TSC RFQ Airconditioning Maintenance Inland Region Gauteng

Transnet Property
Tender Number:TP/2024/02/0003/56918/RFQ
Description of the Service: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
CHILLER PLANTS, WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN
FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE
INLAND (GAUTENG)
Transnet Property
an Operating Division TRANSNET SOC LTD
[Registration Number 1990/000900/30]
REQUEST FOR QUOTATION (RFQ)
FOR THE: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF

CHILLER PLANTS, WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE
COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN
REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND (GAUTENG)
RFP NUMBER : TP/2024/02/0003/56918/RFQ

ISSUE DATE : 15 February 2024
COMPULSORY BRIEFING : N/A
CLOSING DATE : 29 February 2024
CLOSING TIME : 08h00 am
TENDER VALIDITY PERIOD : 12 weeks from closing date
NEC3 TERM SERVICE CONTRACT Tender Documents

CPM 2020 Rev 02 Page 1 of 2
Transnet Property
Tender Number:TP/2024/02/0003/56918/RFQ
Description of the Service: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
INLAND (GAUTENG)
Contents
Number Heading
The Tender
Part T1: Tendering Procedures
T1.1 Tender Notice and Invitation to Tender
T1.2 Tender Data
Part T2: Returnable Documents
T2.1 List of Returnable Document
T2.2 Returnable Schedules
The Contract
Part C1: Agreements and Contract Data
C1.1 Form of Offer and Acceptance
C1.2 Contract Data (Parts 1 & 2)
Part C2: Pricing Data
C2.1 Pricing Instructions
C2.2 Price List
Part C3: Scope of Work
C3.1 Service Information
Part C4: Affected Property
C4.1 Affected Property
NEC3 TERM SERVICE CONTRACT Tender Documents

CPM 2020 Rev 02 Page 2 of 2
TRANSNET PROPERTY
TENDER NUMBER: TP/2024/02/0003/56918/RFQ
DESCRIPTION OF THE SERVICE: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND
(GAUTENG)
T1.1 TENDER NOTICE AND INVITATION TO TENDER
SECTION 1: NOTICE TO TENDERERS
1. INVITATION TO TENDER
Responses to this Tender [hereinafter referred to as a Tender] are requested from persons, companies,
close corporations or enterprises [hereinafter referred to as a Tenderer].
AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING

AND TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV
SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK
DESCRIPTION
IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN
REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND
(GAUTENG)
This Tender may be downloaded directly from the National
Treasury eTender Publication Portal at www.etenders.gov.za
TENDER and the Transnet website at
DOWNLOADING https://transnetetenders.azurewebsites.net (please use
Google Chrome to access Transnet link) FREE OF CHARGE.
Scope Clarification Questions can be emailed to Tebogo.madumo@transnet.net

SCOPE before 23 February 2024 at 12h00.
CLARIFICATION
QUESTIONS There will be no Site visit/walk.
08:00 am on (29 February 2024)

Tenderers must ensure that tenders are uploaded timeously onto the system. If
CLOSING DATE
a tender is late, it will not be accepted for consideration.
2. TENDER SUBMISSION
Transnet has implemented a new electronic tender submission system, the e-Tender Submission Portal,
in line with the overall Transnet digitalization strategy where suppliers can view advertised tenders,
register their information, log their intent to respond to bids and upload their bid proposals/responses on
to the system.
a) The Transnet e-Tender Submission Portal can be accessed as follows:
CPM 2020 Rev05 Part T1: Tendering procedures

Page 1 of 4 T 1.1: Tender Notice and Invitation
TRANSNET PROPERTY
(GAUTENG)
Log on to the Transnet eTenders management platform website
(https://transnetetenders.azurewebsites.net);
▪ Click on “ADVERTISED TENDERS” to view advertised tenders;
▪ Click on “SIGN IN/REGISTER – for bidder to register their information (must fill in all mandatory
information);
▪ Click on “SIGN IN/REGISTER” - to sign in if already registered;
▪ Toggle (click to switch) the “Log an Intent” button to submit a bid;
▪ Submit bid documents by uploading them into the system against each tender selected.
▪ Tenderers are required to ensure that electronic bid submissions are done at least a
day before the closing date to prevent issues which they may encounter due to their
internet speed, bandwidth or the size of the number of uploads they are submitting.
Transnet will not be held liable for any challenges experienced by bidders as a result
of the technical challenges. Please do not wait for the last hour to submit. A Tenderer
can upload 30mb per upload and multiple uploads are permitted.
b) The tender offers to this tender will be opened as soon as possible after the closing date and time.
Transnet shall not, at the opening of tenders, disclose to any other company any confidential details
pertaining to the Tender Offers / information received, i.e. pricing, delivery, etc. The names and
locations of the Tenderers will be divulged to other Tenderers upon request.
c) Submissions must not contain documents relating to any Tender other than that shown on the
submission.
3. CONFIDENTIALITY
All information related to this RFP is to be treated with strict confidentiality. In this regard Tenderers are
required to certify that they have acquainted themselves with the Non-Disclosure Agreement. All
information related to a subsequent contract, both during and after completion thereof, will be treated
with strict confidence. Should the need however arise to divulge any information gleaned from provision
of the Works, which is either directly or indirectly related to Transnet’s business, written approval to
divulge such information must be obtained from Transnet.
4. DISCLAIMERS
Tenderers are hereby advised that Transnet is not committed to any course of action as a result of its
issuance of this Tender and/or its receipt of a tender offer. In particular, please note that Transnet
reserves the right to:
4.1. Award the business to the highest scoring Tenderer/s unless objective criteria justify the award
to another tenderer.

TRANSNET PROPERTY
(GAUTENG)
4.2. Not necessarily accept the lowest priced tender or an alternative Tender;
4.3. Go to the open market if the quoted rates (for award of work) are deemed unreasonable;
4.4. Should the Tenderers be awarded business on strength of information furnished by the Tenderer,
which after conclusion of the contract is proved to have been incorrect, Transnet reserves the
right to terminate the contract;
4.5. Request audited financial statements or other documentation for the purposes of a due diligence
exercise;
4.6. Not accept any changes or purported changes by the Tenderer to the tender rates after the
closing date;
4.7. Verify any information supplied by a Tenderer by submitting a tender, the Tenderer/s hereby
irrevocably grant the necessary consent to the Transnet to do so;
4.8. Conduct the evaluation process in parallel. The evaluation of Tenderers at any given stage must
therefore not be interpreted to mean that Tenderers have necessarily passed any previous
stage(s);
4.9. Modify the RFx’s Goods/Services and request Tenderers to re-bid on any such changes;
4.10. Unless otherwise expressly stated, each tender lodged in response to the invitation to tender shall
be deemed to be an offer by the Tenderer. The Employer has the right in its sole and unfettered
discretion not to accept any offer.
4.11. Not be held liable if tenderers do not provide the correct contact details during the clarification
session and do not receive the latest information regarding this RFP with the possible
consequence of being disadvantaged or disqualified as a result thereof.
4.12. Transnet reserves the right to exclude any Tenderers from the tender process who has been
convicted of a serious breach of law during the preceding 5 [five] years including but not limited
to breaches of the Competition Act 89 of 1998, as amended. Tenderers are required to indicate
in tender returnable [clause 12 on T2.2-08], [Breach of Law] whether or not they have been
found guilty of a serious breach of law during the past 5 [five] years.
4.13. Transnet reserves the right to cancel the bid process.
4.14. Transnet reserves the right to award a contract for only a portion of the proposed Goods/Services
which are reflected in the scope of this RFP;
4.15. Transnet reserves the right to split the award of the contract between more than one
Supplier/Service provider, should it at Transnet’s discretion be more advantageous in terms of,
amongst others, cost or developmental considerations;

TRANSNET PROPERTY
(GAUTENG)
4.16. Transnet reserves the right to cancel the contract and/request that National Treasury place the
Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the
basis that a contract was awarded on the strength of incorrect information furnished by the
Respondent or on any other basis recognised in law;
4.17. Transnet reserves the right to perform a risk analysis on the preferred tenderer to ascertain if
any of the following might present an unacceptable commercial risk to the employer :
• unduly high or unduly low tendered rates or amounts in the tender offer;
• contract data of contract provided by the tenderer; or
• the contents of the tender returnables which are to be included in the contract.
4.18. Transnet will not reimburse any Tenderer for any preparatory costs or other work performed in
connection with this Tender, whether or not the Tenderer is awarded a contract.
5. NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE

Tenderer are required to self-register on National Treasury’s Central Supplier Database (CSD) which has
been established to centrally administer supplier information for all organs of state and facilitate the
verification of certain key supplier information. The CSD can be accessed at https://secure.csd.gov.za/.
Tenderer are required to provide the following to Transnet in order to enable it to verify information on
the CSD:
Supplier Number………………………………… and Unique registration reference
number……………………………(Tender Data)
Transnet urges its clients, suppliers and the general public
to report any fraud or corruption to
TIP-OFFS ANONYMOUS: 0800 003 056 OR Transnet@tip-offs.com

Transnet Property
Tender Number: TP/2024/02/0003/56918/RFQ
Description of the Service: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER
PLANTS, WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN
(GAUTENG)
________________________________________________________________________________________________
T1.2 TENDER DATA

The conditions of tender are the Standard Conditions of Tender as contained in Annex C of the CIDB
Standard for Uniformity in Engineering and Construction Works Contracts. The Standard for
Uniformity in Construction Procurement was first published in Board Notice 62 of 2004 in
Government Gazette No 26427 of 9 June 2004. It was subsequently amended in Board Notice 67 of
2005 in Government Gazette No 28127 of 14 October 2005, Board Notice 93 of 2006 in Government
Gazette No 29138 of 18 August 2006, Board Notice No 9 of 2008 in Government Gazette No 31823
of 30 January 2009, Board Notice 86 of 2010 in Government Gazette No 33239 of 28 May 2010,
Board Notice 136 of 2015 in Government Gazette 38960 of 10 July 2015 and Board Notice 423 of
2019 in Government Gazette No 42622 of 8 August 2019.
This edition incorporates the amendments made in Board Notice 423 of 2019 in Government Gazette
42622 of 8 August 2019. (see www.cidb.org.za).
The Standard Conditions of Tender make several references to Tender data for detail that apply
specifically to this tender. The Tender Data shall have precedence in the interpretation of any
ambiguity or inconsistency between it and the Standard Conditions of Tender.
Each item of data given below is cross-referenced in the left-hand column to the clause in the
Standard Conditions of Tender to which it mainly applies.
Clause Data
C.1.1 The Employer is Transnet SOC Ltd

(Reg No. 1990/000900/30)
C.1.2 The tender documents issued by the Employer comprise:
Part T: The Tender
Part T1: Tendering procedures T1.1 Tender notice and invitation to tender
T1.2 Tender data
Part T2 : Returnable documents T2.1 List of returnable documents

T2.2 Returnable schedules
Part C: The contract
Part C1: Agreements and contract data C1.1 Form of offer and acceptance
C1.2 Contract data (Part 1 & 2)
Tender Data CPM 2023 Rev 10 Page 1 of 9 Part 1: Tendering Procedures

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
Part C2: Pricing data C2.1 Pricing instructions/Pricing
Assumptions
C2.2 Price List
Part C3: Scope of work C3.1 Service Information
Part C4: Affected Property C4.1 Affected Property
C.1.4 The Employer’s agent is: Procurement Manager
Name: Tebogo Madumo
Address: 150 Commissioner Street, Johannesburg
Tel No. N/A
E – mail Tebogo.madumo@transnet.net
C.2.1 Only those tenderers who satisfy the following eligibility criteria are eligible to submit
tenders:
1. Stage One - Eligibility with regards to attendance at the compulsory

clarification meeting:
No briefing session. N/A.
2. Stage Two - Eligibility in terms of the Construction Industry Development

Board:
a) Only those tenderers who are registered with the CIDB, or are capable of being so
prior to the evaluation of submissions, in a contractor grading designation equal to
or higher than a contractor grading designation determined in accordance with the
sum tendered or a value determined in accordance with Regulation 25 (1B) or
25(7A) of the Construction Industry Development Regulations, designation of 3ME
or higher class of construction work, are eligible to have their tenders evaluated.
b) Joint Venture (JV)

Joint ventures are eligible to submit tenders subject to the following:
1. every member of the joint venture is registered with the CIDB;
2. the lead partner has a contractor grading designation of not lower than one
level below the required class of construction works under consideration and
possesses the required recognition status; and
3. the combined Contractor grading designation calculated in accordance with the
Construction Industry Development Regulations is equal to or higher than a
Contractor grading designation determined in accordance with the sum
tendered for a 3ME or higher class of construction work or a value determined

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
in accordance with Regulation 25(1B) or 25(7A) of the Construction Industry
Development Regulations
4. The tenderer shall provide a certified copy of its signed joint venture agreement.
3. Stage Three - Functionality: (if applicable)
Functionality criteria Maximum number of points
1. CVs of Key Personnel 60
2. Company Previous Experience 20
3. Resource availability 20
Maximum possible score for Functionality 100
Only those tenderers who obtain the minimum qualifying score for functionality will be
evaluated further in terms of price and the applicable preference point system. The
minimum qualifying for score for functionality is 70 points.
The evaluation criteria for measuring functionality and the points for each criteria and,
if any, each sub-criterion are as stated in C.3.11.3 below.
Any tenderer that fails to meet the stipulated eligibility criteria will be
regarded as an unacceptable tender.
C.2.7 The arrangements for a compulsory clarification meeting are as stated in the Tender
Notice and Invitation to Tender. Tenderers must complete and sign the
attendance register. Addenda will be issued to and tenders will only be received
from those tendering entities including those entities that intends forming a joint
venture appearing on the attendance register.
N/A.
C.2.12 No alternative tender offers will be considered.
C.2.13.3 Each tender offer shall be in the English Language.
C.2.13.5 The Employer’s details and identification details that are to be shown on each tender
C2.15.1 offer package are as follows:
Identification details: The tender documents must be uploaded with:

▪ Name of Tenderer: (insert company name)

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
▪ Contact person and details: (insert details)
▪ The Tender Number:
▪ The Tender Description
Documents must be marked for the attention of:

Employer’s Agent:
C.2.13.9 Telephonic, telegraphic, facsimile or e-mailed tender offers will not be accepted.
C.2.15 The closing time for submission of tender offers is:

Time: 08:00 am on 29 February 2024
Location: The Transnet e-Tender Submission Portal:
(https://transnetetenders.azurewebsites.net);
NO LATE TENDERS WILL BE ACCEPTED
C.2.16 The tender offer validity period is 12 weeks after the closing date. Tenderers are to
note that they may be requested to extend the validity period of their tender, on the
same terms and conditions, if Transnet’s internal evaluation and governance approval
processes has not been finalised within the validity period.
C.2.23 The tenderer is required to submit with his tender:

1. A valid Tax Clearance Certificate issued by the South African Revenue Services.
Tenderers also to provide Transnet with a TCS PIN to verify Tenderers
compliance status.
2. A valid B-BBEE Certificate from a Verification Agency accredited by the South

African Accreditation System [SANAS], or a sworn affidavit confirming annual
turnover and level of black ownership, in line with the code of good practice,
together with the tender;
3. A valid CIDB certificate in the correct designated grading – 3ME or higher;
4. Proof of registration on the Central Supplier Database;
5. Letter of Good Standing with the Workmen’s compensation fund by the tendering
entity or separate Letters of Good Standing from all members of a newly constituted
JV.
Note: Refer to Section T2.1 for List of Returnable Documents
C3.11 The minimum number of evaluation points for functionality is: 70
The procedure for the evaluation of responsive tenders is Functionality, Price and
Preference:

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
Only those tenderers who attain the minimum number of evaluation points
for Functionality will be eligible for further evaluation, failure to meet the
minimum threshold will result in the tender being disqualified and removed
from any further consideration.
Functionality Criteria
The functionality criteria and maximum score in respect of each of the criteria are as
follows:
Functionality shall be scored independently by not less than 2 (two) evaluators and
averaged in accordance with the following schedules:
• T2.2.1 CVs of Key Personnel

• T2.2.2 Company Previous Experience
• T2.2.3 Resources availability
Note: Any tender not complying with the above-mentioned requirements,

will be regarded as non-responsive and will therefore not be considered for
further evaluation. This note must be read in conjunction with Clause C.2.1.

