BBA III Year Excel Lab IV Semester

Unit I: Introduction to MS-Excel 2010

1. MS-Excel 2010- Meaning, Function, Importance
2. Ribbon, Title Bar, Quick Access Toolbar, Help, Zoom Control, View Buttons
3. Worksheet Area, Row, Column, Cell, Status Bar, Dialog Box launcher

Introduction:
Microsoft Excel is a powerful spreadsheet program that allows you to make quick
and accurate numerical calculations and helps you to make your data look sharp
and professional. The uses for Excel are limitless: businesses use Excel for
creating financial reports, scientists use Excel for statistical analysis, and families
use Excel to help manage their investment portfolios.
When considering the choice between Microsoft Office 2007 and 2010, there are
many factors to consider. Microsoft Office 2007 is a more cost-effective option,
as it is more widely available and generally cheaper than the 2010 version.
However, the 2010 version offers improved features such as better integration
with cloud services, the ability to edit documents in the browser, and improved
collaboration tools. Additionally, the 2010 version includes a number of new
features such as the Ribbon, an improved user interface, and improved search and
filtering capabilities. Ultimately, the choice between these two versions of
Microsoft Office will depend on the user’s individual needs and budget.
MS-Excel 2010:
Microsoft Excel is a software program produced by Microsoft Corp. that allow
users to organize, format and calculate data with formulas using a spreadsheet
system. This software as part of the Microsoft office suite and is compatible with
other applications in the office suite.
MS Excel is a commonly used Microsoft Office application. It is a spreadsheet
program which is used to save and analyse numerical data.
Excel is a commercial spreadsheet application produced and distributed by
Microsoft for Microsoft Windows and Mac OS X. It features the ability to
perform basic calculations, use graphing tools, create pivot tables and and create
macro programming language.
Excel has the same basic features as every spreadsheet, which use a collection of
cells arranged into rows and columns to organize data manipulation. They also
display data as charts, histograms and line graphs.

1|Page
BBA III Year Excel Lab IV Semester

Excel permits users to section data so as to view various factors from a different
perspective. Visual Basic is used for applications in Excel, allowing users to
create variety of complex numerical methods. Programmers are given an option
to code directly using the Visual Basic Editor, including Windows for writing
code, debugging and code module organization.
Basic Functions of MS Excel:
A function is a piece of code designed to calculate certain values. A formula on
the other hand can contain values, references to cells, and functions. So that
means, if you are calculating something in Excel you use formulas and use
functions within your formulas.
Functions and Formulas are the backbone of your Excel skills. If you are
comfortable in using just a few powerful functions and formulas you are already
ahead of many people around you. That is a good reason to gain some knowledge
about some basic functions and formulas you should know for your everyday
tasks. And if you want to get more detailed knowledge or expand your knowledge
to more advanced Excel functions and formulas, check out our well-structured
and Filterable Database with all existing Excel Functions.
Microsoft continuously updates and expands its native set of Excel formulas and
functions. They constantly add new and improved functions like the powerful
XLOOKUP function. These updates are only available in the latest version of
Excel (included in Microsoft 365), so if you still use an older version we
recommend to upgrade your Excel version to have the complete tool set.
Basic Functions:
1. SUM Function
The Excel SUM function returns the sum of all inserted values. For the input, you
can combine any sort of numerical values, e.g. numbers, cell references, ranges
or arrays.
Syntax: SUM (number1, [number2], [number3], …)
2. AVERAGE Function
The Excel AVERAGE function returns the average of all inserted values. For the
input, you can combine any sort of numerical values, e.g. numbers, cell
references, ranges or arrays.
Syntax: AVERAGE (number1, [number2], [number3], …)

