REPUBLIC OF CAMEROON REPUBLIQUE DU CAMEROUN

PEACE-WORK-FATHERLAND PAIX-TRAVAIL-PATRIE

MINISTRY OF HIGHER MINISTERE DE

EDUCATION L’ENSEIGNEMENT
SUPERIEUR

TOPIC:

ATTENDANCE MANAGEMENT SYSTEM:

CASE OF INET-CONSULTING

An internship report presented to the department of technology as partial fulfillment to

the award of a Higher National Diploma in software engineering
Written and presented by
TCHEUMANI SINAK JUSTO
Matricule: IUC22E0078009
Under the supervision of:

Academic supervisor: professional supervisor:

Mr. TANJONG CARL Mr. KOUAYE ALPHONSE
Lecturer at SEAS Software engineer at I-NET

ACADEMIC YEAR
2022-2023
 ATTENDANCE SYSTEM MANAGEMENT SYSTEM

CERTIFICATION

This is to certify that an internship with focus area “STUDY, DESIGN AND
REALISATION OF AN EMPLOYEE ATTENDANCE MANAGEMENT SYSTEM” was
carried out from the 26th of June to the 18th of August 2023 and this report was written by
TCHEUMANI SINAK JUSTO in partial fulfillment of the requirements and regulations
governing the award of the Higher National Diploma (HND) at INSTITUT UNIVERSITAIRE
DE LA COTE in Industrial Computing and Automation and is therefore approved for the
contribution to knowledge and literacy presentation.

ACADEMIC SUPERVISOR
PROFESSIONAL SUPERVISOR
MR TANJONG CARL
MR KOUAYE ALPHONSE

SIGNATURE : ………………………
SIGNATURE: ………………………….
DATE : ………………………………
DATE: ………………………………….

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Dedication

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 ATTENDANCE SYSTEM MANAGEMENT SYSTEM

ACKNOWLEDGEMENT

The accomplishment of this work required the assistances of some people. Failing to
quote them individually here, they receive my most sincere thanks. I Am grateful to :

• Mr. GUIMEZAP Paul, Founder and President of IUC for the establishment of this

structure for the purpose of training students.

• Mr. TANJONG CARL, my Academic supervisor, who has been a source of

inspiration and motivation for me.

• Mr. KOUAYE ALPHONSE, my professional supervisor for having given me his

attention throughout this period of internship, for his support, his trust, his availability, his
advices and his precious remarks.

• Mr. TANGUEUN AUBIN, for granting me an internship in his company.

• ALL MY TEACHERS for the knowledge they instilled in me.

• MY LOVELY AND SUPPORTIVE FAMILY for all their moral and financial support

especially for furthering my education.

• All my FRIENDS AND CLASSMATES who contributed in one way or the other to

the realization of my project.

• To the scientific, technological and innovation community at large.

To everyone I have failed to mention here, thank you

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 ATTENDANCE SYSTEM MANAGEMENT SYSTEM

ABSTRACT

The QR code attendance management system is a modern solution designed to streamline and
automate the process of tracking attendance in schools, working places, etc. This system has
reduced time theft by employees which was the main problem faced by I-NET consulting. This
leverages QR code technology to provide a convenient and efficient method for both
administrators and employees. The employees can simply scan their QR code using their
Smartphone or using a card issued by the company. Enabling quick and accurate registration of
their attendance. The system offers real time monitoring and reporting capabilities allowing
administrators to easily track attendance, identify patterns and generate reports for analysis.
With its user-friendly interface and seamless integration the QR code attendance management
system offers improved accuracy, and convenience for all stakeholders involved.

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RESUME

Le système de gestion des présences par code QR est une solution moderne conçue pour rationaliser
et automatiser le processus de suivi des présences dans les écoles, les lieux de travail, etc. Ce
système a réduit le vol de temps par les employés, qui était le principal problème auquel I-NET
Consulting était confronté. Il exploite la technologie des codes QR pour fournir une méthode pratique
et efficace à la fois pour les administrateurs et les employés. Les employés peuvent simplement
scanner leur code QR à l’aide de leur smartphone ou d’une carte délivrée par l’entreprise, permettant
ainsi un enregistrement rapide et précis de leur présence. Le système offre des capacités de
surveillance et de reporting en temps réel, permettant aux administrateurs de suivre facilement les
présences, d’identifier des tendances et de générer des rapports pour l’analyse. Grace a son interface
convivial et a son integration transparente, le systeme de gestion des presences par code QR offer
une precision amelioree et une grande grande commodite pour toutes les parties prenantes
impliquees.

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PREFACE

With the aim of ensuring a suitable development and providing business with competent and
competitive workface in various fields, the Cameroon government through the ministry of higher
education has opened the private institution of education. This then created the HIGER
INSTITUTE OF TECHNOLOGY AND INDUSTRIAL DESIGN (ISTDI) by decree N o
02/0094/MINESUP/DDES/ESUP of September 13 2002 and authorization of opening
No01/02/MINESUP/DDES/ESUP of 18 September 2002, located in the coastal region, Wouri
department, district of Douala 5th, in Logbessou district. The ISTDI then created the
UNIVERSITY INSTITUTE OF THE COAST by decree No
5/05156/N/MINESDUP/DDES/ESUP/SAC/EBM.University Institute of the Coast (IUC) consist
of five (5) different institution which are:

 School of Engineering and Applied Science

It consists of:

 HND INDUSTRIAL PROGRAMS

 Electrical power systems (EPS)
 Industrial Computing and Automation (ICA)
 Telecommunication (TEL)
 Software Engineering (SWE)
 Network Security (NWS)
 Chemical Manufacturing (CM)
 Mechanical Manufacturing (MEM)
 Building Science and Technology (BST)

 HND COMMERCIALS PROGRAMS

 Marketing (MKT)

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 Management (MGT)
 Accountancy (ACC)
 Banking and Finance (BF)
 Logistic and Transport Management (LTM)
 BTS PROGRMANS
 GENIE CIVILE (GC)
 GEOMETRE TOPOGRAPH (GT)
 BATIMENTS
 TRAVEAUX PUBLIC (TPU)

 BACHELORS OF ENGINEERING (B-Eng)

 Computer Science Engineering
 Electromechanical Engineering
 Civil and Environmental Engineering

 BACHELORS OF TECHNOLOGY (B-Tech)

 Chemical Engineering
 Electrical and Electronics Engineering
 Civil Engineering
 Software Engineering
 Mechatronics Engineering
 Industrial Automation and Computing
 Welding and Fabrication Technology
 Thermal Engineering Technology

 BACHELORS OF HEALTH SCIENCE (B-HES)

 Physiotherapy
 Medical Laboratory

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 Nursing Science

2. L’institut Supérieur des Technologies et du Design Industriel (ISTDI)

It consist of :

 BTS PROGRAMS
 Génie Chimique des procèdes (GCP)
 Maintenance des systèmes informatique (MSI)
 Informatique Industriel (II)
 Electrotechnique (ET)
 Electronique (EN)
 Froid et climatisation (FC)
 Maintenance et après-vente automobile (MAVA)
 Bâtiment (BAT)
 Travaux publics (TP)
 Géomètre topographe (GT)
 Energie Renouvelable (ER)
 Génie Bois (GB)
 Chaudronnerie (CH)
 Fabrication Mécanique (FM)

 DSEP PROGRAM :

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 Réseaux et Télécommunication (RT)

 LISCENCES PROFESSIONNELLES INDUSTRIELLES in partnership with the

university of DSCHANG: VIII
 Administration des systèmes Réseaux
 Génie Logiciel
 Automatique et Informatique Industriel
 Electrotechnique
 Electronique
 Management des systèmes Automobiles
 Maintenance et Expertise des Automobiles
 Maintenance des systèmes Industriels
 Génie Energétique et Industriel
 Production et commercialisation du bois
 Génie Mécanique et productique

 MASTER PROFESSIONNEL COMMERCIAL in partnership with the University of

DSCHANG
 Génie Electrique et informatique Industriel
 Génie des Réseaux et Télécommunications
 Systèmes d’information et de Génie Logiciel
 Systèmes d’information Audit et Conseil
 LIPRO
 Genie Civil

 MPRO
 Genie Civil

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3. L’institut de Commerce et d’Ingénierie d’affaire (ICIA)

 BTS PROGRAMS
 Action Commercial
 Assurance
 Banque et Finance
 Communication d’Entreprise
 Commerce International
 Gestion Logistique et Transport
 Informatique de Gestion

 LISCENCES PROFESSIONNELLES COMMERCIALES ET GESTION in

partnership with the University of DSCHANG:
 Assurance
 Banque
 Banque – Assurance
 Comptabilité Control et Audit
 Finance – Comptabilité
 Gestion des Ressources Humaines
 Logistique et Transport
 Marketing
 Management des Opération du Commerce International IX

 MASTER PROFESSIONNEL COMMERCIAL in partnership with the University of

DSCHANG:
 Finance – Comptabilité
 Audit Comptable et Financier
 Banque
 Fiscalité

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 Management des Organisation

 Marketing – Communication
 Gestion des Ressources Humaines
 Logistique et Stratégique

 MASTER ISUGA – France in partnership with EMBA France

 EXECUTIVE MBA in partnership with ESSEC Douala

4. L’institut d’Ingénierie Informatique d’Afrique Centrale (3IAC)

 Cycle des TIC in partnership with CCNB-DIEPPE of CANADA

 Réseautique et sécurité
 Programmes et Analyse

 MASTER EUROPEAN in partnership with 3IL France

 Genie Logiciel
 Administration des Systèmes Réseaux

 MASTER PROFESSIONENEL in partnership with ENSP Yaoundé

 Génie Civil
 Génie Energétique et Environnement
 Génie Industriel et Maintenance

 CYCLE INGENIEUR Information (3IL-France)

 Pôle de Recherche Innovation et Entreprenariat

5. LES PROGRAMMES INTERNATIONAUX DES SCIENCE ET TECHNOLOGIES DE

L’INNOVATION (PISTI)

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 Cycle des Classes Préparatoire au Grandes Ecoles d’Ingenieurs(CP) in partnership

with the University of MAINE France
 Classes préparatoires
 Licence Sciences et technique

 CYCLE INGENIEUR de Génie Industriel (Polytechnique- NANCY France)

 INGENIEUR BIOMEDICAL in partnership with the University of Tor Vergata
(ROME II)
 ARCHITECTURE ET DESIGN INDUSTRIEL in partnership with the University
of CAMERINO (ROME I)

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TABLE OF CONTENTS

CERTIFICATION………………………………………………………………………...… ii.

DEDICATION……………………………………………………………………………...… iii.

