Organization and

Management
Quarter 2: Module 2

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 Target

An organization can only achieve its objectives when it has the right persons
in the right positions. It is the people which carry out the various jobs which are
needed for its functioning. They are the most important resource of the organization.
They supply the talent, skills, knowledge, and experience to achieve the
organizational goals and objectives. The performance of the organization largely
depends on the quality of its people, and this is where the management function of
staffing comes in. The staffing function of management fulfills the need of the
organization to find the right people for the right job.

This learner’s material will provide you with information and activities that will
help you understand the concept and nature of staffing and also the various
processes involved in systematic staffing.
After going through this lesson, you are expected to:
 Define staffing;
 Explain the definition and nature of staffing;
 Prepare job analysis.

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 Jumpstart

After having been informed on the objective of this learning material, do

the activity for you to understand the lesson well. Have fun and good luck!

Activity 1

Directions: Put in all the terms related to the function of management –staffing
otherwise put X.

______ 1. Authority ______ 7. Recruitment

______ 2. Customer ______ 8. Promotion
______ 3. Employee ______ 9. Manpower
______ 4. Goal ______ 10. Salary
______ 5.Time ______ 11. Business
______ 6. Training ______ 12. Selection

Activity 2

Directions: The following statements are either true or false. Read and understand
each statement, then classify them in the box below. Write only the letter.

A. Staffing is the management function that devotes itself to acquiring, training,

appraising and compensating employees.
B. Promotion is the process of moving down an employee to a lower position which
less pay and/or responsibility
C. Staffing deals with both present and future manpower requirements
D. Separation involves movement of an employee from one job to another with or
without any increase in pay, status, or responsibilities.
E. Staffing is a logical process; it is not an activity that is undertaken only
temporarily.

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F. Recruitment is the process of searching for prospective employees and enticing
them to apply for various jobs and positions in an organization
G. Staffing provide the organization with employees who are unfit for the job.
H. People are considered a valuable resource in any organization.
I. Staffing requires application of human skills.
J. Staffing provide employees with job dissatisfaction and self-destruction.

TRUE FALSE

You’re on the right track. Keep moving!

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 Discover

Now, let us deepen your understanding to the nature and concept of

staffing as a management function.

DEFINITION OF STAFFING

Staffing is defined as the filling and keeping filled positions in the

organizational structure. This is done by identifying work-force requirements,
inventorying the people available, recruiting, selecting, placing, promoting,
appraising, planning the careers, compensating, training, developing existing staff or
new recruits, so that they can accomplish their tasks effectively and efficiently.”
The definitions of the staffing function as given by the different
management experts are given below.
 “The managerial function of staffing involves operating the organizational
structure through proper and effective selection, appraisal and development
of personnel to fill the roles designed into the structure.” – Koontz and O’
Donnell
 “Staffing relates to the recruitment, selection, development, training,
compensation of subordinate managers.” – Theo Haimann
 “Staffing is the function by which managers build an organization through the
recruitment, selection, and development of individuals as capable employees.”
– McFarland
 “Staffing is the human resource function of identifying, attracting, hiring, and
retaining people with the necessary qualifications to fill the responsibilities of
current and future jobs in the organization.” – Dyck and Neubert
 Staffing the process involved in identifying, assessing, placing, evaluating and
directing individuals at work.” – S. Benjamin

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  “Staffing is the function by which managers build an organization through the
recruitment, selection, and development of individuals as capable employees.”
– McFarland.

NATURE OF STAFFING

The following points describe the nature of the staffing function.

 Staffing is an important managerial function. Staffing function is normally

the sub function of the organizing function. All the five functions of the
management; planning, organizing, directing, coordinating, and controlling
depend upon the employees of the organization which are made available
through the staffing function.
 Staffing is a pervasive activity. It is carried out in every organization and at
all the levels of the management in the organization.
 Staffing is a continuous activity. This is due to the fact that the function of
staffing continues throughout the life of the organization.
 The basis of staffing function is the efficient management of
personnel. The process involved in the staffing function in the organization
is efficiently managed by a system or with well-tried procedures.
 The function of staffing helps in placing right men at the right job. It can
be done effectively through proper recruitment procedures and then finally
selecting the most suitable candidate as per the job requirements.
 Staffing involves people. This emphasizes that people are considered a
valuable resource in any organization. It is concerned with all people in all
levels of the organization.
 Staffing requires application of human skills .Staffing function is concerned
with training and developing people. Every manager should use their human
and interpersonal skill in providing guidance and training to the subordinates.

CHARACTERISTICS OF STAFFING
From its definition and its nature as a management function, staffing has the
following characteristics:
 It is an essential element of management.
 It is goal-oriented.

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  It is performed within the enterprise by all the managers at all the times.
 It is intangible in nature.
 It is concerned with matching the people with the jobs.
 It is a process, not an isolated function.

 It is concerned with total management system.

 Its efficiency varies from one enterprise to another, and from one time period
to another even within an enterprise.