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
C.3.11. Only tenders that achieve the minimum qualifying score for functionality will be
evaluated further in accordance with the 80/20 preference points systems as described
in Preferential Procurement Regulations.
80 where the financial value of one or more responsive tenders received have a value
equal to or below R50 million, inclusive of all applicable taxes,
Thresholds Minimum Threshold

Technical / functionality 70
Evaluation Criteria Final Weighted Scores

Price and Total Cost of Ownership 80
B-BBEE Level of contributor – Level
1 – 10 points 20
+50% Black Youth Owned Entities –
10 points
TOTAL SCORE: 100
Up to 100 minus W1 tender evaluation points will be awarded to tenderers who

complete the preferencing schedule and who are found to be eligible for the preference
claimed. Should the evidence required for any of the Specific Goals applicable
in this tender not be provided, a tenderer will score zero preference points
for that particular “Specific Goal”.
In terms of Transnet Preferential Procurement Policy (TPPP) and Procurement Manuals, the
following preference points must be awarded to a bidder who provides the relevant required
evidence for claiming points
Selected Specific Goal Number of points allocated

(80/20)
B-BBEE Level of contributor – Level 1 10
+50% Black Youth Owned Entities 10
The following Table represents the evidence to be submitted for claiming

preference points for applicable specific goals in a particular tender:
Specific Goals Acceptable Evidence

B-BBEE Certificate / Sworn-Affidavit B-BBEE Certificate (in case
B-BBEE of JV, a consolidate scorecard will be accept) as per DTIC
guidelines

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
B-BBEE Certificate / Sworn-Affidavit / CIPC B-BBEE Certificate (in
30% Black Women Owned Entities case of JV, a consolidate scorecard will be accept) as per DTIC
guidelines
Certified copy of ID Documents of the Owners and B-BBEE
50% Black Youth Owned Entities Certificate / Affidavit (in case of JV, a consolidate scorecard will
be accept)
Certified copy of ID Documents of the Owners and Doctor’s note
Entities Owned by People with
confirming the disability and/or Employment Equity Act 1(EEA1)
Disability (PWD)
form.
Entities/Black People living in rural Entity’s Municipal/ESKOM bill or letter from Induna/chief
areas confirming residential address not older than 3 months
South African Enterprises CIPC Registration Documents
B-BBEE Certificate / Affidavit (in case of JV, a consolidate
EME or QSE 51% Black Owned
scorecard will be accept) as per DTIC guidelines
B-BBEE Certificate / Sworn-Affidavit B-BBEE Certificate (in case
Entities that are 51 % Black Owned of JV, a consolidate scorecard will be accept) as per DTIC
guidelines
Promoting exports orientated
Returnable section/annexure……..on job creation
production for Job creation
Local Content and Local Production Returnable Local Content and production Annexures
NIPP NIPP Returnable documents
Creation of new jobs and labour
Returnable section/annexure……..on job creation.
intensification
The promotion of supplier
development through sub-contracting
or JV for a minimum of 30% of the
value of a contract to South African
Companies which are:
Sub-contracting agreements and Declaration / Joint Venture
I. HDI’s – Women, Youth and
Agreement. Certified copy of ID Documents of the Owners and
people with disabilities
B-BBEE Certificate / Affidavit (in case of JV, a consolidate
II. Entities with a specified
scorecard will be accept) of the sub-contracted entities.
minimum B-BBEE level (1 and
2)
III. EMEs and/or QSEs black-
owned
The promotion of enterprises located

in a specific province/region/municipal
area for work to be done or services CIP - Registered address of entity
to be rendered in that
province/region/municipal area
The maximum points for this bid are allocated as follows:

DISCRIPTION POINTS
PRICE 80
B-BBEE STATUS LEVEL OF CONTRIBUTION

B-BBEE Level of contributor – Level 1 – 10 points 20
+50% Black Youth Owned Entities – 10 points

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
Total points for Price and Specific Goals must not exceed 100
Note: Transnet reserves the right to carry out an independent audit of the tenderers
scorecard components at any stage from the date of close of the tenders until
completion of the contract.
C.3.13 Tender offers will only be accepted if:

1. The tenderer or any of its directors/shareholders is not listed on the Register
of Tender Defaulters in terms of the Prevention and Combating of Corrupt
Activities Act of 2004 as a person prohibited from doing business with the
public sector;
2. the tenderer does not appear on Transnet’s list for restricted tenderers and
National Treasury’s list of Tender Defaulters;
3. the tenderer has fully and properly completed the Compulsory Enterprise
Questionnaire and there are no conflicts of interest which may impact on the
tenderer’s ability to perform the contract in the best interests of the Employer
or potentially compromise the tender process and persons in the employ of
the state.
4. Transnet reserves the right to award the tender to the tenderer who scores the
highest number of points overall, unless there are objective criteria which will
justify the award of the tender to another tenderer. Objective criteria include
but are not limited to the outcome of a due diligence exercise to be conducted.
The due diligence exercise may take the following factors into account inter alia;
the tenderer:
a) is not under restrictions, or has principals who are under restrictions,

preventing participating in the employer’s procurement,
b) is not undergoing a process of being restricted by Transnet or other state
institution that Transnet may be aware of,
c) can, as necessary and in relation to the proposed contract, demonstrate
that he or she possesses the professional and technical qualifications,
professional and technical competence, financial resources, equipment and
other physical facilities, managerial capability, reliability, experience and
reputation, expertise and the personnel, to perform the contract,
d) has the legal capacity to enter into the contract,
e) is not insolvent, in receivership, under Business Rescue as provided for in
chapter 6 of the Companies Act, 2008, bankrupt or being wound up, has his
affairs administered by a court or a judicial officer, has suspended his

T1.2: Tender Data
Transnet Property
(GAUTENG)
________________________________________________________________________________________________
business activities, or is subject to legal proceedings in respect of any of the
foregoing,
f) complies with the legal requirements, if any, stated in the tender data and
g) is able, in the option of the employer to perform the contract free of
conflicts of interest.
C.3.17 The number of paper copies of the signed contract to be provided by the Employer is
1 (one).

T1.2: Tender Data
Transnet Property
Description of the Works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER PLANTS,
WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-
ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND (GAUTENG)
T2.1 List of Returnable Documents

2.1 These schedules are required for pre-qualification and eligibility purposes:
T2.2-01 Stage One as per CIDB: Eligibility Criteria Schedule - CIDB Registration
2.2 Returnable Schedules:

General:
T2.2-02 Authority to submit tender
T2.2-03 Record of addenda to tender documents
T2.2-04 Letter of Good Standing
Agreement and Commitment by Tenderer:

T2.2-05: CIDB SFU ANNEX G Compulsory Enterprise Questionnaire
T2.2-06 Non-Disclosure Agreement
T2.2-07 RFP Declaration Form
T2.2-08 RFP – Breach of Law
T2.2-09 Certificate of Acquaintance with Tender Document
T2.2-10 Service Provider Integrity Pact
T2.2-11 Supplier Code of Conduct
T2.2-12 Agreement in terms of Protection of Personal Information Act, 4 of 2013 (“POPIA”)
T2.2-13 Domestic Prominent Influential Persons (DPIP) Or Foreign Prominent Public Officials
(FPPO)
C1.1 Offer portion of Form of Offer & Acceptance
C1.2 Contract Data
C2.1 Pricing Instructions Price List
C2.2 Price List
C3.1 Technical Specification
Part T2: Returnable Documents

CPM 2020 – Rev 03 Page 1 of 1 T2.2: Returnable Schedules
Transnet Property
INLAND
__________________________________________________________________________________________
T2.2-01: Eligibility Criteria Schedule - CIDB Grading Designation

Note to tenderers:
Tenderers are to indicate their CIDB Grading by filling in the table below. Attach a copy of
the CIDB Grading Designation or evidence of being capable of being so registered.
CRS Number Status Grading Expiry Date
1. Only those tenderers who are registered with the CIDB, or are capable of being so prior to
the evaluation of submissions, in a contractor grading designation equal to or higher than
a contractor grading designation determined in accordance with the sum tendered or a
value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction
Industry Development Regulations, for a 3ME or higher class of construction works, are
eligible to have their tenders evaluated.
2. Joint Venture (JV)

Joint ventures are eligible to submit tenders subject to the following:
1. every member of the joint venture is registered with the CIDB;
2. the lead partner has a contractor grading designation of not lower than one level below
the required class of construction works under consideration and possesses the required
recognition status; and
3. the combined Contractor grading designation calculated in accordance with the
Construction Industry Development Regulations is equal to or higher than a Contractor
grading designation determined in accordance with the sum tendered for a 3ME or
higher class of construction works or a value determined in accordance with Regulation
25(1B) or 25(7A) of the Construction Industry Development Regulations
4. the Contractor shall provide the employer with a certified copy of its signed joint venture
agreement;
5. and in the event that the joint venture is an ‘Incorporated Joint Venture’ the
Memorandum of Incorporation to be provided within 4 (four) weeks of the Contract
Date.
CPM 2020 Rev 01 Part T2: Returnable Schedules

Page 1 of 1 T2.2-01: CIDB Registration
Transnet Property
Tender Number: TP/2024//02/0003/56918/RFQ
Description of the Works: Provision: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
INLAND (GAUTENG)
_____________________________________________________________________________________________________
T2.2-02: Authority to submit a Tender

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must complete
the certificate set out below for his category of organisation or alternatively attach a certified copy of a
company / organisation document which provides the same information for the relevant category as
requested here.
A - COMPANY B - PARTNERSHIP C - JOINT VENTURE D - SOLE PROPRIETOR
A. Certificate for Company
I, chairperson of the board of directors
, hereby confirm that by resolution of the board taken
on (date), Mr/Ms , acting in the capacity
of , was authorised to sign all documents in connection
with this tender offer and any contract resulting from it on behalf of the company.
Signed Date
Name Position Chairman of the Board of Directors

Page 1 of 4 T2.2-XX: Authority to submit a Tender
Transnet Property
INLAND (GAUTENG)
_____________________________________________________________________________________________________
B. Certificate for Partnership
We, the undersigned, being the key partners in the business trading as
hereby authorise Mr/Ms
acting in the capacity of , to sign all documents in
connection with the tender offer for Contract and any
contract resulting from it on our behalf.
Name Address Signature Date
NOTE: This certificate is to be completed and signed by the full number of Partners necessary
to commit the Partnership. Attach additional pages if more space is required.

Transnet Property
INLAND (GAUTENG)
_____________________________________________________________________________________________________
C. Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise
Mr/Ms , an authorised signatory of the company
, acting in the capacity of lead
partner, to sign all documents in connection with the tender offer for Contract
and any contract resulting from it on our behalf.
This authorisation is evidenced by the attached power of attorney signed by legally authorised
signatories of all the partners to the Joint Venture.
Furthermore we attach to this Schedule a copy of the joint venture agreement which
incorporates a statement that all partners are liable jointly and severally for the execution of
the contract and that the lead partner is authorised to incur liabilities, receive instructions and
payments and be responsible for the entire execution of the contract for and on behalf of any
and all the partners.
Authorising signature,
Name of firm Address name (in caps) and
capacity

Transnet Property
INLAND (GAUTENG)
_____________________________________________________________________________________________________
D. Certificate for Sole Proprietor
I, , hereby confirm that I am the sole owner of the
business trading as .
Signed Date
Name Position Sole Proprietor

Transnet Property
Description of the Works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
INLAND
_____________________________________________________________________________________________________
T2.2-03: Record of Addenda to Tender Documents

This schedule as submitted confirms that the following communications received from the
Employer before the submission of this tender offer, amending the tender documents, have
been taken into account in this specific tender offer:
Date Title or Details
10
11
12
13
14
15

Page 1 of 1 T2.2-XX: Record of Addenda to Tender
documents
Transnet Property
Description of the Works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER
INLAND (GAUTENG)
_____________________________________________________________________________________________________
T2.2-04 Letter/s of Good Standing with the Workmen’s

Compensation Fund
Attached to this schedule is the Letter/s of Good Standing.
1.
2.
3.
4.
Name of Company/Members of Joint Venture:
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
......................................................................................................................................................

Page 1 of 1 T2.2-XX: Letter of Good Standing
Transnet Property
Description of Works: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER
CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS,
STAND-ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND (GAUTENG)
__________________________________________________________________________________________________
T2.2-05: ANNEX G Compulsory Enterprise Questionnaire
The following particulars hereunder must be furnished.
In the case of a Joint Venture, separate enterprise questionnaires in respect of each partner/member
must be completed and submitted.
Section 1: Name of enterprise:

Section 2: VAT registration number, if any:
Section 3: CIDB registration number, if any:
Section 4: CSD number:
Section 5: Particulars of sole proprietors and partners in partnerships
Name Identity number Personal income tax

number
* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners
Section 6: Particulars of companies and close corporations
Company registration number
Close corporation number
Tax reference number:
Section 7: The attached SBD4 must be completed for each tender and be
attached as a tender requirement.
Section 8: The attached SBD 6 must be completed for each tender and be
attached as a requirement.

Page 1 of 12 T2.2-05: Compulsory Questionnaire
Transnet Property
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The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise:
i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue
Services that my / our tax matters are in order;
ii) confirms that the neither the name of the enterprise or the name of any partner, manager,
director or other person, who wholly or partly exercises, or may exercise, control over the
enterprise appears on the Register of Tender Defaulters established in terms of the Prevention
and Combating of Corrupt Activities Act of 2004;
iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or
may exercise, control over the enterprise appears, has within the last five years been
convicted of fraud or corruption;
iv) confirms that I / we are not associated, linked or involved with any other tendering entities
submitting tender offers and have no other relationship with any of the tenderers or those
responsible for compiling the scope of work that could cause or be interpreted as a conflict of
interest; and
v) confirms that the contents of this questionnaire are within my personal knowledge and are to
the best of my belief both true and correct.
Signed Date
Name Position
Enterprise
name

Transnet Property
__________________________________________________________________________________________________
SBD 6.1
PREFERENCE POINTS CLAIM FORM
This preference form must form part of all bids invited. It contains general information and serves as a
claim for preference points for Specific Goals contribution. Transnet will award preference points to
companies who provide valid proof of evidence as per the table of evidence in paragraph 4.1 below.
1. GENERAL CONDITIONS
1.1 The following preference point systems are applicable to all bids:
- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable
taxes included); and
- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable
taxes included).
1.2 The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included)
and therefore the 80/20 preference point system shall be applicable. Despite the stipulated
preference point system, Transnet shall use the lowest acceptable bid to determine the
applicable preference point system in a situation where all received acceptable bids are
received outside the stated preference point system.
1.3 Preference points for this bid shall be awarded for:
(a) Price;
(b) B-BBEE Status Level of Contribution; and

(c) Any other specific goal determined in the Transnet preferential procurement policy
1.4 The maximum points for this bid are allocated as follows:
POINTS
PRICE 80
B-BBEE STATUS LEVEL OF CONTRIBUTION Level 1 or 2

B-BBEE Level of contributor – Level 1 – 10 points 20
50% Black Youth Owned Entities – 10 points
Total points for Price and B-BBEE must not exceed 100
1.5 Failure on the part of a bidder to submit proof of evidence required for any of the specific goals
together with the bid will be interpreted to mean that preference points for that specific goal
are not claimed.
1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at
any time subsequently, to substantiate any claim in regard to preferences, in any manner
required by the purchaser.
2. DEFINITIONS
(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax,

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unemployment insurance fund contributions and skills development levies;
(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the
Broad-Based Black Economic Empowerment Act;
(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured
entity based on its overall performance using the relevant scorecard contained in the Codes
of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the
Broad-Based Black Economic Empowerment Act;
(d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation
by an organ of state for the supply/provision of services, works or goods, through price
quotations, advertised competitive bidding processes or proposals;
(e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black
Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under
section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of
2003);
(g) “functionality” means the ability of a bidder to provide goods or services in accordance
with specification as set out in the bid documents
(h) “Price” includes all applicable taxes less all unconditional discounts.
(i) “Proof of B-BBEE Status Level of Contributor”

i) the B-BBBEE status level certificate issued by an authorised body or person;
ii) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
iii) any other requirement prescribed in terms of the B-BBEE Act.

(j) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good Practice under
section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. 53 of
2003);
(k) “rand value” means the total estimated value of a contract in South African currency,
calculated at the time of bid invitations, and includes all applicable taxes and excise duties.
(l) Specific goals” means targeted advancement areas or categories of persons or groups
either previously disadvantaged or falling within the scope of the Reconstruction and
Development Programme identified by Transnet to be given preference in allocation of
procurement contracts in line with section 2(1) of the PPPFA.
3. POINTS AWARDED FOR PRICE
3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10
 Pt − P min   Pt − P min 
Ps = 801 −  or Ps = 901 − 
 P min   P min 
Where
Ps = Points scored for comparative price of bid under consideration
Pt = Comparative price of bid under consideration

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Pmin = Comparative price of lowest acceptable bid
4. EVEDINCE REQUIRED FOR CLAIMING SPECIFIC GOALS

4.1 In terms of Transnet Preferential Procurement Policy (TPPP) and Procurement Manuals,
preference points must be awarded to a bidder for providing evidence in accordance with the
table below::
Specific Goals Acceptable Evidence

B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC Certificate (in case
B-BBEE Status contributor
of JV, a consolidated scorecard will be accepted) as per DTIC guideline
B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC Certificate (in case
30% Black Women Owned Entities
of JV, a consolidated scorecard will be accepted) as per DTIC guideline
Certified copy of ID Documents of the Owners and B-BBEE Certificate /
+50% Black Youth Owned Entities Sworn- Affidavit / B-BBEE CIPC Certificate (in case of JV, a consolidated
scorecard will be accepted) as per DTIC guideline
Entities Owned by People with Disability Certified copy of ID Documents of the Owners / Doctor’s note and /or
(PWD) EEA1 form confirming the disability
Entity ‘s Municipal/ESKOM bill or letter from Induna/chief confirming
Entities/Black People living in rural areas
residential address not older than 3 months.
South African Enterprises CIPC Certificate
EME or QSE 51% Black Owned B-BBEE Certificate / Sworn-Affidavit / CIPC Certificate
CI B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC Certificate (in
Entities that are 51 % Black Owned case of JV, a consolidated scorecard will be accepted) as per DTIC
guideline
Promoting exports Orientated for Job
Section…………Job Creation Schedule Returnable documents
creation
Local Content and Local Production Returnable Local Content and production Annexures
NIPP NIPP Returnable documents
Creation of new jobs and labour
Section…………Job Creation Schedule Returnable documents
intensification
The promotion of supplier development
through sub-contracting or JV for a
minimum of 30% of the value of a
contract to South African Companies
which are:
Sub-contracting agreements and Declaration / Joint Venture Agreement
I. 30% Black Women, 51% Black
and CIPC – B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC
Youth and 51% Black people with
Certificate as per DTIC guideline
disabilities
II. Entities with a specified minimum
B-BBEE level (1 and 2)
III. EMEs and/or QSEs who are 51%
black-owned
The promotion of enterprises located in a

specific province/region/municipal area for CIPC – B-BBEE Certificate / Sworn- Affidavit / B-BBEE CIPC Certificate
work to be done or services to be (in case of JV, a consolidated scorecard will be accepted) as per DTIC
rendered in that province/region/municipal guidelines and Proof Registered address of entity
area
4.2 The table below indicates the required proof of B-BBEE status depending on the category of
enterprises:
Enterprise B-BBEE Certificate & Sworn Affidavit
Large Certificate issued by SANAS accredited verification agency

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__________________________________________________________________________________________________
QSE Certificate issued by SANAS accredited verification agency

Sworn Affidavit signed by the authorised QSE representative and attested by a
Commissioner of Oaths confirming annual turnover and black ownership (only black-
owned QSEs - 51% to 100% Black owned)
[Sworn affidavits must substantially comply with the format that can be obtained on
the DTI’s website at www.dti.gov.za/economic_empowerment/bee_codes.jsp.]
EME1 Sworn Affidavit signed by the authorised EME representative and attested by a
Commissioner of Oaths confirming annual turnover and black ownership
Certificate issued by CIPC (formerly CIPRO) confirming annual turnover and black
ownership
Certificate issued by SANAS accredited verification agency only if the EME is being
measured on the QSE scorecard
4.3 A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must submit
a consolidated B-BBEE Status Level verification certificate for every separate bid.
4.4 Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in
terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.
4.5 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that
such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise
that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-
contractor is an EME that has the capability and ability to execute the sub-contract.
4.6 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any
other enterprise that does not have an equal or higher B-BBEE status level than the person concerned,
unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-
contract.
4.7 Bidders are to note that the rules pertaining to B-BBEE verification and other B-BBEE requirements may
be changed from time to time by regulatory bodies such as National Treasury or the DTI. It is the Bidder’s
responsibility to ensure that his/her bid complies fully with all B-BBEE requirements at the time of the
submission of the bid.
5. BID DECLARATION
5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the
following:
6. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.4

AND 6.1
6.1 B-BBEE Status Level of Contribution: . = ………(maximum of 20 points)
(Points claimed in respect of paragraph 6.1 must be in accordance with the table reflected in paragraph
4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.
7. SUB-CONTRACTING
7.1 Will any portion of the contract be sub-contracted?
(Tick applicable box)
YES NO
1
In terms of the Implementation Guide: Preferential Procurement Regulations, 2017, Version 2, paragraph 11.11 provides that in
the Transport Sector, EMEs can provide a letter from accounting officer or get verified and be issued with a B-BBEE certificate by
SANAS accredited professional or agency as the Transport Sector Code has not been aligned to the generic Codes. EMEs in the
Transport Sector are not allowed to provide a sworn affidavit as the generic codes are not applicable to them.

