of Asset

Equipment Layouts ALL    Life of Asset

Cable Trench layout Drawings ALL    Life of Asset

Block Interlock Diagram ALL    Life of Asset

Wiring and Termination Diagrams ALL    Permanent

Distribution Board GA’s Diagrams ALL    Life of Asset

Electrical Layout Drawings ALL    Life of Asset

Overhead Line Drawings ALL    Life of Asset

Schedules ALL    Life of Asset

Overhead Transmission Line ALL    Life of Asset

Drawings and Diagrams
Interconnection Diagram ALL    Life of Asset

Cable Route Detail diagrams ALL    Life of Asset

INSTRUMENT DRAWINGS AND DOCUMENTS

Summary of Instrumentation ALL    Permanent

Cables
Instrument Engineering Data ALL    Life of Asset
Sheets
List of Alarms and Trip Settings ALL    Life of Asset

Shutdown Matrices ALL     Permanent

Functional Logic Diagrams ALL   Permanent

Cause and Effect Diagrams ALL     Permanent

Instrument Loop Diagrams. ALL    Life of Asset

Relay Diagrams ALL    Life of Asset

Flow Calculations (Input data ALL    Life of Asset **

sheets)
Graphics Display Panel Layouts ALL    Life of Asset

Layout of Control, Instrument and ALL    Life of Asset

Mimic Panels
Alarm Annunciator system ALL    Life of Asset

Control / Auxiliary Room Layout ALL    Permanent

Instrument Electrical Supply SLD ALL    Life of Asset

Page 19 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Custodian Format Required to Retention Guide

be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Layout of Instrument Cables ALL    Life of Asset

Analyser System Schematic ALL    Life of Asset

Plant Instrumentation Layout ALL    Life of Asset

Cable Block Diagram ALL    Life of Asset

ICTD Drawings ALL    Permanent

Arrangement Drawings ALL    Life of Asset

Telemetry Points List. ALL    Life of Asset

Trenches for Instrument Cables. ALL    Life of Asset

Layout of Instrument cables in the ALL    Life of Asset

Plant.
F&G Layout Drawings. ALL    Life of Asset

DCS/PLC/SCADA Drawings & ALL    Life of Asset

Database
Cable and Loop Schedules ALL    Life of Asset

Relay Wiring Diagrams ALL    Life of Asset

Functional Loop Diagrams ALL    Life of Asset

F&G Schematic ALL    Life of Asset

Graphics Display Panel Layout ALL    Life of Asset

Earthing Layout Drawings ALL    Permanent

IPF Drawings and Documents ALL    Life of Asset

Valve Torque/Stroking Time ALL    Life of Asset

Calculation (installed valves)
DCS Functional Logic Diagram ALL    Life of Asset

Flow Meter Calculation ALL    Life of Asset

Flow Correction/Computer All    Permanent

Calculation
Computing Relay Calculation All    Life of Asset

Valve Sizing Calculation All    Life of Asset **

Relay Schematic Diagram All    Life of Asset

Analyser System Drawing All    Life of Asset

DCS Loop Configuration All    Life of Asset

Special Level Instrument All    Life of Asset**

Calculation
CATHODIC PROTECTION DRAWINGS AND DOCUMENTS

Ground-Bed Layouts ALL    Permanent

Wiring Diagrams with cable sizes ALL    Life of Asset

Underground Cable Routing ALL     Life of Asset

Layout
Transformer Rectifier Plot Layout ALL    Life of Asset**

Page 20 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Custodian Format Required to Retention Guide

be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Layout of Test Facilities ALL    Permanent

Internal Tank CP Layout ALL    Life of Asset

CP Cable Layout ALL    Life of Asset

VENDOR DRAWINGS AND DOCUMENTATION

Civils

Equipment and Operations Execute    Life of Asset **

Manuals
Equipment Maintenance Manual Execute    Life of Asset **

Certification Documents Execute    Life of Asset **

Inspection Testing Reports Execute    Life of Asset **

Commissioning Functional Test Execute    Life of Asset **

Sheets
Completion Certificates Execute    Life of Asset **

Mechanical

Manufacturing Reports and Test Execute     Life of Asset **

Data
Material Certificates of Static Execute     Life of Asset **
Equipment
Material Certificates of Rotating Execute     Life of Asset **
Equipment
Lubrication Schedules Execute     Life of Asset

Operating Manuals Execute     Life of Asset **

Maintenance Instruction Manuals Execute     Life of Asset **

SPIR Forms Execute    Life of Asset

Pipeline5

Welding and NDT procedures Execute    Life of Asset **

NDT/Weld Progress Chart. Execute    Life of Asset **

Shrink Sleeve Coating Execute   

Guarantee.
Radiographs Execute    Life of Asset **

Commissioning Documentation Execute   

SRV Calibration Certificates Execute    Life of Asset **

Hydrotest Certificates Execute    Life of Asset **

Valve Inspection Forms Execute    Life of Asset **

Insulating Coupling Inspection Execute    Life of Asset **

Forms
Barred Tee Inspection Forms Execute    Life of Asset **

5
Reference should be made to SP-1208 – Pipeline Construction Specification Sections
2.18.2 & 2.18.3. The Custodian will effectively be the Asset Manager. As a general rule
all drawings and documents will be electronic (scans if necessary).
Page 21 Specification for Hand-Over and As-Built Printed 27/05/06
Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Custodian Format Required to Retention Guide

be Maintained
Document Project
As-Built
Type Phase
Eng Ops Elect Hard YES NO

Transmission Line Inspection Execute    Life of Asset **

Certificate
Instrumentation Calibration Execute    Life of Asset **
Certificates
Internal Launcher and Receiver Execute    Life of Asset **
Inspection Form
Punch List Execute    Life of Asset **