AKNOWLEDGEMENT……………….……………………………………………………… iv

ABSTRACT……………………………………………………………………………………. v

RESUME……………………………….………………………………………………………vi

PREFACE……………………………...……………………………………………………... vii

TABLE OF CONTENT……………………………………………………………………… xiii

LIST OF FIGURES………………...………………………………………………………… xvi

LIST OF TABLES………………...………………………………………………………… xvii

ABREVIATIONS…………………...……………………………………………………… xviii

GENERAL INTRODUCTION………………………………………………………………… 1

PART ONE: CONCEPTUAL FRAMEWORK

CHAPTER ONE:

I. PRESENTATION OF THE COMPANY AND ACTIVITIES CARRIED OUT

DURING INTERNSHIP.
1.1. PERSONAL INFORMATION……………………………………………… 3
1.2. MISSION OF INET-CONSULTING…………………..…………………… 3
1.3. SERVICES OFFERED BY INET-CONSULTING………………………… 4
1.4. LOCATION OF INET-CONSULTING…………..………………………… 4

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1.5. ORGANISATIONAL STRUCTURE OF INET-CONSULTING………….. 5

II. ACTIVITIES CARRIED OUT DURING INTERNSHIP
1.6. INTRODUCTION……………………………………..……………………………..6
1.7. JUSTIFICATION OF TOPIC………………………………………………………. 7

CHAPTER 2: OVERVIEW OR GENERALITIES OF AN ATTENDANCE

MANAGEMENT SYSTEM

2.1. INTRODUCTION…………………………………………………………………... 8
2.2. KEY COMPONENTS OF ATTENDANCE MANAGEMENT……………………. 8
2.3. EXAMPLE OF ATTENDANCE MANAGEMENT SYSTEM…………………….. 9

PART TWO:

CHAPTER 3: DESCRIPTION OF EXISTING SYSTEM

3.1. DESCRIPTION OF EXISTING SYSTEM…….…………………………………….. 11

3.2. RESEARCH METHOD……………………...……………………………………….. 11
3.3. DISADVANTAGES OF EXISTING SYSTEM……………….……………………... 12
3.4. CHARACTERISTICS OR FEATURES OF A COMPUTERIZED

ATTENDANCE SYSTEM…………………………………………………………… 12

3.5. ADVANTAGES OF A PROPOSE SYTEM…………………………………………. 13

3.6. PROPOSE SOLUTION AND METHOD OF USE………………………………..…. 13

CHAPTER 4:

I. ANALYSIS
4.1. INTRODUCTION…………………………………………………………………… 14
4.2. METHODOLOGY USED…………………………………………..………………...14
4.2.1. JUSTIFICATION OF DEVELOPMENT TECHNOLOGY.................................15
4.3. PLANNING PHASE…………………………………………………………………...15
4.3.1. FUNCTIONAL REQUIREMENTS.................................................................... 15

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4.3.2. NON-FUNCTIONAL REQUIREMENTS…………………………………….. 16

4.4. SOFTWARE ARCHITECTURE
4.4.1. INTRODUCTION…… ....................................................................................... 17
4.4.2. IMPLEMENTATION OF SOFTWARE ARCHITECTURE.............................. 17
4.4.3. SOFTWARE MODULES.................................................................................... 17

II. DESIGN

4.5. USE CASE DIAGRAM………………………………………………………………. 18

4.5.1. ACTORS DESCRIPTION................................................................................... 19
4.5.2. ACTORS GOAL LIST………………………………………………………… 19
4.5.2. USE CASE ANALYSIS……………………………………………………….. 19

4.6. THE CLASS DIAGRAM……………………………………………………………... 22

4.7. THE SEQUENCE DIAGRAM……………………………………………………...... 22

4.8. THE ACTIVITY DIAGRAM………………………………………………………… 24

4.9. IMPLEMENTATION PHASE……………………………………………………….. 25

4.10. SYSTEM RESULT AND TESTING………………………………………………... 27

4.11. COST ESTIMATION……………………………………………………………….. 29

4.12. TEST CASES………………………………………………………………………... 29

GENERAL CONCLUSION………………………………………………………………….. 31

REFERENCES………………………………………………………………………………... 32

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LIST OF FIGURES

Figure 1: company location ......................................................................................................... 4

Figure 2: organisational structure of enterprise ........................................................................... 5

Figure 3: Research methods…………………………………………………………………... 11

Figure 4: Data-Flow Diagram………………………………………………………………… 13

Figure 5: Iterative model............................................................................................................ 15

Figure 6: Software architecture……………………………………………………………….. 17

Figure 7: use case diagram......................................................................................................... 18

Figure 8: class diagram ............................................................................................................. 22

Figure 9: Administrator Add Employee sequence diagram....................................................... 23

Figure 10: Create account Sequence diagram………………………………………………… 23

Figure 11: Send Report Sequence Diagram…………………………………………………... 24

Figure 12: Administrator activity diagram................................................................................. 25

Figure 13: Admin registration form........................................................................................... 27

Figure 14: Admin login page .................................................................................................... 27

Figure 15: Employee Registration and QR Code generation.....................................................28

Figure 16: Attendance dashboard and scanner.......................................................................... 28

Figure 17: Admin dashboard…………………………………………………………………. 28

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LIST OF TABLES

Table 1: company presentation.................................................................................................... 3

Table 2: internship activities........................................................................................................ 5

Table 3: Attendance management system examples…………………………………………… 9

Table 4: actors’ List and description.......................................................................................... 19

Table 5: actors’ goal list ............................................................................................................ 19

Table 6: Login use case analysis ............................................................................................... 20

Table 7: Add employee use case analysis.................................................................................. 20

Table 8: Send report use case analysis....................................................................................... 21

Table 9: Manager attendance use case analysis......................................................................... 22

Table 10: Cost analysis.............................................................................................................. 29

Table 11: Test Cases ................................................................................................................. 30

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ABBREVIATIONS

HND: Higher National Diploma

SWE: Software Engineering

IUC: Institute Universitaire de la Côte

QR-code: Quick Response code

HTML: Hyper Text Markup Language

MySQL: My Structured Query Language

CSS: Cascading Style Sheet

PHP: Php Hypertext Pre-processor

JS: JavaScript

IT: Information technology

UML: Unified Modelling Language

SDLC: System Development Life Cycle

HR manager: Human Resource manager.

HTTP: Hyper Text Transfer Protocol

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GENERAL INTRODUCTION

Internship is a period of opportunity given to an individual to practically apply the

knowledge acquired in a classroom. The HND is a two years program during which
students are required to undergo an internship of at least one to three months. A report
is therefore written to be defended in front of a jury as part of the HND examinations.
Due to these We carried out my Internship at I-NET CONSULTING for eight weeks.
The concept of an attendance management system application capable of tracking and
managing employee’s attendance came about as an endeavor to solve attendance theft
by employees in the company. To attain this objective, we passed through different
phases.
Attendance management is an important aspect of a company organization as it helps
company to keep track of employee’s assiduity in working environment. The company used a
manual attendance tracking system. This system caused problems such as human errors, time-
consuming, paper work with main problem as Time Theft. To solve these problems, we
decided to develop an attendance management system based on QR Code technology.

In this report, we decided to focus on a QR code-based attendance management

system: case of I-NET Consulting.

PART 1: CONCEPTUAL FRAMEWORK

 Chapter 1: Presentation Of I-NET Consulting And, Activities Carried

Out During the Internship Period
 Chapter 2: Overview Or Generalities of An Attendance Management System.
PART 2: PRACTICAL FRAMEWORK
 Chapter 3: Diagnosis Of Attendance Management System
 Chapter 4: Analysis, Design and Implementation Details

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PART ONE:
CONCEPTUAL FRAMEWORK

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CHAPTER ONE: PRESENTATION OF THE

COMPANY AND ACTIVITIES CARRY OUT
I. PRESENTATION OF THE COMPANY

INET-CONSULTING was conceived in 2016 by Mr. Momo Antoine who

is the manager. And with Mr. Kenfack George as the general manager. It was created at Akwa,
near Coca bank.

1.1 Personal Information of INET-CONSULTING

Name of company INET-CONSULTING

Logo

Judicial form Sarl

Postal Box 4567, AKWA-Cameroon

Address Akwa, beside Rondpoint Sadi

Contact • Tel: (+237)697430206 / (+237)651533784 / (+237)233430842

• Email: contact@inet-cons.com
• Site: www.inet-consulting.com
Domain Web Engineering
Table 1: Company presentation

1.2. MISSION OF INET-CONSULTING

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INET-CONSULTING is a technological enterprise involved in the design, creation and sales of

web applications. It has as its main goal to provide smart web-based solutions for your business
and train young Cameroonians in the field of web applications through internship, training and
deliver this technology to your door steps making it very simple to be used by all no matter the
age.

1.3. SERVICES OFFERED BY INET-CONSULTING

INET-CONSULTING offers the following services:

 Web design and solution.

 Mobile and desktop application development.
 IT consulting and services.
 E-marketing.
 Training and certification

1.4. LOCATION OF INET-CONSULTING

It is located in the Littoral Region of Cameroon, in the town of Douala specifically in Akwa
opposite CCA bank.

Figure 1: Company location

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1.1. ORGANISATIONAL STRUCTURE OF INET-CONSULTING

General
Director

PROJECT
MANAGER
HEAD OF HEAD OF FINANCE
OPERATIONS AND ACCOUNTACY

DEVELOPERS

Figure 2: Organisational structure of enterprise

II. ACTIVITIES CARRIED OUT DURING THE INTERNSHIP

PERIOD

On arrival at INET, we were received by Mr. Monkam Claude, who is a manager of

Inet-Consulting. He gave us a briefing on the company and its activities and assigned to us a
professional supervisor with whom we started working.

WEEK ACTIVITY DIFFICULTIES PROPOSED SKILL ACQUIRED

PERFORMED ENCOUNTERED SOLUTIONS
First  Presentation  No problem  No Solution  More
week of the faced information on
company the company.

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(26-30  Test of Skills

June)
Second  Creation of  Difficulties  Use of  Gained more
week login forms. on styling of BOOTSTRAP skill on
(3-7  Creation of login forms  Further bootstrap
July) landing pages practice
Third  Installing  Failure in  Further  Working on
week XAMPP and internet research and MYSQL.
(10-14 configuring it. connection practise
July)  Connection to
database.
Fourth  Implementing  Difficulties  Further  General
week PHP on Login in using php research and overview on
(17-21 form and styling practice. HTML, CSS.
July)  Creating
Static
dashboards.
Fifth  Creation of  Difficulties  Research and  Implementation
week dynamic in using php videos. of php in
(24-28 admin on the
July) dashboards program.
and PHP
Sixth  Connecting  Difficulties  Review of sql  Connection
week login, to link tables commands. between
(31-4 dashboard with pages. database
August) with each components
and programs

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other and with

database.
Seventh  Working with  Difficulties  Further trials  Libraries skills
week libraries. in and errors. obtained
(7-11  Downloading downloading
August) librairies. some
 Using libraries libraries
as links.
Eighth  Creation of an  Difficulties  Research and  Ecommerce
week Ecommerce in creating videos. website
(14-18) website. commands creation.
page
Table 2: Activities carried out

2.2. JUSTIFICATION OF TOPIC

With modern day technologies, most institutions prefer to move from manual based systems to
computerised and semi-automated systems. This is due to the fact that these institutions want to
facilitate their working activities and to reduce wastage of resources like human and time.
During our internship at Inet-consulting we noticed that a manual system of attendance tracking
was used. With this system, employees could fake their arrival time and could sign for others
sometimes without the manager noticing, also the attendance book could be lost if not handle
properly. This caused problems in generating monthly reports on the employee’s assiduity. Due
to these issues we decided to create web-based attendance management system based on QR-
Code technology.

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CHAPTER 2: OVERVIEW OR GENERALITIES OF

AN ATTENDANCE MANAGEMENT SYSTEM
2.1. INTRODUCTION

A management system is the way in which an organization manages the interrelated

parts of its business in order to achieve its objectives. These objectives can relate to a number
of different topics, including product or service quality, operational efficiency, environmental
performance, health and safety in the workplace and many more.
Implementing management software in any business requires a period of
adaptation and development. But what if that software had a direct impact on the
attendance and productivity, pooling information into a central location and helping
the managing team to know who work with assiduity. Installing a management system
into a business might help with most of these.

An attendance management system is a HR tech tool that enables organizations to

automate their attendance management operations and keep tracks of employees
working hours
2.2. KEY COMPONENTS OF ATTENDANCE MANAGEMENT SYSTEM
d system, several key features are essential:
1. Clocking In and Out: Employees should be able to easily clock in, register break
periods, and clock out using methods like magnetic card readers or personalized phone
numbers. This feature ensures accurate time tracking.
2. Leave Management: An excellent attendance management system includes a built-in
leave management system. It adjusts existing records to account for employee leaves
and absences3.
3. Payroll Integration: Seamless integration with payroll systems simplifies the process of
calculating salaries based on attendance data.
4. Comprehensive Reports: The system should generate detailed reports, including
attendance summaries, overtime hours, and other relevant metrics1.

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5. Calendar Integration: Integrating with calendars helps employees and managers stay
informed about upcoming holidays, workdays, and leave requests.

2.3. EXAMPLES OF ATTENDANCE MANAGEMENT SYSTEM

NAME DESCRIPTION LOGO/IMAGE
COMPUTERISED E.g It is a sophisticated solution that
Fingerprint uses a fingerprint sensor to
capture and analyse fingerprints
to track attendance

COMPUTERISED E.g It is an employee leave

KissFlow HR management platform that
simplifies HR processes from
hire to retire. Here are some key
features of Kissflow HR Cloud
COMPUTERISED E.g It is a sophisticated solution that
Face recognition uses facial recognition
technology to track and manage
employee attendance.
Table 3: Examples of Attendance Management system

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PART TWO:
EMPERICAL STUDY

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CHAPTER 3: DIAGNOSTIC OF EXISTING SYSTEM

3.1. DESCRIPTION OF EXISTING SYSTEM.

INET-Consulting uses a manual attendance system to track the attendance of its

employees. Here the attendance is done in a hand-written register. Sometimes the employees
form a queue to write their arrival time. The weekly attendance is then input in the machine by
the human resource manager. This takes too much time and it is very stressful and complicated
to generate a monthly report. Human effort is more here since the retrieval of the information is
not as easy as recording in the hand-written registers.

figure 3: Research methods.

3.2. RESEARCH METHOD

In the course of our research, we used several methods to identify the problem:

 INTERVIEW: We asked the employees of INET and they gave us information of the
system which was currently active, the way it is used. We also ask the HR manager on
how the work with the system.

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 OBSERVATION: Throughout the internship we had the opportunity to observe the

current system features, its limitations in the activities of the company and what the
system would need.
 INTERNET: The internet provided us with essential information about what we
needed and great solutions and manner of approach in order to solve the problem at
hand.

3.3. DISADVANTAGES OF THE EXISTING SYSTEM

 High risk of human errors in inputs

 Manual time entry is very time consuming
 Too much paper work
 Employees can fake or commit time theft
 Stressful and complicated to generate monthly report from manual entry

3.4. CHARACTERISTICS OR FEATURES OF A QR CODE ATTENDANCE

MANAGEMENT SYSTEM.

A good attendance system should have the following:

 Employees should be able to clock in, and clock out at the end of their workday
 An effective system should handle leave requests, approvals, and track employees’ time
off
 Able to calculate employee’s wages based on attendance data.
 Able to generate attendance report monthly and annually.
 Receive notifications when employees miss clocking in or out.
 Visualize attendance schedules and holidays on a calendar view for better planning
 Should be accessible via a mobile phone and other remote devices.

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3.5. ADVANTAGES OF THE PROPOSE SYSTEM

 User Friendly: The present system is user friendly because the retrieval and storing of
data is fast and data is maintained efficiently
 Reports are easily generated: Since the attendance is computerised.
 Very less paper work: The proposed system requires very less paper work. Since the
system is computerised and clock in is done with a QR code card.
 Ease leave management: Since the employees can message the administrator to apply
for leaves.

3.6. PROPOSED SOLUTION AND METHOD OF USE.

The solution we proposed was a computerised QR Code attendance management

system which eliminates the risk of a manual attendance and help to reduced time theft
drastically. The system generates, scan, provide reports, and manage complain request of the
employees.

The QR code is assigned to employees on their employees card issued by the company.

Figure 4: Dataflow diagram

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CHAPTER 4: IMPLEMENTATION OF QR CODE

ATTENDANCE MANAGEMENT SYSTEM

I. ANALYSIS.

4.1. INTRODUCTION

The QR Code Attendance Management System is a digital solution designed to

streamline the process of tracking attendance for various events, classes, works or meetings. In
order to bring forward an effective solution, a thorough analysis had to be made. The analysis
phase is the first critical phase in software development. Therefore, in this chapter, I will
present a complete analysis of the system I have proposed, stating the methodology I will use,
requirements, design and implementation of the system.

Unified Modelling Language (UML) was used for modelling the QR Code Attendance
Management System. UML diagrams such as use case diagrams, class diagrams, activity
diagram and sequence diagrams were utilized to capture the system's requirements, structure,
and interactions.

4.2. METHODOLOGY USED

The methodology used is the iterative model since it does not need all requirements before its
start. The development process may start with the requirements functional parts.

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Figure 5: Iterative Model diagram

4.2.2. JUSTIFICATION OF DEVELOPMENT TECHNOLOGY

The Iterative model approach is an SDLC approach that is used for software development, its
iterative process starts with a simple implementation of a small set of the software requirements
and iteratively enhances the evolving versions until the complete system is implemented and
ready to be deployed. This SDLC model does not need all the requirements before the project
starts. The process is repetitive, allowing making new versions of the product each cycle.

4.3. PLANNING PHASE

Considering the project timeframe being from January to March, The following phases will
follow after every iterations (iterations representing functionalities to be implemented in
this case); Requirement gathering, design, implementation, testing, maintenance and
customer approval.

4.3.1 FUNCTIONAL REQUIREMENTS

The functional requirement for a system describes what the system ought to do. These
requirements rely on the sort of software being produced, the normal users of the software and
the general methodology taken by the organization when composing requirements.

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The Functional Requirements of this research work include:

 Employee Authentication: The system should verify the validity and authenticity of the
QR-codes, prevents duplicate and fraudulent scan.
 QR-Code Generation: The system should provide unique and secure QR-Codes for
each user, containing their name, email and other.
 Attendance Tracking: The system should allow the employees to scan their QR-code
using a webcam or camera. And record their attendance in the database.
 Instant photo: The system should take a picture of the employee without him noticing.
 Integration: The system should integrate with existing systems for data for data
exchange and management.
 Validation: The system should provide real time feedback and confirmation to the
employee after they scan their QR-Code.
 Reporting: The System should generate various reports and statistic of the attendance
data.
 Security: The system should ensure data security and Employees privacy.
 Interactive: The system should be user friendly and easy to use with a clear and
intuitive interface.

4.3.2.NON-FUNCTIONAL REQUIREMENTS

Non-functional requirements, are requirements that are not specifically concerned with
the functions conveyed by the system. Requirements for the Research work include:

 Performance: The system should be able to handle a large number of users and events
efficiently.
 Reliability: The system should be intuitive and easy to use.
 Usability: The user interface should be scalable to accommodate future growth.
 Security: Data encryption, secure, authentication, and access control mechanisms
should be implemented.

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 Compatibility: The system should be compatible with various devices and platforms.

4.4. SOFTWARE ARCHITECTURE

4.4.1. INTRODUCTION

Software architecture refers to the high-level structure and design of a software system.
It defines the components of the system, their relationships, and how they interact to achieve
the desired functionality while addressing key quality attributes such as performance,
scalability, reliability, and maintainability.

4.4.2. IMPLEMENTATION OF SOFTWARE ARCHITECTURE

In the development of a QR code attendance management system, software architecture

plays a crucial role in ensuring that the system meets its objectives effectively. Here is how the
software architecture is implemented in the development process: Identifying requirements,
defining architectural goals, choosing architectural patterns, component design, defining
interfaces, data management, security considerations, scalability and performance,
testing and validation, evolution and maintenance.

4.4.3. SOFTWARE MODULES

AN EMPLOYEE A QR CODE A QR CODE AN

REGISTRATION GENERATOR SCANNER ATTENDANCE
MODULE MODULE MODULE TRACKING
MODULE

A REPORT A PICTURE
A DATABASE
GENERATOR CAPTURING
MODULE
MODULE MODULE

Figure 6. Software Modules.

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II.DESIGN

This phase serves to set the stage and bound problems. It involves breaking down the
system into different pieces to analyse the situation, analysing the project goals, breaking
down what needs to be created and seeing how the system can be created without affecting
the company negatively.

4.5. USE CASE DIAGRAM

A use case is a list of actions or events typically defining the interactions between a role and a
system to achieve a goal. The use case diagram allows us to describe the possible usage
scenarios (use cases) that a system is developed for. There are three main actors in this system
which are: The Employee, HR manager, the System and the Manager.

