HERMANN GMEINER SCHOOL FARIDABAD

CLASS XII SUBJECT :ENGLISH

ASSIGNMENT VIII

REPORT WRITING

Report Writing Format (Heading and Reporter’s name)

01 mark

Content 05 marks

Expression Grammatical accuracy, appropriate words and spellings. 4 MARKS

Coherence and relevance of ideas and style. 2+2

TOTAL :10 marks

A well written report must possess the following traits:

*adherence to the specifications of report brief;

*Analysis of relevant information;

*structuring material in a logical and coherent order;

*presentation in a consistent manner according to the instructions of the report brief;

*making appropriate conclusions that are supported by the evidence and analysis of
the report;

*Now, it is very important to follow a proper report writing format. Not to forget that
format carries marks.

Report Writing Format

Format of a magazine report

Heading- A descriptive title which is expressive of the contents of the report.

By line- Name of the person writing the report. It is generally given in the question.
Remember, you are not supposed to mention your personal details in your answer.
Opening paragraph (introduction) – It may include the '5 Ws' namely, WHAT, WHY,
WHEN and WHERE along with WHO was invited as the chief guest.

Account of the event in detail- The proper sequence of events that occurred along
with their description. It is the main paragraph and can be split into two short
paragraphs if required.

Conclusion- This will include the description of how the event ended. It may include
quote excerpts from the Chief Guest's speech or how did the event wind up.

Format of a newspaper report

Headline- A descriptive title which is expressive of the contents of the report.

By line- Name of the person writing the report along with the designation. It is
generally given in the question. Remember, you are not supposed to mention your
personal details in your answer.

Place and date of reporting- It is generally not mentioned in a magazine report

separately, but here, it is.

Opening paragraph- It includes expansion of the headline. It needs to be short as it

is a general overview of the report.

Account of the event in detail- It is generally written in two parts: First, complete
account of what happened in it’s chronological sequence (preferably) and second,
the witness remarks.

Concluding paragraph- This will include the action that has been taken so far or that
will be taken. It is the last paragraph.

MAGAZINE REPORT

NEWSPAPER REPORT

Heading/Headline

By line (along with the designation)

Opening paragraph
Date and place

Account of the event

Opening paragraph

Conclusion

Account of the event and witness remarks

Report Writing Format Tips

Tips to attempt a question on report writing

Here are a few valuable tips for you to attempt the class 12 English writing skills -
report writing question in a better way-

Make sure you use language which is suitable for the audience you are addressing
to. Usage of complex vocabulary for addressing children is not advisable.

Make sure you write in paragraphs.

Practice previous year question papers.

Read as many samples as you can. It will give you an idea as to how they are
actually written.

Read the question at least twice and highlight the important information. It is very
important to understand the question and read between the lines. Albert Einstein
once said,

"If you can't explain it simply, you didn't understand it well enough."

Plan before you pen. Just make a list of all your important points on the rough sheet
(last sheet of your answer booklet) so that you do not forget relevant points while
writing. This also helps you in maintaining a sequence, which is very important.

Presentation is very important.

Make sure you double check for grammatical accuracy and spellings. They carry
marks.

Leave adequate number of lines between paragraphs to make it look clean.

Underlining the main points is very important. But it is advised to do it after finishing
your exam. Use a pencil and scale for underlining.
Make small sentences. It restricts the scope of grammatical inaccuracies.

Suggested value points -

VARIOUS ACTIVITIES IN THE ADOPTED VILLAGE

Suggested value points: A Report should answer the questions:

What - name of event and occasion

Where

When -date and time Activities (Teaching & Social Work) held

A comment on the quality of the activities organized

Sample For Report Writing Format

Report Writing Topics for CBSE - Solved Questions

Report writing - solved questions

Below are a few solved questions for you so that you get an idea as to how to
attempt class 12 English writing skills - report writing question well. Remember, the
more you read and practice, the better it is. As per, CBSE guidelines, it should not
exceed the prescribed word limit of 150-200 words.

Q1. MMD School, Nashik, recently organised a science symposium on the topic:
'Effect of pollution on quality of life'. You are Amit/Amita Raazdan, editor of the
school magazine. Write a report on the event for your school magazine. (120 – 150
words)

Answer:

Report on Science Symposium held at MMD School, Nashik

-By Amit/ Amita Raazdan, Editor of the school magazine

A symposium was organised on 1 March 2018 in the school on the topic "Effect of
Pollution on Quality of Life". All the science students were a part of the elucidative
programme.

The event stared with the felicitation of the guest speakers. Thereafter, the
participants were espoused by Sh. Suraj Prakash. He acquainted them with the
objectives and goals of the workshop. The resource person Dr. Hari Om Gupta
reflected his profound knowledge on the topic and highlighted how important it is to
curb the menace of pollution.

An exalting demonstration of effects of pollution on our lives galvanized the

engrossed participants. After the lunch break Dr. K.K. Arora, Resource Person,
exhibited the possible steps that can be undertaken at the personal level to reduce
pollution. It was followed by another session on the basic concept behind pollution
reduction which triggered the young minds into thinking innovative ways.

An interactive concourse ignited the inquisitiveness of participants. They have

committed themselves completely to bring about a change in the situation. The
informative workshop culminated with a vote of thanks proposed by the head of the
science department.

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school has
adopted a village as a social responsibility. Students are being taken to teach the
children of that village on a regular basis. Write a report, for your school magazine,
on the various other programmes organized there in 150-200 words.

(SOURCE- CBSE Sample Question Paper 2018-19)

Answer:

VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY RESPONSIBLE

-BY KARAN/ KRITI

On the occasion of World Literacy Day, L.M. Memorial Public School, Dwarka has
taken an oath to embrace the village named Rajpur.

The school has taken the responsibility of educating the people residing in the
village. Selected students from each standard are taken there every weekend,
during school hours to impart knowledge. The first 6 month motive is to make each
and every person capable of reading and writing. Free books and stationery is being
provided for quality education. Children are given time to spend with each other,
play games and interact. Apart from the educational needs, special care is devoted
to hygiene and sanitation. Girls are being given awareness on the importance of
menstrual hygiene as well. Various talent hunts have been organised which left
everyone overawed. The immense enthusiasm and zeal in the people to learn is the
main driving factor.

A family kind of environment is being created. The school treats the people of the
village as its own students and is unbiased. By adopting a village, the school is
making its students sensitive towards the needs of the environment at a young age.
It is committed towards raising the leaders of tomorrow.

Q3. Cultural Society Sunshine Public School, Nellore organised an adult literacy
camp in its neighbourhood. Write a report in 150-200 words on the camp for your
school newsletter. You are P.V. Sunitha, Secretary. Use the following clues: no. of
volunteers – hours spent in teaching – location of the class – chairs, blackboards –
no. of people attending the camp – benefit.

(SOURCE- CBSE 2017)

Answer:

ADULT LITERACY CAMP

-BY P. V. SUNITHA, SECRETARY

An adult literacy camp was organised by Cultural Society Sunshine Public School,
Nellore in the school neighbourhood yesterday extending educational options to
those adults, who have lost the opportunity and have crossed the age of formal
education. The activities of the camp were carried out by the cultural society of the
school and there were a total of 25 volunteers.

The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a
renowned social worker. 400 people were a part of the camp. They were divided into
different groups in accordance with their competencies. They were taught the basics
for being able to read and write. Free books and stationery is being provided for
quality education. All the arrangements including desks and blackboard were done
in advance. Apart from the educational needs, special care was devoted to hygiene
and sanitation. They were taught basics of cleanliness like types of wastes and their
management. Refreshments were also provided to the participants. The immense
enthusiasm and zeal in the people to learn iwas the main driving factor.

The chief guest distributed the certificates of participation among the volunteers.
The camp ended on a positive note. There was an atmosphere of learning and
growing together.