FUNCTIONS OF STAFFING
The ultimate aim of the staffing function is to stimulate organizational
performance by placing the right people on the job. With this, staffing is said to have
three main functions in any organization.
 Attracting a quality workforce. Staffing attract talented and skilled people
into the organization in an effort to find the best people suitable for the job
 Developing quality workforce. Staffing focuses on making sure that
employees admitted to the organization know how to perform their duties
properly
 Maintaining a quality workforce. Staffing should be able to encourage
employees to stay in the organization by providing them with opportunities to
make their work and work setting convenient as well as opportunities to grow
both on and outside of their jobs.

OBJECTIVES OF STAFFING

The staffing function in an organization pursues to achieve the following objectives:

 To help the organization meet its goals
 To make use of the skills and abilities of the organization’s workforce
effectively
 To provide the organization with employees who are fit for the job
 To give employees with job satisfaction and self-actualization
 To enable employees to develop and maintain a quality work-life balance
 To communicate an organization’s human resource policies to employees

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  To be ethically and socially responsive to the needs of the society through its
employees.

STEPS IN THE STAFFING PROCESS

The staffing processes as a managerial function consist of a series of logical and

sequential steps listed and briefly introduced as follows:
1. Manpower planning. It involves determining the quantitative and qualitative
requirements of manpower or labor in an organization
2. Recruitment. This is the process of searching for prospective employees and
enticing them to apply for various jobs and positions in an organization
3. Selection. This process of selecting the persons who are most suitable for the
jobs in an organization
4. Placement. This means putting a particular person on the job for which he
or she was selected
5. Induction. This is where a new employee is provided the necessary
information he or she has to know about the company
6. Orientation. This is where a new employee is introduced to his/her
immediate work environment and co-employees.
7. Training This involves providing the employee with the necessary skills,
abilities, and competencies he or she needs to function properly with his or
her current jobs
8. Development. This involves providing employees with opportunities for
promotion to future or higher jobs
9. Compensation or Remuneration. This involves providing a reasonable and
equitable monetary equivalent to an employee’s nature of work.
10. Performance evaluation or appraisal. This involves determining how
efficiently an employee performs his or her job and knowing his or her
aptitudes and other qualities necessary for performing the jobs assigned to
him or her from the company
11. Promotion. This is the pprocess of upgrading an employee to a higher position
involving an increase in rank, prestige or status, and responsibilities.
12. Demotion. This is the process of moving down an employee to a lower position
which less pay and/or responsibility

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13. Transfer. This involves movement of an employee from one job to another with
or without any increase in pay, status, or responsibilities.
14. Separation. This is when an employee is separated from the company

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 Explore

Here are some enrichment activities for you to work on to master and
strengthen the basic concepts you have learned from this lesson.

Activity 3

Directions:

1. Define staffing using the terms associated with it. Make sure all the words are
included in your definition.
2. In a separate sheet of paper, make your own WORD CLOUD with the term,
STAFFING. Think of other word/s associated with the term that does not
include from the previous activity. Good luck!

Word Cloud

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Scoring Rubrics

Criteria Weight 4 3 2 1
Completen 40% Tasks are Tasks are Tasks are Tasks are
ess of Task totally partially partially attempted
completed completed or completed .
and partially and partially
correct wrong wrong
Understan 30% Factual Factual Factual Informatio
ding of the informatio information is information is n is
Topic n is mostly somewhat inaccurate
accurate accurate accurate Presentati
Indicates Good Fair on is off
a clear understandin understandin the topic
understan g of the topic g of the topic
ding of
topic
Organizati 20% The The The Parts of
on descriptio description description the
n follows follows a follows a descriptio
a consistent consistent n
very pattern of pattern of lack
consistent organization organization organizati
pattern that is with on.
of suited to the minor The
organizati topic/ inconsistencie descriptio
on that is subject-in- s. n is
well focus. confusing
suited to and hard
the topic/ to
subject- follow.
in-focus.
Timeliness 10% Students Students are Students are Students
are able to slightly late in very late but attempt to
submit on submitting able to submit
the given the given submit within the
time. task. the day. activities
but failed
to do so.

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Activity 4: Crossword Puzzle

Directions: Complete the crossword puzzle below.

ACROSS:
2. Staffing is performed by all_______.
3. Staffing is _______centered.
4. Also known as compensation.
7. The activity of hiring employees is called ______.
DOWN:
1. Staffing is an important ________function.
5. The most valuable assets of a business.
6. The most important step in the selection process.
8. A mental ability test.
9. Staffing is a _______ process.

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Activity 5

Directions: Below are the Staffing processes. Write 1 in the box below if you think
it is the 1st step in the Staffing and do it chronologically by putting the next number
for the next steps.

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 Deepen

Activity 6

Directions: Please read the case study and answer the questions below.

Business Situation

Xian’s Supply Co. located in the New Housemate Market, having six different
locations, needed immediate temporary workers to meet their workers’ demands due
to heavy storms that passed in the city. They had never previously hired temporary
workers in the company, but due to the urgency, they made a decision to partner
with Recruitment Agencies. They made this decision due to the high number of
employees they needed and the lack of the workers they had locally. The skills,
experience and education of the needed employees was a wide range and would
require different recruiters to handle each. These positions included: warehouseman,
general labors, clerical, purchasing, warehouse managers and sales clerk. There was
a time frame of two weeks to set up and deliver a total of 140 people in the first
month.

CASE ANALYSIS WORKSHEET

1. What are the positions urgently needed in the company?

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

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 2. What are the key issues or problems of the case? How did they find solution
to their problems?

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

3. Do you think their decision to look for temporary workers through external
sources are effective? Why? Make other suggestion.

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

*Rubrics for question number 3.

4 3 2 1
Ideas were Ideas may be Ideas were Ideas were
Development clearly evident but present but poorly
of Ideas organized, on the vague developed and
point and organization of lack
supported thoughts need organization
with valid to be
reasons strengthened
Well written Well written Awkward Poor writing
and fully and most writing style with little to
Elaboration elaborated points and points no specific
points with elaborated are general. details
clear and with clear and Errors are
accurate detailed also present.
information information

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 Gauge

You did great. Have you had a challenging experience?

I am sure that it will be easier for you this time. Let’s review your knowledge.

Activity 7
Directions: Listed below are some staffing concepts previously discussed. Match
each statement with the concept it pertains to by writing the letter corresponding to
each concept. Choose your answer in the box below. Write your answer in a separate
sheet of paper.
1. This refers to the introducing a new employee to his/her immediate work
environment and co-employees.
2. This refers to providing a new employee the necessary information he or she
has to know about the company.
3. This involves providing the employee with the necessary skills, abilities, and
competencies he or she needs to function properly with his or her current
jobs.
4. This is the process of choosing the persons who are most suitable for the jobs
in an organization.
5. This is the process of upgrading an employee to a higher position.
6. This is the process of moving down an employee to a lower position which less
pay and/or responsibility.
7. This means putting a particular person on the job for which he or she was
selected.
8. This involves providing employees with opportunities for promotion to future
or higher jobs.
9. This involves determining how efficiently an employee performs his job,
10. This involves determining the quantitative and qualitative requirements of
manpower or labor in an organization.

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 11. This involves movement of an employee from one job to another with or
without any increase in pay, status, or responsibilities.
12. This is when an employee is disassociated from the company.
13. This involves providing a reasonable and equitable monetary equivalent to an
employee’s nature of work.
14. This is the process of searching for prospective employees and enticing them
to apply for various jobs and positions in an organization.

A. Selection F. Orientation K. Induction

B. Demotion G. Training L. Appraisal
C. Manpower Planning H. Compensation M. Transfer
D. Promotion I. Placement N. Separation
E. Recruitment J. Development

Good Job! Explore Another Challenge. You Can Do It!

Activity 8

Directions: Fill in the blanks with the appropriate choice from the given options
below.

FILL IN THE BLANKS

1. Staffing is the managerial function of recruitment, ________, training, developing
and promotion of personnel.
2. Staffing involves estimating the number and type of applicants or ______required.
3. Staffing reduces the cost of personnel by avoiding wastage of __________.
4. Employment __________ are examinations that assess the probable match between
the applicants and the requirements of the job.
5. Performance evaluation or _____________determines how employee performs his
job efficiently.
6. __________ is the most widely used method for generating applications using
broadsheets or periodicals.
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7. Staffing helps to improve the quantity and quality of the output by putting the
__________ person on the right job.

8. Companies would like to take advantage of hiring employees who may have been
already previously trained by ___________.
9. Recruitment is the process of looking for potential applicants and encouraging
them to apply for existing or anticipated job opening or ______________.
10. There are two sources of recruitment, internal and _____________ sources.

Staffing Personnel Test Performance Interview

Human Resources Right Advertising Recruitment External
Direct Selection Competitors Appraisal Vacancies

You are learning a lot! The best way to improve skills and get the proper direction
to express your feelings about your learning is to write a self- reflection.

Activity 9: Reflection

Directions: Answer the questions below by making a reflection paper on a separate

sheet of paper. Make sure to ponder on your thoughts by reflecting carefully and
meaningfully. Good luck!
1. As a future employee, how will you improve yourself in order to get the job you
want?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

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 2. If you were a hiring manager, what qualifications will you look for in hiring
employees who will work in your company

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

3. What will you do in order to attract potential applicants?

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Rubrics for Reflection

4 3 2 1
Ideas were Ideas may be Ideas were Ideas were
Development clearly evident but present but poorly
of Ideas organized, on the vague developed and
point and organization of lack
supported thoughts need organization
with valid to be
reasons strengthened
Well written Well written Awkward Poor writing
and fully and most writing style with little to
Elaboration elaborated points and points no specific
points with elaborated are general. details
clear and with clear and Errors are
accurate detailed also present.
information information

Congratulations! You’re done!!!

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