11/11/2022

SAP Media
Generated on: 2022-11-11 14:26:21 GMT+0000

SAP ERP | 6.0 EHP2 Latest

PUBLIC

Original content: https://help.sap.com/docs/SAP_ERP/7ecbb1f6a57f4f2ebe4197c5950f08f7?locale=en-

US&state=PRODUCTION&version=6.02.latest

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Product

Sales Support

Purpose
The component sales support master data contains functions that enable you to do the following:

Record marketing-related master data on activities, materials and requirements that affect order processing

Record contacts with customers and performance of sales support activities such as mailing activities

Integration
The master data you create in sales support is used to control processing of sales orders. For example, the sales source de ned
in Customizing controls for each order item whether research is generated when an order is entered, whether the sales agent
must be a reader and whether the sales agent or sales source has to be speci ed in the order.

Features
The component sales support contains the following functions:

Maintenance of the following objects

Sales source (Customizing)

Sales promotion

Promotional material

Advertising medium

Campaign framework

Sales activity

Output of the following

Standard letters

Labels for gifts

Evaluations of subscriptions:

Analysis of live subscriptions

Comparison of live subscriptions normal – free

Comparison of all live subscriptions

Analysis of transactions affecting live subscriptions

Comparison of transactions affecting live subscriptions

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Lifetime analysis

Comparison of sales promotions

Overviews

Orders for gift (with access to order)

Sales promotions for geographical unit

Sales activities for business partner (with access to sales activity data)

Shipping

Purpose
The component shipping master data contains functions that can be used to record basic data for use in shipping functions.

Integration
Shipping of ad inserts and direct-distribution advertising based on orders in Advertising Management is processed using the
shipping functions in Media Sales and Distribution.

Features
The component contains the following functions:

Function Use

Edit technical order deadline limit To avoid errors when setting the order deadline (checking function)

Edit packaging rules for bundling, postal packing and container To control the shipping functions bundling and container packing
packing

Edit production master data for shipping To control creation of production data in shipping as the basis for
creating production-oriented shipping documents
(Production sequence for editions with different insert mixes)

Edit shipping document type usage for general and production- To control shipping document creation
oriented shipping documents

Edit destination determination for shipping document types To control shipping document creation

(exception rule for alternate destination)

Technical Order Deadline Limit

De nition
The technical order deadline limit de nes how far into the future the order deadline can currently be set.

The order deadline set in Shipping releases shipping for a speci c date and at the same time stops order processing for that
shipping date.

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Use
The technical order deadline limit is only used for checking purposes and helps you avoid errors when setting the order deadline
.

 Caution
If the order deadline is accidentally set too far in the future, order processing is not possible for any of the days leading up to
it.

Time delimitation

De nition of the order deadline limit includes the following data for each weekday :

Order deadline limit in days

The order deadline limit in days determines (in a number of days) the maximum weekday up to which the order deadline
can be set for the current weekday, according to the limit time.

Limit time

The limit time speci ed determines for each weekday the clock time up to which the order deadline limit in days can be
set.

The following table illustrates the way in which the order deadline limit in days depends on the limit time .

Clock time Valid order deadline limit

Before limit time Order deadline limit for current weekday

After limit time Order deadline limit for next weekday

Example

Monday : Order deadline limit 2 days , limit time 12.00 noon

Tuesday : Order deadline limit 2 days , limit time 12.00 noon

On Monday up to 12:00 noon, the order deadline can be set to Monday or Tuesday according to the order deadline limit for
Monday (two days including the current day).

From 12:00 noon on Monday, the closing date limit for Tuesday applies. This means the order deadline can be set to Tuesday or
Wednesday in accordance with the order deadline limit for Tuesday (two days).

Dailies and Non-Dailies

The technical order deadline limit is de ned differently for dailies and non-dailies:

Dailies: per weekday

The order deadline limit for a weekday applies until the limit time is reached for that day. After that point, the order
deadline limit for the next weekday applies.

Non-dailies: unique , global

The order deadline limit in days and thelimit time for the day are de ned globally .

Deactivating the Technical Order Deadline Limit

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You can deactivate the technical order deadline limit in Customizing (path: SAP Media Master Data Shipping Order
Deadline Deactivate Technical Order Deadline Limit ).

This means the system does not check the order deadline against the technical limit when you set it.

Deactivating the technical order deadline limit has the following effect:

You do not need to de ne it.

If it is de ned, the system ignores it.

Structure
The order deadline limit is de ned by the following data:

Header data

Plant, publication type, publication, logistical delivery type, validity period

Order deadline limit in days and limit time

Speci ed for each weekday for dailies or once only for non-dailies

Editing the Technical Order Deadline Limit

Prerequisites
You want to edit the limit values for specifying the order deadline. This is intended to ensure that the order deadline can only be
set within the speci ed interval at present.

 Note
De ne the technical order deadline limit according to your actual shipping situation. A meaningful technical order deadline
limit helps you avoid errors in data entry. An incorrect entry might result in the order deadline being set too far in the future
and order processing being blocked too early.

