Erasmus Hungary

Value Adding Project has been
developed with support from the

Erasmus + programme of the
Participant Declaration
European Union This is ‘Participant Declaration’ was created using VAP standards
For more information, visit www.vap.zone
PARTICIPANT DECLARATION
The purpose of this declaration is to insure, that all participants reflect upon their own role and responsibility in connection
with the project. The purpose is furthermore to ensure that each individual participant has reflected upon the nature of the
programme, their learning needs and their possibility to implement the learning in their organisations.
In connection with the youth worker mobility, “#nobully” that I have applied for, I declare that:
Art. 1 Project and my role

1.1. I am aware of the nature of the programme and the project.
1.2. I am aware of the projects aim and specific objectives, its relevance to my organisation and my responsibility
to ensure a long term impact.
1.3. I am aware that the project is not academic and will not make me an expert in the subject. I understand that
the project is based on non-formal education and that the methods applied by the trainers/facilitators are mainly,
but not exclusively, interactive.
1.4. I am aware that I am selected due to my role(s) within youth work and that I am participating as a
representative of the partner organisation. I have already, in the application form, indicated and stated that I am
eligible for this activity and I am confirming that I am a youth leader/youth worker in the target group of this
event.
1.5. I understand that I have responsibility to disseminate the results of the training course. Therefore (1) I will
write and a share a short report about the project and share the project results (links provided by the organizers),
and (2) I will organise a workshop to present what I have learned, where I invite 10-15 guests (youngsters or
colleagues) to be active participants of my workshop. I will share both of these publicly on my social media
channels within 20 days after attending the training course.
Art. 2 Programme and activities
2.1. I have read the activity programme and information pack carefully. I understand that the programme
proposed is subject to changes and improvements.
2.2. I am aware that I have a responsibility to contribute to the discussions and interactions throughout the
activities of the programme. I commit myself to look carefully at the programme and to identify how can I
contribute with my experience and knowledge. If I have knowledge or experience related to the theme of the
activity, I shall inform the organisers and offer my inputs.
2.3. I am aware that not all activities in the programme might be relevant for me. I understand that other
participants might have other needs than I.
2.4. I am aware that I am responsible for carrying out preparatory tasks asked by the organisers.
2.5. I am aware that I am expected to be present for all the activities of the programme, except for those that are
clearly marked as optional/voluntary. I hereby commit myself to participate in the whole process of this project,
meaning in 100% of the work programme. Failure to do so might result in the non-reimbursement of my travel
expenses or even my withdrawal from the project activity.
2.6. If I have other activities that conflict with the programme (such as an urgent online meeting), absence can be
permitted only by the trainers/organisers if discussed in advance. I understand that trainers might refuse such a
request due to the flow of the programme.
2.7. I understand that I am expected to be punctual for all activities. In case I am late for e.g. group departures for
an activity outdoors, I give my consent that the group is leaving without me and that I will find my own way at
own costs.
Art. 3 Travel
3.1. I am aware that under no circumstances am I allowed to arrive later than the arrival day and depart earlier
than the departure day. I am aware that the organisers expect that I have organised my travel in a way that I arrive
in time to get a good night sleep before the activities start.
3.2. I can depart early on departure day but not on the last activity day. Farewell evening is a part of the planned
programme and my presence there is expected.
3.3. I am aware that travel 1 day before and/or 1 day after the activity can be accepted for reimbursement. In
case I find tickets for the same or lower value with those on the actual travel dates, then I can travel 1 day before
and/or 1 day after the project as well (once I get confirmation from the organisers).
3.4. I am aware that if I decide to arrive earlier or stay longer (1 days before and/or 1 days after the training), all
costs related to food or accommodation for those days will be supported by myself.
3.5. Only the cheapest means of transportation will be accepted between the country of the Partner Organization
(my country of residence) and the venue. Before purchasing any tickets, I send my travel plan to the organisers
for confirmation (in case of price increase reconfirmation and re-approval is required). I am aware that tickets
without getting confirmation will not be reimbursed.
3.6. I am expected to find my own way to the venue. Airport-pickup or pickup at bus/train station is only provided
if it is clearly stated in the info pack, and the cost is always to be covered by the budget available for travel. I am
aware that the organisers do not accept invoices from taxis or travel agencies (online or offline).
3.7. I am aware that travelling by car is only accepted (and reimbursed later) if it is agreed on beforehand with
the organisers and if I am able to provide the necessary documents (that are a travel order based on real costs
issued by my sending organisation, originals of all relevant bills enclosed, as well as the copy of the registration of
the car and the driver’s licence), as per the rules of the National Agency. I understand that the estimated cost of
my travel can be checked at viamichelin.com. I understand that excessive, irresponsible or unjustified expenditure
will not be accepted.
3.8. The budget the European Commission offers for travel is meant as a contribution. I expect that I might have
to contribute to this.
3.9. Regarding COVID-19, I am willing to cover the costs of tests and any other documents necessary for my travel,
and manage acquiring them. I understand that the organisers are unable to offer reimbursement for insurance or
a free of charge accommodation in case I end up being quarantined.
Art. 4 At the venue

4.1. I agree to comply with the rules set by the organisers and the venue. In particular, I agree with the organisers
policy of zero tolerance towards drug use, discrimination, bulling, and sexual harassment. Disregarding these
would result in my removal from the project. I understand and accept that in case of expulsion all cost will be
covered by myself.
4.2. I understand that the budget provided by the donor is limited and that the standard of food and
accommodation is mirroring the budget. I understand that on these kind of projects I will typically be expected to
share a room with more people.
4.3. I agree that any photos or video taken of me while participating in the training course may be used by the
organisers (and the project partners) in brochures, news articles, websites, social media and other media sources.
4.4. I agree and approve that any contents (concepts, graphics, songs, instrumentals, recordings, movies,
choreographic, lyrics, texts, theatre plays, videos, pictures and/or visual art, etc.) created by me or with my
participation during the training course may be published in websites and social platforms as well as in other
media with the aim of ensuring the visibility of the project and that of the Erasmus+ programme.
4.5. I understand that any special needs (including dietary and accommodation needs) can only be met if the
organisers receive a notice in the relevant filed of the application form about this in good time, and no later than
8 days before the beginning of the event. I understand that the information I have provided on my special needs
does not remove my own personal responsibility for ensuring my own health.
4.6. I understand that it is obligatory for each participant to obtain insurance that covers: travel insurance
(including damage or loss of luggage) wherever relevant; accident and serious illness (including permanent or
temporary incapacity); and death (including repatriation expenses), as defined in the ERASMUS+ Programme
Guide. The cost of insurance will not be reimbursed.
Art. 5 Travel documents and claim for reimbursement
5.1. I understand that in case I use any physical tickets during my travel, it can only be reimbursed if I am also able
to provide them physically. I am aware that a picture is not enough, and I need to give the organizers in person or
send by post after the training course. I am also aware that no scanned document will be reimbursed if the original
hard copy is not provided; and similarly, screenshots of my boarding passes are not enough, the original PDF
boarding pass is required for reimbursement.
5.2. All documentation should be sent in original, by recommended post, after the project. I will send scanned
copies of all documents via email (along with the rest of my e-tickets) to the organisers before sending the hard
copies of my physical tickets by recommended post to the address below:
Name: Ifjúsági Stratégiai Kutató Központ Alapítvány
Address: József Attila sgt., 17. fsz/2., Szeged, H-6721
5.3. All documentation should be in received by the organisers no later than 20 days after the training course.
Claims received after that will not be subject for reimbursement.

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Value Adding Project has been

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Art. 1 Project and my role

Art. 4 At the venue

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