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7.1.1 If yes, indicate:
i) What percentage of the contract will be subcontracted............…………….…………%

ii) The name of the sub-contractor…………………………………………………………..
iii) The B-BBEE status level of the sub-contractor......................................……………..
iv) Whether the sub-contractor is an EME or QSE.
(Tick applicable box)
YES NO
8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:…………………………………………………………………………….
8.2 VAT registration number:……………………………………….…………………………………
8.3 Company registration number:…………….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM
 Partnership/Joint Venture / Consortium

 One person business/sole propriety
 Close corporation
 Company
 (Pty) Limited
[TICK APPLICABLE BOX]
8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
……………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
8.6 COMPANY CLASSIFICATION
 Manufacturer
 Supplier
 Professional Supplier/Service provider
 Other Suppliers/Service providers, e.g. transporter, etc.
[TICK APPLICABLE BOX]
8.7 Total number of years the company/firm has been in business:……………………………
8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that
the points claimed, based on the B-BBE status level of contribution indicated in paragraphs 1.4 and 6.1
of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we
acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as indicated in
paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 1.4
and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the
purchaser that the claims are correct;
iv) If a bidder submitted false information regarding its B-BBEE status level of contributor,, which will
affect or has affected the evaluation of a bid, or where a bidder has failed to declare any
subcontracting arrangements or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have
(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that
person’s conduct;
(c) cancel the contract and claim any damages which it has suffered as a result of
having to make less favourable arrangements due to such cancellation;
(d) if the successful bidder subcontracted a portion of the bid to another person
without disclosing it, Transnet reserves the right to penalise the bidder up to 10
percent of the value of the contract;
(e) recommend that the bidder or contractor, its shareholders and directors, or only
the shareholders and directors who acted on a fraudulent basis, be restricted by
the National Treasury from obtaining business from any organ of state for a period
not exceeding 10 years, after the audi alteram partem (hear the other side) rule
has been applied; and
(f) forward the matter for criminal prosecution.
WITNESSES ……………………………………….
1. …………………………………….. SIGNATURE(S) OF BIDDERS(S)
DATE: …………………………………..
2. …………………………………….
ADDRESS …………………………………..
…………………………………..
…………………………………..

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SBD4
BIDDER’S DISCLOSURE
1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In
line with the principles of transparency, accountability, impartiality, and ethics as enshrined in
the Constitution of the Republic of South Africa and further expressed in various pieces of
legislation, it is required for the bidder to make this declaration in respect of the details required
hereunder.
Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted
Suppliers, that person will automatically be disqualified from the bid process.
2. Bidder’s declaration
2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person
having a controlling interest2 in the enterprise,
employed by the state? YES/NO
2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state
employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or
any person having a controlling interest in the enterprise, in table below.
Full Name Identity Number Name of State
institution
2.2 Do you, or any person connected with the bidder, have a relationship with any person who is
employed by the procuring institution? YES/NO
2.2.1 If so, furnish particulars:
……………………………………………………………………………………
……………………………………………………………………………………
2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any
person having a controlling interest in the enterprise have any interest in any other related
enterprise whether or not they are bidding for this contract?
YES/NO
2 the power, by one person or a group of persons holding the majority of the equity of an enterprise,
alternatively, the person/s having the deciding vote or power to influence or to direct the course and
decisions of the enterprise.

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2.3.1 If so, furnish particulars:

…………………………………………………………………………….
…………………………………………………………………………….
3 DECLARATION
I, the undersigned, (name)……………………………………………………………………. in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every
respect:
3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and
complete in every respect;
3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,
communication, agreement or arrangement with any competitor. However, communication between
partners in a joint venture or consortium3 will not be construed as collusive bidding.
3.4 In addition, there have been no consultations, communications, agreements or arrangements with any
competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas
used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid,
bidding with the intention not to win the bid and conditions or delivery particulars of the products or services
to which this bid invitation relates.
3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or
indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the
contract.
3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with
any official of the procuring institution in relation to this procurement process prior to and during the bidding
process except to provide clarification on the bid submitted where so required by the institution; and the
bidder was not involved in the drafting of the specifications or terms of reference for this bid.
3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive
practices related to bids and contracts, bids that are suspicious will be reported to the Competition
Commission for investigation and possible imposition of administrative penalties in terms of section 59 of
the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA)
for criminal investigation and or may be restricted from conducting business with the public sector for a
period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No
12 of 2004 or any other applicable legislation.
I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 6 OF
PFMA SCM INSTRUCTION 03 OF 2021/22 ON PREVENTING AND COMBATING ABUSE IN THE SUPPLY CHAIN
MANAGEMENT SYSTEM SHOULD THIS DECLARATION PROVE TO BE FALSE.
……………………………… ..……………………………………………
Signature Date
……………………………… ………………………………………………
Position Name of bidder
3 Joint venture or Consortium means an association of persons for the purpose of combining their
expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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APPENDIX B
Affidavit or Solemn Declaration as to VAT registration status
Affidavit or Solemn Declaration
I, solemnly
swear/declare that is not a
registered VAT vendor and is not required to register as a VAT vendor because the combined value
of taxable suppliesmade by the provider in any 12 month period has not exceeded or is not expected
to exceed R1millionthreshold, as required in terms of the Value Added Tax Act.
Signature:
Designation:
Date:
Commissioner of Oaths
Thus signed and sworn to before me at on this the
day of 20 ,
the Deponent having knowledge that he/she knows and understands the contents of this Affidavit, and that
he/she has no objection to taking the prescribed oath, which he/she regards binding on his/her conscience
and that the allegations herein contained are all true and correct.
Commissioner of Oath

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VENDOR REGISTRATION DOCUMENTS CHECKLIST
Yes No
1. Complete the “Supplier Code of Conduct” (SCC).
2. Copy of cancelled cheque OR letter from the bank

verifying banking details (with bank stamp not older
than 3 Months & sign by Bank Teller).
3. Certified (Not Older than 3 Months) copy of Identity
document of Shareholders/Directors/Members (where
applicable).
4. Certified copy of certificate of incorporation, CM29 /
CM9 (name change).
5. Certified copy of share Certificates of Shareholders, CK1

/ CK2 (if CC).
6. A letter with the company’s letterhead confirming both

Physical and Postal address.
7. Original or certified copy of SARS Tax Clearance

certificate and Vat registration certificate.
8. BBBEE certificate and detailed scorecard from a SANAS

Accredited Verification Agency and/or Sworn Certified
Affidavit.
9. Central Supplier Database (CSD) Summary Registration
Report.

Transnet Property
Description of the Service: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV
SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN
________________________________________________________________________________________________
T2.2-06 NON-DISCLOSURE AGREEMENT

Note to tenderers: This Non-Disclosure Agreement is to be completed and signed by an authorised
signatory:
THIS AGREEMENT is made effective as of ........... day of ............................... 20...... by and between:
TRANSNET SOC LTD
(Registration No. 1990/000900/30), a company incorporated and existing under the laws of South Africa, having its
principal place of business at Transnet Corporate Centre 138 Eloff Street , Braamfontein , Johannesburg 2000
and
..........................................................................................................................................................................
(Registration No. .........................................),a private company incorporated and existing under the laws of South
Africa having its principal place of business at
..........................................................................................................................................................................
..........................................................................................................................................................................
WHEREAS
Transnet and the Company wish to exchange Information [as defined below] and it is envisaged that each party may
from time to time receive Information relating to the other in respect thereof. In consideration of each party making
available to the other such Information, the parties jointly agree that any dealings between them shall be subject to
the terms and conditions of this Agreement which themselves will be subject to the parameters of the Tender
Document.
IT IS HEREBY AGREED
1. INTERPRETATION
In this Agreement:
1.1 Agents mean directors, officers, employees, agents, professional advisers, contractors or sub-contractors,
or any Group member;
1.2 Bid or Bid Document (hereinafter Tender) means Transnet’s Request for Information [RFI] Request for
Proposal [RFP] or Request for Quotation [RFQ], as the case may be;
1.3 Confidential Information means any information or other data relating to one party [the Disclosing
Party] and/or the business carried on or proposed or intended to be carried on by that party and which
is made available for the purposes of the Bid to the other party [the Receiving Party] or its Agents by
the Disclosing Party or its Agents or recorded in agreed minutes following oral disclosure and any other
information otherwise made available by the Disclosing Party or its Agents to the Receiving Party or its
Agents, whether before, on or after the date of this Agreement, and whether in writing or otherwise,
including any information, analysis or specifications derived from, containing or reflecting such information
but excluding information which:
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1.3.1 is publicly available at the time of its disclosure or becomes publicly available [other than as a result
of disclosure by the Receiving Party or any of its Agents contrary to the terms of this Agreement];
or
1.3.2 was lawfully in the possession of the Receiving Party or its Agents [as can be demonstrated by its
written records or other reasonable evidence] free of any restriction as to its use or disclosure prior
to its being so disclosed; or
1.3.3 following such disclosure, becomes available to the Receiving Party or its Agents [as can be
demonstrated by its written records or other reasonable evidence] from a source other than the
Disclosing Party or its Agents, which source is not bound by any duty of confidentiality owed, directly
or indirectly, to the Disclosing Party in relation to such information;
1.4 Group means any subsidiary, any holding company and any subsidiary of any holding company of either
party; and
1.5 Information means all information in whatever form including, without limitation, any information
relating to systems, operations, plans, intentions, market opportunities, know-how, trade secrets and
business affairs whether in writing, conveyed orally or by machine-readable medium.
2. CONFIDENTIAL INFORMATION
2.1 All Confidential Information given by one party to this Agreement [the Disclosing Party] to the other
party [the Receiving Party] will be treated by the Receiving Party as secret and confidential and will not,
without the Disclosing Party’s written consent, directly or indirectly communicate or disclose [whether in
writing or orally or in any other manner] Confidential Information to any other person other than in
accordance with the terms of this Agreement.
2.2 The Receiving Party will only use the Confidential Information for the sole purpose of technical and
commercial discussions between the parties in relation to the Tender or for the subsequent performance
of any contract between the parties in relation to the Tender.
2.3 Notwithstanding clause 2.1 above, the Receiving Party may disclose Confidential Information:
2.3.1 to those of its Agents who strictly need to know the Confidential Information for the sole purpose
set out in clause 2.2 above, provided that the Receiving Party shall ensure that such Agents are
made aware prior to the disclosure of any part of the Confidential Information that the same is
confidential and that they owe a duty of confidence to the Disclosing Party. The Receiving Party
shall at all times remain liable for any actions of such Agents that would constitute a breach of this
Agreement; or
2.3.2 to the extent required by law or the rules of any applicable regulatory authority, subject to clause
2.4 below.
2.4 In the event that the Receiving Party is required to disclose any Confidential Information in accordance
with clause 2.3.2 above, it shall promptly notify the Disclosing Party and cooperate with the Disclosing
Party regarding the form, nature, content and purpose of such disclosure or any action which the Disclosing
Party may reasonably take to challenge the validity of such requirement.
Transnet Property
________________________________________________________________________________________________
2.5 In the event that any Confidential Information shall be copied, disclosed or used otherwise than as
permitted under this Agreement then, upon becoming aware of the same, without prejudice to any rights
or remedies of the Disclosing Party, the Receiving Party shall as soon as practicable notify the Disclosing
Party of such event and if requested take such steps [including the institution of legal proceedings] as
shall be necessary to remedy [if capable of remedy] the default and/or to prevent further unauthorised
copying, disclosure or use.
2.6 All Confidential Information shall remain the property of the Disclosing Party and its disclosure shall not
confer on the Receiving Party any rights, including intellectual property rights over the Confidential
Information whatsoever, beyond those contained in this Agreement.
3. RECORDS AND RETURN OF INFORMATION
3.1 The Receiving Party agrees to ensure proper and secure storage of all Information and any copies thereof.
3.2 The Receiving Party shall keep a written record, to be supplied to the Disclosing Party upon request, of
the Confidential Information provided and any copies made thereof and, so far as is reasonably practicable,
of the location of such Confidential Information and any copies thereof.
3.3 The Company shall, within 7 [seven] days of receipt of a written demand from Transnet:
3.3.1 return all written Confidential Information [including all copies]; and
3.3.2 expunge or destroy any Confidential Information from any computer, word processor or other device
whatsoever into which it was copied, read or programmed by the Company or on its behalf.
3.4 The Company shall on request supply a certificate signed by a director as to its full compliance with the
requirements of clause 3.3.2 above.
4. ANNOUNCEMENTS
4.1 Neither party will make or permit to be made any announcement or disclosure of its prospective interest
in the Tender without the prior written consent of the other party.
4.2 Neither party shall make use of the other party’s name or any information acquired through its dealings
with the other party for publicity or marketing purposes without the prior written consent of the other
party.
5. DURATION
The obligations of each party and its Agents under this Agreement shall survive the termination of any
discussions or negotiations between the parties regarding the Tender and continue thereafter for a period of
5 [five] years.
6. PRINCIPAL
Each party confirms that it is acting as principal and not as nominee, agent or broker for any other person and
that it will be responsible for any costs incurred by it or its advisers in considering or pursuing the Tender and
in complying with the terms of this Agreement.
Transnet Property
________________________________________________________________________________________________
7. ADEQUACY OF DAMAGES
Nothing contained in this Agreement shall be construed as prohibiting the Disclosing Party from pursuing any
other remedies available to it, either at law or in equity, for any such threatened or actual breach of this
Agreement, including specific performance, recovery of damages or otherwise.
8. PRIVACY AND DATA PROTECTION
8.1 The Receiving Party undertakes to comply with South Africa’s general privacy protection in terms Section
14 of the Bill of Rights in connection with this Tender and shall procure that its personnel shall observe
the provisions of such Act [as applicable] or any amendments and re-enactments thereof and any
regulations made pursuant thereto.
8.2 The Receiving Party warrants that it and its Agents have the appropriate technical and organisational
measures in place against unauthorised or unlawful processing of data relating to the Tender and against
accidental loss or destruction of, or damage to such data held or processed by them.
9. GENERAL
9.1 Neither party may assign the benefit of this Agreement, or any interest hereunder, except with the prior
written consent of the other, save that Transnet may assign this Agreement at any time to any member
of the Transnet Group.
9.2 No failure or delay in exercising any right, power or privilege under this Agreement will operate as a waiver
of it, nor will any single or partial exercise of it preclude any further exercise or the exercise of any right,
power or privilege under this Agreement or otherwise.
9.3 The provisions of this Agreement shall be severable in the event that any of its provisions are held by a
court of competent jurisdiction or other applicable authority to be invalid, void or otherwise unenforceable,
and the remaining provisions shall remain enforceable to the fullest extent permitted by law.
9.4 This Agreement may only be modified by a written agreement duly signed by persons authorised on behalf
of each party.
9.5 Nothing in this Agreement shall constitute the creation of a partnership, joint venture or agency between
the parties.
9.6 This Agreement will be governed by and construed in accordance with South African law and the parties
irrevocably submit to the exclusive jurisdiction of the South African courts.
Signed Date
Name Position
Tenderer
Transnet Property
Description of the Works: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER
CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-
_____________________________________________________________________________________________________
T2.2-07: RFP DECLARATION FORM
NAME OF COMPANY: _______________________________________________________
We ______________________________________________________ do hereby certify that:
1. Transnet has supplied and we have received appropriate tender offers to any/all questions
(as applicable) which were submitted by ourselves for tender clarification purposes;
2. we have received all information we deemed necessary for the completion of this Tender;
3. at no stage have we received additional information relating to the subject matter of this
tender from Transnet sources, other than information formally received from the
designated Transnet contact(s) as nominated in the tender documents;
4. we are satisfied, insofar as our company is concerned, that the processes and procedures
adopted by Transnet in issuing this tender and the requirements requested from tenderers
in responding to this tender have been conducted in a fair and transparent manner; and
5. furthermore, we acknowledge that a direct relationship exists between a family member

and/or an owner / member / director / partner / shareholder (unlisted companies) of our
company and an employee or board member of the Transnet Group as indicated below:
[Respondent to indicate if this section is not applicable]
FULL NAME OF OWNER/MEMBER/DIRECTOR/
PARTNER/SHAREHOLDER: ADDRESS:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Indicate nature of relationship with Transnet:

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
[Failure to furnish complete and accurate information in this regard may lead to
the disqualification of your response and may preclude a Respondent from
doing future business with Transnet]

Page 1 of 3 T2.2-XX: RFP Declaration Form
Transnet Property
_____________________________________________________________________________________________________
We declare, to the extent that we are aware or become aware of any relationship between
ourselves and Transnet (other than any existing and appropriate business relationship with
Transnet) which could unfairly advantage our company in the forthcoming adjudication
process, we shall notify Transnet immediately in writing of such circumstances.
6. We accept that any dispute pertaining to this tender will be resolved through
the Ombudsman process and will be subject to the Terms of Reference of the
Ombudsman. The Ombudsman process must first be exhausted before judicial
review of a decision is sought. (Refer “Important Notice to respondents”
below).
7. We further accept that Transnet reserves the right to reverse a tender award
or decision based on the recommendations of the Ombudsman without having
to follow a formal court process to have such award or decision set aside.
8. We have acquainted ourselves and agree with the content of T2.2-14 “Service
Provider Integrity Pact”.
For and on behalf of
………………………………………………………………………………………………………………………..……
duly authorised thereto
Name:
Signature:
Date:
IMPORTANT NOTICE TO TENDERERS

• Transnet has appointed a Procurement Ombudsman to investigate any material complaint
in respect of tenders exceeding R5,000,000.00 (five million S.A. Rand) in value. Should a
Tenderer have any material concern regarding an tender process which meets this value
threshold, a complaint may be lodged with Transnet’s Procurement Ombudsman for further
investigation.
• It is incumbent on the Tenderer to familiarise himself/herself with the Terms of Reference

for the Transnet Procurement Ombudsman, details of which are available for review at
Transnet’s website www.transnet.net.

Transnet Property
_____________________________________________________________________________________________________
• An official complaint form may be downloaded from this website and submitted, together
with any supporting documentation, within the prescribed period, to
procurement.ombud@transnet.net
• For transactions below the R5,000,000.00 (five million S.A. Rand) threshold, a complaint
may be lodged with the Chief Procurement Officer of the relevant Transnet Operating
Division.
• All Tenderers should note that a complaint must be made in good faith. If a complaint is
made in bad faith, Transnet reserves the right to place such a tenderer on its List of
Excluded Bidders.