Procedure
1. Choose Logistics Media Sales and Distribution Periodical Sales and Distribution Master Data Shipping
Control Order Deadline Limit Edit .

The selection screen of the editing function appears.

2. Enter the desired selection criteria.

You de ne the technical order deadline limit for each speci c plant (required entry).

3. Choose Execute.

The overview screen for technical order deadline limits appears. The selected entries are displayed.

4. Edit the entries for order deadline limits. The following options are possible:

Aim Activity

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Aim Activity

Display or edit details on an entry Select the entry.

Double click on the entry or choose .

Change the order deadline limit in days or the limit time if

necessary.

Go back to the overview screen.

Create a new technical order deadline limit Choose New entries.

Enter the data on the new order deadline limit.

Go back to the overview screen.

Copy an entry Select the entry or block of entries.

Choose Copy as...

Overwrite the source entry.

Go back to the overview screen.

5. Save your entries.

Packaging Rule Editing

Purpose
You use the rules for bundling, postal packing and container packing to de ne the criteria for packaging the titles and ad inserts
for delivery to customers.

The bundling, postal packing and container packing rules are used as follows in the work area of Shipping :

Packaging rule Shipping function Result Delivery type

Bundling rule Bundling Bundles Home delivery, direct delivery,

distribution

Postal packing rule Bundling Postal packs Postal shipping

Container packing rule Container packing Containers (of postal packs) Postal shipping

Prerequisites
The settings for bundling and container packing must be maintained in Customizing for shipping master data and shipping.

Process Flow
Depending on your requirements, processing of packaging rules for bundling and container packing can involve the following
steps:

De nition of odd bundle groups

Assignment of editions to odd bundle groups

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De nition of edition bundling groups

Edition bundling groups are formed for each publication and plant. A bundling rule created for a bundling group applies to all
editions of a publication within one plant. The editions assigned can be displayed in an overview.

Editing the bundling rules

A bundling rule includes criteria for packaging issues in full and odd bundles – e.g. bundle dividers, minimum and maximum
numbers of units in odd bundles, weight scales – parameters for creating common odd bundles and technical production
parameters.

Editing rule determination table for postal packing

The postal packing rule type, for example ZEBU as standard in Germany, is assigned to the plant, publication, edition, delivery
type etc.

Editing ZEBU data

The ZEBU le provided by the German postal service contains postal packing rules for each postal packing level. You can modify
these rules for individual editions, if necessary.

Editing manual ZEBU data

The summarization postal code can be assigned to postal code intervals for each postal packing rule type.

Editing rule determination table for container packing

The postal packing rule type, for example ZEBU as standard in Germany, is assigned to the plant, publication, edition, delivery
type etc.

Editing container packing rules

A container packing rule includes the minimum and target weight per plant, delivery type, postal shipping network and container
type.

Result
The rules for bundling, postal packing and container packing are de ned. Bundling and container packing are performed using
these rules in the work area for Shipping .

Odd Bundle Group

De nition
The odd bundle group is a key used to group different editions in order to create a common odd bundle.

 Note

An odd bundle contains excess issues that do not amount to the number required for a further full bundle.

Use

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If different editions are delivered in a carrier route, you can specify that the odd bundles of the individual editions are to be
packed together with that of a carrying edition. To do this, you must perform the following steps:

1. De ne the key of an odd bundle group.

2. Assign all editions whose odd bundles are to be combined with that of a carrying edition to the odd bundle group.

3. Specify the odd bundle group in the bundling rule for the carrying edition.

 Note

The speci ed odd bundles can only be packed together if you perform bundling for all the editions in question at the same
time .

You de ne the odd bundle group "TPARTY" and assign the third-party editions "News of the South" and "Ad Sheet" to this
key. You specify the odd bundle group "TPARTY" in the bundling rule for your own edition "Anytown News", which is the
carrying edition. When the bundling stage is reached, the odd bundles for the two third-party editions in the odd bundle
group are packed together with that for the "Anytown News".

Maximum quantity in odd bundle

You can limit the number of issues in a common odd bundle in the bundling rule for the carrying edition. The system creates a
further odd bundle when this maximum quantity is exceeded.

Editing Odd Bundle Groups

Prerequisites
You want to have odd bundles of several (for example, third-party) editions packed together with that of your own carrying
edition.

You want to create an odd bundle group or edit the existing entries for this purpose. If you do not have maintenance
authorization, you can display the data on the odd bundle group.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Bundles → Odd Bundle Group → Edit .

2. The maintenance screen for odd bundle groups appears.

3. Enter the desired odd bundle group or change existing entries. The following processing options are relevant here:

Aim Activity

Create an odd bundle group

1. Choose New entries.

2. Enter the key of the odd bundle group and the short text.

3. Save your entries.

4. Choose Back.

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Delete an odd bundle group

1. Select the odd bundle group.

2. Choose Delete.

1. Save your entries.

Result
You can assign editions whose odd bundles are to be packed with that of a carrying edition to an odd bundle group that you have
created in the system.

Assigning Editions to an Odd Bundle Group

Prerequisites
You want to have odd bundles of several (for example, third-party) editions packed together with that of your own carrying
edition.