2|Page
BBA III Year Excel Lab IV Semester

3. IF Function
The Excel IF function is the most essential function in Excel for logical tests. You
can define the value that is returned by this function if the result of the logical test
is TRUE and the value that is returned if the result is FALSE. (If you want to test
more than one condition, you can simply nest multiple IF functions.)
Syntax: IF (logical_test, [value_if_true], [value_if_false])
4. MIN & MAX Function
The Excel MIN function returns the smallest numeric value in a range of values.
Accordingly, the Excel MAX function returns the biggest numeric value in a
range of values. Both function only consider numeric values. Empty cells, logical
or text values will be ignored.
Syntax: MIN (number1, [number2], …) | MAX (number1, [number2], …)
5. TRIM Function
The Excel TRIM function removes the leading and trailing spaces from a given
text. Additionally, it removes unnecessary spaces between words.
Syntax: TRIM (text)
6. CONCATENATE Function
The Excel CONCATENATE function joins two or more text items together.
Syntax: CONCATENATE (text1, [text2], …)
7. COUNT Function
The Excel COUNT function counts the number of cells containing numbers.
Syntax: COUNT (value1, [value2], …)
8. COUNTA Function
The Excel COUNTA function counts the number of cells containing numbers,
text, logical values, error values, and empty text. Empty cells will be ignored.
Syntax: COUNTA (value1, [value2], …)
9. COUNTIF Function
The Excel COUNTIF function counts the number of cells meeting a specific
criteria. It supports all sorts of logical operators and wildcards (*,?)
for partial matching.
Syntax: COUNTIF (range, criteria)
3|Page
BBA III Year Excel Lab IV Semester

10. SUMIF Function

The Excel SUMIF function returns the sum of all cells meeting a specific
criteria. It supports all sorts of logical operators and wildcards (*,?)
for partial matching. If the range for the criteria check and the sum range are not
the same, the sum range can be provided as a third optional parameter.
Syntax: SUMIF (range, criteria, [sum_range])
Importance of MS Excel
Importance of MS Excel in Our Daily Lives
MS Excel is a powerful software tool that is widely used in many different
industries and professions. Its importance in our daily lives cannot be overstated.
Here are some reasons why MS Excel is so important:
Organization:
MS Excel helps us organize and manage our data more efficiently. We can easily
store and access large amounts of data in one place, and sort and filter it according
to our needs.
Organize your MS Excel sheets with the following useful formulas
 VLOOKUP/HLOOKUP: Great for searching and retrieving specific data
from a table based on a unique identifier.
 INDEX/MATCH: Similar to VLOOKUP but more versatile. It helps find a
value in a table based on specific row and column headers.
 IF/IFS: Useful for creating conditional statements. For instance, you can set
a formula to perform one action if a condition is true and another if false.
 SUMIF/SUMIFS: Sum values based on specific criteria. For instance, you
can sum values in a range that meets certain conditions.
Analysis:
MS Excel allows us to analyze and interpret data more effectively. We can use
built-in formulas, charts, and graphs to visualize data and identify patterns and
trends.
Best Ways to Analyse Data on Excel
 PivotTables: Summarizes and analyzes data in a table format.
 Concatenate/Concat: Joins text from different cells into one cell.

4|Page
BBA III Year Excel Lab IV Semester

 Index/Match: Similar to VLOOKUP but more flexible.

Planning:
MS Excel helps us plan and budget more effectively. We can create spreadsheets
to track expenses, income, and other financial data, and use forecasting tools to
project future trends.
Communication:
MS Excel allows us to communicate data and information more clearly. We can
create professional-looking charts and graphs to share with others, and export
data in different formats for easy sharing.
Efficiency:
MS Excel helps us work more efficiently. We can use macros and other
automation tools to streamline repetitive tasks and save time.
Importance of MS Excel in Student Lives
Microsoft Excel can be a very useful tool for students, as it can help with a wide
range of tasks related to academics, organization, and planning. Here are some
ways that Excel can help you as a student:
Data Management
Excel can help you manage and organize large amounts of data, such as research
data, survey results, or bibliographies. You can use Excel to sort, filter, and
analyze data, making it easier to identify patterns and draw conclusions.
Planning and Scheduling
Excel can be used to create schedules, calendars, and to-do lists, helping you stay
organized and manage your time effectively. You can use Excel to set reminders,
track deadlines, and prioritize tasks.
Budgeting & Finance
MS Excel can be used to create budgets and track expenses, helping you manage
your finances as a student. You can use Excel to create spreadsheets that track
expenses, calculate loan payments, and create graphs and charts that help you
visualize your financial situation.