Transnet Property
__________________________________________________________________________________________________
T2.2-08: REQUEST FOR PROPOSAL – BREACH OF LAW

NAME OF COMPANY: _______________________________________________________
I / We ___________________________________________________________ do hereby
certify that I/we have/have not been found guilty during the preceding 5 (five) years of a
serious breach of law, including but not limited to a breach of the Competition Act, 89 of
1998, by a court of law, tribunal or other administrative body. The type of breach that the
Tenderer is required to disclose excludes relatively minor offences or misdemeanours, e.g.
traffic offences.
Where found guilty of such a serious breach, please disclose:
NATURE OF BREACH:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
DATE OF BREACH:
____________________________________________________________________________
Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude any
Tenderer from the tendering process, should that person or company have been found guilty
of a serious breach of law, tribunal or regulatory obligation.
Signed on this _____ day of _________________ 20____
_______________________
SIGNATURE OF TENDER
CPM 2020 Rev01 Part T2: Returnable Schedules

Page 1 of 1 T2.2-XX: RFP – Breach of Law
Transnet Property
_____________________________________________________________________________________________________
T2.2-09 Certificate of Acquaintance with Tender Documents
NAME OF TENDERING ENTITY:
____________________________________________________________________________
1. By signing this certificate I/we acknowledge that I/we have made myself/ourselves thoroughly
familiar with, and agree with all the conditions governing this RFP. This includes those terms and
conditions of the Contract, the Supplier Integrity Pact, Non-Disclosure Agreement etc. contained
in any printed form stated to form part of the documents thereof, but not limited to those listed
in this clause.
2. I/we furthermore agree that Transnet SOC Ltd shall recognise no claim from me/us for relief
based on an allegation that I/we overlooked any tender/contract condition or failed to take it into
account for the purpose of calculating my/our offered prices or otherwise.
3. I/we understand that the accompanying Tender will be disqualified if this Certificate is found not
to be true and complete in every respect.
4. For the purposes of this Certificate and the accompanying Tender, I/we understand that the
word “competitor” shall include any individual or organisation, other than the Tenderer, whether
or not affiliated with the Tenderer, who:
a) has been requested to submit a Tender in response to this Tender invitation;
b) could potentially submit a Tender in response to this Tender invitation, based on their
qualifications, abilities or experience; and
c) provides the same Services as the Tenderer and/or is in the same line of business as the
Tenderer
5. The Tenderer has arrived at the accompanying Tender independently from, and without
consultation, communication, agreement or arrangement with any competitor. However
communication between partners in a joint venture or consortium will not be construed as
collusive Tendering.
6. In particular, without limiting the generality of paragraph 5 above, there has been no
consultation, communication, agreement or arrangement with any competitor regarding:
a) prices;
b) geographical area where Services will be rendered [market allocation]
c) methods, factors or formulas used to calculate prices;
d) the intention or decision to submit or not to submit, a Tender;

Page 1 of 2 T2.2-XX: Certificate of Acquaintance with
Tender Documents
Transnet Property
_____________________________________________________________________________________________________
e) the submission of a tender which does not meet the specifications and conditions of the
tender; or
f) Tendering with the intention not winning the tender.
7. In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications and conditions or delivery
particulars of the Services to which this tender relates.
8. The terms of the accompanying tender have not been, and will not be, disclosed by the Tenderer,
directly or indirectly, to any competitor, prior to the date and time of the official tender opening
or of the awarding of the contract.
9. I/We am/are aware that, in addition and without prejudice to any other remedy provided to
combat any restrictive practices related to tenders and contracts, tenders that are suspicious will
be reported to the Competition Commission for investigation and possible imposition of
administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and/or may
be reported to the National Prosecuting Authority [NPA] for criminal investigation. In addition,
Tenderers that submit suspicious tenders may be restricted from conducting business with the
public sector for a period not exceeding 10 [ten] years in terms of the Prevention and Combating
of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.
Signed on this _____ day of ___________________20___
_____________________________
SIGNATURE OF TENDERER

Page 2 of 2 T2.2-XX: Certificate of Acquaintance with
Tender Documents
Transnet Property
Description of Supply: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER
_____________________________________________________________________________________________________
T2.2-10 Service Provider Integrity Pact

Important Note: All potential tenderers must read this document and certify in the
RFP Declaration Form that that have acquainted themselves with, and agree with
the content.
The contract with the successful tenderer will automatically incorporate this
Integrity Pact and shall be deemed as part of the final concluded contract.
INTEGRITY PACT
Between
TRANSNET SOC LTD
Registration Number: 1990/000900/30
(“Transnet”)
and
The Contractor (hereinafter referred to as the “Tenderer/Service Providers/Contractor”)
T2.2-XX Service Provider Integrity Pact

CPM 2020 Rev02 Page 1 of 11 Private & Confidential
Transnet Property
PREAMBLE
Transnet values full compliance with all relevant laws and regulations, ethical standards and the
principles of economical use of resources, fairness and transparency in its relations with its
Tenderers/Service Providers/Contractors.
In order to achieve these goals, Transnet and the Tenderer/Service Provider/Contractor hereby enter
into this agreement hereinafter referred to as the “Integrity Pact” which will form part of the
Tenderer’s/Service Provider’s/Contractor’s application for registration with Transnet as a vendor.
The general purpose of this Integrity Pact is to agree on avoiding all forms of dishonesty, fraud and
corruption by following a system that is fair, transparent and free from any undue influence prior to,
during and subsequent to the currency of any procurement and/or reverse logistics event and any
further contract to be entered into between the Parties, relating to such event.
All Tenderers/Service Providers/Contractor’s will be required to sign and comply with undertakings
contained in this Integrity Pact, should they want to be registered as a Transnet vendor.
1 OBJECTIVES
1.1 Transnet and the Tenderer/Service Provider/Contractor agree to enter into this Integrity
Pact, to avoid all forms of dishonesty, fraud and corruption including practices that are
anti-competitive in nature, negotiations made in bad faith and under-pricing by following
a system that is fair, transparent and free from any influence/unprejudiced dealings prior
to, during and subsequent to the currency of the contract to be entered into with a view
to:
a) Enable Transnet to obtain the desired contract at a reasonable and competitive price
in conformity to the defined specifications of the works, goods and services; and
b) Enable Tenderers/Service Providers/Contractors to abstain from bribing or
participating in any corrupt practice in order to secure the contract.
2 COMMITMENTS OF TRANSNET
Transnet commits to take all measures necessary to prevent dishonesty, fraud and corruption
and to observe the following principles:
2.1 Transnet hereby undertakes that no employee of Transnet connected directly or

indirectly with the sourcing event and ensuing contract, will demand, take a promise for
or accept directly or through intermediaries any bribe, consideration, gift, reward, favour
or any material or immaterial benefit or any other advantage from the Tenderer, either
for themselves or for any person, organisation or third party related to the contract in
exchange for an advantage in the tendering process, Tender evaluation, contracting or
implementation process related to any contract.
2.2 Transnet will, during the registration and tendering process treat all Tenderers/ Service
Providers/Contractor with equity, transparency and fairness. Transnet will in particular,
before and during the registration process, provide to all Tenderers/ Service
Providers/Contractors the same information and will not provide to any

Transnet Property
Tenderers/Service Providers/Contractors confidential/additional information through

which the Tenderers/Service Providers/Contractors could obtain an advantage in relation
to any tendering process.
2.3 Transnet further confirms that its employees will not favour any prospective
Tenderers/Service Providers/Contractors in any form that could afford an undue
advantage to a particular Tenderer during the tendering stage, and will further treat all
Tenderers/Service Providers/Contractors participating in the tendering process in a fair
manner.
2.4 Transnet will exclude from the tender process such employees who have any personal
interest in the Tenderers/Service Providers/Contractors participating in the tendering
process.
3 OBLIGATIONS OF THE TENDERER / SERVICE PROVIDER

3.1 Transnet has a ‘Zero Gifts’ Policy. No employee is allowed to accept gifts, favours or
benefits.
a) Transnet officials and employees shall not solicit, give or accept, or from agreeing to
solicit, give, accept or receive directly or indirectly, any gift, gratuity, favour,
entertainment, loan, or anything of monetary value, from any person or juridical entities
in the course of official duties or in connection with any operation being managed by,
or any transaction which may be affected by the functions of their office.
b) Transnet officials and employees shall not solicit or accept gifts of any kind, from
vendors, suppliers, customers, potential employees, potential vendors, and suppliers,
or any other individual or organisation irrespective of the value.
c) Under no circumstances should gifts, business courtesies or hospitality packages be

accepted from or given to prospective suppliers participating in a tender process at the
respective employee’s Operating Division, regardless of retail value.
d) Gratuities, bribes or kickbacks of any kind must never be solicited, accepted or offered,
either directly or indirectly. This includes money, loans, equity, special privileges,
personal favours, benefit or services. Such favours will be considered to constitute
corruption.
3.2 The Tenderer/Service Provider/Contractor commits itself to take all measures necessary
to prevent corrupt practices, unfair means and illegal activities during any stage of its
Tender or during any ensuing contract stage in order to secure the contract or in
furtherance to secure it and in particular the Tenderer/Service Provider/Contractor
commits to the following:
a) The Tenderer/Service Provider/Contractor will not, directly or through any other

person or firm, offer, promise or give to Transnet or to any of Transnet’s employees
involved in the tendering process or to any third person any material or other benefit
or payment, in order to obtain in exchange an advantage during the tendering
process; and

Transnet Property
b) The Tenderer/Service Provider/Contractor will not offer, directly or through

intermediaries, any bribe, gift, consideration, reward, favour, any material or
immaterial benefit or other advantage, commission, fees, brokerage or inducement
to any employee of Transnet, connected directly or indirectly with the tendering
process, or to any person, organisation or third party related to the contract in
exchange for any advantage in the tendering, evaluation, contracting and
implementation of the contract.
3.3 The Tenderer/Service Provider/Contractor will not collude with other parties interested
in the contract to preclude a competitive Tender price, impair the transparency, fairness
and progress of the tendering process, Tender evaluation, contracting and
implementation of the contract. The Tenderer / Service Provider further commits itself
to delivering against all agreed upon conditions as stipulated within the contract.
3.4 The Tenderer/Service Provider/Contractor will not enter into any illegal or dishonest
agreement or understanding, whether formal or informal with other Tenderers/Service
Providers/Contractors. This applies in particular to certifications, submissions or non-
submission of documents or actions that are restrictive or to introduce cartels into the
tendering process.
3.5 The Tenderer/Service Provider/Contractor will not commit any criminal offence under the
relevant anti-corruption laws of South Africa or any other country. Furthermore, the
Tenderer/Service Provider/Contractor will not use for illegitimate purposes or for
restrictive purposes or personal gain, or pass on to others, any information provided by
Transnet as part of the business relationship, regarding plans, technical proposals and
business details, including information contained or transmitted electronically.
3.6 A Tenderer/Service Provider/Contractor of foreign origin shall disclose the name and
address of its agents or representatives in South Africa, if any, involved directly or
indirectly in the registration or tendering process. Similarly, the Tenderer / Service
Provider / Contractor of South African nationality shall furnish the name and address of
the foreign principals, if any, involved directly or indirectly in the registration or tendering
process.
3.7 The Tenderer/Service Provider/Contractor will not misrepresent facts or furnish false or
forged documents or information in order to influence the tendering process to the
advantage of the Tenderer/Service Provider/Contractor or detriment of Transnet or other
competitors.
3.8 Transnet may require the Tenderer/Service Provider/Contractor to furnish Transnet with
a copy of its code of conduct. Such code of conduct must address the compliance
programme for the implementation of the code of conduct and reject the use of bribes
and other dishonest and unethical conduct.
3.9 The Tenderer/Service Provider/Contractor will not instigate third persons to commit
offences outlined above or be an accessory to such offences.

Transnet Property
3.10 The Tenderer/Service Provider/Contractor confirms that they will uphold the ten
principles of the United Nations Global Compact (UNGC) in the fields of Human Rights,
Labour, Anti-Corruption and the Environment when undertaking business with Transnet
as follows:
a) Human Rights
• Principle 1: Businesses should support and respect the protection of internationally

proclaimed human rights; and
• Principle 2: make sure that they are not complicit in human rights abuses.
b) Labour
• Principle 3: Businesses should uphold the freedom of association and the effective
recognition of the right to collective bargaining;
• Principle 4: the elimination of all forms of forced and compulsory labour;
• Principle 5: the effective abolition of child labour; and
• Principle 6: the elimination of discrimination in respect of employment and occupation.
c) Environment
• Principle 7: Businesses should support a precautionary approach to environmental

challenges;
• Principle 8: undertake initiatives to promote greater environmental responsibility; and
• Principle 9: encourage the development and diffusion of environmentally friendly

technologies.
d) Anti-Corruption
• Principle 10: Businesses should work against corruption in all its forms, including
extortion and bribery.
4 INDEPENDENT TENDERING
4.1 For the purposes of that Certificate in relation to any submitted Tender, the Tenderer
declares to fully understand that the word “competitor” shall include any individual or
organisation, other than the Tenderer, whether or not affiliated with the Tenderer, who:
a) has been requested to submit a Tender in response to this Tender invitation;

b) could potentially submit a Tender in response to this Tender invitation, based on
their qualifications, abilities or experience; and
c) provides the same Goods and Services as the Tenderer and/or is in the same line
of business as the Tenderer.

Transnet Property
4.2 The Tenderer has arrived at his submitted Tender independently from, and without
consultation, communication, agreement or arrangement with any competitor. However
communication between partners in a joint venture or consortium will not be construed
as collusive tendering.
4.3 In particular, without limiting the generality of paragraph 5 above, there has been no
consultation, communication, agreement or arrangement with any competitor regarding:
a) prices;
b) geographical area where Goods or Services will be rendered [market allocation];
c) methods, factors or formulas used to calculate prices;
d) the intention or decision to submit or not to submit, a Tender;
e) the submission of a Tender which does not meet the specifications and conditions
of the RFP; or
f) tendering with the intention of not winning the Tender.
4.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and
conditions or delivery particulars of the Goods or Services to which his/her tender relates.
4.5 The terms of the Tender as submitted have not been, and will not be, disclosed by the
Tenderer, directly or indirectly, to any competitor, prior to the date and time of the official
Tender opening or of the awarding of the contract.
4.6 Tenderers are aware that, in addition and without prejudice to any other remedy
provided to combat any restrictive practices related to Tenders and contracts, Tenders
that are suspicious will be reported to the Competition Commission for investigation and
possible imposition of administrative penalties in terms of section 59 of the Competition
Act No 89 of 1998 and/or may be reported to the National Prosecuting Authority [NPA]
for criminal investigation and/or may be restricted from conducting business with the
public sector for a period not exceeding 10 [ten] years in terms of the Prevention and
Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.
4.7 Should the Tenderer find any terms or conditions stipulated in any of the relevant
documents quoted in the Tender unacceptable, it should indicate which conditions are
unacceptable and offer alternatives by written submission on its company letterhead,
attached to its submitted Tender. Any such submission shall be subject to review by
Transnet’s Legal Counsel who shall determine whether the proposed alternative(s) are
acceptable or otherwise, as the case may be.
5 DISQUALIFICATION FROM TENDERING PROCESS
5.1 If the Tenderer/Service Provider/Contractor has committed a transgression through a

violation of section 3 of this Integrity Pact or in any other form such as to put its reliability
or credibility as a Tenderer/Service Provider/Contractor into question, Transnet may
reject the Tenderer’s / Service Provider’s / Contractor’s application from the registration

Transnet Property
or tendering process and remove the Tenderer/Service Provider/Contractor from its

database, if already registered.
5.2 If the Tenderer/Service Provider/Contractor has committed a transgression through a

violation of section 3, or any material violation, such as to put its reliability or credibility
into question. Transnet may after following due procedures and at its own discretion also
exclude the Tenderer/Service Provider /Contractor from future tendering processes. The
imposition and duration of the exclusion will be determined by the severity of the
transgression. The severity will be determined by the circumstances of the case, which
will include amongst others the number of transgressions, the position of the
transgressors within the company hierarchy of the Tenderer/Service Provider/Contractor
and the amount of the damage. The exclusion will be imposed for up to a maximum of
10 (ten) years. However, Transnet reserves the right to impose a longer period of
exclusion, depending on the gravity of the misconduct.
5.3 If the Tenderer/Service Provider/Contractor can prove that it has restored the damage
caused by it and has installed a suitable corruption prevention system, or taken other
remedial measures as the circumstances of the case may require, Transnet may at its
own discretion revoke the exclusion or suspend the imposed penalty.
6 TRANSNET’S LIST OF EXCLUDED TENDERERS (BLACKLIST)
6.1 The process of restriction is used to exclude a company/person from conducting future
business with Transnet and other organs of state for a specified period. No Tender shall
be awarded to a Tenderer whose name (or any of its members, directors, partners or
trustees) appear on the Register of Tender Defaulters kept by National Treasury, or who
have been placed on National Treasury’s List of Restricted Suppliers. Transnet reserves
the right to withdraw an award, or cancel a contract concluded with a Tenderer should it
be established, at any time, that a tenderer has been restricted with National Treasury by
another government institution.
6.2 All the stipulations on Transnet’s restriction process as laid down in Transnet’s Supply
Chain Policy and Procurement Procedures Manual (CPM included) are included herein by
way of reference. Below follows a condensed summary of this restriction procedure.
6.3 On completion of the restriction procedure, Transnet will submit the restricted entity’s
details (including the identity number of the individuals and registration number of the
entity) to National Treasury for placement on National Treasury’s Database of Restricted
Suppliers for the specified period of exclusion. National Treasury will make the final
decision on whether to restrict an entity from doing business with any organ of state for
a period not exceeding 10 years and place the entity concerned on the Database of
Restricted Suppliers published on its official website.
6.4 The decision to restrict is based on one of the grounds for restriction. The standard of
proof to commence the restriction process is whether a “ prima facie” (i.e. on the face of
it) case has been established.

