WEEK ONE

AIM

INTRODUCTION TO MS WORD APPLICATION PACKAGE

OBJECTIVE

INTRODUCTION TO MS WORD

Microsoft Word is a word processing application that allows you to create a

variety of documents, including letters, resumes, and more. In this lesson, you'll
learn how to navigate the Word interface and become familiar with some of its
most important features, such as the Ribbon, Quick Access Toolbar, and Backstage
view.

The Word interface

When you open Word for the first time, the Start Screen will appear. From here,
you'll be able to create a new document, choose a template, and access
your recently edited documents. From the Start Screen, locate and select Blank
document to access the Word interface.
Click the buttons in the interactive below to learn more about the Word interface:
Working with the Word environment

Like other recent versions, Word 2016 continues to use features like
the Ribbon and the Quick Access Toolbar—where you will find commands to
perform common tasks in Word—as well as Backstage view.

The Ribbon
Word uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs, which you can find near the top of the Word
window.

Each tab contains several groups of related commands. For example, the Font
group on the Home tab contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click
for even more options.
WEEK TWO

AIM

INTRODUCTION TO MS WORD APPLICATION PACKAGE

OBJECTIVE

INTRODUCTION TO MS WORD

Opening New Document

A new, blank document always opens when you start Microsoft Word. Suppose
you want to start another new document while you are working on another
document, or you closed an already opened document and want to start a new
document. Here are the steps to open a new document −

Step 1 − Click the File tab and select the New option.

Step 2 − When you select the New option from the first column, it will display a
list of templates in the second column. Double-click on the Blank document; this is
the first option in the template list.

Saving New Document

Once you are done with typing in your new Word document, it is time to save your
document to avoid losing work you have done on a Word document. Following are
the steps to save an edited Word document −

Step 1 − Click the File tab and select the Save As option.

Step 2 − Select a folder where you will like to save the document, Enter the file
name which you want to give to your document and Select the Save As option, by
default it is the .docx format.

Step 3 − Finally, click on the Save button and your document will be saved with
the entered name in the selected folder.

Saving New Changes

There may be an instance when you open an existing document and edit it partially
or completely, or an instance where you may like to save the changes in between
editing of the document. If you want to save this document with the same name,
then you can use either of the following simple options −

 Just press the Ctrl + S keys to save the changes.

 Optionally you can click on the floppy icon available at the top left corner
and just above the File tab. This option will also help you save the changes.
 You can also use the third method to save the changes, which is
the Save option available just above the Save As option as shown in the
above screenshot.

If your document is new and it was never saved so far, then with either of the three
options, Word will display a dialogue box to let you select a folder, and enter the
document name as explained in case of saving new document.

Opening Existing Document

There may be a situation when you open an existing document and edit it partially
or completely. Follow the steps given below to open an existing document −

Step 1 − Click the File tab and select the Open option.

 Step 2 − This will display the following file Open dialog box. This lets you
navigate through different folders and files, and also lets you select a file which
you want to open.

Step 3 − Finally, locate and select a file which you want to open and click the
small triangle available on the Open button to open the file. You will have different
options to open the file, but simply use the Open option.

How To Change Page Size In MS Word

The default paper size in Word is 8.5 x 11 inches which easily fits in most of the
printers.But this size is not fixed as you can change it if you want a document with
a different paper size. The steps to change the paper sizes are:

 First, Click the Page Layout tab

 Then, In the Page Setup group click the Size command
 Paper size menu will now appear
 With a left mouse click select your desired paper size
 To customize the page size click on the ‘More Paper Sizes’ option
Bold, Italic and Underline Commands in MS Word

These commands are present inside the Font group in the Home tab. Their
functions are:

 Bold: It allows you to Bold the required text inside your document
 Italic: It allows you to Italicize the selected text of your document
 Underline: It allows you to underline the selected text in your MS word document.
WEEK THREE

AIM

INTRODUCTION TO MS WORD APPLICATION PACKAGE

OBJECTIVE

INTRODUCTION TO MS EXCEL

What is Excel?

