BABA MASTNATH UNIVERSITY

ASTHAL BOHAR ROHTAK

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 MICROSOFT WORLD

MS-WORD is the part of the bigger package called MS-OFFICE. We can do much more than word
processing.

What is word processing?

Word processing is a software package that enables you to create, print and save document for
future retrial and reference creating a document involves typing by using a keyboard and saving it
editing a document a document involves correcting the spelling mistakes if any deleting or moving
words sentence or paragraph.

Advantages of word processing:

Word processor over a conventional type writer is that a word processor enables you to may change
to a document without retyping the entire document.
Features of word processing:
1. Text is typing into the computer which allows alteration to be made easily
2. Word and sentence can be inserted or deleted.
3. Paragraph or text can be copy/move throughout the documents.
4. Margins and page length can be adjusted as desired.
5. Spelling can be checked and modify through the spell check facility.
6. Multiple documents/files can be merged.
7. Multiple copies of letters can be generated with different address through the male merger
facility.

Some commands of a word processing package:

1. Soft Word
2. Word Star
3. Word Perfect
4. Microsoft word
5. Footer
6. Header
Important components of the screen:
1. Title bar: - The title bar displayed the name of the currently active word document like other
windows application
2. Toolbar: - Word has a number of tool bar that help you perform task faster and with great easy
two of the most commonly toolbar are the formatting toolbar and the standard toolbar.
3. Ruler bar:- the ruler bar allows you to format the vertical alignment of text in a document.
4. Status bar:- The status bar displays information about the currently activate document. This
includes the page no. that you are working.
5. Scroll bar:- This bar helps scroll the content or body of document.
6. Work space:- The work space is the document windows where you enter/type the text of your
document.
7. Main menu:- The word main menu is displayed at the top if the screen.
Saving New Document

Once you are done with typing in your new Word document, it is time to save your document to
avoid losing work you have done on a Word document. Following are the steps to save an edited
Word document –
Step 1 − Click the File tab and select the Save As option.
Step 2 − Select a folder where you will like to save the document, Enter the file name which you
want to give to your document and Select the Save Asoption, by default it is the .docx format.
Step 3 − Finally, click on the Save button and your document will be saved with the entered name in
the selected folder.

Saving New Changes

There may be an instance when you open an existing document and edit it partially or completely,
or an instance where you may like to save the changes in between editing of the document. If you
want to save this document with the same name, then you can use either of the following simple
options –
 Just press the Ctrl + S keys to save the changes

 .Optionally you can click on the floppy icon available at the top left corner and just above the File
tab. This option will also help you save the changes.

 You can also use the third method to save the changes, which is the Save option available just
above the Save As option as shown in the above screenshot. If your document is new and it was
never saved so far, then with either of the three options, Word will display a dialogue box to let you
select a folder, and enter the document name as explained in case of saving new document.
View Buttons
The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets
you switch through the Word's various document views.
Print Layout view: This displays pages exactly as they will appear when printed.
Full Screen Reading view: This gives a full screen view of the document.
Web Layout view: This shows how a document appears when viewed by a Web browser, such as
Internet Explorer.
Outline view: This lets you work with outlines established using Word‘s standard heading styles.
Draft view: This formats text as it appears on the printed page with a few exceptions. For example,
headers and footers are 't shown. Most people prefer this mode.

MS EXCEL

Introduction to Microsoft Excel 2007

Microsoft Excel is a very powerful tool for you to use for numeric computations and analysis Excel
can also function as a simple database but that is another class. Today we will look at how to get
starting with Excel and show you around the neighborhood sort of speak.

Starting MS-Excel 2007

 To start Microsoft Excel:
 Click once on the Start button on the bottom left corner of the screen.
 Click on All Programs.
 Move the cursor to the new menu on the right and then click on Microsoft Office 2007.
 Move the cursor to the next menu that opens and click Microsoft Office excel 2007.
 A blank document will appear on the screen.
Main screen of a Microsoft Excel 2007 Document
This is a workbook. A workbook is a collection of worksheets (spreadsheets) and macros. By default,
Excel creates 3 worksheets in a new workbook. The worksheets are designated at the bottom part of
the window where you see the file folder-like tabs. The tabs are named Sheet1,Sheet2 and Sheet3. If
you click on Sheet2, you will be in Sheet2 and not Sheet1 so you need to be aware of which
worksheet you are in.

Office Fluent user interface

In Excel 2007, the new Office Fluent user interface replaces the traditional menus and toolbars from
previous versions of Excel with a single mechanism designed to help users find the right features
more efficiently.

The interface contains three main components:

 Office Button
 Quick Access Toolbar
 Ribbon

Open a New Workbook

Sometimes you have to create a new workbook.
1. Click on the Office Button
2. 2. Click on New You are now able to open recently used or new workbooks from this panel. You can
also open up templates that are available with Excel or ones that you create. If you click on Blank
Workbook, Excel will create a new workbook for you.
What are Columns, Rows, and Cells?

 Columns are the vertical markers in the worksheet and are denoted by the alphabet i.e. A, B, C.
 The rows are the horizontal markers in the worksheet and are denoted by numbers i.e. 1, 2, 3.
 Cells are the single box that you get where the column and row intersect i.e. A1, B3, and C2.

You will often need to know the cell reference. The cell reference is the cell‘s name and you can find
that by looking at the toolbar. This means that the cell that is selected is named C28.

Selecting a cell

1. We are going to select C28. Look for the C column.

2. Look for the Row number 28.

3.You may use your finger to follow the column C down to where row 28 is.

4. Once you have located it, click on it.

5. Look at the toolbar; the cell reference box should say C28. If it does not, try again.

6. After you have done this, click on a different cell and note the cell reference box.

Selecting a group of cells A4 to D10

1. Click on the first cell A4

2. Click and Hold the mouse button down. Drag the cursor down to D10.
3. Let go of the mouse button.
4. If you did it correctly, you should see a Highlighted box around those cells. If not, try again. Please
see the picture on the next page.

Basic data entry, fill handle

From the example, we have numeric (year, numbers) and text (months) entered as data in our
worksheet. Let us practice by re-creating the example on our own.

Method 1

1. Click on cell A2 to select it.

2. Type in 1981 and hit Enter. Notice by hitting Enter, we automatically move down to the next row.
(we can also do the same by hitting the down arrow)
3. Click on cell B1 to select it.
4. Type in January and hit Tab. By hitting Tab (or right arrow), we move to the next column. We can
continue to doing this to enter the data from 1981 to 1992 and so on, but Excel provides us with a
tool to complete sequences.

Method 2:

1. Click on cell A2 to select it.

2. Type in 1981 and hit Enter.
3. Type in 1982, and then select both cells A2 and A3.
4. Move your mouse cursor over the fill handle (small black box on the bottom right of the, active
cell) so that the cursor turns into a cross.
5. Click and drag the fill handle down to the cell desired.
Copy, Cut, Paste
You can Copy, Cut and Paste anything into your worksheet. You can copy from one worksheet to
another worksheet in another book. Let‘s concentrate on the basics. We are going to copy cells D4
to H9.

Cut/Copy and Paste to the same worksheet

1. Using the same worksheet, select cells A4 to D10.

2. Use CTRL-c to copy and CTRL-x to cut the selected cells.
3. Click on cell E29. It should be blank
4. Use CTRL-v to paste the data.
You can also use the toolbar shortcuts for cut/copy/paste as the functionality is the same.

Insert & delete columns, rows, and cells

Have you ever entered all of your data and realized that you are missing an entry in the middle of
the worksheet? If yes and you did not know how to add columns or rows, it would be really difficult
to fix. Well, there is an easier method. You can insert columns, rows, or cells in any spot on your
worksheet.
Using the sort feature

We want to insert a new row for Anne Frank‘s contact information between John Doe 1. And Fred
Johnson but this time we will create her record in line 5.
1. Select cells A1 to G5
2. Go to the Data tab, then click on Sort
3. In the sort option window, use the pull down boxes to select the sort criteria. In this case we want
to sort by Last Name, ascending order A-Z, then click on OK.

Delete columns and rows

We all make mistakes. It is very easy to remove a column or rows.

1. Select the column or row that you want to delete.
2. Point at the highlighted column name or row name and right click.
3. A pop-up menu should appear
4. Select Delete
5. The column or row should be gone.

Inserting & deleting new worksheets

There will be many times when you need to add a whole worksheet rather than columns or rows.
Insert a worksheet
1. Right Click on the tabs where the name of the worksheets are.
2. Click on Insert
3. Select what kind of insert you want from the window.
4. To move the worksheet, click and hold the left mouse button on the worksheet tab. Drag the tab
to where you want it to be placed. Note: you can only move the worksheet tabs to the left or right.

Delete a worksheet

1. Click on the tab of the worksheet that you want to delete.

2. Right Click on the same tab of the worksheet
3. Click on Delete

Printing

Printing your worksheets out to a printer would be a nice thing to know how to do. If the
information that you have on the worksheet fits on an 8.5‖x11‖ paper, you have no trouble printing
your worksheet out. The problem arises when you have a larger worksheet. You may have noticed
that your worksheet has dashed lines running down and across it; this is your print area.

MS-POWER POINT

The presentation software is used for creation of the slides and to display the information in form of
presentation software are easy to use and provide an alternative to other older types of visual aids
like hand drawn slides, black board, posters, hand outs or overhead transparency. A presentation
software provide tool like editor that allows insertion and formatting of text and methods for
inserting and manipulating graphics images along with sound and visual effects.

Features of MS-Power point:

1. Design.
2. Flexibility.
3. Animation.
4. Presentation.
5. Effects.
6. Multimedia.
7. Integration.

Presentation terminology:

1. Audience hangouts.
2. Free hand drawing.
3. Object.
4. Outline.
5. Placeholder.
6. Slides.
7. Speaker‘s notes.

Starting the MS-Power point:

1. Using the start menu.

(a) Click on start button.
(b) Click at programs.
(c) Click on MS-Office sub menu.
2. By using shortcuts.
User can use these facilities if the icon of the software has been created and it put on desktop.
3. By using Microsoft office bar.
4. Menu bar and menu.
5. Screen of MS-Power point.
Screen of MS Power Point

1. Title bar: The title bar displayed the name of the currently active word document like other
windows applications.
2. Toolbar: Word has a number of tool bar that help you perform task faster and with great easy
two of the most commonly toolbar are the formatting toolbar and the standard toolbar.
3. Ruler bar: The ruler bar allows you to format the vertical alignment of text in a document.
4. Status bar: The status bar displays information about the currently activate document. This
includes the page no. that you are working.
5. Scroll bar: This bar helps scroll the content or body of document.
6. Work space: The work space is the document windows where you enter/type the text of your
document.
7. Main bar: The word main menu is displayed at the top if the screen.

TALLY

Tally ERP 9 Software is one acclaimed financial accounting system and inventory
management system with power computer.
Tally.ERP 9 is one best accounting software that can integrated with other business
applications such as Sales, finance, Purchasing, Payroll, Inventory, etc.
Tally software stores all the business transactions of each account in detail. Tally ERP 9
follows double entry accounting system and hence eliminates and rectifies possible errors.

Features of Tally

1. Tally ERP 9 supports multi languages, so it is called as multi-lingual tally software.

Accounts can be maintained in one language and reports can be viewed in another
language.
2. You can create and maintain accounts up to 99,999 companies.
3. Using payroll feature, you can automate employee records management.
4. Tally has feature of synchronization, the transactions maintained in multiple
locations offices can be automatically updated.
5. Generate consolidated financial statements as per requirements of company.
6. Managing single and multiple groups are very important features of tally.

Versions of Tally

1. The first version of Tally was Tally 4.5 and it was released in 1990’s. It is a MS-Dos
based software.
2. The second version of Tally was Tally 5.4 and it was released in 1996. It was a
graphic interface version.
3. The next version of Tally was Tally 6.3 and this Tally version was released in 2001.
It is a window based version and supports in printing and implemented with VAT
(Value Added Tax).
4. The next version of Tally was Tally 7.2 and it was released in 2005. This version
was added with a new features of Statutory complimentary version and VAT rules
as per state wise.
5. The next version of Tally was Tally 8.1 and it was developed with a new data
structure. This version was added with new features of POS (Point Of Sale) and
Payroll.
6. Due to bugs and errors, a new version of Tally 9 was released in 2006. It has
maximum features like Payroll, TDS, FBT, E-TDS filling, etc.
7. Tally.ERP 9 is the latest version of Tally and released in 2009. This latest Tally
ERP 9 package offering maximum features for small business industries to large
business industries. It also updated with new features of GST (Goods & Services
Tax).

Advantages of Tally ERP 9

1. Tally ERP 9 software is a low cost of ownership and it can be easily implement and
customize.
2. Supports multi operating systems such as Windows & Linux and can be installed on
multiple systems.
3. Tally software utilizes very low space for installation and the installation of tally is an
easy method.
4. It is built in back up and restore, so the user can easily backup all companies data
in a single directory, in a local system disk.
5. Supports all types of protocols such as HTTP, HTTPS, FTP, SMTP, ODBC, etc.
6. Supports multi languages including 9 Indian language. The data can be entered in
one language and you can generate invoices, Po’s, delivery notes, etc in other
language.

How to Buy Tally ERP 9

Step by step guide how to buy tally license for business.

1. First, visit the official website of Tally Solutions i.e. https://tallysolutions.com.
2. Click on Buy Now option from menu.
3. If you want license for country India only, choose the option I want the license
for India or for Internal license choose option as International.
4. To check the prices as per country, choose the country name.

5. Now you will have three options to buy tally.

Choose “New License” to buy new tally license
To upgrade or renewal of Tally license, choose the option “Renewal /
Upgrade.
For rental of tally license, choose the option rental and time period i.e. 1
Month or 3 Months or Annual.

6. After choosing the required license, click on Buy Now

7. Enter the required billing details and choose the mode of payment.
8. Agree the policy and click on proceed to payment.
9. Now enter the payment credential and make the payment for Tally license.
Note: For Renewal / Upgrade, you need to existing serial number of Tally license.
For complete details please visit tallysolutions[https://tallysolutions.com/].
After successfully purchase if Tally premium version, you can download Tally ERP 9 with
latest version, install and activate with license key.