ORACLE APPLICATIONS TECHNICAL

 It is one of the ERPs

 ERP = Enterprise Resource Planning
 Enterprise = Business. It involves following transactions

1) Buying
2) Manufacturing
3) Selling
4) Payments
5) Receiving
6) Balancing

Life Cycle of Business

Stores Raw Material Manufacturing Production

Finished Goods &

Purchase Semi Finished Goods Quality Control

Shipping Assembling
Payments
Costing
Receiving Customers Marketing & Sales
Accounts

Human Resources

Employees Payroll
Recruiting Employees
Bank Transactions
Assets

1) Development of New ERP :

It may be developed by using software such as C, C++, Java, .Net, Oracle and etc….
Development of new ERP involves high risk I..e complete SDLC(Software Development Life Cycle) is to
be followed.

It Involves Complete SDLC such as 1)Gathering Specs, 2) System Analysis 3) Designing

4) Architecture 5) Development 6) Testing 7) Sign Off

Disadvantage in Development of New ERP

1) Time taken ( long time )
2) Project Cost is an expensive
3) Vendor Dependent ( Supplier )
4) Weather it may be succeeded or failed
1
 5) Lot of Resources are required
6) Enhancement of the project
7) Chance of raising lot of Bugs.
8) Not is to maintain the project.

2) Existing ERP

Eg : Oracle Apps and SAP

Oracle Apps from the Oracle Corp.
SAP form SAP Labs

 Development is not necessary.

 Simply purchasing, Simple modifications ( Customization ), Enhancement and Implementation

Advantages
1) Time will be reduced
2) Minimization of Cost.
3) Vendor independent.
4) Already Successfully implemented.
5) Much enhancements and modifications not necessary
6) Enhancement and Maintenance will be look after by the Supplier ( vendor)
7) Minimization of Resources.
With an existing ERPs 60 to 70% of time will be reduced.
Only 30 to 40 % modifications are required to implement the existing ERP.

Generally any industry will spend only 10% of their turnover on the software.
Hence clients will prefer the exiting ERPs.

Existing ERPs in the Market

1) SAP 2) Oracle Apps, 3) Seibel 4) People Soft 5) JD Edwards 6) Baan

SAP  Best suitable for Manufacturing

Oracle Apps  Best suitable for Financials
SEIBEL  Best suitable for CRM ( Customer Relationship Management )
People Soft  Best suitable for HRMS ( Human Resources Management System )
JD Edwards  Best suitable for Manufacturing, Operations and Sales.
Baan  Best suitable for Manufacturing

Recently the ERPs such as SEIBEL, People Soft, and JD Edwards were adapted by the ORACLE Corp… and
Developed as Oracle Fusion.
Hence with oracle apps we can handle the Financials, CRM, HRMS and Manufacturing

Comparison between SAP and Oracle Apps

2
 SAP ORACLE APPS
1) SAP is suitable for Manufacturing Modules 1) ORACLE APPS suitable for Financials, CRM,
HRMS

2) SAP uses the Oracle database and uses the 2) Its Own Data base. Since Sun micro system has
Sun Soft servers. been taken over by Oracle Corp, Sun servers
can be used directly.

3) Client has to depend on the No. of Vendors 3) Oracle Corp is responsible for all and need not
to depend on No. of vendors.

4) Implementation cost is more 4) Implementation cost is less

5) Resources expensive 5) Resources are economic

6) Only Large Scale industries can afford 6) Small Scale Industries can also afford

7) Not Easy to develop and maintain the 7)Easy to develop and maintain the applications
applications

8) It is an old ERP and having no. of customers 8) New ERP having less No.of customers.

Life Cycle of Business

Stores Raw Material Manufacturing Production

Finished Goods &

Purchase Semi Finished Goods Quality Control

Shipping Assembling
Payments
Costing
Receiving Customers Marketing & Sales
Accounts

Human Resources
3
 Employees Payroll
Recruiting Employees
Bank Transactions
Assets

The above transactions will be maintained by the ORACLE Apps ERP, with Integration between the Modules.

Integration of Oracle Apps Modules

P.O INV WIP

Q.A
A.P
BOM

CE A.R OM

FPT
G.L FA
HRMS
PAY

1) PO ( Purchase Order )  Purchasing

2) INV (Inventory )  Stores , Raw Material , Finished & Semi Finished ,

3) WIP ( Work In Process )  Manufacturing, Production, Assembling

4) QA ( Quality Assurance )  Quality Control

5) BOM ( Bill Of Material )  Costing & Pricing

6) OM ( Order Management )  Marketing & Sales , Customers, Shipping

7) AR ( Account Receivable )  Receiving's

8) CE ( Cash Entry )  Accounts

4
9) AP ( Account Payable)  Payments

10) GL ( General Ledger )  Balancing

11) FA ( Fixed Assets )  Assets

12) FPT ( Financial Point of Transaction )  Bank Transaction

13) HRMS ( Human Resources Management System )  Recruitments

14) PAY ( Payrolls )  Payrolls

To implement any Oracle ERP the following Human Resources are required.
1) DBA ( Database Administrator )
2) Functional Consultant
3) Technical Consultant

The ratio between Functional Consultant and Technical Consultant is 1 : 4

The No.of DBAs depends the servers using in the Application development.