Excel is pronounced "Eks - sel"

It is a spreadsheet program developed by Microsoft. Excel organizes data in

columns and rows and allows you to do mathematical functions. It runs on
Windows, macOS, Android and iOS.

The first version was released in 1985 and has gone through several changes over
the years. However, the main functionality mostly remains the same.

Excel is typically used for:

 Analysis
 Data entry
 Data management
 Accounting
 Budgeting
 Data analysis
 Visuals and graphs
 Programming
 Financial modeling
 And much, much more!

Overview
This chapter is about giving you an overview of Excel. Excel's structure is made of two pieces,
the Ribbon and the Sheet.
Have a look at the picture below. The Ribbon is marked with a red rectangle and the Sheet is marked
with a yellow rectangle:

First, let's start with explaining the Ribbon.

The Ribbon explained

The Ribbon provides shortcuts to Excel commands. A command is an action that allows you to make
something happen. This can for example be to: insert a table, change the font size, or to change the
color of a cell.

The Ribbon may look crowded and hard to understand at first. Don't be scared, It will become easier
to navigate and use as you learn more. Most of the time we tend to use the same functionalities over
again.

The Ribbon is made up by the App launcher, Tabs, Groups and Commands. In this section we will

explain the different parts of the Ribbon.
The Ribbon explained

The Ribbon provides shortcuts to Excel commands. A command is an action that

allows you to make something happen. This can for example be to: insert a table,
change the font size, or to change the color of a cell.

The Ribbon may look crowded and hard to understand at first. Don't be scared, It

will become easier to navigate and use as you learn more. Most of the time we tend
to use the same functionalities over again.

The Ribbon is made up by the App launcher, Tabs, Groups and Commands. In this

section we will explain the different parts of the Ribbon.

App launcher

The App launcher icon has nine dots and is called the Office 365 navigation bar. It
allows you to access the different parts of the Office 365 suite, such as Word,
PowerPoint and Outlook. App launcher can be used to switch seamlessly between
the Office 365 applications.

Tabs

The tab is a menu with sub divisions sorted into groups. The tabs allow users to
quickly navigate between options of menus which display different groups of
functionality.

Groups

The groups are sets of related commands. The groups are separated by the thin
vertical line break.
Commands

The commands are the buttons that you use to do actions.

Now, let's have a look at the Sheet. Soon you will be able to understand the
relationship between the Ribbon and the Sheet, and you can make things happen.

The Sheet explained

The Sheet is a set of rows and columns. It forms the same pattern as we have in
math exercise books, the rectangle boxes formed by the pattern are called cells.

Values can be typed to cells.

Values can be both numbers and letters:

Multiple Sheets

You start with one Sheet by default when you create a new workbook. You can
have many sheets in a workbook. New sheets can be added and removed. Sheets
can be named to making it easier to work with data sets.

Are you up for the challenge? Let's create two new sheets and give them useful
names.

First, click the plus icon, shown in the picture below, create two new sheets:

Syntax

A formula in Excel is used to do mathematical calculations. Formulas always start

with the equal sign = typed in the cell, followed by your calculation.

Creating formulas, step by step

 Select a cell
 Type the equal sign (=)
 Select a cell or type value
 Enter an arithmetic operator
 Select another cell or type value
  Press enter

For example =1+1 is the formula to calculate 1+1=2

Using Formulas with Cells

You can type values to cells and use them in your formulas.

Lets type some dummy values to get started. Double click the cells to type values
into them. Go ahead and type:

 A1(309)
 A2(320)
 B1(39)
 B2(35)

Example

Let's try one more example, this time let's make the formula =A2-B1.

Here is how to do it, step by step.

1. Select the cell C2

2. Type the equal sign (=)
3. Left click A2, the cell that has the (320) value
4. Type the minus sign (-)
5. Left click B1, the cell that has the (39) value
6. Hit the enter button

Ranges

Range is an important part of Excel because it allows you to work with selections
of cells.