You have already created an odd bundle group for this purpose and now want to assign the editions to this group.

If you do not have maintenance authorization, you can display the edition assignment. To do this, choose the separate menu
option Display edition assignment.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Bundles → Odd Bundle Group → Assign Edition .

2. The maintenance screen for assigning editions to odd bundle groups appears.

3. Enter the desired assignments or change existing entries. The following processing options are relevant here:

Aim Activity

Create an edition assignment to the odd bundle group

1. Choose New entries.

2. Enter the key of the odd bundle group, publication and

edition.

3. Go back to the initial screen.

Copy an entry as a template for a new entry

1. Select the template entry.

2. Choose Copy as...

3. Enter the target key of the publication and edition.

4. Con rm your entries.

Delete an entry
1. Select the entry you want to delete.

2. Choose Delete.

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1. Save your entries.

Result
You can specify the odd bundle group to which editions are assigned in the bundling rule for a carrying edition of your own. When
the bundling stage is reached, the odd bundles for the editions in the odd bundle group are bundled together with that for the
carrying edition.

Bundling Group

De nition
A bundling group is a key used to group editions of a publication to which one bundling rule applies.

Use
You can only de ne a bundling group for each publication and plant . You can set up the assignment between an edition and a
bundling group by entering the bundling group in the plant data on the edition (as a planning speci cation for the issues). You
can only assign a bundling group to editions that belong to the same publication within the same plant.

You can de ne a bundling rule for the bundling group. This bundling rule applies to all editions that are assigned to the bundling
group.

 Note

The input eld for the bundling group is only displayed on the detail screen for bundling rules if speci ed in the Customizing
settings for the search sequence for bundling rules in shipping master data.

Structure
An entry for a bundling group consists of the following data:

Publication

Plant

Bundling group (you can assign any key you wish)

Short and long texts for bundling group

 Note

The bundling group is de ned by its own key combined with the key of the publication and the plant. For this reason, you can
use the same bundling group key for different publications, although this is not advisable.

Editing Bundling Groups

Prerequisites

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To have individual editions of a publication bundled in the same plant using a common bundling rule, you must assign the
editions to a bundling group in the edition plant data. The bundling rule is de ned for the bundling group.

For this reason, you want to create a bundling group for the combination of publication and plant.

If you do not have maintenance authorization, you can display the data on the bundling group.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Bundles → Bundling Group → Edit .

2. The maintenance screen for assigning publications to bundling groups appears.

3. Enter the desired assignments or change existing entries. The following processing options are relevant here:

Aim Activity

Create a bundling group

1. Choose New entries.

2. Enter the key of the publication, plant and bundling group

and a text.

3. Go back to the initial screen.

Copy an entry as a template for a new bundling group

1. Select the template entry.

2. Choose Copy as...

3. Enter the data on the target entry.

4. Con rm your entries.

Delete a bundling group

1. Select the bundling group you want to delete.

2. Choose Delete.

1. Save your entries.

Result
You can assign a bundling group de ned for a publication to the relevant editions in the edition plant data.

You can de ne a bundling rule for a bundling group; this rule then applies to all editions of the publication in the same plant that
are assigned to the bundling group.

 Note

The input eld for the bundling group is only displayed on the detail screen for bundling rules if speci ed in the Customizing
settings for the search sequence for bundling rules in shipping master data.

Display of Editions in Bundling Group

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Use
You can use this function to display an overview of the editions that are assigned to a bundling group.

Integration
A bundling rule applies to all editions that are assigned to the bundling group.

Prerequisites
There must be a bundling rule for the bundling group.

The bundling group must be assigned editions.

The bundling group is assigned in the plant data on the edition.

Features
Selection of the editions for evaluation by the following criteria:

Bundling group (from – to)

Publication (from – to)

Edition (from – to)

Plant (from – to)

Output of a list according to the data selected. The list contains the following data:

Plant

Bundling group

Publication

Edition

Activities
To access the function, choose Logistics Media Sales and Distribution Periodical Sales and Distribution Master Data
Shipping Packaging Bundles Bundling Group Group Overview .

Bundling Rule
De nition
The bundling rule de nes the criteria for bundling and postal packing either at publication level or at a more detailed level (e.g.
for each logistical delivery type, edition etc.).

Use

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Bundling rules de ne the data for creating full and odd bundles relative to speci c periods. They are used for bundling or postal
packing for each logistical delivery type.

A bundling rule applies to at least one publication. You can de ne the area to which the bundling rule applies by specifying the
following:

Logistical delivery type

Edition

Bundling group

Issue variant type

Mix type

Carrier route

Unloading point

 Note

The detail screen for bundling rules only contains the selection criteria (in the screen header) that are speci ed in the
Customizing settings for the search sequence for bundling rules in shipping master data.

Structure
A bundling rule contains the following data:

Header data

Plant, logistical delivery type, publication, edition, bundling group, issue variant type, mix type, carrier route, unloading point

 Note

The elds displayed in the header data for the bundling rule are determined in the Customizing settings for shipping master
data.

Validity period and bundling rule type

Parameters for packing full and odd bundles

Bundle divider

No odd bundles indicator

Minimum and maximum number of items for odd bundle

Postal pack indicator for customers (only for postal shipping: separate postal packs packed for customers who purchase
an issue in large quantities)

Indicator denoting whether weight scales are de ned

Parameters for packing common odd bundle

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Odd bundle group, maximum quantity in odd bundle

Parameters for production (technical system)

Bundling type, minimum quantity, even number in bundle

Editing Bundling Rules

Prerequisites
You want to edit bundling rules for publications whose master data is not recorded by copy number as follows:

Create new bundling rules

Edit existing bundling rules

De ne an exception rule for a speci c day for a bundling rule

Check for which publications valid bundling rules exist

If you do not have maintenance authorization, you can display the data on the bundling rule.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Bundles → Bundling Rule → Edit .

2. The initial screen (selection screen) of the editing function appears.

3. Select the bundling rules you want to edit as follows:

4.

a. Enter the key of the plant and – if you want to specify more detailed selection criteria – the key of the logistical
delivery type or publication.

b. Con rm your entries.

The overview screen for maintaining bundling rules appears.

5. Maintain the bundling rules using the editing functions explained below:

 Note

Each editing function is performed for the entry on which the cursor is positioned.

Aim Activity

Access the detail screen for the bundling rule

1. Choose Details .

2. Maintain the data on the bundling rule if required.

3. To return to the overview screen, choose Copy (or Cancel ).

Create a bundling rule

1. Choose Create.

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2. Enter the required data on the detail screen for the bundling
rule.

3. Choose Copy.

Delete a bundling rule Choose Delete.

Copy a bundling rule

1. Choose Copy as...

2. Overwrite the data on the source rule.

3. Choose Copy.

De ne an exceptional rule for a speci c date

1. Choose Exception for day.

2. Enter the current date for the exception rule and con rm
your entry.

3. De ne the required exception data.

4. Choose Copy.

Check a bundling rule

1. Choose Bundling rule → Check.

2. Enter the current date for the check and con rm your entry.
(The system displays a list of publications without a valid
bundling rule.)

3. Close the list display by clicking Continue.

Find a bundling rule

1. Choose Rule.

2. Enter the current date for the search and con rm your entry.
(The selection screen for bundling rules appears.)

3. Enter the selection parameters and choose Find rule.

The system searches for the bundling rule using the search
sequences de ned. The overview screen reappears. The bundling
rule found is highlighted in color.

 Note

You can access the search sequences for bundling rules and odd bundle groups de ned in Customizing under Environment in
the menu.

1. Save your entries.

The initial screen of the editing function reappears.

Bundling Rule Editing for Speci c Copies

Use
This function allows you to maintain bundling rules for speci c copies. A copy is an issue of a magazine recorded under a copy
number in the system. The copy is identi ed for each plant by the publication, edition and copy number or publication date (or

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simply by specifying the issue).

A bundling rule for a speci c copy contains the following data:

Publication, edition

Publication date, copy number

Issue mix

Delivery type

Bundle divider (number of issues in each full bundle)

Minimum number of issues in each odd bundle (not for common odd bundles)

Maximum number of issues in each common odd bundle

Odd bundle group for creating a common odd bundle

Indicator denoting that odd bundles are packed manually

Indicator denoting that special postal packs may be created for individual customers

Packing type (e.g. number of folds)

Indicator denoting even number of copies in bundle

Minimum number of issues per bundle

Prerequisites
Master data maintenance for copy number must be allowed in the master record on the publication. In this case, you cannot
maintain regular bundling rules for the publication but only bundling rules for speci c copies.

Features
Selection of the bundling rules that exist for the copy using the following selection criteria:

Plant

Publication

Edition

Publication date or copy number

 Recommendation

Instead of specifying the publication, edition and publication date or copy number, you can also select the copy simply by
specifying the issue.

Generation of new bundling rules for each copy according to the following parameters:

Generation for individual delivery types (specifying the delivery types)

Generation for individual issue mixes

Editing of bundling rules for individual copies (in the overview table):

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Maintenance of packaging criteria for each bundling rule

Copying existing entries as a template for new entries

Deletion of entries that are not required

Optionally, deletion of bundling rules according to selection criteria

Activities
To access the function, choose Logistics Media Sales and Distribution Periodical Sales and Distribution Master Data
Shipping Packaging Bundles Bundling Rule per Copy Edit.

Editing Bundling Rules for Speci c Copies

Use
You want to create a new bundling rule for a copy or edit existing bundling rules.

 Note

You can only create bundling rules for speci c copies for publications in which master data maintenance for speci c copies is
allowed.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Bundles → Bundling Rule per Copy → Edit.

2. The initial screen (selection screen) of the editing function appears.

3. Select the bundling rules you want to edit for each copy as follows:

4.

a. Enter the key for the plant.

b. Enter the publication, edition and publication date or copy number.

c.

Instead, you can simply specify the issue to identify the copy.

d. If you want to generate new bundling rules for speci c delivery types or for the issue mixes for the copy, select
the appropriate indicator (or both indicators); enter the desired delivery types (from – to).

e. If you want to delete the selected bundling rules for the copy, select the indicator Delete rules for copy.

f. Choose Execute.

The overview screen for maintaining bundling rules for speci c copies appears.

If you chose the deletion run, the system deletes the selected bundling rules for the copy and displays a message on
completion.

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5. If you want to edit existing bundling rules for speci c copies, use the editing functions explained below:

Aim Activity

Enter or change eld contents

1. Select the entries you want to maintain.

2. Choose Edit → Change eld content...

3. Select the eld you want to change.

4. Enter the new value.

5. Choose Replace.

Delete a bundling rule

1. Select the entries you want to delete.

2. Choose Delete .

1. Save your entries.

2. Go back to the initial screen of the editing function.

Postal Packing Rule

De nition
The postal packing rules de ne criteria for packing postal packs and containers for postal shipping. In Germany, postal packing
rules are de ned by the postal service (Deutsche Post AG) and copied into the system from the les they provide (ZEBU).

Use
The postal packing rules are imported automatically into the system from the ZEBU les provided by the German postal service
and can also be updated automatically as required. (The update is logged by the system.) You can also maintain postal packing
rules manually in the system and change them for individual editions.

The following postal packing levels are de ned in a packing rule for postal shipping by the German postal service:

Postal packing level Meaning

1 Postal packing level 1

2 Postal packing level 2

3 Postal packing level 3

4 Postal packing level 4

5 Postal packing level 5

The system distributes the issues and postal packs for delivery among the postal packing levels during postal packing and
container packing.

 Note

The address postal code corresponds to postal packing level "0".

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Postal packs and containers are packed according to the number and weight of issues or postal packs at a postal packing level.
The minimum numbers for postal packing and minimum numbers and minimum weights for container packing must be de ned
in the Customizing settings for shipping.

You can specify whether or not container (bag) packing is allowed for postal packing levels 2, 3 and 4. Container packing is
always allowed for postal packing level 5.

 Example

Container packing is allowed at postal packing level 3.

The system interprets the indicators denoting whether or not container packing is allowed in the same order as the postal
packing levels. If container packing is not possible on the rst level for which it is allowed, it takes place on the next level allowed,
etc.

Rule determination

You maintain the assignment of a packing rule type in the rule determination table for each publication or edition and delivery
type to enable the system to use the correct postal packing rule for an edition. Each rule determination entry has a start of
validity.

Structure
A postal packing rule contains the following data:

Header data

Address postal code, district municipality key, securities account number, route number

Basic data (on postal packing levels)

Field Meaning

1. PCdPL1 Postal code for postal packing level 1

2. PCdPL2 Postal code for postal packing level 2

3. InitPL3 Initial postal code for postal packing level 3

4. InitPL4 Initial postal code for postal packing level 4

5. PCdPL5 Postal code for postal packing level 5

ONo Delivery office number for postal code

ID ID of postal packing level (can be maintained in the Customizing

settings for shipping)

Bag Indicates whether or not container (bag) packing is allowed at the

postal packing level in question.

Plant

Important in assigning the edition when making edition-speci c changes to the postal packing rule (the entry is copied from the
initial screen).

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Edition-speci c modi cation

The entries for each edition include indicators for the desired postal packing levels and indicators denoting whether or not
container (bag) packing is allowed at each postal packing level.

Integration
You make settings for transporting postal packs and containers in the shipping schedule . You can check the completeness of
the postal packing rules under Environment on the shipping master data screen. The check program determines whether or not
a postal packing rule exists for each ship-to party address postal code.

For precise information on postal packing rules, see the documentation on the ZEBU data provided by the German postal
service.

Editing Postal Packing Rule Determination

Prerequisites
The valid packing rule type must be assigned to the publication or edition, classi ed by delivery type and network if necessary,
(e.g. standard ZEBU DE) to enable the system to perform postal packing for an edition.

You want to create an entry for rule determination or change the assigned packing rule type for an existing entry. The packing
rule types, logistical delivery types and postal shipping networks must be maintained in the Customizing settings for shipping
master data.

If you do not have maintenance authorization, you can display the data for determining postal packing rules.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Postal Packs → Rule Determination → Edit .

2. The maintenance screen for the rule determination table (postal packing and container packing) appears.

3. Edit the entries for rule determination using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create the assignment of a postal packing rule type

1. Choose New entries.

2. Enter the required data.

3. Go back to the maintenance table.

Delete an entry or a block Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

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3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Editing Postal Packing Rules (ZEBU)

Prerequisites
You want to edit the postal packing rules supplied by the German postal service (ZEBU) or modify a postal packing rule for a
speci c edition.

If you do not have maintenance authorization, you can display the data on the postal packing rules.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Postal Packs → ZEBU → Edit .

2. The initial screen (selection screen) for editing postal packing rules appears.

3. Select the worklist as follows:

4.

a. Enter the desired address postal code interval.

b. Enter the packing rule type (e.g. ZEBU DE Standard).

c. Enter the key for the plant.

d. You need to specify this if you want to make edition-speci c modi cations to postal packing rules.

e. Con rm your entries.

The overview of ZEBU records appears.

5. To edit a packing rule, position the cursor on the relevant address postal code and choose Edit → Details .

6.

You can insert ZEBU records on the overview screen by assigning the lower postal packing levels to postal packing levels
2, 3, 4 or 5. You can also delete existing ZEBU records.

7. Edit the data on the postal packing rule as required.

Use the editing functions explained below to edit edition-speci c modi cations :

 Note

Each editing function is performed for the entry on which the cursor is positioned.

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Aim Activity

Create an entry
1. Choose Edit → Create publication.

2. Enter the required data and con rm your entries.

3. Mark the desired postal packing levels.

4. Use the indicators to specify whether or not container

packing is allowed at each level.

Delete an entry Choose Edit → Delete publication.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

ZEBU Manual Postal Packing Rule

De nition
The ZEBU manual postal packing rule is a simpli ed form of packing rule, which can be used for packing of small issues for postal
distribution in Germany.

Use
The ZEBU manual postal packing rule applies to a summarization postal code , to which a postal code interval is assigned.

Structure
A ZEBU manual packing rule contains the following data:

Packing rule type

Country

Postal code from

Postal code to

Securities account number for German postal service

Route number for German postal service

Summarization postal code

Editing ZEBU Manual Postal Packing Rules

Prerequisites
You want to use the simpli ed ZEBU manual postal packing rules for a small issue.
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Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Postal Packs → ZEBU Manual → Edit .

2. The overview of ZEBU manual records appears.

3. Edit the ZEBU manual records using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create a new ZEBU manual rule

1. Choose New entries.

2. Enter the required data.

3. Go back to the maintenance table.

Delete an entry or a block Choose Delete.

Copy a new ZEBU manual rule

1. Choose Copy as...

2. Overwrite the source data.

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Container Packing Rule

De nition
The container packing rule de nes weight speci cations for packing containers for postal shipping.

Use
Container packing is controlled by the weight of the postal packs. A container packing rule contains the following speci cations
for a combination of plant, delivery type, postal network and container type:

Minimum weight

Planned weight

Rule determination

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You maintain the assignment of a packing rule type in the rule determination table for each publication or edition and delivery
type to enable the system to use the correct container packing rule for an edition. Each rule determination entry has a start of
validity.

Structure
A container packing rule contains the following data:

Plant

Delivery type

Postal shipping network

Container type

(according to the Customizing settings, e.g. 10 kg bag)

Minimum weight of container (with unit of measurement)

Planned weight of container (with unit of measurement)

Part container indicator

If this indicator is selected, a part container is packed, otherwise the remaining copies are distributed among the other
containers.

Editing Container Packing Rule Determination

Prerequisites
The valid packing rule type must be assigned to the publication or edition (classi ed by delivery type and network if necessary)
to enable the system to perform container packing for an edition.

You want to create an entry for rule determination or change the assigned packing rule type for an existing entry. The packing
rule types , logistical delivery types and postal shipping networks must be maintained in the Customizing settings for shipping
master data.

If you do not have maintenance authorization, you can display the data for determining container packing rules.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Container → Rule Determination → Edit .

2. The maintenance screen for the rule determination table for postal packing and container packing appears.

3. Edit the entries for rule determination using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

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Create the assignment of a packing rule type 1. Choose New entries.

2. Enter the required data.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Editing Container Packing Rules

Prerequisites
You want to create weight speci cations for container packing or edit existing container packing rules for a combination of
plant, delivery type, postal network and container type.

If you do not have maintenance authorization, you can display the data on the container packing rule.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Container → Container Packing Rule → Edit .

2. The overview screen for container packing rules appears.

3. Edit the container packing rules using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create a new technical container packing rule

1. Choose New entries.

2. Enter the required data.

3. Go back to the maintenance table.

Delete an entry or a block Choose Delete.

Copy an entry or a block

1. Choose Copy as...

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2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Production Master Data Editing in Shipping

Purpose
Creation of production data for shipping is an optional step between bundling and shipping document creation.

The generation of production data during shipping preparation is controlled by the production master data. Production-related
shipping documents can be created using the production data. The entire packing procedure is managed under the key of a
production ow schema. The production ow schema reproduces the production-related sequence for an edition with different
insert mixes.

Prerequisites
The following Customizing settings for shipping master data must be maintained:

Production repetition group types

These are the keys of two function modules: the rst function modules controls which elements (editions, inserts etc.) are
produced in the repetition group, and the second function module controls the order in which the elements of the repetition
group are produced.

Production sequence types

Each of these is the key of a function module that controls the production sequences within a repetition group, e.g. rst packing
for postal shipping, then packing for home delivery.

Process Flow
Production data for shipping is created based on production master data. To de ne production master data, you must perform
the following steps:

1. Maintain Customizing settings

2. See above: production repetition group type and production sequence type

3. Edit production sequences

4. Assign a key for the production sequence to the production sequence type; the production sequence is used to subdivide
the production repetition groups.

5. Edit production repetition group

6. Assign a key for the production repetition group to the repetition group type

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7. Edit elements of a production repetition group

8. Assign the carrying edition and the insert mix to a production repetition group

9. De ne key for production ow schema

10. De ne schema determination for production ow schema

11. Assign plant and validity period to production schema

12. Edit production ow schema

Assign production repetition group and production sequence for each suffix

Result
The production master data is de ned in the system; you can create production data for speci c dates and the resulting
production-related shipping documents during shipping.

Editing Production Sequences

Prerequisites
You want to create production data on an edition for shipping and when doing this, to subdivide the production repetition group
into sequences, for example, for postal circulation, direct delivery and home delivery.

The production sequence types must be de ned in the Customizing settings for shipping master data. (A production sequence
type is a key for the function module that controls sorting and the extent of a production sequence. There must be an
appropriate function module in the system for each production sequence type.)

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Production Data → Production Sequence → Edit .

2. The maintenance screen for production sequences appears.

3. Edit the entries for production sequences using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create a production sequence

1. Choose New entries.

2. Enter the key of the production sequence, the production

sequence type and the indicator denoting whether the
production unit can contain one or more drop-offs.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

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Copy an entry or a block 1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
You can use the production sequences you have de ned to subdivide production repetition groups.

Editing Production Repetition Groups

Prerequisites
You want to create production data on an edition for shipping.

When de ning a production ow schema, you need a production repetition group to which you can assign the edition and the
appropriate insert mix as elements. You assign sequence numbers to each production repetition group and the appropriate
production schemas in the production ow schema.

The production repetition group types must be de ned in the Customizing settings for shipping master data. (A production
repetition group type is a key for the function module that controls the production repetition group. There must be an
appropriate function module in the system for each production repetition group type.)

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Production Data → Production Repetition Group → Edit .

2. The maintenance screen for production repetition groups appears.

3. Edit the entries for production repetition groups using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create a production repetition group

1. Choose New entries.

2. Enter the key of the production repetition group, the

production repetition group type and the short text.

3. Go back to the maintenance table.

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Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
You can maintain elements for the production repetition groups you have de ned. An element of a production repetition group
consists of the edition, insert mix and truck route and the repetition indicators for the edition, insert mix and truck route. You
specify the production repetition group with the appropriate production sequences in the production ow schema.

Editing Elements of a Production Repetition Group

Prerequisites
You want to create production data on an edition for shipping.

To create the link between the edition (with its insert mix) and the production sequences in the production ow schema, you
assign the edition and the insert mix or truck route as elements to the production repetition group. You can set repetition
indicators for the edition, the insert mix or the truck route for each element entry.

You assign the production repetition group and the appropriate production schemas to the sequence numbers in the production
ow schema.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Production Data → Production Repetition Group → Maintain Elements .

2. The maintenance screen for elements of production repetition groups appears.

3. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create an entry
1. Choose New entries.

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2. Enter the key of the production repetition group,
publication, edition, insert mix and, if applicable, truck
route, as well as the required repetition indicators.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
The system can determine the edition and the insert mix from the production repetition group using the elements of the
repetition groups.

Editing Production Schemas

Prerequisites
You want to create production data on an edition for shipping.

Before you can de ne the ow of a production schema, you must rst create the key of the production schema .

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Production Data → Production Schema → Edit .

2. The maintenance screen for production schemas appears.

3. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create a production schema

1. Choose New entries.

2. Enter the key of the production schema and the short and
long texts.

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3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
You can de ne the schema determination rule and the ow for each production schema.

Editing Production Flow Schemas

Prerequisites
You want to create production data on an edition for shipping.

You must de ne a production ow schema to enable the system to generate the production data in the desired order.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Packaging → Production Data → Production Schema → Flow Schema .

2. The system displays a dialog box in which you can enter the work area.

3. Enter the key of the production schema and con rm your entry.

4. The maintenance screen for production ow schemas appears.

5. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create an entry
1. Choose New entries.

2. Specify a sequence number and the key of the production

repetition group or production sequence for each entry.

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3.

Create the entry for the production repetition group and

then the entries for the production sequences.

4. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
You have de ned the production ow schema and can now create production data in shipping.

Shipping Document Control Data Editing

Purpose
The control data for shipping document creation is combined with the drop-offs to form the basis for shipping document
creation. (The system records data related to shipping internally as drop-offs during bundling and container packing.)

Different shipping documents are required for logistical processing of home delivery, direct delivery, distribution and postal
shipping. This means, for example, that the driver of the truck route, the carrier or the postal service can be given the bundles
and containers for delivery together with corresponding shipping documents.

You can use the control data to create the following types of shipping documents in shipping preparation:

Truck route-oriented shipping documents

Edition-oriented shipping documents

General shipping documents

Production-oriented shipping documents

Prerequisites
The following Customizing settings for shipping master data must be maintained:

Shipping document types

(e.g. bundle labels, truck route loading instructions, various labels)

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Destination search sequence for shipping documents

(Sequences of criteria used by the system – starting with the rst destination search sequence – to determine the destination
for the shipping documents (output device or le))

Process Flow
Maintenance of control data for shipping document creation involves the following steps:

1. Maintain Customizing settings for shipping documents ( shipping document types and destination search sequences ,
see above)

2. Edit shipping document type usage for

General shipping documents

Assignment of shipping document type to plant, logistical delivery type, postal network, publication, edition, validity period and
destination

Production-oriented shipping documents

Assignment of shipping document type to production schema, production repetition group, production sequence, validity period
and destination

1. Edit destination determination for shipping document types

Assignment of shipping document type to plant, truck route, edition, mix type, validity period and destination

 Note

The system evaluates the destination determination for shipping document types as an exception rule primarily for shipping
document type usage.

Result
The master data for shipping document creation is created in the system. This data is used in shipping to control the functions
for shipping document creation and printing.

Editing Usage of General Shipping Documents

Prerequisites
You want to de ne the usage of a general shipping document by linking the relevant data (shipping document type, edition,
logistical delivery type, printer etc.) in one entry, or you want to edit the entries in the table of usage for general shipping
documents.

The shipping document types and the destination search sequence for shipping documents must be de ned in the Customizing
settings for shipping master data.

Procedure

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1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Shipping Documents → Shipping Document Type Usage → General Documents → Edit.

2. The maintenance screen for shipping document type usage appears.

3. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create an entry
1. Choose New entries.

2. Enter the shipping document type, plant, logistical delivery

type, network for postal shipping, publication, edition,
validity period, destination and number of printouts.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

Change the content of a eld in an entry

1. Choose Edit → Change eld content...

2. Select the eld you want to change.

3. Enter the new value.

4. Choose Replace.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
The system can determine the following information using the table entries for shipping document type usage:

Publication or edition and delivery type for which shipping documents are to be created (if usage is not recorded,
shipping documents cannot be created)

Purpose of a shipping document type.

(Logistical delivery type and validity period of a shipping document type; if you wish, you can specify this more precisely
by postal shipping network, publication and edition)

Output device to which the shipping documents belonging to that type are to be output

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Editing Usage of Production-Related Shipping Documents

Prerequisites
You want to de ne the usage of a production-related shipping document by linking the relevant data (shipping document type,
production schema, production repetition group, production sequence, validity period, output device etc.) in one entry, or you
want to edit the entries in the table of usage for production-related shipping documents.

The following settings must be maintained:

Shipping document types and destination search sequence for shipping documents in the Customizing settings for
shipping master data

Production master data for shipping in shipping master data

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Shipping Documents → Shipping Document Type Usage → Production-Related Documents → Edit.

2. The maintenance screen for usage of production-related shipping documents appears.

3. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create an entry
1. Choose New entries.

2. Enter the sequence number (for creation sequence),

shipping document type, production schema, production
repetition group, production sequence, validity period,
destination and number of printouts.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

Change the content of a eld in an entry

1. Choose Edit → Change eld content...

2. Select the eld you want to change.

3. Enter the new value.

4. Choose Replace.

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 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
The system can determine the following information using the table entries for shipping document type usage:

Publication or edition and delivery type for which shipping documents are to be created (if usage is not recorded,
shipping documents cannot be created)

Purpose of a production-related shipping document type (production schema, production repetition group, production
sequence, validity period of a shipping document type)

Destination for output of production-related shipping documents belonging to shipping document type (printer or fax
machine, number of printouts or le)

Editing Destination De nition for Shipping Documents

Prerequisites
In addition to shipping document usage, you want to de ne limited special rules for output of shipping documents for each plant,
truck route, edition or mix type.

Procedure
1. Choose Logistics → Media Sales and Distribution → Periodical Sales and Distribution → Master Data → Shipping →
Shipping Documents → Destination De nition → Edit.

2. The maintenance screen for destination de nition for shipping documents appears.

3. Edit the entries using the editing functions explained below:

 Note

You must select an entry or a block before executing the following editing functions.

Aim Activity

Create an entry
1. Choose New entries.

2. Enter the shipping document type, plant, truck route and

edition if applicable, validity period, destination and
number of printouts.

3. Go back to the maintenance table.

Delete an entry Choose Delete.

Copy an entry or a block

1. Choose Copy as...

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2. Overwrite the source data (for each entry).

3. Go back to the maintenance table.

Change the content of a eld for several entries

1. Choose Edit → Change eld content...

2. Select the eld you want to change.

3. Enter the new value.

4. Choose Replace.

 Note

You can compare the data with another client in your own or an external system under Utilities in the menu.

1. Save your entries.

Result
The system can use the table entries for destination de nition for the shipping document types to determine whether shipping
document output is to take place differently from "normal" shipping document type use for speci c plants, truck routes, editions
or mix types for a certain period.

 Note

In shipping document creation, the entries on destination de nition override those for shipping document type usage.

SAP Media Sales and Advertising NorthAmericaExtension

SAP Media Sales and Advertising North America Extension contains new functions and enhancements for Media Sales and
Distribution (IS-M/SD) and Advertising Management (IS-M/AM) . The functions are described in the following sections.

 Note
The documentation on SAP Media Sales and Advertising North America Extension is also available as a PDF for you to
download in the SAP Service Marketplace under service.sap.com/media SAP for Media in Detail Newspaper &
Magazine Publishers .

This is custom documentation. For more information, please visit the SAP Help Portal 37