Appendices
Appendices
Appendices
decision. Each technique has its own purposes. The table below provides a summary of
usefulness of the various performance appraisal techniques (by Kozo Ochiai, Essential of
Techniques Usefulness
Rating scales Most generally used.
difficult.
from appraiser.
Before defining the performance standard, the management of the company has to
determine all the factors for measurement. In the book, Appraisal managerial Performance:
current practices and future directions , Robert I. Lazer and Walter S. Wikstrom reported the
results of a study of appraisal forms of 125 companies in the USA. The most common factors
2. Leadership 38
3. Initiative 38
4. Quality of work 37
5. Quantity of work 34
6. Co-operation 34
7. Judgment 33
8. Creativity 31
9. Dependability 31
10. Planning 27
11. Communication 23
12. Intelligence 22
14. Delegation 19
15. Attitude 18
. Organization 14
sources would increase the probability of accuracy. The management has to decide which
method to apply. Many organization using the self and supervisor appraisal methods have to
overcome the drawbacks of both methods. In some organization, the performance is appraised
by the supervisor and the appraisal will be review or verify by the other higher level supervisor.
% % %
Quality of work 50 60 55
Quantity of work 60 60 60
Job knowledge 50 70 60
Behavior 40 60 50
Total 200 250 225
Systems Checklist
Wage and salary Yes No Yes No No
administration
The rating scale technique is the most useful comparing with the other techniques.
In the book, Strategic Issues in Performance Appraisal Theory and Practice, Charles J.
Formbrun and Robert L. Laud reported the results of a study of Performance Appraisal
1 Merit increases 91
3 Promotion 82
4 Termination or layoff 64
5 Performance potential 62
6 Succession planning 57
7 Career planning 52
8 Transfer 50
9 Manpower planning 38
10 Bonuses 32
programs
12 Internal communication 25
14 Expense control 7
planning) dominate the common uses of Performance Appraisal systems, with 7 of the top 10
uses.
APPENDIX B
Total
No Department Tasks/ Duties of
Staffs
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APPENDICES
Managing director - Have the responsibilities to conduct the
most of organization’s activities, specially
managing the human behaviors (1)
1 2
General manager -Helping the managing director, and have
major task as managing the business (1)
The organization‘s structure is very simple and logical. Then the organization can use
effectively the employees’ skill and motivate their creativeness.
Moreover, within 39 staffs working in the organization, there are about 14 employees
who have degree level certificates of main aspects such as business management, marketing,
auto machine engineers. Then they can complete 2 or more different jobs. So that, the
organization cans responds the demand about some potential skills, new technologies appearing
during developing the organization’s business.
INTERVIEW REPORT
Ms Do : Good afternoon, Mr. Wan, recently company has announced that you need a reward
system in your company. What is the reward system? Why a reward system is
required system is required?
Mr. Wan: We had done a marvelous job over the years. Recently there seem quite a number of
good employees leaved the company. If the company know them better, the situation
would not be that bad. I had managed to share problem with them over the years.
This is not possible for me when the size of employee getting larger now. The
company wishes to improve the situation before it get worse. The company hopes a
reward system may improve the situation. This reward system may help the company
to show appreciation to the employees who had contributed their excellent
performances over the year. The reward may act as a motivation tool to different
levels of performance and so as the levels of rewards. It is very important that the
reward must be faire and justified to every employee according to their performance.
The reward can be in term of dollar values (such as pay-raised, bonus, incentive and
etc.) and/ or job position promotion, self-advanced course training offer and etc.
Mr. Wan: Yes, we have to measure the performance before the reward
Mr. Wan: We may need a performance appraisal system that helps the company to determine the
performance of the employees
Ms Do : What are the approaches and ranking methods that apply in the performance appraisal
system that best suit our company?
Mr. Wan: We had few different departments in our company. Multiple approaches and ranking
methods may apply.
Mr. Wan: Yes, there were. Sometimes we met the errors such as halo effect, strictness effect,
central tendency effect, personal prejudice bias.
------------------------------------------------------------------------------------------------------
REMARKS:
Mr. Wan is the Managing Director of the Concorde Auto Accessories(S) Pte Ltd. Over the
years, the company continued to grow rapidly in terms of manpower and revenues. The
Managing Director agreed that company needs a performance appraisal system on the top of
reward system. Moreover, there are some errors in their employee performance appraisal system
which should be solved.
APPENDIX C: QUESTIONNAIRE
Dear sir/madam
I would appreciate it very much if you could kindly complete the attached
questionnaire. It just takes from 10 to 15 minutes.
This survey is solely for academic research purpose, I assure you that your response
will be kept strictly confidential.
My signature
NAME : DATE:
DESIGNATION :
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APPENDICES
DEPARTMENT :
RESPONSIBLE TO :
11. What are the Rating Scales suitable for the Performance Appraisal System?
Please tick the appropriate Rating Scale(s)
( ) Graphic rating
( ) Paired- comparison
( ) Ranking
( ) Forced choice method
( ) Weighted checklist method
( ) Critical incident Method
( ) Simplest rating scale
( ) Others (Please specify _____________________________________)
Why?
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
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APPENDICES
12. What are the suitable Measuring Factors in the Performance Appraisal System?
Please tick the five most significant Measuring Factor(s)
( ) Quality of work
( ) Quantity of work
( ) Personnel quality
( ) Job knowledge
( ) Power of communication
( ) Time keeping
( ) Attendance
( ) Other (Please specify_____________________________________)
Why?
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
13. How good is each Measuring Factor in your Performance Appraisal System?
Please place an (X) at an appropriate box
a) Quality of Work
b) Quantity of Work
c) Personnel Quality
d) Job Knowledge
e) Power of Communication
f) Time Keeping
g) Attendance
h) Others
Thank you very much for taking time to fill out this survey form!
POSITION : ______________________________________
Job knowledge Less than three times in a month that the engineer
unable to solve problem due to insufficient
knowledge.
Time keeping Late for work less than three time a month. More
than 75% of the problem been solved as
scheduled.
Time keeping Late for work less than three time a month. More
than 75% of the problem been solved as
scheduled.
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APPENDICES
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