There are four different operations for selection;

 Selecting a cell
 Selecting multiple cells
 Selecting a column
 Selecting a row
Before having a look at the different operations for selection, we will introduce the
Name Box.

The Name Box

The Name Box shows you the reference of which cell or range you have selected.
It can also be used to select cells or ranges by typing their values.

Selecting a Cell

Cells are selected by clicking them with the left mouse button or by navigating to
them with the keyboard arrows.

It is easiest to use the mouse to select cells.

To select cell A1, click on it:

Selecting Multiple Cells

More than one cell can be selected by pressing and holding

down CTRL or Command and left clicking the cells. Once finished with selecting,
you can let go of CTRL or Command.

Lets try an example: Select the cells A1, A7, C1, C7 and B4.

Selecting a Column

Columns are selected by left clicking it. This will select all cells in the sheet related
to the column.

To select column A, click on the letter A in the column bar:

Selecting a Row

Rows are selected by left clicking it. This will select all the cells in the sheet
related to that row.

To select row 1, click on its number in the row bar:

Selection of Ranges

Selection of cell ranges has many use areas and it is one of the most important
concepts of Excel. Do not think too much about how it is used with values. You
will learn about this in a later chapter. For now let's focus on how to select ranges.

There are two ways to select a range of cells

1. Name Box
2. Drag to mark a range.

The easiest way is drag and mark. Let's keep it simple and start there.

How to drag and mark a range, step-by-step:

1. Select a cell
2. Left click it and hold the mouse button down
3. Move your mouse pointer over the range that you want selected. The range
that is marked will turn grey.
4. Let go of the mouse button when you have marked the range

Adding New Columns

Columns can be added and deleted. You access the menu by right clicking the
column letter. New columns are added to the same place you clicked.

Let's try to create a new column B.

Adding New Rows

Rows can also be added and deleted. You access the menu by right clicking the
row number. New rows are added to the same place you clicked.

Delete Cells

Cells can be deleted by selecting them, and pressing the delete button

Formulas

A formula in Excel is used to do mathematical calculations. Formulas always start

with the equal sign (=) typed in the cell, followed by your calculation.
Formulas can be used for calculations such as:

 =1+1
 =2*2
 =4/2=2

It can also be used to calculate values using cells as input.

Let's have a look at an example.

Type or copy the following values:

WEEK FOUR

AIM

INTRODUCTION TO MS WORD APPLICATION PACKAGE

OBJECTIVE

INTRODUCTION TO MS POWER-POINT

The Microsoft PowerPoint is a simple yet powerful software program developed

by Microsoft to produce more effective presentations. It is mainly a part of the
Microsoft Office suite. The program comprises of slides and various such useful
tools like word processing, drawing, graphing and outlining. Thus it can be used to
display text, tables, charts, graphics and media in the slides with ease.

here are mainly three noteworthy features of the Microsoft PowerPoint window
that you need to focus upon while learning more about PowerPoint. These features
are called the Microsoft Office Button, Quick Access Toolbar and the Ribbon.
 How To Add Slide
There are a number of ways to add a slide in PowerPoint presentation. The most
frequently used option is to click the New Slide button.

See the below image:

The other ways you can add a slide are: Office Themes, Duplicate Selected Slide and
Reuse Slides.

1) Using the Office Themes to add slide:

 First, Select that slide next to which you want the new slide to appear
 In the Home tab, click on the drop-down arrow on the New Slide button
 It will now display more of the office themes
 Select that slide choice that suits your unique requirement
See the below image:
 2) Using a Duplicate Selected Slide option to add a new slide:
 First, Select the slide you want to duplicate
 In the Home tab, click on the drop-down arrow of New Slide button
 Now, just Left click the Duplicate Selected Slide
See the below image:
 3) Using Reuse Slides option to add slide:
 First, Select the slide next to which you want your new slide to appear
 In the Home tab, click on the drop-down arrow of the New Slide button
 Now, Select the Reuse Slides option shown
 Click on Browse and then click on the Browse File
 Select that particular slide from the presentation that you want to import
See the below images:
 Creating A Presentation

As soon as you open PowerPoint window, by default a slide appears. The slide has
by default two placeholders or text boxes. Additional text boxes can also be added
using the Insert tab.