5|Page
BBA III Year Excel Lab IV Semester

Project Management
Excel can be used to manage projects, such as group assignments or research
projects. You can use Excel to create timelines, track progress, assign tasks, and
collaborate with others.
Academic performance tracking
Excel can be used to track your academic performance over time, such as grades,
test scores, or attendance. You can use Excel to create charts and graphs that help
you visualize your progress and identify areas where you need to improve.
The Importance of Excel in Business
Microsoft Excel is a spreadsheet software application used to store, organize, and
analyze data. It was released in 1985 and has grown to become arguably the most
important computer program in workplaces around the world. In business, any
function in any industry can benefit from those with strong Excel knowledge.
Excel is a powerful tool that has become entrenched in business processes
worldwide whether for analysing stocks or issuers, budgeting, or organizing
client sales lists.
 Microsoft Excel is a spreadsheet application used to manipulate stored data.
 Finance and accounting professionals choose Excel for its complex analytical
and computing features.
 Microsoft Excel enables users to identify trends and organize and sort data
into meaningful categories.
 Excel also performs Human Resources functions, such as sorting worked
hours and organizing employee profiles and expenses, which help businesses
better understand the structure and activities of their workforce.
 Pivot tables summarize data from a worksheet into a chart.

1. Finance and Accounting

Financial services and financial accounting are the areas of finance that rely on
and benefit from Excel spreadsheets the most. In the 1970s and early 1980s,
financial analysts would spend weeks running advanced formulas either manually
or (beginning in 1983) on programs like Lotus 1-2-3. Now, you can
perform complex modelling in minutes with Excel.

6|Page
BBA III Year Excel Lab IV Semester

Walk through the finance or accounting department of any major corporate office,
and you will see computer screens filled with Excel spreadsheets crunching
numbers, outlining financial results, and creating budgets, forecasts, and plans
used to make major business decisions.
Most users know that Excel can add, subtract, multiply, and divide, but it can do
much more with advanced IF functions when coupled with VLOOKUP, INDEX-
MATCH-MATCH, and pivot tables.
2. Marketing and Product Management
While marketing and product professionals look to their finance teams to do the
heavy lifting for financial analysis, using spreadsheets to list customer and sales
targets can help you manage your Salesforce and plan future marketing strategies
based on past results.
Using a pivot table, users can quickly and easily summarize customer and sales
data by category with a quick drag-and-drop.
3. Human Resources Planning
While database systems like Oracle (ORCL), SAP (SAP),
and QuickBooks (INTU) can be used to manage payroll and employee
information, exporting that data into Excel allows users to discover trends,
summarize expenses and hours by pay period, month, or year, and better
understand how their workforce is spread out by function or pay level.
Work with a Spreadsheet:
Using Excel for business has almost no limits for applications. Here are some
examples:
 When planning a team outing to a baseball game, you can use Excel to track
the RSVP list and costs.
 Excel creates revenue growth models for new products based on new customer
forecasts.
 When planning an editorial calendar for a website, you can list out dates and
topics in a spreadsheet.
 When creating a budget for a small product, you can list expense categories in
a spreadsheet, update it monthly and create a chart to show how close the
product is to budget across each category.

7|Page
BBA III Year Excel Lab IV Semester

 You can calculate customer discounts based on monthly purchase volume by

product.
 Users can summarize customer revenue by product to find areas where to build
a stronger customer relationships.
 Use complex calculation methods, like Sharpe ratios.
Benefits of Using MS Excel
MS Excel is widely used for various purposes because the data is easy to save,
and information can be added and removed without any discomfort and less hard
work.
Given below are a few important benefits of using MS Excel:
 Easy To Store Data: Since there is no limit to the amount of information that
can be saved in a spreadsheet, MS Excel is widely used to save data or to
analyse data. Filtering information in Excel is easy and convenient.
 Easy To Recover Data: If the information is written on a piece of paper,
finding it may take longer, however, this is not the case with excel
spreadsheets. Finding and recovering data is easy.
 Application of Mathematical Formulas: Doing calculations has become
easier and less time-taking with the formulas option in MS excel
 More Secure: These spreadsheets can be password secured in a laptop or
personal computer and the probability of losing them is way lesser in
comparison to data written in registers or piece of paper.
 Data at One Place: Earlier, data was to be kept in different files and registers
when the paperwork was done. Now, this has become convenient as more than
one worksheet can be added in a single MS Excel file.
 Neater and Clearer Visibility of Information: When the data is saved in the
form of a table, analysing it becomes easier. Thus, information is a spreadsheet
that is more readable and understandable.

8|Page