Role of Data Base Administrator

1) Installing the oracle Application
2) Define the securities
3) Provide the user access to the front end and back end of the application
4) Database Support/ cleaning / back ups
5) Applying patches ( Scripts )
Scripts are provided by the Oracle Corporation
Eg: bug fixing, additional support. ( www.metalinks.oracle.com is a contact site to fix the bugs )

6) Define multiple instances ( Development, Testing, Quality, Production ( client test ) )

Role of Functional consultant

1) Interaction with the client

2) Gathering specs from the client for development / customization
3) Should explain about the product to the client
Ex: Financial, Manufacturing, CRM, HRMS.
As is document  present feature of the product
To be document  the features, which will be implemented in the future
4) Testing of the product
Functional consultant is the real tester for the ERP applications
Should not be tested by using automation tools. It is a purely manual testing.

5
 5) Define the setups
Ex: report generation ( inr  India, Dollar  US )

6) Preparation of Functional Design Document

While interacting with the client,

if task is concerned to DBA, then he should introduce the DBA to the client,

if task is concerned to Technical Consultant, then he should introduce the Technical Consultant to the
client,

Function consultant must have following skills

a) Expertise in Domino knowledge ( field working )
b) High communication skills
c) Presentation skills
d) Documentation skills
e) Leader ship quality
f) Interaction with new people

Role of Technical Consultant

1) Receives the document ( FDD ) form the Functional consultant

2) Should go through the document thoroughly
3) Analyze the FDD
4) Prepare the Technical Design Document ( TDD )
Ex : Tables, procedures, Forms, Reports, SQL Queries, PL/SQL Coding, Logic and functionality of
particular module
These document are :
1) Procedure / Function level, 2) From Level, 3) Report Level, 4) Unit Level 5) Module Level 5)
Project level.
5) Development of Components / Objects
6) Testing the Components / Objects
7) Deliver the object to Testing Department
8) Support the testers
9) Interaction with DBA, Functional Consultant and some times with client.
Types of Objects used in the Oracle Apps
The objects/components, which are involved in Oracle apps are
1) RICE Components and 2) Functional Components

6
RICE Components are
R  Reports === Reports 6i

I  Interfaces === SQL, PL/SQL and other Programs

C  Conversions = SQL, PL/SQL and other Programs

E  Extensions = Forms 6i
During an Implementation development of RICE components involves:
1. Creation of Reports that are not available as standard reports in the oracle apps modules.
2. Creation of the Interfaces to external systems.
3. Creation of Conversion programs to transfer data from a legacy system to the new system.
4. Enhancements (or extensions) to the existing system to add additional functionality to existing system without
disturbing the core software functionality of the system.

Functional Components are

1) P – 2 – P Cycle

2) O – 2 – C Cycle

P – 2 – P Cycle == PO  AP  CM  GL

INV
INV

O – 2 – C Cycle == OM  AR  CM  GL
Product : it is for the public usage eg: O/S, ERPs, and packages.
Project : it is for the specific client

Types of Project :

1) Implementation Project :

Data migration from Legacy system to Oracle Application

Legacy  it is other than Oracle Apps such as BANN, Main Frame, Java and etc

Newly development projects are also called as Implementation Project

2) Support Project :

7
 Providing support to already implementing project
Resolving Functional issues and Technical issues

3) Migration Project :

It is a moving data from Older version Oracle Apps to New Version of Oracle Apps

4) Up Gradation Project :

Adding new modules to existing Oracle application to obtain new features

Project Process:

1) Requirement Gathering  Sr. F.C

2) Preparing the Setup documents  How the client is going to use different modules such PO, AP, AR, GL
and etc  Sr. F.C

3) GAP Analysis  Analyzing gap between existing Oracle ERP and Client requirement, Use of RICE Object
By the Solution Architect

4) Preparing Functional Requirement Documents ( MD050)  by Jr. F.C

This will be sent to client for approval

5) Preparing Technical Requirement Document ( MD070)  by the T.C and it will be sent Technical Lead
( T.L ) for review After review by the T.L it will be sent client.

6) Creating Development Instance and Providing Access to Developers by the DBA

7) Code development  by the Jr. and Cr. T.C s

8) Creating Test Instance and Providing Access to Testers by the DBA

9) Testing  testing the functionality of the application. By the F.C and T.C

10) Creating Production Instance and Providing Access to Testers by the DBA

11) System Integration Test  Integration of different Modules by the both F.C and T.C

12) Creating Quality Instance and Providing Access to Testers by the DBA

13) Performance Testing

14) User Acceptance  at On site

15) GO – LIVE

16) Supporting / Maintenance

Documents used in the development of Oracle Application

AIM ( Application Implementation Methodology ) Documentation

8
1) MD020 ( Methodology document ) HLD ( High Level Document )
It will be prepared by Solution Architect

2) BR030 or BR100 Setup document ( Business Requirement )

It will be prepared by Sr. F.C

3) MD050 Functional Design Document

It will be prepared by the Jr. F.C

4) MD070 Technical Design Document

It will be prepared by T.C

5) MD120 Migration Document ( instance moving from phase to another phase )

It will be prepared by DBA

6) UTD Unit Test Document or TE040

7) CV040 Conversion Functional Design Document

It will be prepared by Functional Consultant

8) CV060 Conversion Technical Design Document

It will be prepared by Technical Consultant

9) CR Document ( support ), Change Request

It will be prepared by the Technical Consultant

Migration Documents are of two types

1) Installation Process : Installation stages are four 1) development 2) testing 3) production and 4) Quality.
When A form or a report is moving form one instance to other instance, after it has been developed, it’s all
associated components are also to be moved. It will be done by the DBA.