Transnet Property
6.5 Depending on the seriousness of the misconduct and the strategic importance of the
Goods/Services, in addition to restricting a company/person from future business,
Transnet may decide to terminate some or all existing contracts with the company/person
as well.
6.6 A Service Provider or Contractor to Transnet may not subcontract any portion of the
contract to a blacklisted company.
6.7 Grounds for blacklisting include: If any person/Enterprise which has submitted a Tender,
concluded a contract, or, in the capacity of agent or subcontractor, has been associated
with such Tender or contract:
a) Has, in bad faith, withdrawn such Tender after the advertised closing date and time
for the receipt of Tenders;
b) has, after being notified of the acceptance of his Tender, failed or refused to sign a
contract when called upon to do so in terms of any condition forming part of the
Tender documents;
c) has carried out any contract resulting from such Tender in an unsatisfactory manner
or has breached any condition of the contract;
d) has offered, promised or given a bribe in relation to the obtaining or execution of
the contract;
e) has acted in a fraudulent or improper manner or in bad faith towards Transnet or
any Government Department or towards any public body, Enterprise or person;
f) has made any incorrect statement in a certificate or other communication with
regard to the Local Content of his Goods or his B-BBEE status and is unable to prove
to the satisfaction of Transnet that:
(i) he made the statement in good faith honestly believing it to be correct; and
(ii) before making such statement he took all reasonable steps to satisfy himself of
its correctness;
g) caused Transnet damage, or to incur costs in order to meet the contractor’s
requirements and which could not be recovered from the contractor;
h) has litigated against Transnet in bad faith.
6.8 Grounds for blacklisting include a company/person recorded as being a company or

person prohibited from doing business with the public sector on National Treasury’s
database of Restricted Service Providers or Register of Tender Defaulters.
6.9 Companies associated with the person/s guilty of misconduct (i.e. entities owned,
controlled or managed by such persons), any companies subsequently formed by the
person(s) guilty of the misconduct and/or an existing company where such person(s)

Transnet Property
acquires a controlling stake may be considered for blacklisting. The decision to extend
the blacklist to associated companies will be at the sole discretion of Transnet.
7 PREVIOUS TRANSGRESSIONS
7.1 The Tenderer/Service Provider/Contractor hereby declares that no previous

transgressions resulting in a serious breach of any law, including but not limited to,
corruption, fraud, theft, extortion and contraventions of the Competition Act 89 of 1998,
which occurred in the last 5 (five) years with any other public sector undertaking,
government department or private sector company that could justify its exclusion from
its registration on the Tenderer’s/Service Provider’s/Contractor’s database or any
tendering process.
7.2 If it is found to be that the Tenderer/Service Provider/Contractor made an incorrect

statement on this subject, the Tenderer/Service Provider/Contractor can be rejected from
the registration process or removed from the Tenderer/ Service Provider/Contractor
database, if already registered, for such reason (refer to the Breach of Law Returnable
Form contained in the document.)
8 SANCTIONS FOR VIOLATIONS
8.1 Transnet shall also take all or any one of the following actions, wherever required to:
a) Immediately exclude the Tenderer/Service Provider/Contractor from the tendering process

or call off the pre-contract negotiations without giving any compensation the
Tenderer/Service Provider/Contractor. However, the proceedings with the other
Tenderer/ Service Provider/Contractor may continue;
b) Immediately cancel the contract, if already awarded or signed, without giving any
compensation to the Tenderer/Service Provider/Contractor;
c) Recover all sums already paid by Transnet;
d) Encash the advance bank guarantee and performance bond or warranty bond, if furnished
by the Tenderer/Service Provider/Contractor, in order to recover the payments, already
made by Transnet, along with interest;
e) Cancel all or any other contracts with the Tenderer/Service Provider/Contractor; and
f) Exclude the Tenderer/ Service Provider/Contractor from entering into any Tender with
Transnet in future.
9 CONFLICTS OF INTEREST
9.1 A conflict of interest includes, inter alia, a situation in which:

a) A Transnet employee has a personal financial interest in a tendering / supplying entity;
and
b) A Transnet employee has private interests or personal considerations or has an affiliation
or a relationship which affects, or may affect, or may be perceived to affect his / her
judgment in action in the best interest of Transnet, or could affect the employee’s
motivations for acting in a particular manner, or which could result in, or be perceived as
favouritism or nepotism.

Transnet Property
9.2 A Transnet employee uses his / her position, or privileges or information obtained while
acting in the capacity as an employee for:
a) Private gain or advancement; or
b) The expectation of private gain, or advancement, or any other advantage accruing to the
employee must be declared in a prescribed form.
Thus, conflicts of interest of any Tender committee member or any person involved in the
sourcing process must be declared in a prescribed form.
9.3 If a Tenderer/Service Provider/Contractor has or becomes aware of a conflict of interest

i.e. a family, business and / or social relationship between its owner(s)/
member(s)/director(s)/partner(s)/shareholder(s) and a Transnet employee/ member of
Transnet’s Board of Directors in respect of a Tender which will be considered for the
Tender process, the Tenderer/Service Provider/ Contractor:
a) must disclose the interest and its general nature, in the Request for Proposal (“RFX”)
declaration form; or
b) must notify Transnet immediately in writing once the circumstances has arisen.
9.4 The Tenderer/Service Provider/Contractor shall not lend to or borrow any money from
or enter into any monetary dealings or transactions, directly or indirectly, with any
committee member or any person involved in the sourcing process, where this is done,
Transnet shall be entitled forthwith to rescind the contract and all other contracts with
the Tenderer/Service Provider/Contractor.
10 DISPUTE RESOLUTION
10.1 Transnet recognises that trust and good faith are pivotal to its relationship with its
Tenderer / Service Provider / Contractor. When a dispute arises between Transnet and
its Tenderer / Service Provider / Contractor, the parties should use their best endeavours
to resolve the dispute in an amicable manner, whenever possible. Litigation in bad faith
negates the principles of trust and good faith on which commercial relationships are
based. Accordingly, following a blacklisting process as mentioned in paragraph 6 above,
Transnet will not do business with a company that litigates against it in bad faith or is
involved in any action that reflects bad faith on its part. Litigation in bad faith includes,
but is not limited to the following instances:
a) Vexatious proceedings: these are frivolous proceedings which have been instituted
without proper grounds;
b) Perjury: where a Tenderer / Service Provider / Contractor make a false statement either
in giving evidence or on an affidavit;
c) Scurrilous allegations: where a Tenderer / Service Provider / Contractor makes
allegations regarding a senior Transnet employee which are without proper foundation,
scandalous, abusive or defamatory; and
d) Abuse of court process: when a Tenderer / Service Provider / Contractor abuses the
court process in order to gain a competitive advantage during a Tender process.

Transnet Property
11 GENERAL
11.1 This Integrity Pact is governed by and interpreted in accordance with the laws of the
Republic of South Africa.
11.2 The actions stipulated in this Integrity Pact are without prejudice to any other legal action
that may follow in accordance with the provisions of the law relating to any civil or
criminal proceedings.
11.3 The validity of this Integrity Pact shall cover all the tendering processes and will be valid
for an indefinite period unless cancelled by either Party.
11.4 Should one or several provisions of this Integrity Pact turn out to be invalid the remainder
of this Integrity Pact remains valid.
11.5 Should a Tenderer/Service Provider/Contractor be confronted with dishonest, fraudulent

or corruptive behaviour of one or more Transnet employees, Transnet expects its
Tenderer/Service Provider/Contractor to report this behaviour directly to a senior
Transnet official/employee or alternatively by using Transnet’s “Tip-Off Anonymous”
hotline number 0800 003 056, whereby your confidentiality is guaranteed.
The Parties hereby declare that each of them has read and understood the clauses of this
Integrity Pact and shall abide by it. To the best of the Parties’ knowledge and belief, the
information provided in this Integrity Pact is true and correct.
I ……………………………………….. duly authorised by the tendering entity, hereby certify that the
tendering entity are fully acquainted with the contents of the Integrity Pact and further agree
to abide by it in full.
Signature …………………………………
Date ………………………………………..

TRANSNET PROPERTY
TENDER NUMBER: TP/2024/02/0003/56918/RFQ,
DESCRIPTION OF THE WORKS: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS,
WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS,
____________________________________________________________________________________________________
T2.2-11 : Supplier Code of Conduct

Transnet SOC Limited aims to achieve the best value for money when buying or selling goods and
obtaining services. This however must be done in an open and fair manner that supports and drives a
competitive economy. Underpinning our process are several acts and policies that any supplier dealing
with Transnet must understand and support. These are:
• The Transnet Procurement Policy – A guide for Tenderers.
• Section 217 of the Constitution - the five pillars of Public PSCM (Procurement and Supply Chain
Management): fair, equitable, transparent, competitive and cost effective;
• The Public Finance Management Act (PFMA);
• The Broad Based Black Economic Empowerment Act (BBBEE)
• The Prevention and Combating of Corrupt Activities Act (PRECCA); and
• The Construction Industry Development Board Act (CIDB Act).
This code of conduct has been included in this contract to formally appraise Transnet Suppliers of
Transnet’s expectations regarding behaviour and conduct of its Suppliers.
Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt Practices
Transnet is in the process of transforming itself into a self-sustaining State Owned Enterprise, actively
competing in the logistics industry. Our aim is to become a world class, profitable, logistics organisation.
As such, our transformation is focused on adopting a performance culture and to adopt behaviours that
will enable this transformation.
1. Transnet SOC Limited will not participate in corrupt practices. Therefore, it expects its
suppliers to act in a similar manner.
• Transnet and its employees will follow the laws of this country and keep accurate business
records that reflect actual transactions with, and payments to, our suppliers.
• Employees must not accept or request money or anything of value, directly or indirectly,
from suppliers.
• Employees may not receive anything that is calculated to:
- Illegally influence their judgement or conduct or to ensure the desired outcome of a

sourcing activity;
- Win or retain business or to influence any act or decision of any person involved in
sourcing decisions; or
- Gain an improper advantage.

Page 1 of 3 T2.2-XX: Supplier Code of Conduct
TRANSNET PROPERTY
____________________________________________________________________________________________________
• There may be times when a supplier is confronted with fraudulent or corrupt behaviour of
Transnet employees. We expect our Suppliers to use our “Tip-offs Anonymous” Hot line to
report these acts. (0800 003 056).
2. Transnet SOC Limited is firmly committed to the ideas of free and competitive
enterprise.
• Suppliers are expected to comply with all applicable laws and regulations regarding fair
competition and antitrust practices.
• Transnet does not engage with non-value adding agents or representatives solely for the
purpose of increasing BBBEE spend (fronting).
3. Transnet’s relationship with suppliers requires us to clearly define requirements, to

exchange information and share mutual benefits.
• Generally, suppliers have their own business standards and regulations. Although Transnet
cannot control the actions of our suppliers, we will not tolerate any illegal activities. These
include, but are not limited to:
- Misrepresentation of their product (origin of manufacture, specifications, intellectual

property rights, etc);
- Collusion;
- Failure to disclose accurate information required during the sourcing activity

(ownership, financial situation, BBBEE status, etc.);
- Corrupt activities listed above; and
- Harassment, intimidation or other aggressive actions towards Transnet employees.
• Suppliers must be evaluated and approved before any materials, components, products or
services are purchased from them. Rigorous due diligence is conducted and the supplier is
expected to participate in an honest and straight forward manner.
• Suppliers must record and report facts accurately, honestly and objectively. Financial records
must be accurate in all material respects.

TRANSNET PROPERTY
____________________________________________________________________________________________________
Conflicts of Interest
A conflict of interest arises when personal interests or activities influence (or appear to influence) the
ability to act in the best interests of Transnet SOC Limited.
• Doing business with family members.
• Having a financial interest in another company in our industry
Where possible, contracts will be negotiated to include the above in the terms of such contracts. To the
extent such terms are not included in contractual obligations and any of the above code is breached,
then Transnet reserves its right to review doing business with these suppliers.
I, of
(insert name of Director or as per Authority (insert name of Company)

Resolution from Board of Directors)
hereby acknowledge having read, understood and agree to the terms and conditions set out in the
“Transnet Supplier Code of Conduct.”
Signed this on day ___________________________ at ________________________________
_________________________
Signature

Transnet Property
Tender/Contract Number: TP/2024/02/0003/56918/RFQ,
Description of the Works: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV
T2.2-12 Agreement in terms of Protection of Personal Information

Act, 4 of 2013 (“POPIA”)
1. PREAMBLE AND INTRODUCTION
1.1. The rights and obligation of the Parties in terms of the Protection of Personal Information Act, 4 of
2013 (“POPIA”) are included as forming part of the terms and conditions of this contract.
2. PROTECTION OF PERSONAL INFORMATION
2.1. The following terms shall bear the same meaning as contemplated in Section 1 of the Protection of
Person information act, No. of 2013 ”(POPIA”):
consent; data subject; electronic communication; information officer; operator; person; personal
information; processing; record; Regulator; responsible party; special information; as well as any
terms derived from these terms.
2.2. The Operator will process all information by the Transnet in terms of the requirements contemplated
in Section 4(1) of the POPIA:
Accountability; Processing limitation; Purpose specification; Further processing limitation;

Information quality; Openness; Security safeguards and Data subject participation.
2.3. The Parties acknowledge and agree that, in relation to personal information of Transnet and the
information of a third party that will be processed pursuant to this Agreement , the Operator is (...
insert name of Tenderer/Contractor) hereinafter Operator and the Data subject is “Transnet”.
Operator will process personal information only with the knowledge and authorisation of Transnet
and will treat personal information and the information of a third party which comes to its knowledge
as confidential and will not disclose it, unless so required by law or subject to the exceptions
contained in the POPIA.
2.4. Transnet reserves all the rights afforded to it by the POPIA in the processing of any of its information
as contained in this Agreement and the Operator is required to comply with all prescripts as detailed
in the POPIA relating to all information concerning Transnet.
2.5. In terms of this Agreement, the Operator acknowledges that it will obtain and have access to
personal information of Transnet and the information of a third party and agrees that it shall only
process the information disclosed by Transnet in terms of this Agreement and only for the purposes
as detailed in this Agreement and in accordance with any applicable law.
2.6. Should there be a need for the Operator to process the personal information and the information of
a third party in a way that is not agreed to in this Agreement, the Operator must request consent
Page 1 of 3 T2.2-12: Agreement in terms of Protection of
Personal Information Act, 4 of 2013 (“POPIA”)
Transnet Property
CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE
UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND (GAUTENG)
from Transnet to the processing of its personal information or and the information of a third party
in a manner other than that it was collected for, which consent cannot be unreasonably withheld.
2.7. Furthermore, the Operator will not otherwise modify, amend or alter any personal information and
the information of a third party submitted by Transnet or disclose or permit the disclosure of any
personal information and the information of a third party to any third party without prior written
consent from Transnet.
2.8. The Operator shall, at all times, ensure compliance with any applicable laws put in place and
maintain sufficient measures, policies and systems to manage and secure against all forms of risks
to any information that may be shared or accessed pursuant to the services offered to Transnet in
terms of this Agreement (physically, through a computer or any other form of electronic
communication).
2.9. The Operator shall notify Transnet in writing of any unauthorised access to personal information
and the information of a third party , cybercrimes or suspected cybercrimes, in its knowledge and
report such crimes or suspected crimes to the relevant authorities in accordance with applicable
laws, after becoming aware of such crimes or suspected crime. The Operator must inform Transnet
of the breach as soon as it has occurred to allow Transnet to take all necessary remedial steps to
mitigate the extent of the loss or compromise of personal information and the information of a third
party and to restore the integrity of the affected personal information as quickly as is possible.
2.10. Transnet may, in writing, request the Operator to confirm and/or make available any personal
information and the information of a third party in its possession in relation to Transnet and if such
personal information has been accessed by third parties and the identity thereof in terms of the
POPIA.
2.11. Transnet may further request that the Operator correct, delete, destroy, withdraw consent or object
to the processing of any personal information and the information of a third party relating to the
Transnet or a third party in the Operator’s s possession in terms of the provision of the POPIA and
utilizing Form 2 of the POPIA Regulations .
2.12. In signing this addendum that is in terms of the POPIA, the Operator hereby agrees that it has
adequate measures in place to provide protection of the personal information and the information
of a third party given to it by Transnet in line with the 8 conditions of the POPIA and that it will
provide to Transnet satisfactory evidence of these measures whenever called upon to do so by
Transnet.

Page 2 of 3 T2.2-12: Agreement in terms of
Protection of Personal Information Act, 4 of 2013 (“POPIA”)
Transnet Property
CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE
UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND (GAUTENG)
The Operator is required to provide confirmation that all measures in terms of the POPIA are
in place when processing personal information and the information of a third party received
from Transnet:
YES NO
2.13. Further, the Operator acknowledges that it will be held liable by Transnet should it fail to process personal
information in line with the requirements of the POPIA. The Operator will be subject to any civil or criminal
action, administrative fines or other penalty or loss that may arise as a result of the processing of any personal
information that Transnet submitted to it.
2.14. Should a Tenderer have any complaints or objections to processing of its personal information, by Transnet,
the Tenderer can submit a complaint to the Information Regulator on https://www.justice.gov.za/inforeg/, click
on contact us, click on complaints.IR@justice.gov.za
3. SOLE AGREEMENT
3.1. The Agreement, constitute the sole agreement between the parties relating to the subject matter
referred to in paragraph 1.1 of this and no amendment/variation/change shall be of any force and
effect unless reduced to writing and signed by or on behalf of both parties.
Signed at ____________________ on this ______day of _____________________ 2021
Name: _________________________
Title: _________________________
Signature: ______________________
(Company)
Authorised signatory for and on behalf of …………………………………who warrants that he/she is duly authorised
to sign this Agreement.
AS WITNESSES:
1. Name: ________________________ Signature: _______________________
2. Name: ________________________ Signature: _______________________

Page 3 of 3 T2.2-12: Agreement in terms of
Protection of Personal Information Act, 4 of 2013 (“POPIA”)
Transnet Property
INLAND (GAUTENG)
T2.2-13 Domestic Prominent Influential Persons (DPIP) Or Foreign

Prominent Public Officials (FPPO)
Transnet is free to procure the services of any person within or outside the Republic of South Africa in
accordance with applicable legislation. Transnet shall not conduct or conclude business transactions,
with any Respondents without having:
▪ Considered relevant governance protocols;
▪ Determined the DPIP or FPPO status of that counterparty; and
▪ Conducted a risk assessment and due diligence to assess the potential risks that may be
posed by the business relationship.
As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public
Officials (FPPO) and Related Individuals Policy available on Transnet website
https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to
disclose any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the
following section:
The below form contains personal information as defined in the Protection of Personal
Information Act,
2013 (the “Act”). By completing the form, the signatory consents to the processing of her/his
personal information in accordance with the requirements of the Act. Consent cannot
unreasonably be withheld.
Is the Respondent
(Complete with a “Yes” or “No”)
A DPIP/FPPO Closely Related to Closely
a DPIP/FPPO Associated to a
DPIP/FPPO
List all known business interests, in which a DPIP/FPPO may have a direct/indirect interest or significant
participation or involvement.
No Name of Role in the Shareholding Registration Status
Entity / Entity/ % Number (Mark the applicable
Business Business option with an X)
(Nature of Active Non-Active
interest/
Participation)
3
Transnet Property
INLAND (GAUTENG)
Respondents declaring a commercial relationship with a DPIP or FPPO are to note that Transnet is
required to annually publish on its website a list of all business contracts entered into with DPIP or
FPPO. This list will include successful Respondents, if applicable.
2. SERVICE LEVELS
2.1 Transnet reserves the right to request that any member of the Service provider’s team
involved on the
Transnet account be replaced if deemed not to be adding value for Transnet.
2.2 The Service provider guarantees that it will achieve a 95% [ninety-five per cent] service level
on the following measures:
a) Random checks on compliance with quality/quantity/specifications
b) On-time delivery
2.3 The Service provider must provide a telephone number for customer service calls.
2.4 Failure of the Service provider to comply with stated service level requirements will give
Transnet the right to cancel the contract in whole, without penalty to Transnet, giving 30
[thirty] calendar days’ notice to the Service provider of its intention to do so.
Acceptance of Service Levels:
YES NO
Transnet Property
Contract Number: TP/2024/02/0003/56918/RFQ
Description of Works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER PLANTS,
C1.1 Form of Offer & Acceptance

Offer
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:
AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF

CHILLER PLANTS, WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE
COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN
The tenderer, identified in the Offer signature block, has
either examined the documents listed in the Tender Data and addenda thereto as listed in the Returnable
Schedules, and by submitting this Offer has accepted the Conditions of Tender.
or examined the draft contract as listed in the Acceptance section and agreed to provide this Offer.
By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer and
Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract
including compliance with all its terms and conditions according to their true intent and meaning for an amount to be
determined in accordance with the conditions of contract identified in the Contract Data.
The offered total of the Prices exclusive of VAT is R