Figure 7. Use case diagram of Proposed System

4.5.1. Actors Description

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Actors Description
Administrator He is the Manager or the HR manager that manages the software. He or she
interact directly with the system and can modify attendance.
Employee He sign his presence using a QR-code on the scanner.
System It is the logical part that is in charge of generating, scanning, saving
employees attendance data.
Table 4: List of actors

4.5.2. Actors Goals List

Actors Use cases

Administrator (HR manager,  Login
manager)  Register Employee Info
 Send reports
 Edit attendance
Employee  Sign arrival
 Sign departure
 Notifies his absenteeism
System  Scan
Table 5: Actors Goal list

4.5.3. USE CASE ANALYSIS

Use case name Login

Actor (s) Administrator
Trigger When administrator hits the Login Button

Precondition The admin is on the website.

Normal Case 1. Enter the login credentials (name password)

2. Click on login button
3. System verifies and validates credentials entered

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4. System gets user-input and searches it in the database

5. System retrieves user information from database
6. System authenticates login and redirects admin to admin page.
Alternative Case If entered credential is not valid;
 System displays login form with an error message.
 The normal course is repeated from step 1.
Post-Condition The application redirects the admin to their dashboard

Assumption The actor is in front of the connection interface.

Table 6: Login use case analysis

Use cases name Add Employee and Generate QR Code

Actor (s) Administrator, System
Trigger When Admin clicks the Add employee on nav bar

Precondition The administrator is in the website

Normal Case 1. The admin Logs in.

2. He clicks on Add Employee on the nav bar
3. He Enters the information of the employee found on the CV.
4. He then click on submit button.
5. The system generate a QR code
6. The admin click on the download button and the qr code is
downloaded with the emp name attarched to it.
Alternative Case If entered employee info is already in database;
 System displays the message “User already exist”.
 The normal case is repeated from step 1.
Post-Condition The employees list is modified with a new employee.

Assumption The actor is in front of the connection interface.

Table 7: Add employees use case analysis

Use case name Send Report

Actor (s) Administrator
Trigger When administrator hits the Send_Report button

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Precondition The admin is on the website.

Normal Case 1. Login to website

2. Admin go to attendance dashboard page.
3. He clicks on the view report button on the row of an employee.
4. The system then generates a report page based on your
attendance data.
5. In the attendance page the admin check to verify if the report is
well generated then click on the send button.
6. The system then sends the reports to the concern employee.
Alternative Case If entered credential is not valid;
 System displays login form with an error message.
 The report is sends to the manager.
Post-Condition The application redirects the admin to the attendance dashboard

Assumption
Table 8: Send report analysis

Use case name Manage attendance

Actor (s) Administrator
Trigger When administrator hits the Register button

Precondition The admin is on the website.

Normal Case 1. The admin login to the web page.

2. He then clicks on Register found on the nav bar.
3. In the register page, he inputs the information of the new
employee and then click on the register button to save the
information of the employee in the database.
4. To delete an employee, he clicks on the attendance found on
the nav menu to access the attendance dashboard.
5. He then clicks on the delete button found on the row of the
employee.
6. The system then deletes the employees from database.
Alternative Case If entered credential is not valid;
 System displays login form with an error message.
 The report is sends to the manager.
Post-Condition The application redirects the admin to the attendance dashboard

Assumption The actor is in front of the connection interface.

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Table 9: Manage attendance use case analysis

4.6. THE CLASS DIAGRAM

A class diagram is an illustration of the relationships and source code dependencies among
classes in the Unified Modelling Language (UML). It shows the attributes, classes, functions,
and relationships to give an overview of the software system. It constitutes class names,
attributes, and functions in a separate compartment that helps in software development. The
classes involve in this system are: HR manager, manager, employee, register.

Figure 8: Class Diagram.

4.7. The SEQUENCE DIAGRAM

A sequence diagram or system sequence diagram (SSD) shows object interactions arranged in
time sequence in the field of software engineering. The following are sequence diagrams
relative to the use cases stated upward;

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Fig 9: ADD Employee Sequence diagram.

Fig 10: Employee Account Creation Sequence diagram.

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Figure 11: Send Report Sequence diagram

4.8. ACTIVITY DIAGRAMS

In UML, the activity diagram is used to demonstrate the flow of control within the system
rather than the implementation. An activity diagram is basically a flowchart to represent the
flow from one activity to another. The activity here can simply be described as an operation of
the system.

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Figure 12: Administrator Activity Diagram.

4.9. IMPLEMENTATION PHASE

After the analysis phase, we started designing the application. The designing phase has
to do with the hardware and software specifications.
4.9.1. DEVELOPMENT TOOLS
This web based application was developed usong web development tools such as
(HTML, CSS, Javascript, BOOSTRAP) and MYSQL for the database. Theses tools have
different uses and help to improve the interactivity and graphic such as styles, designs,
animation and web server architecture.