2) Execution Process: It will be developed by the Technical Consultant. It has to be developed by specifying
the logic implemented and functionality of an application.

CR Document :
It tells about the request made by the client, It could be minor changes such as some fields are to be added /
deleted to the existing form or may be deletion of procedure.

Software used in development of Oracle Application

1) SQL 2) PL/SQL 3) FORMS6i 4) REPORTS6i

5) XML Publisher with MS – Word 6) UNIX 7) JAVA

Versions of Oracle Application

9
 10.7 Standalone
11.0.3,
11i 11.5.3, 4, 5, 6, 7, 8, 9,
11.5.10, 11.5.10.2
12.0.0
12.1.1
Release – 12
12.1.2
( R -12 )
12.1.3
12.1.4
Fusion Future release

Standard Version is 11.5.10

Modules provided by the Oracle Apps
Application is combination of Front and Back
Front end is Forms, Reports, Programs
Back end is tables, views

Oracle Apps has been developed with around 260 modules.

Dept of the Company is called as Module in Oracle Applications

Oracle Applications

Finance SCM CRM HRMS

Oracle Financial Module

It provides the following

1) Oracle Payable (or) Account Payable ( A.P )  Forms, Reports, Programs

Ex: payment for today/next day/ next week/ next month/nest quarter and etc…

2) Oracle Receivables (or) Account Receivables ( A.R )

3) Oracle Cash Management ( CE = Cash Entry )  Cheques and Cash ( Bank Statement of the company )

4) Oracle Assets (or) Fixed Assets ( FA)

 Registration
 where abouts of the assets
 responsible person
 Insurance

10
  Tax payments

5) General Ledger ( GL) : it is a main module of Oracle Apps

It is a balance sheet of the company

6) Financial Statement Generated Report ( FSG )

7) Oracle financial Service ( OFS )

8) Project Account ( P.A )

9) Around 25 modules provided by the oracle financials

2) SCM ( Supply Chain Management ):

Also called as Distributions

Distribution:

1) Purchasing 2) Stores 3) Sales

Manufacturing:

1) Bill Of Material  What is the raw Material is required

2) Production
3) Quality
4) Planning
5) Costing
6) Pricing

3) CRM :

1) Service Request Dept

2) Service Receiving
3) Field Service
4) Service Updates
5) Install base ( updating service request )

All the above are under the customer care

HRMS ( Human Resources Management System )

1) Recruiting

2) Core H.R ( Structure of the organization )

3) Payroll Module ( Employees Salaries )  UK Payrolls, US Payrolls, Indian Payrolls
4) Self Service H.R ( SSHR)
 Employee information such as change of address, loans, leaves and etc…
5) Oracle Advanced Benefits ( OAB )
6) Oracle Time and Labor ( OTL ) -- ( over time by the employees )
7) Oracle Training Module

11
Application Architectures
Single Tier Architecture :
Data and Application will be running in the same memory. Application and Data both are on the same system.
Eg: C / Java / .Net Applications working files

Two Tier Architecture :

Data is in one memory and Application is in another memory. Application and Data both can be on the same system
or different systems in a network.
Eg:
D2k Form / Reports/ Java Console Application / VB Forms ( Any Desktop Application )

12
 Client / User Tier ( Desktop App ) Database Tier

D2k Form/ Request

Report/ Java
Console
Application/
C-Program/ Database
Response
VB Form

Three Tier Architecture :

It is a Web Application. Web Application can be Java / .Net / Oracle Applications or any other application working
with Application Servers.

Client – Tier Application - Tier Database - Tier

HTTP Request
Application
Components Request
WEB Servlet / JSP/
CLIENT Oracle Data Base
Application Response
Forms, JSP
HTTP Response Pages

Four Tier / Multi-Tier Architecture :

It is an Enterprise Application.

Client – Tier Application - Tier Middle - Tier Database – Tier

HTTP Request
Application Request
Components

WEB Request
Servlet / JSP/
CLIENT Oracle Middleware Data Base
Response
Application
Forms, JSP
Pages 13
 HTTP Response Response

Middleware :
Java EJB Components are used as Middleware Components.
Some Middleware Components can be Distributed.

If Application –Tier and Middle-Tier are on the Same system, then it is called as Enterprise Application.

If multiple Middleware components are running on different systems in a network, then it is called as distributed
application.

Oracle Applications architecture

Oracle Applications architecture is a framework for multi-tiered, distributed computing, that supports Oracle
Applications products. In this model, various services are distributed among multiple levels, or tiers.

User Tier Application Tier Database Tier

Request AP | AR | GL | INV Request

Browsers Front End Object
Tables Views
based Forms and Reports
Web Client JSP Pages
Packages
Response Response Procedures
Functions

SERVICE

A Service is a process or group of processes running on a single machine that provides a particular
functionality. The HTTP service, for example, is a process that listens for and processes HTTP requests, and the
Forms service is a process that listens for and processes requests for Oracle Forms.