Value Added Tax @ 15% is R
The offered total of the Prices inclusive of VAT is R
(in words)
This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and Acceptance and
returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the
period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party
named as the Contractor in the conditions of contract identified in the Contract Data.
Signature(s)
Name(s)
Capacity
For the
tenderer:
(Insert name and address of organisation)

Name &
signature of Date
witness
Tenderer’s CIDB registration number:
CPM 2020 Rev 01 PAGE 1 Part C1

C1.1: Form of Offer & Acceptance
Transnet Property
Acceptance
By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the tenderer’s Offer. In
consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of
contract identified in the Contract Data. Acceptance of the tenderer’s Offer shall form an agreement between the
Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the
subject of this agreement.
The terms of the contract, are contained in:
Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2 Pricing Data
Part C3 Scope of Work: Service Information
and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed Parts.
Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the
Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the Employer during
this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this
Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this
Schedule.
The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule of
Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange the delivery of
any securities, bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the
conditions of contract identified in the Contract Data at, or just after, the date this agreement comes into effect. Failure to
fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.
Notwithstanding anything contained herein, this agreement comes into effect on the date of award.
Unless the tenderer (now Contractor) within five working days of the date of such receipt notifies the Employer in writing
of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract
between the Parties.
Signature(s)
Name(s)
Capacity
for the
Employer
(Insert name and address of organisation)

Name &
signature of Date
witness

Transnet Property
Schedule of Deviations
Note:
1. To be completed by the Employer prior to award of contract. This part of the Offer & Acceptance would not be required if the
contract has been developed by negotiation between the Parties and is not the result of a process of competitive tendering.
2. The extent of deviations from the tender documents issued by the Employer prior to the tender closing date is limited to those
permitted in terms of the Conditions of Tender.
3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which
constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the
outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to
incorporate the effect of it.
No. Subject Details
By the duly authorised representatives signing this Schedule of Deviations below, the Employer and the tenderer agree
to and accept this Schedule of Deviations as the only deviations from and amendments to the documents listed in the
Tender Data and any addenda thereto listed in the Tender Schedules, as well as any confirmation, clarification or
changes to the terms of the Offer agreed by the tenderer and the Employer during this process of Offer and Acceptance.
It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between
the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Form shall have
any meaning or effect in the contract between the parties arising from this Agreement.
For the tenderer: For the Employer

Signature
Name
Capacity
On behalf (Insert name and address of organisation) (Insert name and address of organisation)
of
Name &
signature
of witness
Date

TRANSNET PROPERTY
Description of the works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER PLANTS, WATER CHILLERS,
VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS & WHEN
C1.2 Contract Data

Part One - Data provided by the Employer
Clause Statement Data
1 General
The conditions of contract are the

core clauses and the clauses for main
Option
B: Priced contract with bill of quantities
dispute resolution Option W1: Dispute resolution procedure
and secondary Options
X5: Sectional Completion
X7: Delay damages
Z: Additional conditions of contract
of the NEC3 Engineering and

Construction Contract June 2005
(amended June 2006 and April 2013)
10.1 The Employer is: Transnet SOC Ltd

(Registration No. 1990/000900/30)
Address Registered address:

150 Commissioner Street
Johannesburg
2000
Transnet property
Having elected its Contractual 150 Commissioner Street
Address for the purposes of this Johannesburg
contract as: 2000
10.1 The Project Manager is: (Name) Mathibele Selowa
Address 150 commissioner street

Carlton centre
Johannesburg
Tel : 011 773 7844
CPM 2020 Rev 01 PAGE 1 Part C1: Contract Data

Contract Data provided by the Employer
TRANSNET PROPERTY
e-mail : Mathibele.selowa@transnet.net
10.1 The Supervisor is: (Name) Madinoga Maila
Address 150 Commissioner Street, Johannesburg
Tel No. 011 773 7845
e-mail Madinoga.Maila@transnet.net
11.2(13) The works are AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING

AND TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV
SYSTEMS, PACKAGE UNITS, EVAPORATIVE COOLERS AND
WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS
& WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE
INLAND
11.2(14) The following matters will be included The contractor might have to work where there is
in the Risk Register too much vegetation when executing works
11.2(15) The boundaries of the site are As stated in Part C4.1.”Description of the Site and
it surroundings”
11.2(16) The Site Information is in : Gauteng Province

Free State Province
Northern Cape Province
11.2(19) The Works Information is in Part C3
12.2 The law of the contract is the law of The Republic of South Africa subject to the
jurisdiction of the Courts of South Africa.
13.1 The language of this contract is English
13.3 The period for reply is 1 week
2 The Contractor's main

responsibilities
20.1 The Contractor submits a first plan 1 week of the Contract data
for acceptance within
3 Time
11.2(3) The completion date for the whole of 24 months from the date of the award (in the
the works is event that the plan exceed the duration
stipulated, Transnet Property will advise on the
extension or termination thereof X7.1)
11.2(9) The key dates and the conditions to Condition to be met key date
be met are:

TRANSNET PROPERTY
1 AIR-CONDITIONINGREPAIRS, (One day after

REPLACEMENTS, SERVICING the date of
AND TESTING OF CHILLER the award)
PLANTS, WATER CHILLERS,
VRV SYSTEMS, PACKAGE
UNITS, EVAPORATIVE
COOLERS AND WALK IN
FRIDGE/FREEZERS, STAND-
ALONE UNITS ON AN AS &
WHEN REQUIRED BASIS FOR
24 MONTHS WITHIN THE
INLAND
30.1 The access dates are Part of the Site Date
TBA
31.1 The Contractor is to submit a first 1 week of the Contract Date.

programme for acceptance within
31.2 The starting date is (Fourteen (14) days after the award date)
32.2 The Contractor submits revised

programmes at intervals no longer 4 weeks.
than
35.1 The Employer is not willing to take

over the works before the Completion
Date.
4 Testing and Defects
42.2 The defects date is 26 (twenty-six) weeks after Completion of the

whole of the works.
43.2 The defect correction period is 1 week
5 Payment
50.1 The assessment interval is monthly 25th (twenty-fifth) day of each successive month.
on the
51.1 The currency of this contract is the South African Rand.
51.2 The period within which payments Payment will be effected on or before the last day
are made is of the month following the month during which a
valid Tax Invoice and Statement were received.

TRANSNET PROPERTY
51.4 The interest rate is The prime lending rate of Standard Bank of South
Africa.
6 Compensation events
60.1(13) The weather measurements to be

recorded for each calendar month the cumulative rainfall (mm)
are,
the number of days with rainfall more than 10 mm
the number of days with minimum air

temperature less than 0 degrees Celsius
the number of days with snow lying at 08:00

hours South African Time
and these measurements:
The place where weather is to be :

recorded (on the Site ) is:
The Contractor’s chosen site from the central Transnet
Property offices( i.e Bloemfontein, Nathan street)
The weather data are the records of

past weather measurements for each
calendar month which were recorded South African Weather Service
at:
and which are available from: South African Weather Service 012 367 6023 or
info3@weathersa.co.za.
7 Title No additional data is required for this section of

the conditions of contract.
8 Risks and insurance
80.1 These are additional Employer's risks The contractor might have to work where there is
too much vegetation when executing works
The site is prone to criminality and preventative
measures to secure staff and material must be
undertaken by the contractor
84.1 The Employer provides these

insurances from the Insurance Table
1 Insurance against: Loss of or damage to the works, Plant and

Materials is as stated in the Insurance policy for
Contract Works/ Public Liability.
Cover / indemnity: to the extent as stated in the insurance policy for

Contract Works / Public Liability

TRANSNET PROPERTY
The deductibles are: as stated in the insurance policy for Contract

Works / Public Liability
2 Insurance against: Loss of or damage to property (except the works,

Plant and Materials & Equipment) and liability for
bodily injury to or death of a person (not an
employee of the Contractor) arising out of or in
connection with the performance of the Contract
as stated in the insurance policy for Contract
Cover / indemnity Is to the extent as stated in the insurance policy

for Contract Works / Public Liability
The deductibles are as stated in the insurance policy for Contract

3 Insurance against: Loss of or damage to Equipment (Temporary

Works only) as stated in the insurance policy for
contract Works and Public Liability
Cover / indemnity Is to the extent as stated in the insurance policy

for Contract Works / Public Liability
The deductibles are: As stated in the insurance policy for Contract

4 Insurance against: Contract Works SASRIA insurance subject to the

terms, exceptions and conditions of the SASRIA
coupon
Cover / indemnity Cover / indemnity is to the extent provided by the

SASRIA coupon
The deductibles are The deductibles are, in respect of each and every
theft claim, 0.1% of the contract value subject to
a minimum of R2.500 and a maximum of R25.000.
Note: The deductibles for the insurance as stated above

are listed in the document titled “Certificate of
Insurance: Transnet (SOC) Limited Principal
Controlled Insurance.”
84.1 The minimum limit of indemnity for

insurance in respect of death of or
bodily injury to employees of the The Contractor must comply at a minimum with
Contractor arising out of and in the the provisions of the Compensation for
course of their employment in Occupational Injuries and Diseases Act No. 130 of
connection with this contract for any 1993 as amended.
one event is

TRANSNET PROPERTY
The Contractor provides these 1 Where the contract requires that the design of
additional Insurances any part of the works shall be provided by the
Contractor the Contractor shall satisfy the
Employer that professional indemnity
insurance cover in connection therewith has
been affected
2 Where the contract involves manufacture,

and/or fabrication of Plant & Materials,
components or other goods to be incorporated
into the works at premises other than the site,
the Contractor shall satisfy the Employer that
such plant & materials, components or other
goods for incorporation in the works are
adequately insured during manufacture
and/or fabrication and transportation to the
site.
3 Should the Employer have an insurable

interest in such items during manufacture,
and/or fabrication, such interest shall be noted
by endorsement to the Contractor’s policies of
insurance as well as those of any sub-
contractor
4 Motor Vehicle Liability Insurance comprising

(as a minimum) "Balance of Third Party" Risks
including Passenger and Unauthorised
Passenger Liability indemnity with a minimum
indemnity limit of R 5 000 000/R10 000 000.
5 Marine Craft Hull insurance in respect of all

marine craft or vessels utilised in performance
of the Works for a sum sufficient to provide for
their replacement
6 Protection and Indemnity Insurance in respect

of all marine craft or vessels utilised in
performance of the Works extended for
Specialist Operations with a minimum
indemnity limit of R 20,000,000

TRANSNET PROPERTY
7 The insurance coverage referred to in 1, 2, 3,

4, 5 and 6 above shall be obtained from an
insurer(s) in terms of an insurance policy
approved by the Employer. The Contractor
shall arrange with the insurer to submit to the
Project Manager the original and the
duplicate original of the policy or policies of
insurance and the receipts for payment of
current premiums, together with a certificate
from the insurer or insurance broker
concerned, confirming that the policy or
policies provide the full coverage as required.
The original policy will be returned to the
Contractor.
84.2 The minimum limit of indemnity for

insurance in respect of loss of or Whatever the Contractor requires in addition
damage to property (except the to the amount of insurance taken out by the
works, Plant, Materials and Employer for the same risk.
Equipment) and liability for bodily
injury to or death of a person (not an
employee of the Contractor) caused
by activity in connection with this
contract for any one event is
84.2 The insurance against loss of or Principal Controlled Insurance policy for
damage to the works, Plant and Contract OR Project Specific Insurance for the
Materials as stated in the insurance contract
policy for contract works and public
liability selected from:
9 Termination There is no additional Contract Data required for

this section of the conditions of contract.
10 Data for main Option clause
B Priced contract with Bill of No additional data is required for this Option.
Quantities
60.6 The method of measurement is The Bill of Quantities have been measured in
accordance with SANS 1200 unless indicated
otherwise.
11 Data for Option W1

TRANSNET PROPERTY
W1.1 The Adjudicator is Both parties will agree as and when a dispute
arises. If the parties cannot reach an agreement
on the Adjudicator, the Chairman of the
Association of Arbitrators will appoint an
Adjudicator.
W1.2(3) The Adjudicator nominating body is: The Chairman of the Association of Arbitrators
(Southern Africa)
If no Adjudicator nominating body is

entered, it is: the Association of Arbitrators (Southern Africa)
W1.4(2) The tribunal is: Arbitration
W1.4(5) The arbitration procedure is The Rules for the Conduct of Arbitrations of the
Association of Arbitrators (Southern Africa)
The place where arbitration is to be Sandton, Johannesburg, South Africa

held is
The person or organisation who will

choose an arbitrator
- if the Parties cannot agree a
choice or The Chairman of the Association of Arbitrators
- if the arbitration procedure does (Southern Africa)
not state who selects an
arbitrator, is
12 Data for secondary Option

clauses
X5 Sectional Completion
X5.1 The completion date for each section

of the works is: Section Description Completion
date
AIR- As and when
CONDITIONING required
REPAIRS,

TRANSNET PROPERTY
REPLACEMENTS,
SERVICING AND
TESTING OF CHILLER
PLANTS, WATER
CHILLERS, VRV
SYSTEMS, PACKAGE
UNITS, EVAPORATIVE
COOLERS AND WALK
IN
FRIDGE/FREEZERS,
STAND-ALONE UNITS
ON AN AS & WHEN
REQUIRED BASIS
FOR 24 MONTHS
WITHIN THE INLAND
X5 & X7 Sectional Completion and delay

damages used together
X7.1 Delay damages for late Completion of

X5.1 the sections of the works are: Section Description Amount per
day
Gauteng AIR- 1.111% per

Free State CONDITIONING day of the
Northern REPAIRS, total cost of
REPLACEMENTS,
Cape the project.
SERVICING AND
TESTING OF
CHILLER PLANTS,
WATER CHILLERS,
VRV SYSTEMS,
PACKAGE UNITS,
EVAPORATIVE
COOLERS AND
WALK IN
FRIDGE/FREEZERS,
STAND-ALONE
UNITS ON AN AS &
WHEN REQUIRED
BASIS FOR 24
MONTHS WITHIN
THE INLAND
Remainder of the works
Z Additional conditions of contract

The additional conditions of contract
are:

TRANSNET PROPERTY
Z4 Additional clauses relating to

Joint Venture
Z4.1 Insert the additional core clause 27.5
27.5. In the instance that the Contractor is a

joint venture, the Contractor shall provide the
Employer with a certified copy of its signed joint
venture agreement, and in the instance that the
joint venture is an ‘Incorporated Joint Venture,’
the Memorandum of Incorporation, within 4
(four) weeks of the Contract Date.
The Joint Venture agreement shall contain but
not be limited to the following:
• A brief description of the Contract and

the Deliverables;
• The name, physical address,
communications addresses and
domicilium citandi et executandi of each
of the constituents and of the Joint
Venture;
• The constituent’s interests;
• A schedule of the insurance policies,
sureties, indemnities and guarantees
which must be taken out by the Joint
Venture and by the individual
constituents;
• Details of an internal dispute resolution
procedure;
• Written confirmation by all of the
constituents:
i. of their joint and several
liabilities to the Employer to
Provide the Works;
ii. identification of the lead partner
in the joint venture confirming
the authority of the lead partner
to bind the joint venture through
the Contractor’s representative;
iii. Identification of the roles and
responsibilities of the
constituents to provide the
Works.
• Financial requirements for the Joint
Venture:
iv. the working capital requirements
for the Joint Venture and the

TRANSNET PROPERTY
extent to which and manner

whereby this will be provided
and/or guaranteed by the
constituents from time to time;
v. the names of the auditors and
others, if any, who will provide
auditing and accounting services
to the Joint Venture.
Z4.2 Insert additional core clause 27.6
27.6. The Contractor shall not alter its

composition or legal status of the Joint Venture
without the prior approval of the Employer.
Z5 Additional obligations in respect

of Termination
Z5.1 The following will be included under core clause

91.1:
In the second main bullet, after the word
‘partnership’ add ‘joint venture whether
incorporate or otherwise (including any
constituent of the joint venture)’ and
Under the second main bullet, insert the

following additional bullets after the last sub-
bullet:
• commenced business rescue proceedings

(R22)
• repudiated this Contract (R23)
Z5.2 Termination Table The following will be included under core clause
90.2 Termination Table as follows:
Amend “A reason other than R1 – R21” to “A

reason other than R1 – R23”
Z5.3 Amend “R1 – R15 or R18” to “R1 – R15, R18, R22

or R23.”
Z6 Local Production and Content

Obligations N/A

TRANSNET PROPERTY
Z6.1 N/A
Z6.2 The Contractor is required to note that the Employer,

the Department of Trade and Industry [DTI] and/or the
body appointed by the DTI as the verification authority
for local content may conduct compliance audits with
regard to the Local Production and Content
requirements as prescribed in Regulation 8 of the
Preferential Procurement Regulations, 2017 issued in
terms of the Preferential Procurement Policy
Framework Act no. 5 of 2000.
Z6.3 The Contractor is required to continuously update

Declarations C, D and E of the Local Production and
Content Declaration commitments with the actual local
content values for the duration of the contract.
The Contractor shall report to the Employer on a

monthly basis during the term of the Contract, the
amounts spend on Local Production and Content for the
designated sectors for the duration of the contract.
Z6.4 The Contractor must refer to Schedule A attached to

the Returnable Schedule T2.2.04 Eligibility
Criteria Schedule: Declaration Certificate of Local
Production and Content concerning non-compliance
penalties applicable to Local Production and Content.
Z6.5 Breach of Local Production and Content commitments

provides the Employer cause to terminate the contract.
Z7 Right Reserved by the Employer

to Conduct Vetting through SSA

TRANSNET PROPERTY
Z7.1 The Employer reserves the right to conduct

vetting through State Security Agency (SSA) for
security clearances of any Contractor who has
access to National Key Points for the following
without limitations:
1. Confidential – this clearance is based on

any information which may be used by
malicious, opposing or hostile elements
to harm the objectives and functions of
an organ of state.
2. Secret – clearance is based on any

information which may be used by
to disrupt the objectives and functions of
an organ of state.
3. Top Secret – this clearance is based on
information which may be used by
to neutralise the objectives and functions
of an organ of state.
Z8 Additional Clause Relating to The contract award is made without prejudice to

Collusion in the Construction any rights the Employer may have to take
Industry appropriate action later with regard to any
declared tender rigging including blacklisting.
Z9 Protection of Personal The Employer and the Contractor are required to

Information Act process information obtained for the duration of
the Agreement in a manner that is aligned to the
Protection of Personal Information Act.