4.9.2. PROGRAMMING LANGUAGES USED

 HTML (HyperText Markup Language):
 CSS (Cascading Style Sheet):

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 Javascript:
 PHP (HyperText Preprocessor):
4.9.3. FRAMEWORK USED
 BOOSTRAP
4.9.4. SOFTWARE USED
 Local server
For this project, we decided to use XAMPP for the testing which is a model of web
service stacks named as an acronym of its original components:
 Cross-platform application
 Apache HTTP Server used as server for hosting the web application locally during
development.
 MySQL used to execute Structured Query Languages (SQL) on web pages.
 PHP programming language used to link the web pages with the database
 Modelling
 For this system, we used Star UML to design the Use Case Diagram, Sequence Diagram
and Dataflow Diagram. And drawio for the design of Activity diagram.
 Text Editor
 The text editor we used for coding was Visual Studio Code
 Web Browser
 For this task I decided to use Microsoft Edge but also used other web browsers like
Google
 Chrome to test if the style is compatible with it.

4.9.5. HARDWARE USED

Device name: DESKTOP-3HA2G4Q
Processor: Intel(R) Core (TM) i5-7600U
Processor speed: CPU @ 2.80GHz 2.90 GHz
Installed memory (RAM): 8.00 GB (7.86 GB usable)

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System type: 64-bit Operating System, x64 based processor

Operating System: Windows 10 Pro

4.10. SYSTEM RESULT AND TESTING

This phase consists of the implementation part of the web application. It’s made up of images
of web application after testing and validation by the professional supervisor with critics and
suggestions.

Figure 13: Admin Registration

Figure 14: Admin Login

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Figure 15: Employee

Registration
And QR code generation

Figure 16: Attendance Dashboard and Scanner

Fingure 17: Admin Dashboard

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4.11. COST ESTIMATION

As this is an iterative development process, the estimation process is an iterative one

where user requests represent each piece of functionality and this is done every 2
weeks. Considering that the timeframe of this project is within 2 to 3 months
(9weeks), which make a total time of about 1512hours and the nature of the project,
that is, Web development that uses a webcam to scan the QR code, cards to print on
the employees QR code. Also due to this same nature, the rate of payment would be
25,000CFA-35,000CFA / week, the price for a web cam ranges from 8K-30K, the
price for the QR codes cards ranges from 20K-30K.
Project Type Time Frame Estimate Rate/ Week Estimated Total Cost

Web Development 8Weeks 25k CFA – 35K CFA 225k CFA – 315K CFA
Web Cam At deployment phase 8K-30K 8K-30K
QR Cards After deployment 20K-30K 20K-30K
Total Cost= 253K-375K.
Table 10: Cost Analysis

4.12. TEST CASES

A test case is a set of actions performed on a system to determine if it satifies

software requirements and functions correctly. The following tests were performed
in order to check the system viability:

Test Test case Test steps Expected output Actual

Case Description output
ID

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- TU01 Check admin  Go to site Admin should Login Pass

login with https://localhost/attendance/ad into application
valid data min/adminregis
 Enter admin name
 Enter password
 Click submit

-TU02 Check admin  Go to site Admin should not Pass

login with https://localhost/attendance/ad Login into application
invalid data min/adminregis
 Enter admin name
 Enter password
 Click submit
-TU03 Check  Go to site Employees info should Pass
employee https://localhost/attendance/ad be store in database
registration min/emp_regis and qr code generated
and with valid  Enter employees info
inputs  Click register
-TU04 Check  Go to site Employee should Pass
employee https://localhost/attendance/log login into his account
login with in
valid info  Enter employee name
 Enter password
-TU05 Check scanner  Go to site Employee QR code is Pass
with webcam https://localhost/attendance/ad scan and
or device min/scanner authenticated.
camera using  Make qr code to face the
employee QR camera
code
-TU06 Check scanner  Go to Employee QR code is Pass
with invalid localhost/attendance/admin/sca scan and an error
info nner.php message is seen
Table 11: Test cases

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GENERAL CONCLUSION

The development of a web application like that of an attendance

management system implies a lot of analysis for a good design. This application whose use is
to ease employee’s attendance tracking to avoid time theft and ease the report generation, takes
into consideration the interaction between the various parties involve. These are the manager,
the assistant manager, and the employees. We used PHP, HTML, CSS, JAVASCRIPT,
BOOTSTRAP, and MYSQL. In the system analysis, a presentation of the dataflow diagram of
existing system was presented. After the presentation of the functional requirements and non-
functional requirements we established the use case diagram, the class diagram, the sequence
diagram and activity diagram which let us the results we have it was not easy in the sense that
we faced some challenges like the time spent for the Design and Coding given that structuring
a whole computerized system and from the above line we can conclude beyond reasonable
doubt that the implementation of our system is going to be of major interest to the modern
world.

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REFERENCES

 CSS Notes For Professionals, GOALICKER.COM.

 HTML5 Notes For Professionals, GOALICKER.COM
 https://www.geeksforgeeks.org/ consulted from February to March.
 JAVASCRIPT Notes For Professionals, GOALICKER.COM
 Learn PHP 7: Object Oriented Modular Programming using HTML5, CSS3,
JavaScript, XML, JSON, and MySQL, Steve Prettyman, January 6, 2016
 Learn PHP Programming language tutorial full course by Giraffe Academy.
 PHP Notes For Professionals, GOALICKER.COM
 Practical Bootstrap: Learn to develop Responsively with One of the Most Popular
CSS Frameworks, Panos Matsinopoulos, Released August 2020, Publisher(s): Apress,
ISBN: 9781484260715
 www.udemy.com, Consulted on February 2024
 www.stackoverflow.com, Consulted on February 2024
 www.openclassroom.com, Consulted on February 2024
 www.w3schools.com, Consulted on March 2024

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