CP Installation Inspection Report. Execute    Life of Asset **

As-Built Data Sheets Execute    Life of Asset **

Survey Data. Execute    Life of Asset

Hydrostatic Test Report Execute    Life of Asset **

Electrical

Switchgear Operations Manuals Execute     Life of Asset **

Equipment Maintenance Manuals Execute     Life of Asset **

Certification Documents Execute     Life of Asset **

Overall Protection Systems Study Execute     Life of Asset

Inspection and Testing Reports Execute     Life of Asset **

Design Philosophy Execute     Life of Asset **

Electrical System O & M Manuals Execute     Life of Asset **

Manufacturers QA Check Sheet Execute     Life of Asset **

and Inspection Certificates
Manufacturers FAT Certificates Execute     Life of Asset **

Construction Checks Sheets Execute     Life of Asset **

Commissioning Functional Test Execute     Life of Asset **

Sheets
Completion Certificates/Handover Execute     Life of Asset **
Exception Document
Instrumentation

Certification Documents IS/EX Execute     Life of Asset **

Equipment
SPIR Forms Execute    Life of Asset

Maintenance Manuals Execute     Life of Asset **

Operating Manuals Execute     Life of Asset **

Instructions Manuals Execute     Life of Asset **

Page 22 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Appendix A - User Feedback Page

SP-1131 – SPECIFICATION FOR HANDOVER AND AS-BUILT

DOCUMENTATION

Any user who identifies an inaccuracy, error or ambiguity is requested to notify

the custodian so that appropriate action can be taken. The user is requested
to return this page fully completed, indicating precisely the amendment(s)
recommended.
Name:
Ref ID Date:

Page Ref: Brief Description of Change Required and Reasons

UEV1
Custodian of Document Date:

Page 23 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Appendix B - Change Identification Table

Section / Para Main Changes

General Reformatted to new template and revised with changes in line with
current practice
1.2 Revised to standard statement used in all specification for consistency
2 Scope realigned to the content of the specification:
Project Handover Deliverables.
As-Built Documentation
2.1.2 Abbreviation revised to reflect only those covered in the specification
2.2 Process Definition revised to reflect current EP Business Model
processes
2.3 Split in to sub-sections:
2.3.1 – Handover Deliverables
2.3.2 – As-Built Deliverables
2.4 Related documents list updated
3.0 Renamed “Project Handover Deliverables”. Table deleted and replaced
by:
3.1.1 – Plant Design Reference Manual
3.1.2 - Vendor Operating and Maintenance Manual (O&M)
3.1.3 – Plant Operating Manual
3.1.4 - WinPCS Work Packs
3.1.5 - Engineering and Operations Reference Document (EORD)
3.1.6 - Project Change Control and Standards Variance Notifications
3.1.7 - Field Trouble Report Form
3.1.8 - As-Built Drawings and Documents
3.2 No longer referenced to Project Drawing Procedure but rewritten to give
guides to distribution
4.0 Revised complete section to present guides to user on what should be
delivered and when during the project it should be produced or work
started to produce.
Table arranged for quick reference to handover deliverables and As-Built
types.
Appendix A New standard User Feedback Page inserted for consistency.
2 Draft
nd
Basis for Design not Basis of Design.
Comments Added para 3 emphasis on Project Engineer to ensure Plant Design
3.1.1 Reference Manual completed in timely manner
2nd Draft Para 1 changed to read “Field Trouble Report Form (FTR) shall be
Comments generated the Company CSR / Construction Discipline Head (Interior)
using WinPCS, and are part of the handover deliverables.”
3.1.7

Page 24 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
 Version: 3.0
Petroleum Development Oman LLC Effective: May 06

Section / Para Main Changes

2 Draft
nd Para 4 & 5 removed and replaced with
Comments As a general rule handover deliverables shall be made as follows:
3.2
 Hardcopy “As-Built” drawings to Operations at site
 Hardcopy Vendor Manuals to Operations at site
 WinPCS work packs and Handover Certification to
Operations at site
 Documentation in electronic format (including scans) to
LiveLink (EDMS)
 Other hardcopy documentation to Central Archive at
MAF

2nd Draft Tables headings Project Phase changed to reflect ORP Phases:
Comments Identify & Assess
4
Select
Define
Execute
Operate
Tables discussed with Operations OSO2 & ONO2 and changes
implemented.

Page 25 Specification for Hand-Over and As-Built Printed 27/05/06

Documentation
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.