TRANSNET PROPERTY
Description of the works: REPAIRS, REPLACEMENTS, SERVICING, AND TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV
C1.2 Contract Data
Part Two - Data provided by the Contractor
The tendering Contractor is advised to read both the NEC3 Engineering and Construction Contract - June 2005
(with amendments June 2006 and April 2013) and the relevant parts of its Guidance Notes (ECC3-GN) in order
to understand the implications of this Data which the tenderer is required to complete. An example of the
completed Data is provided on pages 156 to 158 of the ECC3 Guidance Notes. The contractor is to indicate on
the working areas/sites their bid relates to in terms of the provinces the tender applies to.
Completion of the data in full, according to Options chosen, is essential to create a complete contract.
Clause Statement Data
10.1 The Contractor is (Name):
Address
Tel No.
Fax No.
11.2(8) The direct fee percentage is %
The subcontracted fee percentage is %
11.2(18) The working areas are the various Sites in

the province below:
1. Gauteng
24.1 The Contractor's key persons are:
1 Name:
Job:
Responsibilities:
Qualifications:
Experience:
2 Name:
Job
Responsibilities:
Qualifications:
Experience:

TRANSNET PROPERTY
Description of the works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER
INLAND (GAUTENG)
CV's (and further key persons data including

CVs) are appended to Tender Schedule
entitled .
11.2(14) The following matters will be included in

the Risk Register
31.1 The programme identified in the Contract

Data is
B Priced contract with bill of quantities
11.2(21) The bill of quantities is in C2.2
11.2(31) The tendered total of the Prices is (in figures)
(in words), excluding VAT
Note “SCC” means Schedule of Cost Components

Data for Schedules of Cost starting on page 60 of ECC, and “SSCC” means
Components Shorter Schedule of Cost Components starting on
page 63 of ECC.
B Priced contract with bill of quantities Data for the Shorter Schedule of Cost
Components
41 in The percentage for people overheads is: %

SSCC
21 in The published list of Equipment is the last

SSCC edition of the list published by
The percentage for adjustment for

Equipment in the published list is % (state plus or minus)
22 in The rates of other Equipment are: Equipment Size or Rate

SSCC capacity
61 in The hourly rates for Defined Cost of

SSCC design outside the Working Areas are Category of employee Hourly rate

TRANSNET PROPERTY
Description of the works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER
INLAND (GAUTENG)
62 in The percentage for design overheads is %

SSCC
63 in The categories of design employees

SSCC whose travelling expenses to and from the
Working Areas are included in Defined
Cost are:

Transnet Property
A Division of Transnet SOC Ltd
Description of the works: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF CHILLER PLANTS,
ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND REGION
PART 2: AIR-CONDITIONING REPAIRS, REPLACEMENTS,

SERVICING AND TESTING OF CHILLER PLANTS, WATER
CHILLERS, VRV SYSTEMS, PACKAGE UNITS, EVAPORATIVE
COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE
UNITS ON AN AS & WHEN REQUIRED BASIS FOR 24
MONTHS WITHIN THE INLAND REGION
Document Title No of
reference pages
C2.1 Pricing instructions: Option B 4
C2.2 The bill of quantities
Contract PAGE 1 Part C2: Pricing

PRO-FAT-0216 Rev02 Data Part C2.1: Pricing Instructions ECC Option B
Transnet Property
C2.1 Pricing instructions: Option B
1. The conditions of contract
1.1. How the contract prices work and assesses it for progress payments
Clause 11 in NEC3 Engineering and Construction Contract, June 2005 (with amendments June 2006 and
April 2013) (ECC) Option B states:
Identified and 11
defined terms 11.2 (21) The Bill of Quantities is the bill of quantities as changed in accordance
with this contract to accommodate implemented compensation events and for
accepted quotations for acceleration.
(22) Defined Cost is the cost of the components in the Shorter Schedule of
Cost Components whether work is subcontracted or not excluding the cost of
preparing quotations for compensation events.
(28) The Price for Work Done to Date is the total of
• the quantity of the work which the Contractor has completed for each item
in the Bill of Quantities multiplied by the rate and
• a proportion of each lump sum which is the proportion of the work covered
by the item which the Contractor has completed.
Completed work is work without Defects which would either delay or be

covered by immediately following work.
(31) The Prices are the lump sums and the amounts obtained by multiplying
the rates by the quantities for the items in the Bill of Quantities.
This confirms that Option B is a re-measurement contract and the bill comprises only items measured using
quantities and rates or stated as lump sums. Value related items are not used. Time related items are items
measured using rates where the rate is a unit of time.
1.2. Function of the Bill of Quantities
Clause 55.1 in Option B states, “Information in the Bill of Quantities is not Works Information or Site
Information”. This confirms that instructions to do work or how it is to be done are not included in the Bill, but
in the Works Information. This is further confirmed by Clause 20.1 which states, “The Contractor Provides the
Works in accordance with the Works Information”. Hence the Contractor does not Provide the Works in
accordance with the Bill of Quantities. The Bill of Quantities is only a pricing document.
1.3. Guidance before pricing and measuring
Employers preparing tenders or contract documents, and tendering contractors are advised to consult the
sections dealing with the bill of quantities in the NEC3 Engineering and Construction Contract (June 2005)
Guidance Notes before preparing the bill of quantities or before entering rates and lump sums into the bill.
Historically bill of quantities based contracts in South Africa have been influenced by the different
approaches of the civil engineering and building sectors of the industry through their respective discipline
based standard forms of contract and methods of measurement. This is particularly apparent in the approach
to the Preliminary and General bill. On the other hand, because ECC caters for a number of disciplines in
the same contract, including electrical works, a different approach not currently found in local methods of
measurement to the Preliminary & General bill items may have been used.
Contract PAGE 1 C2.1

Part C2: Pricing Data Pricing instructions ECC3 Option B
Transnet Property
The NEC approach to the P & G bill assumes use will be made of method related charges for Equipment
applied to Providing the Works based on durations shown in the Accepted Programme, fixed charges for the
use of Equipment that is required throughout the construction phase, time related charges for people working
in a supervisory capacity for the period required, and lump sum charges for other facilities or services not
directly related to performing work items typically included in other parts of the bill.
2. Measurement and payment
2.1. Symbols
The units of measurement described in the Bill of Quantities are metric units abbreviated as follows:
Abbreviation Unit
% Percent
h Hour
ha hectare
kg kilogram
kl kilolitre
km kilometre
km-pass kilometre-pass
kPa kilopascal
kW kilowatt
l Litre
m metre
mm millimetre
m2 square metre
m2-pass square metre pass
m3 cubic metre
m3-km cubic metre-kilometre
MN meganewton
MN.m meganewton-metre
MPa megapascal
No. number
Prov sum1 provisional sum
PC-sum prime cost sum
R/only Rate only Lump
sum sum
t ton (1000kg)
W/day Work day
2.2. General assumptions
1Provisional Sums should not be used unless absolutely unavoidable. Rather include specifications and
associated bill items for the most likely scope of work, and then change later using the compensation event
procedure if necessary. This is because tenderers cannot programme effectively for unknown scopes of
work

Transnet Property
2.2.1. Unless otherwise stated, items are measured net in accordance with the drawings, and no
allowance has been made in the quantities for waste.
2.2.2. The Prices and rates stated for each item in the Bill of Quantities shall be treated as being fully
inclusive of all work, risks, liabilities, obligations, overheads, profit and everything necessary as
incurred or required by the Contractor in carrying out or providing that item.
2.2.3. Clause 63.13 in Option B provides that these rates and Prices may be used as a basis for
assessment of compensation events instead of Defined Cost.
2.2.4. Where this contract requires detailed drawings, designs or other information to be provided, and
no rates or prices are included in the bill specifically for such matters, then the Contractor is
deemed to have allowed for all costs associated with such requirements within the tendered
rates and Prices in the Bill of Quantities.
2.2.5. An item against which no Price is entered will be treated as covered by other Prices or rates in
the bill of quantities. If a number of items are grouped together for pricing purposes, this will be
treated as a single lump sum.
2.2.6. The quantities contained in the Bill of Quantities may not be final and do not necessarily
represent the actual amount of work to be done. The quantities of work assessed and certified
for payment by the Project Manager at each assessment date will be used for determining
payments due and not the quantities given in the Bill of Quantities.
2.2.7. The short descriptions of the items of payment given in the bill of quantities are only for the
purposes of identifying the items. More detail regarding the extent of the work entailed under each
item is provided in the Works Information.
2.3. Departures from the method of measurement

2.3.1.
2.4. Amplification of or assumptions about measurement items

For the avoidance of doubt the following is provided to assist in the interpretation of descriptions given in the
method of measurement. In the event of any ambiguity or inconsistency between the statements in the
method of measurement and this section, the interpretation given in this section shall be used.
2.4.1.

Transnet Property
C2.2 the bill of quantities
Item no. Description Unit Quantity Price
Contractual requirements
Normal hours (7:00 – 16:00 weekdays)
1 Labour Rate (Air-con Technician) HR 1
2 Labour Rate (Trade Hand) HR 1
After Hours
3. Labour Rate (Air-con Technician) HR

1
Sundays
Public Holiday
9 Health and Safety Officer HR 1
10 Health and Safety Representative HR 1
10 Certificate of Compliance EA 1
Specialist/Consultant call out fees Normal
9.2 Hours
(7:00 – 16:00 weekdays)
York Specialist call out fees HR 1
Trane Specialist call out fees HR 1
LG Specialist call out fees HR 1
Samsung Specialist call out fees HR 1
Mitsubishi Specialist call out fees HR 1
Daiken Specialist call out fees HR 1
SERVICE COST BREAKDOWN (Stand-alone

10
Units)
Minor-Service Cost: Normal Ceiling cassette
10.1
type - 12000 to 60000 BTU (including
Contract PAGE 1 Part C2: Pricing Data

C2.2: Bill of quantitie
Transnet Property
components and parts)

10.1.1 12000 BTU EA
10.1.2 18000 BTU EA
10.1.3 24000 BTU EA
10.1.4 36000 BTU EA
10.1.5 48000 BTU EA
10.1.6 60000 BTU EA
Major-Service Cost: Normal Ceiling cassette

10.2 type - 12000 to 60000 BTU (including
10.2.1 12000 BTU EA
10.2.2 18000 BTU EA
10.2.3 24000 BTU EA
10.2.4 36000 BTU EA
10.2.5 48000 BTU EA
10.2.6 60000 BTU EA
Replacement cost: Inverter Ceiling cassette

10.3.1 12000 BTU EA
10.3.2 18000 BTU EA
10.3.3 24000 BTU EA
10.3.4 36000 BTU EA
10.3.5 48000 BTU EA
10.3.6 60000 BTU EA
Minor service cost: Inverter Ceiling cassette

11 type - 12000 to 60000 BTU (including
11.1 12000 BTU EA
11.2 18000 BTU EA
11.3 24000 BTU EA
11.4 36000 BTU EA
11.5 48000 BTU EA

C2.2: Bill of quantities
Transnet Property
11.6 60000 BTU EA
Major service cost: Inverter Ceiling cassette

11.2.1 12000 BTU EA
11.2.2 18000 BTU EA
11.2.3 24000 BTU EA
11.2.4 36000 BTU EA
11.2.5 48000 BTU EA
11.2.6 60000 BTU EA
Minor service cost: Normal Wall split type -

12 9000 to 36000 BTU (including components
and parts)
12.1 9000 BTU EA
12.2 12000 BTU EA
12.3 18000 BTU EA
12.4 24000 BTU EA
12.5 36000 BTU EA
Major service cost: Normal Wall split type -

12.1 9000 to 36000 BTU (including components
and parts)
12.1.1 9000 BTU EA
12.1.2 12000 BTU EA
12.1.3 18000 BTU EA
12.1.4 24000 BTU EA
12.1.5 36000 BTU EA
Replacement cost: Inverter Wall Split type -

and parts)
12.2.1 9000 BTU EA
12.2.2 12000 BTU EA
12.2.3 18000 BTU EA

Transnet Property
12.2.4 24000 BTU EA

12.2.5 36000 BTU EA
Minor service cost: Inverter Wall Split type -

and parts)
13.1 9000 BTU EA
13.2 12000 BTU EA
13.3 18000 BTU EA
13.4 24000 BTU EA
13.5 36000 BTU EA
Major service cost: Inverter Wall Split type -

and parts)
13.1.1 9000 BTU EA
13.1.2 12000 BTU EA
13.1.3 18000 BTU EA
13.1.4 24000 BTU EA
13.1.5 36000 BTU EA
Minor service cost: Normal Console type -

and parts)
14.1 9000 BTU EA
14.2 12000 BTU EA
14.3 18000 BTU EA
Major service cost: Normal Console type -

and parts)
14.1.1 9000 BTU EA
14.1.2 12000 BTU EA
14.1.3 18000 BTU EA
Replacement cost: Inverter Console type -

14.2
9000 to 18000 BTU (including components

Transnet Property
and parts)
14.2.1 9000 BTU EA
14.2.2 12000 BTU EA
14.2.3 18000 BTU EA
Minor service cost: Inverter Console type -

and parts)
15.1 9000 BTU EA
15.2 12000 BTU EA
15.3 18000 BTU EA
Major service cost: Inverter Console type -

and parts)
15.1.1 9000 BTU EA
15.1.2 12000 BTU EA
15.1.3 18000 BTU EA
Minor service cost: Window type - 9000 to

16
18000 BTU (including components and parts)
16.1 9000 BTU EA
16.2 12000 BTU EA
16.3 18000 BTU EA
Major service cost: Window type - 9000 to

16.1
16.1.1 9000 BTU EA
16.1.2 12000 BTU EA
16.1.3 18000 BTU EA
Relocation cost: Inverter Ceiling cassette

17 type - 12000 to 60000 BTU (including
components and parts
17.1 12000 BTU EA
17.2 18000 BTU EA

Transnet Property
17.3 24000 BTU EA

17.4 36000 BTU EA
17.5 48000 BTU EA
17.6 60000 BTU EA
Relocation cost: Inverter Wall Split type -

and parts)
18.1 9000 BTU EA
18.2 12000 BTU EA
18.3 18000 BTU EA
18.4 24000 BTU EA
18.5 36000 BTU EA
Relocation costs: Wall Split type - 9000 to

19
19.1 9000 BTU EA
19.2 12000 BTU EA
19.3 18000 BTU EA
19.4 24000 BTU EA
19.5 36000 BTU EA
20.0 AIRCON PLANTS

Chiller Plants/Water Chiller Plants Repairs,
20.1
Testing and Servicing
York Chiller Plants EA
Trane Water Chiller Plants EA
20.2 VRV Systems Repairs, Testing and Servicing

LG VRV System EA
Samsung VRV System EA
Mitsubishi VRV System EA
Daiken VRV System EA
Package Units Repairs, Testing and

20.3
Servicing

Transnet Property
Package units EA
Evaporative Coolers Repairs, Testing and

20.4
Servicing
Evaporative coolers EA
Walk in Fridge/Freezers Repairs, Testing

20.5
and Servicing
Walk in Fridge/Freezer EA
21 % Mark up on Material Year 1 Year 2
R 0 up to R 9 999.99 %
R 10 000 up to R 49 999.99 %
R 50 000 up to R 99 999.99 %
R 100 000 up to R 199 999.99 %
R 200 000 and above %
TRAVELLING (above 50Km) From 101

22 PER KM
Loveday street, Johannesburg
23 PRELIMINARY & GENERAL (including

breakdown)
The total of the Prices (excluding VAT):
Vat @ 15%
The total of the Prices (including VAT):
Contract PAGE 7 Part C2: Pricing

Data C2.2: Bill of quantities
TRANSNET PROPERTY FACILITIES MANAGEMENT
SPECIFICATION
SPECIFICATION FOR AIR-CONDITIONING REPAIRS,

REPLACEMENTS, SERVICING AND TESTING OF CHILLER PLANTS,
WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS,
EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS,
STAND-ALONE UNITS ON AN AS & WHEN REQUIRED BASIS FOR
24 MONTHS WITHIN THE INLAND REGION
____________________________________________
Author: TIT (Electrical) M.K MAILA

Approver: TECHNICAL MANAGER(Electrical) M Selowa
1
SCOPE
SPECIFICATION FOR AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND

TESTING OF CHILLER PLANTS, WATER CHILLERS, VRV SYSTEMS, PACKAGE UNITS,
EVAPORATIVE COOLERS AND WALK IN FRIDGE/FREEZERS, STAND-ALONE UNITS ON AN AS &
WHEN REQUIRED BASIS FOR 24 MONTHS WITHIN THE INLAND REGION
1. EQUIPMENT DESCRIPTION
2.1 The various Air-Conditioning units (Stand-alone units) owned by Transnet SOC need to
be serviced and tested on a stipulated basis, or repaired and replaced, as & when
required. The Air-Conditioning units referred to for the purpose of the contract are
those that are in the specified locations on the contract.
2.2 The various Air-Conditioning units (Chiller Plants, Water Chiller Plants, VRV Systems,
Package Units, Evaporative Coolers and walk in Fridge/Freezers) owned by Transnet
SOC need to serviced and tested on a stipulated basis, or repaired and replaced, as &
when required. The Air-Conditioning units referred to for the purpose of the contract
are those that are in the specified locations on the contract.
2.3 It is required that upon the reporting of a faulty Air-Conditioning unit in a specific
area, the repair work be attended to, after the relevant authorization from the
company has been issued.
2.4 It is also required that scheduled planned maintenance be conducted by the supplier on
the various Air-Conditioning units, in order to determine the condition of the unit. All
service or testing reports are to be communicated to Transnet after conducting the
preventative maintenance activities.
2.5 The contract will provide for the following services:
STAND-ALONE UNITS
2.4.1 MINOR SERVICE (3 months schedule)
2.4.1.1 Service and testing of Cassette type air-conditioning units up to isolator.

2.4.1.2 Service and testing of Window type air-conditioning units up to isolator.
2.4.1.3 Service and testing of Inverter type air-conditioning units up to isolator.
2.4.1.4 Service and testing of Split type air-conditioning units up to isolator.
2.4.1.5 Service and testing of Console type air-conditioning units up to isolator.
2
2.4.2 MAJOR SERVICE (6 months schedule)
2.4.2.1 Repairs and replacements of components and parts of Cassette type air-conditioning
units up to isolator.
2.4.2.2 Repairs and replacements of components and parts of Window type air-conditioning
2.4.2.3 Repairs and replacements of components and parts of Inverter type air-conditioning
2.4.2.4 Repairs and replacements of components and parts of Split type air-conditioning
2.4.2.5 Repairs and replacements of components and parts of Console type air-conditioning
2.4.2.6 Issuing of Certificate of Compliance for every job card, where applicable
2.4.3 REPLACEMENTS
2.4.3.1 Replacement of Cassette type air-conditioning units

2.4.3.2 Replacement of Window type air-conditioning units
2.4.3.3 Replacement of Inverter type air-conditioning units
2.4.3.4 Replacement of Split type air-conditioning units
2.4.3.5 Replacement of Console type air-conditioning units
2.4.3.6 Relocation of Cassette type air-conditioning units
2.4.3.7 Relocation of Inverter type air-conditioning units
2.4.3.8 Relocation of Split type air-conditioning units
NORTHERN CAPE
The Air-Conditioning units referred to in this area require frequent maintenance

plan.
2.4.4 MINOR SERVICES (3 months schedule)
2.4.4.1 Service and testing of Cassette type air-conditioning units up to isolator.