To start creating your presentation, just click on the placeholder or text box a
blinking cursor will appear. Then type the required title and click outside the box.
The text box will now disappear.

How To Set Slide Transition Speed

 Select the slide

 Select the Animation tab
 In the Transition to This Slide group click on the drop-down arrow next to the
Transition Speed option
 It will now display three options for transition speed
 Select on the desired transition speed
 Click on Apply To All to apply the same transition speed to all the slides
How To Insert A Text Box

In addition to the available placeholders you can also insert text boxes in the slide.
To add a new text box follow the below listed steps carefully.

 First, Open the Insert tab

 In Text group click on the Text Box command
 Click on the slide and drag your cursor until the text box takes the desired width
 Then you can release the mouse

Setting Text Fonts in Powerpoint

PowerPoint offers a wide range of pre-built fonts to choose from. Depending on
the purpose of the presentation you may want to choose a more casual font or a
formal one. This section will look at the steps to set the text fonts.
Step 1 − The default font in PowerPoint 2010 is Calibri.
Step 2 − To change the text font, select that portion of text the font of which needs
to be changed. If you select the entire text box or shape, the changes will apply to
all the text in the selection. If you select specific text, the changes will apply to
selection only.
Step 3 − In the Font group, under the Home ribbon, click on the font face
dropdown.
Step 4 − Scroll through the list of font faces to pick the one that suits your needs.
As you move your cursor over the fonts, the selection will change accordingly to
give you a preview.

Apply Formatting in Powerpoint

One of the most powerful tools in Microsoft Office is the application of formatting
feature. This feature basically lets you define the right format once and apply the
same to a series of objects in the rest of the presentation or any other file. While
working with large presentations or just working on slides for a long time, if you
ever need to make a change in the style and want it applied across multiple content
this is the tool to use.
The following are the steps to apply formatting to your presentation −
Step 1 − Select the content you want to copy the formatting from.
Step 2 − Go to the Clipboard group under the Home ribbon.
Step 3 − Click on the Format Painter icon.

Step 4 − Select the content you want to format.

Here are some key aspects about the Format Painter −

 If you click on the Format Painter icon just once, the formatting will be
copied just once.
 If you click on the Format Painter icon twice quickly, you can copy the
formatting multiple times.
 If you want to copy just the text formatting and not the paragraph features,
ensure that you select just the sample text and not the entire paragraph.
 If you want to copy paragraph and font formatting, you must select the entire
paragraph.

Add Pictures to Slide in Powerpoint

PowerPoint supports multiple content types including images or pictures. With
regards to pictures PowerPoint classifies them into two categories −
 Picture − Images and photos that are available on your computer or hard
drive
 Clip Art − Online picture collection that you can search from the clip art
sidebar
Although their sources are different, both these types can be added and edited in
similar
fashion. Given below are the steps to add picture to a slide.
Step 1 − Go to the Images group in the Insert ribbon.
Step 2 − Click on Picture to open the Insert Picture dialog and add a picture to the
slide.
 Step 3 − In this dialog, you have three sections: to the left corner, you have folders
that can be browsed, the section in the center shows the subfolders and files in the
selected folder and to the right, you can have a preview of the selected image.
Step 4 − Select the image you want and click Open to add the picture to the slide.

Step 5 − To add online pictures, click on Clip Art and search for keywords in
the Clip Art sidebar.

Step 6 − Once you have the clipart you want to use, double-click on the image to
add it to the slide.

How To Insert Table From Word Or Excel

 First, Open the desired word document or an Excel spreadsheet you want to insert
 Select and then copy it
 Then simply place the cursor on that PowerPoint slide where you want to paste it
 Now, Select the Home tab and click on the Paste command