TIER
A tier is a grouping of services, potentially across physical machines.
desktop tier, which provides the user interface display. Only the presentation layer of Oracle Applications is on the
desktop tier in the form of a plug-in to a standard Internet browser.

The application tier, which manages Oracle Applications and other tools;
The tiers that, manages the Oracle database is a Database-Tier;

14
Clients are generally windows
Application and Data base on Linux/Sun Solaris
The Desktop Tier
The client interface is provided through HTML for the Self-Service interface, and a Java applet for the
professional, forms-based interface using a Java-enabled Web browser. The desktop client with Oracle JInitiator
downloads the applet on demand and the applet is cached locally for future use.

Forms Client Applet

The forms client applet is a general-purpose presentation applet that supports all Oracle Applications
forms-based products, including those with customizations and extensions. The Forms client applet is packaged as
Java archive (JAR) files. The JAR files contain all Java classes required to run the presentation layer of Oracle
Applications forms. The Forms client applet and commonly used JAR files are downloaded from the Web server

15
at the beginning of the client’s first session. Other less commonly used JAR files are downloaded as needed. The
JAR files remain in the disk cache on the desktop, ready for future sessions, minimizing network traffic. All updates
are installed on the application tier and downloaded to the client automatically through the use of the JInitiator-
enabled Web browser.

Oracle JInitiator

The forms client applet must run within a Java Virtual Machine (JVM) on the desktop. For Oracle
Applications, the JVM is supplied by Oracle JInitiator. Oracle JInitiator works in conjunction with the Web
browser. It is implemented on the desktop client as a plug-in (Netscape Communicator/ Mozilla Browser) or
ActiveX component (Microsoft Internet Explorer). When a user enters the desired Oracle Applications signon URL
within the Web browser, Oracle JInitiator is executed. If Oracle JInitiator has not been installed, the Web browser
prompts the user to download the necessary installation executable to the desktop client. Once installed, Oracle
JInitiator runs the Forms client applet and starts an Oracle Applications session.

The Application Tier

The application tier hosts the servers that process the business logic and provides the communication
between the desktop tier and the database tier. This tier is also referred to as the middle tier. Oracle 9 i Application
Server (9iAS) provides the technology stack used on the application tier. Six servers comprise the application tier
for Oracle Applications:

■ Web server
■ Forms server
■ Concurrent Processing server
■ Reports server
■ Discoverer server
■ Admin server

Load Balancing

The application tier supports load balancing among many of its servers to provide higher availability, fault
tolerance, reliability, and optimal scalability. Load balancing occurs when there are multiple installations of the
following:

■ Web server
■ Forms server
■ Reports server
■ Concurrent Processing server

16
 ■ Discoverer server

The Database Tier

The database tier contains the database server, which stores all the data maintained by Oracle Applications.
It also contains some processing code that is stored in the database to optimize performance. In Release 11i, the
database includes the Oracle Applications online help information as well. More specifically, the database tier
contains the Oracle data server files and Oracle Applications database executables that physically store the tables,
indexes, and other database objects for your system. In general, the database server does not communicate directly
with the desktop clients, but rather with the servers on the application tier, which mediate the communications
between the database server and the client.

17
Oracle Apps file Architecture

APPL_TOP

CUS_TOP PO_TOP INV_TOP WIP_TOP GL_TOP AR_TOP

11.5.0 11.5.0 11.5.0 11.5.0 11.5.0 11.5.0

forms reports sql plsql admin include bin lib java Log out driver

US US

18
Applications Directory and File Types

Subdirectory
Description
Name
forms
Contains Oracle Forms generated runtime (.fmx) files (Oracle Forms form files).

reports Contains Oracle Reports .rdf files for each product, which are platform-specific binary report files.
Reports for each language are stored in subdirectories of the reports directory.

sql Contains SQL*Plus scripts used to upgrade data, and .pkh, .pkb, and .pls scripts to create PL/SQL
stored procedures.

plsql Location where .pll files (PL/SQL library files for Oracle Reports) are unloaded, later in the
installation they are moved to the plsql subdirectory in the AU_TOP directory.

Contains output files for concurrent programs:

■ .mgr (master log file for concurrent manager)
log and out ■ .req (log file for a concurrent process)
Note: Log and out subdirectories under a product directory are
not used if you set up a common directory for log and output
files (except in FND_TOP).

Forms display messages at the bottom of the screen and in popup boxes. Concurrent programs also
print messages in the log and output files. These messages are translated and stored in message files
mesg
separate from the forms and concurrent programs. This directory contains the .msb files (binary
message files used at runtime), and language-specific message files (such as a US.msb file for
American English and a D.msb file for German.)

PROD_TOP/admin contains files used by Auto Upgrade to upgrade each product. Note that this
directory is not the APPL_TOP/admin directory. The APPL_TOP/admin directory contains upgrade-
Admin
related files for all products. This PROD_TOP/admin directory contains product-specific upgrade
files.

Bin Contains concurrent program

Contains .drv files (driver files). Auto Upgrade processes in several phases, and each phase is
Driver
controlled by a driver file.

19
import
Contains DataMerge files used to upgrade seed data.

odf Contains object description files (.odf files) used to create tables
and other database objects.

help Contains the online help source files. Within this directory are subdirectories for each language you
choose to install.

html
HTML, Javascript, and Java Serve Page files, primarily for Self-Service Applications products.

include Contains C language header (.h) files that my be linked with files in the lib directory. Not all
products require this directory.

Contains files used to relink concurrent programs with the Oracle server libraries.
These files include:
Lib object files (.o) with compiled code specific to one of the product’s programs;
■ a library file (.a) with compiled code common to the product’s programs;
■ a makefile (.mk) that specifies how to link executables.

Contains JAR files (Java Archive files) and Java dependency files. Copies of JAR files are also
Java
located in JAVA_TOP.

Media The desktop client displays text and graphics from the .gif files
in this directory.

patch
Updates to the data or data model use this directory to store the patch files.

resource Contains .pll files (PL/SQL library files for Oracle Forms),
which, like the plsql directory files, are later copied to AU_TOP.

Custom Top :

This module is to support customer new requirements other than provided by oracle Corp. Custom Top is used
to create the customer ( client ) own forms / reports / or other data base objects as per the requirement of the customer. It
will be created by the customer. DBA is the responsible to create this module. At least on custom top is required for
every client. Multiple custom tops can also be created as per the demand.

20
 Client need not to develop the modules such AP, PO, INV, AR, GL and etc. These will be provide by the oracle
corp. If any customer developed the database objects like forms/reports/ or any other objects inside the modules
provided by the Oracle Corp., these will be over written when the patches are applied to the oracle application.

Custom Top module can be uploaded and down loaded from the server where as other modules can only be
down loaded from the server but can not be uploaded to the server.

US folder :

This folder is a language specific. Default language is American English. Regional languages such as Japanese,
German, Hindi, Chinese and etc can be used for better under standing of the end users. This folder is applicable only for
Forms and Reports as they contain G.U.I components.

To display the available languages use the following query.

Select * from FND_LANGUAGES

Select * from FND_LANGUAGES where installed_flag in (‘B’, ‘D’);

B  Base languages, D  Disabled languages, I  Installed languages.

11.5.0 folder : It depends version of Oracle Application.

Functional consultant must have the clear idea about the version of the Oracle Application and its features

Most of the applications are being developed with 11.5.0 and R-12.

Oracle Database Architecture

The compatibility of version :

Apps 9i / 11i  Database 9i

Apps R-12  Database 10 G ( minimum )

The basic things which are required in development of Oracle apps

1) Schema 2) Synonym

21
Schema
Schema is an area in the oracle database, where we can create database objects. One schema or more than one
schema can be created in one database as per the client requirement.

Schema contains database objects such as Tables, procedures, functions, triggers, views, indexes, synonyms, packages.

One schema is required for every module.

Synonym is an alternative name for any database object.

If any user logged into any schema he can access concerned objects only. He can not have the access to other schema
objects. To other schemas user must have privileges.
Eg:
There are two schemas called X and Y . if user logged into schema X then he can access the objects of
schema X only . He can not have the access to Schema Y. If user wants access the Schema Y, then user must be granted
permissions by the Schema Y.

There is no integration between schemas. To integrate the all schemas in a database oracle provides Apps
Schema.

APPS schema:
Oracle provides Apps Schema, which enable the user to access all schemas in a database. Apps schema
integrate all the schemas in a database.

The APPS schema has access to the complete Oracle E-Business Suite datamodel. It is analogous to the
SYSTEM schema, which has access to the entire database. Oracle Applications responsibilities connect to an APPS
schema and the environment variable FNDNAM is set to the name of the APPS schema.

APPS schema contains only synonyms to the database objects in other schemas. Every object in the base
product schema will have a synonym in the APPS schema.

APPS and Base Product Schemas

There is one schema for each product—a base product schema—that owns the data objects for that product.
There is one schema—APPS—that owns all the code objects for the E-Business Suite and has access to all data objects.
There is one APPS schema for every product installation group. The following code objects are installed in the APPS
schema:

22
 ■ Views
■ Packages
■ Procedures
■ Functions
■ Triggers

The following objects are installed in the base product schemas:

■ Tables
■ Sequences
■ Indexes
■ Constraints
In addition, there are grants from the tables and sequences to the APPS schema, as well as synonyms from the APPS
schema to those objects.

Integration of base product schema by using APPS schema

PO
Schem
a
AP
Schem
a

INV Apps
Schem Schem
a a

AR
Schem
HRMS a
Schem
a

Ex: Item information Report

Name of the Employee
Item Details Supplier Details Issued Cheque No
who received the item
Item details will be Supplier details will be
Employee details will be Cheque details will be
obtained form the obtained form the supplier
obtained from emp table obtained form cheque table
inventory table table
( HRMS schema ) ( A.P Schema )
( Inventory Schema ) ( P.O Shcema )

23
 We have to select the data from four tables. Apps Schema provides corresponding synonym for every table in
other Schemas, so as to enable the user to access the data from tables of different schemas.
Eg:
A.P Schema is having 50 objects
P.O Schema is having 100 objects
INV schema is having 100 objects
A.R Schema is having 50 objects
HRMS Schema is having 100 objects

Then apps Schema will maintain 350 ( A.P + P.O + INV + A.R + HRMS ) synonyms.
For convenient name of the synonym and database object will be the same.

Select * form emp, item, supplier where ……

emp, item, supplier are synonyms available in the Apps Schema

Emp  HRMS.emp, item  INV.item, supplierPO.supplier ,

Difference between Apps Schema and base product schemas

Apps Schema Base Product Schemas

1) It will not maintain any data 1) It will maintain data in the form of tables

2) only synonyms and few of Multi Org views 2) all Database Objects

3) User will always be connected to Apps schema 3) User will never be connected. Some times may be
connected to particular schema only.

4) Apps is having grants to other schemas 4) Do not have the grants.

In development of oracle applications, we use 95 % DML and TCL commands and 5 % DDL commands.

If customer want to add own custom schema, then we have create the custom schema and grant the privileges to Apps
schema. It is a job of DBA. The Technical consultant must have idea of all important tables, which are used in the
application.

24
Connection to Apps Schema

User id : apps
Password : apps
SID : vis
Sql > conn apps/apps@vis
Sql > select count (*) from tab;
62561
Sql > conn po/po@vis;

Sql > select count (*) from tab;

124
Sql > conn ap/ap@vis;

Sql > select count (*) from tab;

213
Sql> desc AP_CHECKS_ALL;

Sql> conn apps/apps@vis

Sql> desc AP_CHECKS_ALL;

Utilities used in the development of Oracle Application are 1) TOAD 2) FTP 3) Win SCP

Application Object Library ( AOL )

Application : It is a combination of development and customization

Object : These are developed and customized objects

Library : It is a registry

AOL is a key where we are going to complete Technical and Functional aspects.

It involves two aspects

1) System Administrator
2) Application Developer
25
System Administrator :

 Creation of users
 Security Groups
 Responsibility
 Profiles
 Programs

Application Developer :

 Forms
 Reports
 Menus
 Form function
 Messages
 Application
 Tables

These are object registry by the application developer

Creation of a user

1) Start Browser for login : http://apps.ora.com:8000

User Name : operations
Password : welcome

2) System Administrator ( single click ) ( left side pane )

26
3) Go to right side pane
Security : User
Define ( click )

4) Users form

27
 User Name : mnaro10
Password : xxxxxx ( at least 5 chars )
( re-enter password ) ( it shows on the status bar of the form )
Description : any one ( purpose of user ) ( is an optional )

Responsibility Application Description Security Group From To

Application developer Application object library Sysdate Auto
System Administrator Application object library

Place the cursor in the responsibility cell and click ( right side …)
Find : appl% enter key and select application developer , then OK

Place the cursor in the responsibility next row and click ( right side …)
Find : system administrator % enter key and select application developer, then OK

Save the form ( save button )

Status bar shows that : Transaction complete : 3 records applied and saved.
Close the form

5) Checking for User

1st way
Go to Oracle Application Home for checking weather the user created or not
Security : user
Define
Users form : press f11  to query
When pressed F11, users forms enters into the query mode
User Name : mnrao% and Ctrl + F11 , it shows user details

2nd way

Using query
Select * from FND_USER ;
Using Toad Utility :
User name : apps
Password : apps
Database : vis

28
 Click on Connect
Go to editor then execute following query ( Ctrl + Enter  to execute query )
Select * from FND_USER where trunc(creation_date)=trunk(sysdate)
Creation of one more user
Users form:
New button ( + ) ( 1st one on the tool bar with green color )
Repeat the above procedure and save it.
For checking users form : F11  to get into query mode,
User Name : mnrao% : Ctrl + F11  it queries for the users starting with user
Down arrow key display the users one by one .
Find button : ( 2nd one in the tool bar )
To display users
Click and find : user % ( enter key )
Close Form : to close the form
Clear form : to clear the current form
Delete : this will be in the disabled position, to disable the user set effective dates
From :
To :
Set the To date same as the form date.
Significance of colors in the form

1) Yellow color  mandatory field

2) White  Optional
3) Gray  read only ( it is not a navigable item )

Finding Table Name

Go to users form F11 query the user ( user name : ctrl + F11 )
After getting user details go to Help menu  Record History
It shows as below

Created By: OPERATIONS

Creation Date: 04-MAR-2011 17:24:42
Table Name: FND_USER
Updated By: OPERATIONS
Update Date: 04-MAR-2011 17:24:42

29
The above details will be obtained from the Table called FND_USER
Column names
Help  diagnostics  examine 

Block : USER
Filed : USER_NAME, to see the more fields click at right side, it shows all the columns in the table
(or)
using toad utility we can query the fields
Select * from FND_USER
Value : mnrao10

To find the current login user

Help  about application

Oracle Applications
Copyright (c) 2004 Oracle Corporation,
Redwood Shores, California.
All Rights Reserved.

----------------------------------------
Login
----------------------------------------
Site : UNKNOWN
Application : System Administration
Responsibility : System Administrator
Security Group : Standard
User Name : OPERATIONS

User Login:

1) Logout form the administrator

Go to home page and logout

2) User Name : mnrao10

Password : xxxx

For the fist login, it will be prompted for

30
 Current Password :
New password : we should change password for security purpose
Re-Enter new password:

4) Logout  to quit from the user session.

Types of executables :

These are programs

Oracle Application supports 12 types of languages

Older version supports only 11 languages
Apps 11i version supports 12 languages.

1) Oracle Reports  .rdf

2) Sql * Plus  .sql
3) PL/SQL Procedures  .proc
4) Sql * Loader  .ctl
5) Unix shell script  .sh
6) C – Language  .C
7) Pro - C  .prc
8) Java Programs  .java
9) Java Serve Pages (OAF) .jsp
10) PERL scripting  .perl
11) Java Server Faces(ADF)  .JSF

Once the above programs have been transferred to oracle application, then these are called as concurrent programs.

concurrent program : Instance of executable file along with input parameters and incompatible programs.

Development of sample report and Move to oracle apps and execution

Report Registration Steps:

1) Develop the report (.rdf) as per client requirement by using Reports 6i Builder

2) Move the report from the local machine in to the server

a. CUS_TOP\11.5.0\reports\US .rdf (or)

b. PO_TOP\11.5.0\reports\US .rdf

31
3) Select System Administrator

a. Create Executable
b. Executable name
c. Application Name
d. Execution Method
e. Report (.rdf) file name

4) Create Concurrent Program and attach

a. Executable
b. Parameters
c. Incompatibilities

5) Create Request group and attach Concurrent Programe

6) Create Responsibility

a. Request Group – Collection of Concurrent Programs

b. Data Group – Collection of User IDs
c. Menu – Collection of forms

7) Create user attach Responsibility to the user

8) Switch responsibility and go to SRS (Standard Request Submission)

window submit the request

Executable => Concurrent Program => Request Group => User=> SRS

It involves the following steps

Step 1 :
Develop the report (.rdf) as per client Requirement by using reports 6i Builder
Step 2:
Move the report from Local machine into Server

CUS_TOP\11.5.0\Reports\US\ .rdf
Eg:
PO_TOP\11.5.0\Reports\US\ .rdf
Step 3:
Select System Administrator and create EXECUTABLE
1)Executable Name
2)ApplicationName
3)Execution Method
4)Report(.rdf) file Name

32
Step 4:
Create Concurrent Program and attach 1)EXECUTABLE
2)PARAMETERS
3)INCOMPATIBILITIES
Step 5:
Create Request Group and attach Concurrent Program
Step 6:
Create Responsibility and attach
1)Request Group
2)Data Group
3)Menu
Step 7:
Create user, attach Responsibility to the user.

Step 8:
Select the Responsibility and go to SRS(Standard Request Submission) Window
Submit the Request.

Development and execution of Sample Report

Requirement :

First Page :
Users Information Report

Second Page :

UserId UserName CreationDate

Last Page :

Total No.of Users : 2836

33
Step 1 : Develop the report using report builder
1) Data Model :
Query : SELECT
USER_ID,
USER_NAME,
CREATION_DATE
FROM FND_USER

Summary Column for total no of users

2 ) Layout Model

Header Section
Main Section
Trailer Section

3) Save and test it ( eg : saved as C:\MyApps\user.rdf )

STEP 2 : Move the report from Local machine into Server

D:\oracle \VIS \apps \apps_st \appl \po \12.0.0 \reports \US

STEP 3: Select System Administrator and create EXECUTABLE

Select System Administrator

Concurrent : Program
Executable

34
 Executable : user_reports ( name can be any one )
Short Name : user_reports ( important it is to be attach with concurrent program in the next step,
executable name )
Application : purchasing ( click right side and find : pur% )
Description : purpose of the report as desired by the client
Execution Method : Oracle Report
Execution File Name : user ( name of the file which was developed in the oracle reports )
SAVE THE RECORD ( click on save button )
STEP 4 : Create Concurrent Program and attach EXECUTABLE
Concurrent : Program  Define

35
 Program : user_prog ( any name ) ( copy this next step, it will be supplied in the next step for REQUEST
NAME), THE SEME NAME WILL BE ADDED IN THE SUBMITTION REQUEST )
Short Name : It can be any one
Application : purchasing
Description : as desired by the client
Executable :
Name : user_reports ( the short name in the 3rd is to be supplied here ) or click right side will be populated
Method : Oracle report ( automatically )
Output :
Format : PDF ( choose from the list provided )
Save : enable  to save the report for the future
Disable if not required for the future
Print : disable as the printing is not required
Style : A4 ( choose from the list provided )
SAVE THE RECORD ( click on save button )

STEP 5: Create Request Group and attach Concurrent Program

Security : Responsibility
Request
36
 Group : user_group1 ( any name )
Application : purchasing
Code : any one
Description : any one
Request
Type Name Applicatio
Program user_reports_prog purchasing ( automatically )
(program name supplied in the 4th step )
SAVE THE RECORD ( click on save button )
Request group is a collection of Concurrent Programs and Reports we can group All concurrent Programs.

STEP 6: Create Responsibility : 1)Request Group, 2)Data Group, 3)Menu

Go to application home page.
Security : Responsibility
Define

37
Responsibility Name : user_resp ( any name )
Application : purchasing
Responsibility Key :any one
Description : any one

Data Group
Name : standard
Application : purchasing

Request group

Name : user_group1 ( supplied Group value in the 5th step )

Application : purchasing

Menu : Position Control, Vision University ( supply some, which is already existing one )

SAVE THE RECORD ( click on save button )

Responsibility is a Level of Authority which Combines Forms, Report and Application

User ID's.