2.4.4.2 Service and testing of Window type air-conditioning units up to isolator.
2.4.4.3 Service and testing of Inverter type air-conditioning units up to isolator.
2.4.4.4 Service and testing of Split type air-conditioning units up to isolator.
2.4.4.5 Service and testing of Console type air-conditioning units up to isolator.
3
2.4.5 MAJOR SERVICE (6 months schedule)
2.4.5.1 Repairs and replacements of components and parts of Cassette type air-
conditioning units up to isolator.
2.4.5.2 Repairs and replacements of components and parts of Window type air-
2.4.5.3 Repairs and replacements of components and parts of Inverter type air-
2.4.5.4 Repairs and replacements of components and parts of Split type air-conditioning
2.4.5.5 Repairs and replacements of components and parts of Console type air-
2.4.5.6 Issuing of Certificate of Compliance for every job card, where applicable
AIRCON PLANTS, VRV SYSTEMS, CHILLERS AND WALK-IN FREEZERS
2.5 90 Day Maintenance Schedule
2.5.1 Repairs and servicing to the following Chiller Plant and Water Chiller Plant
brand names, York and Trane
2.5.2 Repairs and servicing to the following VRV System brand names, LG,
Samsung, Mitsubishi and Daiken
2.5.3 Repairs and servicing to walk in Fridge/freezers up to the power supply
2.5.4 Repairs, replacements, service and testing of complete Chiller Plants up to the
power supply
2.5.5 Repairs, replacements, service and testing of complete VRV Systems (Indoor
and Outdoor units) up to the power supply
2.5.6 Repairs, replacements, service and testing of Package units up to the power
supply 2.5.7 Repairs, replacements, service and testing of Evaporative Coolers up to the
power
supply
2.5.8 Issuing of Certificate of Compliance for every job card, where applicable
2.6. 360 Day Maintenance Schedule
2.6.1 Repairs and servicing to the following Chiller Plant and Water Chiller Plant
brand names, York and Trane
2.6.2 Repairs and servicing to the following VRV System brand names, LG,
Samsung, Mitsubishi and Daiken
2.6.3 Repairs and servicing to walk in Fridge/freezers up to the power supply
2.6.4 Repairs, replacements, service and testing of complete Chiller Plants up to the
power supply
2.6.5 Repairs, replacements, service and testing of complete VRV Systems (Indoor
and Outdoor units) up to the power supply
4
2.6.6 Repairs, replacements, service and testing of Package units up to the power
supply
2.6.7 Repairs, replacements, service and testing of Evaporative Coolers up to the power
supply
2.6.8 Issuing of Certificate of Compliance for every job card, where applicable
3. METHOD OF TENDERING
3.1 The following tender requirements shall be read in conjunction with the
specification and tenders shall be submitted in accordance herewith.
3.2 A broad statement to the effect that the equipment is in accordance with the
specification is not acceptable.
3.3 Offers, which include deviations of a minor nature, not departing greatly from the
specification, will be considered at Transnet Property’s discretion. The necessity
for such deviation shall be clearly motivated in detail by the tenderer.
3.4 Any optional extras recommended by the tenderer shall be quoted for separately.
3.5 The onus to prove compliance of the equipment offered against any clause shall
rest solely with the tenderer should he be awarded the contract.
3.6 Should tenderers wish to elaborate on their reply to a clause, a reference to page and
paragraph of a covering letter shall be given next to the clause concerned, in addition
to the statement of compliance.
3.7 A tenderer’s statement of compliance shall overrule any conflicting
documentation submitted.
3.8 Tenderers are responsible for the accuracy of their statement of compliance.
3.9 The successful tenderer will be responsible for all costs incurred in modifying
or replacing equipment accepted by Transnet Property on the grounds of the
tenderers statement of compliance with the specification and found by Transnet
Property not to comply.
3.10 In the event of discrepancies between Transnet Property’s specification and
any publication referred to, the specification shall take precedence.
3.11 In the event of discrepancies between Transnet Property’s specification and
any drawings referred to, the drawings shall take precedence.
4 DETAILED SCOPE OF WORK
The following is required to be performed:
(STANDALONE UNITS)
4.1 MINOR SERVICE (3 months schedule)
1) MID-WALL SPLITS
Clean Filters.
Check Refrigeration circuit.
Check for correct operation
5
2) WINDOW/WALL UNIT
Clean Filter.
Check & Test Temperatures.
Check & Test correct operations of 4-way valve.
3) CEILINNG CASSETTE
Clean Filters.
Check & Test Temperatures. Service and testing of Cassette type air-conditioning units
up to isolator.
4.2 MAJOR SERVICE (6 months schedule)
1) MID-WALL SPLITS
Chemically clean condenser & evaporator.
Clean drip tray & drain pipe.
Clean Evaporator & Condenser Fans.
Clean Filters on Evaporator (Replace if necessary).
Check all Electrical Connections.
Measure and check Voltages & Currents.
Check LP & HP Pressures.
Top up Refrigerant.
Wash Condenser & Evaporator using Handy Andy & Water.
Test Unit Heating & Cooling for correct Operation.
2) WINDOW/WALL UNIT
Disconnect Unit, Remove from casing.
Remove condenser covers.
Brush & Blow out Unit.
Chemically clean condenser & evaporator.
Replace condenser covers.
Check all Electrical Corrections.
Check correct operation of four-way Valve.
Check Evaporator & Condenser Fans & Clean.
Clean Filter (Replace if necessary).
Check Temperatures (with Temperature meter).
Replace Unit in Casing & secure.
Replace front cover.
4.3 REPLACEMENTS
4.3.1 Replacement of Cassette type air-conditioning units

4.3.2 Replacement of Window type air-conditioning units
4.3.3 Replacement of Inverter type air-conditioning units
4.3.4 Replacement of Split type air-conditioning units
4.3.5 Replacement of Console type air-conditioning units
6
4.3.6 Relocation of Cassette type air-conditioning units
4.3.7 Relocation of Inverter type air-conditioning units
4.3.8 Relocation of Split type air-conditioning units
AIRCON PLANTS, VRV SYSTEMS, CHILLERS AND WALK-IN FREEZERS
90 Day Maintenance Schedule
1) CHILLED WATER
UNITS Chiller Service
Lubricate and adjust equipment (bearings) as required by manufacturer’s
recommendations. Inspect electric wiring from the line side starter to its respective motor.
Inspect refrigerant piping between two or more pieces of equipment (including chilled water
piping) and the insulation of the piping.
Inspect all pressure and temperature controls, thermometers, gauges, linkages, control
devices and thermostats located at equipment.
Inspect starters.
Check all safety switches and alarms for proper operation. These
include: High-pressure cut-off.
Low-pressure cut-off.
Low oil pressure
switch. Oil pump
timers.
Flow switches.
Check operation of all operating

controls: Temperature control transducers.
Motor load limit controls.
Vane operation controls.
Variable frequency drive units.
Check compressor operation:

Performance evaluation.
Check electric current balance.
Check terminal lug torque.
Check lubricating system, oil levels, and temperatures.
Check vane operation under various loaded conditions.
Check operation of expansion valve and superheat settings.
Check operation of chiller unit:

Leak check compressor fittings and terminals.
Leak check purge compressor.
Leak check oil pump and fittings.
Leak check relief valves and rupture disk.
7
Check operation of main starter:
Examine contacts on all electrical connections.
Verify overload and trip settings.
Check the operation of the Air Handling Units:

§ Check all V-Belts.
§ Check all pulleys.
§ Grease motor bearings.
§ Clean filters (Renew if necessary).
§ Check drum fan bearings & grease.
§ Check and test contactors & overloads.
§ Check all electrical connections.
§ Check all electrical connections.
§ Check & test pressure switches.
§ Check and test controls.
§ Check drum fan direction and correct if required.
§ Clean the condenser and evaporator coils as well as general equipment surroundings.
2) PACKAGED AND SPLIT DUCTED SYSTEMS
Compressor assembly and operation:

Check for leaks on compressor.
Test operation of compressor.
Check availability of refrigerant and pressure levels.
Chemically Clean compressor and associated ancillary.
Check condenser coils and fins.
Check for correct operation.
Check power connections.
Evaporator assembly and operation:

Test operation of evaporator.
Check for leaks.
Inspect drainage pipe waste point.
Clean condensate drain trap, flush with clean water and ensure water drains freely.
Check fin functionality.
Check temperature settings against room temperature and installation results.
Refrigerant pipes, duct work and ancillaries:

Repair or replace air distribution system, including ductwork and fan casings.
Repair or replace refrigerant distribution system, including pipework insulation.
Clean the Filters(replace if necessary).
8
360 Day Maintenance Schedule
4.4. CHILLED WATER UNITS System Maintenance
4.4.1 Brush all the condenser tubes as per manufacturers’ recommendation.

4.4.2 Do oil analysis as per SANS to determine wear and corrosion elements in the oil sample.
This will include, but not be limited to: iron, chromium, aluminium, lead, silicon, tin, and zinc.
Reported results shall be in parts per million (ppm).
4.4.3 Clean air cooled coils including chemical solution as recommended by the manufacturer.
4.4.4 Eddy Current Test 100% of the condenser tubes at least once every two (2) years or
when the condition requires the procedure. The technician performing such tests must be
accredited to carry such an operation.
4.4.5 Brush 100% of the evaporator tubes at least once every five (5) years or when the
condition requires the procedure.
4.4.6 Eddy Current Test 100% of the evaporator tubes at least once every five (5) years or
when the condition requires the procedure. Ensure that the tubes are brushed before each
Eddy Current test is performed.
4.4.7 Vibration Analysis shall be conducted on a quarterly basis and a baseline trend
established, charted, and compared with the manufacturer’s specifications for rectification as
required.
4.4.8 Perform Insulation Test on compressor motor.
4.4.9 Completely leak check chillers,
4.4.10 Inspect starter panel and main contacts for pitting/burring. Torque all connections and
clean starter.
4.4.11 The annual inspection report (Contractor’s form) shall be forwarded to the Facilities
Management Department for formal review.
4.4.12 Clean or back flush the heat exchanger, replace oil filter and oil return filter or driers.
4.4.13 Replace coolant after cleaning the heat exchanger.
4.4.14 Replace or clean filters as recommended by the manufacturer.
4.4.15 Inspect repair or replace associated water pipe work.
4.4.16 Inspect repair or replace air distribution system, including ductwork and fan casings.
4.4.17 Inspect water quality and treat as required.
4.4.18 Check Evaporator & Condenser Fans & Clean.
4.4.19 Clean Filter (Replace if necessary).
4.4.20 Check Temperatures (with Temperature meter).
4.4.21 Replace Unit in Casing & secure.
9
4.5 VRV UNITS
Refrigerant System-Compressor:
§ Check acoustic soundness and vibration at start and stop.
§ Measure insulation resistance.
§ Check the tightness of terminals and for proper wire contact.
Refrigerant System-Pulse motor valve:
§ Check for correct operation.
§ Check Operation sound at power ON/OFF.
§ Check operation of 4-way valve and insulation performance.
§ Check for Corrosion and abnormal sounds.
Heat Exchange:
§ Check for clogging by dirt or damage.
§ Check for gas leakage.
Fan Motor:
§ Check acoustic soundness.
§ Measure insulation resistance.
Float switch:
§ Check operation.
§ Check for the broken wires and replace.
Filter:
§ Check for dirt or snagging.
10
Fan, fan casing, bell mouth:
§ Check fluctuation & balance.
§ Check for dirt and clean.
System
Check for clogging and dirt deposit and clean.
Check for peeling of paint on the cabinet and repair.
Check for dirt or damage on the make-up panel and louver, clean and repair.
Check for dirt or damage on the front, top and side cabinet, clean and repair.
5. STANDARD OF WORK, EQUIPMENT AND. MATERIALS
5.1 All work shall be carried out in a neat and orderly manner to the satisfaction of Transnet
property. Electrical work shall conform to the requirements of SANS 10142-1&2 and
those stipulated in this specification.
5.2 Equipment and materials used shall be of high-quality design and manufacture and
shall comply with the relevant National standards incorporated in SANS 10142-1&2.
5.3 All equipment shall be SABS approved.

5.4 The contractor must commence Emergency Work within two hours of notification
5.5 The Contractor must commence Day to Day work within twenty-four hours of
notification
5.6 The Contractor must at his cost comply with all such laws, Provincial Ordinances,
Local Authority Bylaws, and all relevant regulations framed there under which are
applicable to the work to be undertaken
5.7 All work must be carried out between the hours of 07H00 and 16H00, Monday to
Friday, unless otherwise arranged, in writing
6. SUPERVISION
6.1 The Contractor shall ensure that work is carried out by suitably qualified Technician
registered with SARACCA and experienced staff and a valid Certificate of Compliance
shall be provided for the work.
6.2 Documentary proof of registration for work shall be submitted with tender
documentation.
7. GUARANTEE
7.1 The Contractor must undertake to repair all faults due to bad workmanship and/or faulty
materials and to replace all defective apparatus or materials during a period of twelve
calendar months, calculated from the date that the completed installation is accepted
by Transnet Property.
7.2 Any defects that may become apparent during the guarantee period must be rectified to
the satisfaction of and free of cost to Transnet Property.
11
7.3 The Contractor shall undertake work on the rectification of any defects that may arise
during the guarantee period within 7 days of his being notified by Transnet Property of
such defects.
7.4 Should the Contractor fail to comply with the requirements stipulated above, Transnet
Property shall be entitled to undertake the necessary repair work or effect replacement
of defective apparatus or materials, and the Contractor shall reimburse Transnet
Property the total cost of such repair or replacements, including the labour costs
incurred in replacing defective material.
TENDERER’S SIGNATURE………………………………………………………
DATE……………………………
12
TRANSNET PROPERTY
DESCRIPTION OF THE WORKS: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
INLAND (GAUTENG)
All certified copies must not be older than 3 months from the closing date of this tender.
Pre-qualifying Quality criteria Sub-Criteria Sub-Criteria Maximum

Points number of
Allocation points
Organisation and Staffing HVAC Supervisor
competency: No CV attached/no experience 0
Experience of staff allocated to the Hvac services & maintenance experience
project/availability of skills to (related to the works) <=3yr and certified 5
manage and perform the contract Qualifications.
(assigned personnel). Hvac services & maintenance experience
(related to the works)>3, ≤5yrs and certified 10
(Submit CV’s and Qualifications). Qualifications.
Hvac services & maintenance experience
(related to the works) >5, <7yrs and certified 15
Qualifications.
Hvac services & maintenance experience
(related to the works) >7 and certified 20
60
Qualifications.
Air Conditioning Technician
No CV attached/no experience
0
HVAC system installation or maintenance

experience <=1 year and certified 5
Qualifications.
experience >1 years, < 3 years and certified 10
Qualifications.
experience >3 years, < 5 years and certified 15
Qualifications.
experience >5 years and certified 20
Qualifications.
Refrigeration Technician
No CV attached/no experience
0
Refrigeration system maintenance or

installation experience <1 years and certified 5
Qualifications.
installation experience 1 years, < 3 years and 10
certified Qualifications.
TRANSNET PROPERTY
DESCRIPTION OF THE WORKS: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF
INLAND (GAUTENG)

installation experience >3 years, < 5 years and 15
certified Qualifications.
installation experience >5 years and certified 20
Qualifications.
Company Previous Experience: No evidence provided 0
Bidders experience in providing Bidder has successfully provided ≤3 Hvac 5
HVAC services. services
Proof of experience attached in Bidder has successfully provided >3, <5 Hvac 10
client letter head in the form of services.
award letter or reference letter, or 20
purchase order accompanied by Bidder has successfully provided >5, <7 Hvac 15
services.
completion certificates or contract
with the client contact details,
project title and description of Bidder has successfully provided >7 Hvac 20
works. Services.
Resource availability: 1 or no artisan, 1 or no assistant and 1 or no

0
Bidders must submit proof of vehicle
2 Artisans, 2 assistants and 2 vehicles 5
Valid drivers license and
vehicles documentation 3 Artisans, 3 assistants and 3 vehicles
10
4 Artisans, 4 assistants and 4 vehicles 20

15
5 or more Artisans, 5 assistants and 5 or more

vehicles 20
Maximum possible score 100
Maximum score for technical evaluation is 70/100

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Transnet Property

REQUEST FOR QUOTATION (RFQ)

FOR THE: AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING AND TESTING OF

RFP NUMBER : TP/2024/02/0003/56918/RFQ

NEC3 TERM SERVICE CONTRACT Tender Documents

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

Part T2: Returnable Documents

T2.1 List of Returnable Document

T2.2 Returnable Schedules

C1.1 Form of Offer and Acceptance

C1.2 Contract Data (Parts 1 & 2)

Part C2: Pricing Data

C2.1 Pricing Instructions

C2.2 Price List

Part C3: Scope of Work

C3.1 Service Information

Part C4: Affected Property

C4.1 Affected Property

NEC3 TERM SERVICE CONTRACT Tender Documents

T1.1 TENDER NOTICE AND INVITATION TO TENDER

SECTION 1: NOTICE TO TENDERERS

AIR-CONDITIONING REPAIRS, REPLACEMENTS, SERVICING

Scope Clarification Questions can be emailed to Tebogo.madumo@transnet.net

08:00 am on (29 February 2024)

CPM 2020 Rev05 Part T1: Tendering procedures

CPM 2020 Rev05 Part T1: Tendering procedures

4.13. Transnet reserves the right to cancel the bid process.

CPM 2020 Rev05 Part T1: Tendering procedures

5. NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE

Transnet urges its clients, suppliers and the general public

to report any fraud or corruption to

TIP-OFFS ANONYMOUS: 0800 003 056 OR Transnet@tip-offs.com

CPM 2020 Rev05 Part T1: Tendering procedures

T1.2 TENDER DATA

C.1.1 The Employer is Transnet SOC Ltd

C.1.2 The tender documents issued by the Employer comprise:

Part T: The Tender

Part T2 : Returnable documents T2.1 List of returnable documents

Part C: The contract

Tender Data CPM 2023 Rev 10 Page 1 of 9 Part 1: Tendering Procedures

Part C3: Scope of work C3.1 Service Information

Part C4: Affected Property C4.1 Affected Property

C.1.4 The Employer’s agent is: Procurement Manager

Name: Tebogo Madumo

Address: 150 Commissioner Street, Johannesburg

Tel No. N/A

1. Stage One - Eligibility with regards to attendance at the compulsory

No briefing session. N/A.

2. Stage Two - Eligibility in terms of the Construction Industry Development

b) Joint Venture (JV)

Tender Data CPM 2023 Rev 10 Page 2 of 9 Part 1: Tendering Procedures

3. Stage Three - Functionality: (if applicable)

Functionality criteria Maximum number of points

1. CVs of Key Personnel 60

2. Company Previous Experience 20

Maximum possible score for Functionality 100

C.2.12 No alternative tender offers will be considered.

C.2.13.3 Each tender offer shall be in the English Language.

Identification details: The tender documents must be uploaded with: