Supplier Readiness Manual - 20231013
Supplier Readiness Manual - 20231013
Supplier Readiness Manual - 20231013
Supplier Readiness
Manual
Version 2.0
Edition 2023
3
Preface
Michael Schmitt
02
Table of Contents
01
PREFACE
INTRODUCTION
TO SUPPLIER
1 PREFACE 3 READINESS
1.1 Index of Terms 5
03
2 INTRODUCTION TO SUPPLIER
READINESS 6
2.1 Roles in Readiness Project 7
2.2 Tools & Guidelines 7
SUPPLIER
READINESS
PROCESS
3
3.1
SUPPLIER READINESS
PROCESS
Technical Review
8
8
04
APPENDIX
3.2 APQP Kick-off Meeting 8 4 APPENDIX 12
Meeting Preparation 8 4.1 Checklist 12
Meeting Output 9
3.3 Supplier Readiness Project
Status Tracking 9
SupplyOn (eAPQP) 9
Milestone Meetings 9
Change Management 10
3.4 Sub-Supplier Readiness 10
3.5 Run@Rate 10
3.6 Safe Launch 11
3.7 Project Closure and Process
Release 11
5
There are five meeting types within the Supplier In preparation for the Technical Review the supplier shall
Readiness process (blue boxes): answer the questionnaire in ZF’s supplier communication
1. Technical Review (for suppliers which are portal SupplyON (module Technical Review) for which
candidates for nomination) the invitation is sent out as an information email after
2. APQP Kick-off meeting (for nominated suppliers) activation from ZF side.
3. Regular Milestone Meetings
4. Process Release Throughout the APQP process, the status and action
5. Final Project Meeting (optional) items are recorded and monitored through ZF’s supplier
communication portal SupplyON (module ProMa). The
usage of SupplyOn ProMa for APQP/PPAP is mandatory
for every nominated ZF supplier.
Safe
Readiness Team
Launch
ZF Supplier
Phase
SL Development SL Execution
SupplyON
develop-
ment
7
2.1 Roles in Readiness Project 4.1) to guide the supplier through the process steps of
As a successful SOP depends on many varied factors, Supplier Readiness. This checklist will be provided to
Supplier Readiness requires the expertise of a cross- the supplier during the Technical Review prior to nomi-
functional team involving representatives both from sup- nation.
plier and ZF side. The supplier is expected to provide
support and the appropriate resources to the ZF Sup- ZF Supplier Communication Portals
plier Readiness team. The APQP phase of the Supplier Readiness process is
managed through the electronic communication plat-
2.2 Tools & Guidelines form of ZF, SupplyOn (Technical Review) and SupplyOn
There are a number of available tools provided by ZF to (ProMa). Suppliers selected for this process shall use
assist and guide the supplier through the Supplier Rea- this tool to track and report the status of the agreed
diness process. project milestones.
Technical Review
The Technical Review is a questionnaire in the
SupplyON portal that shall be completed prior to the
Technical Review Meeting. It contains the following
elements:
• General Data (mandatory): information about the
project itself, the milestones and the involved
parties.
• Feasibility study (mandatory): already sent out with
the RFQ. Update discussion in SupplyOn.
• Compliance Matrix (mandatory for high and medium
risk components): confirmation of feasibility for all
items on the drawing.
• Sub-Supplier Tree (for high-risk components and
upon request by ZF): risk assessment for complete
supply chain (see Chapter 3.4).
Meeting Preparation
The APQP Kick-off meeting will be organized by ZF and can be held at the
supplier or at a ZF location or via a virtual meeting. The supplier shall be
given advance notice of the meeting to allow for adequate preparation. The
invitation to this meeting shall be sent by ZF to the supplier and will contain
an agenda and the necessary templates.
The following table outlines ZF’s expectations to the supplier with regards to
that preparation:
Meeting Output
The expected results of the Kick-off meeting are as follows:
• Clear understanding of all project targets
• Agreed project schedule
• On-site milestone meeting timeline to realize the APQP process,
including the integration of the sub-supplier readiness process
• APQP deliverables
• Open issue list / action plan
• Finalization of prioritized sub-supplier structure by updating the Sub-
Supplier Tree with risk categorization.
SupplyOn (eAPQP)
The Supplier Readiness project is set up by the Supplier Readiness Manager
(ZF Program SDE) in SupplyOn. Suppliers selected for this process will be
required to utilize this tool to track and report the status of the project. After
each gate, the work packages will be rated (red, yellow, green) and the
rating results will be shown in SupplyOn as project status. The project
members will be notified automatically by email about status changes of
work packages.
Supplier
Status Tracking Measures
(Frequency depends on problem) Readiness Project
Status Tracking
• Status report from supplier
• Virtual conference
Milestone Meetings
Within the Kick-off meeting, milestone meetings and their frequency are
defined to achieve the APQP requirements.
• Parts review
• Sub-supplier Readiness
• Factory visit
Change Management
Design changes influence the Supplier Readiness Process in that different
measures or process steps may need to be reviewed or repeated. Design
changes will be monitored within the status tracking process. A new
feasibility check is required for each new drawing release.
The ZF supplier remains fully responsible for the performance of the sub-
supplier, this includes directed suppliers.
3.5 Run@Rate
Run@Rate is a capacity measurement under volume production conditions
that, at the time of implementation, assists in verifying that the production
11
4 Appendix
4.1 Supplier Readiness Checklist
ZF Friedrichshafen AG
88038 Friedrichshafen
Deutschland · Germany
Telefon/Phone +49 7541 77-0
Telefax/Fax +49 7541 77-908000
Drucknummer 000 000 000
www.zf.com
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