Q4. You are Sandhya/ Sohan an active member of the Animal Lovers Club which
works for the welfare of animals by preventing cruelty to them. Recently you visited
Mahatma Gandhi Animal Care Home. You were pleasantly surprised to see the
good treatment given to the animals. Write a report in 150-200 words on your visit.

You may use the following points: injured dogs and cats – abandoned pets – very
old animals – all very well cared for – well-equipped medical room – veterinary
surgeon – green surroundings.

(SOURCE- CBSE 2018 compartment)

Answer:

Visit to Mahatma Gandhi Animal Care Home

-Sandhya/Sohan
Animal Lovers Club was recently invited by the Mahatma Gandhi Animal Care Home
for a visit where an opportunity to oversee the working of the organisation was
given.

It is a home to abandoned pets, rescued animals and the ones injured on the
streets. There were many old animals as well. It was astounding to see the quality of
care the animals are being given. They have a family-like environment for them.
This helps them to heal faster and stay happy. The animal home has all the facilities
ranging from well- equipped medical room to a veterinary surgeon. Regular check-
ups of those unwell by a team of veterinary specialists are carried out. The
surroundings are animal-friendly as well. They are not being ruthlessly kept in
cages. They have green surroundings with enough space for them to play and
nurture.

Mahatma Gandhi Animal Care Home is doing a mind-blowing job by understanding

and fulfilling the needs of those who can’t speak for themselves. The experience
was an overwhelming one.

Q5. Independence Day was celebrated in your school. District Magistrate, Ms. Indu
Bala Sharma was the Chief Guest. Write a report on the function in 150-200 words
describing all the activities that took place. You are Head boy/Head girl.

(SOURCE- 2017 COMPARTMENT)

Answer:

GD Goenka School celebrated the Independence Day with great enthusiasm and
patriotic fervour. On the morning of August 14, 2018, our students presented hand-
made greeting cards and tri-colour flag badges to the senior management
functionaries of the school.

The cultural programme at school commenced with everyone singing ‘Vande

Mataram’ followed by flag hoisting by the chief guest, Ms. Indu Bala Sharma, the
District Magistrate. The spirit of freedom and nationalism was well exhibited by the
students as well as the teachers through a spectrum of patriotic poems, speeches,
quiz on freedom fighter, songs and dance. Committed to the task of nation building,
both faculty and student teachers pledged to serve their motherland through
spreading education and serving the community. A presentation on the historical
evolution of the national flag of India was shown. A documentary on the contribution
of unsung heroes of Indian freedom struggle like Tirupur Kumaran, Kamla Devi
Chattopadhayay and Khudiram Bose enlightened the audience. A few of them
spoke on the history and significance of the Independence Day and shed light on
the special highlight of celebrations this year

It ended with a speech by the principal on the topic, “What does freedom mean to
me?” The celebration concluded with the inspiring words of the principal madam,
followed by the National Anthem and the distribution of refreshments.

QUESTIONS FOR PRACTICE

Q1. MMD School, Nashik, recently organised a science symposium on the

topic: 'Effect of pollution on quality of life'. You are Amit/Amita Raazdan,
editor of the school magazine. Write a report on the event for your school
magazine. (120 – 150 words)

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school
has adopted a village as a social responsibility. Students are being taken to
teach the children of that village on a regular basis. Write a report, for your
school magazine, on the various other programmers organized there in 150-
200 words.

Q3. Cultural Society Sunshine Public School, Nellore organised an adult

literacy camp in its neighbourhood. Write a report in 150-200 words on the
camp for your school newsletter. You are P.V. Sunitha, Secretary.

Q4. You are Sandhya/ Sohan an active member of the Animal Lovers Club
which works for the welfare of animals by preventing cruelty to them. Recently
you visited Mahatma Gandhi Animal Care Home. You were pleasantly
surprised to see the good treatment given to the animals. Write a report in
150-200 words on your visit.

"Your positive action combined with positive thinking results in success."

ALL THE BEST,GUYS. BE POSITIVE