Eg: ( LG company : clerk, senior clerk, manager, General Manager, Managing Director, CEO )

Data Group is a Collection of Oracle Application UserID's. it will be for Security purpose.(STANDARD will
be used)

Request group is a collection of Concurrent Program add the request group whatever we have created.
it will automatically retrieves the Application Name.

Menu : Menu is a collection of Forms and Sub Menus select any one of Existing Menu.

Note : Once we create the Responsibility we can not delete instead of that we can disable by using Effective
start Date and End date.

38
STEP7 : attach Responsibility to the user.

Go to application home page

Security : user
Define
add the responsibility to user
Query for the user ( F11 )
Name : MNRAO ( CTRL + F11)

Responsibility : user_reports_resp ( it is created in the 6th step )

STEP 8 : Select the Responsibility

Click on this and select responsibility

39
Click on OK
view menu  Request 

Submit New Request  ( single request ) OK 

40
 Name : user_reports_resp( automatically/select from the list )
Click on submit ( at the bottom )
Submit another request Yes/No  No
Click on Find
Click View output : to see the out put
View Log : to see the log details
View details : to see the of the request details such as name the request, date submitted, requestor, date started,
date completed

Diagnostics : it shows as below

This request completed successfully. The request started at 05-MAR-2011 19:47:06 and ended on 05-MAR-
2011 19:47:23.

Executable:
After moving .rdf in to the server, we will crate executable by specifying execution
name execution method and application name.

Request Set:
Request set is a collection of report / Programs that you group together and can be submitted to run is a
single interaction.

Request Id:
When submit a request oracle application assigns a request id to the request. We can use this request id
to search for request.

Concurrent Manager:
A concurrent manager is a component of concurrent processing that monitors and runs tasks without
typing up your computer.

Refresh Data:
This button will show you the latest status of the concurrent program

Find Request:
This button will take you to request find window

Submit New Request:

This button will take you to SRS window

Diagnostics:
This button will show the completion details of the concurrent program

Hold Request:
This button will help to hold the running request for same time and period

Cancel Request:
This button will help to stop the running request.

View LOG:
Using this we can see the technical details of the concurrent programs.
41
View Output:
Using this we can see the actual result data.

Concurrent Program:
After creation of executable we will create concurrent Program by attaching
Executable, if parameters are there we will attach parameter if incompatibility
Programs are there we will add those programs , for single executable we create
Multiple concurrent programs with different parameters.

Request Group:
After creation of concurrent program we must add the program to the request
Group. Request Group is nothing but collection of Concurrent Programs and
Reports.

Responsibility:
It is level of authority where we will combine Data Group, Request Group and
Menu. Request Group is optional, where as menu and data group is mandatory.

Data Group:
Data Group is nothing but collection of applications names and Oracle User
Names based on this Username data will be retrieved from database.

Menu:
Menu is nothing but collection of functions (forms) and submenus.

Value Set:
values set is nothing but list values. It will be used to validate values
while entering the parameters.

Token:
Token is one the field will be used to map concurrent Program
parameters with report builder find variable. We will enter the find variable name
in the toke field so that parameters will be passed to the find variable.

Required check box:

By using this check box we can’t make the parameters
mandatory or optional

Enabled Check Box:

By using this we can enable or disable the parameter.

Display Check Box:

By using this we can hide or display the parameters in SRS
Window.

Range Option:
While defining the form and to parameters if we wanted to accept
Values in accession order menus from values is low and to value is high we will
Select the options called low and high.

Default Types:
If we are hiding the parameters user can’t enter the values that
Time we can pass default values by using default type and default value filed.

SRS Window – Copy Button:

This will be used to find out recent Concurrent
Program list with parameters in SRS Window.

42
Scheduling:
Using this we can schedule the program to run periodically or on specific time also we coy a schedule for
future.

Scheduling the Concurrent program

We can submit the Concurrent program future date or date by using the schedule button
in SRS window

1. As soon as possible: This is default option whenever we submit the request it

will submit the as soon as possible

2. Once: It will submit the rest only once for future date.

3. Periodically: WE can specify the from_date and to_date to submit program

periodically no of. Days months, hours, minutes and so on.

4. Specific Days: If we want submit concurrent program in the specific days we

write select this option

5. Save this Schedule: This check box will be used to save the schedule and
apply same schedule to other concurrent programs by selecting the button called
‘Apply save schedule’

Print & Notify:

Using this we can notify the concurrent program run details and also control the print option.

*****************************
Application
Responsibility1, Responsibility2, Responsibility3

Responsibility Sharing by users

Responsibility
Combination of 1) Menu Group 2) Request Group 3) Data Group

Menu Group  Function1, Function2, Function3

Request Group  C.P1, C.P2, C.P3,….

Data Group 

Each functions is a form

Form  Block1, Block2, Block3,….

Block  Filed1, Fileds2, Filed3,… Fields Maps to table Columns

Top Ten list navigations as below

43
Step1: login
Step2: system administrator
Step3: select concurrent : program
Define and close the form

Step4: select the required form the left pane and to top ten list
Eg:
1) Concurrent : Program
Executable
Click on add

2) Concurrent : Program
Define
Click on add

3) Security : responsibility
Request
Click on add

4) Security : responsibility
Define
Click on add

5) Security : user
Define
44
 Click on add
Note : click on one of the option from the LIST for auto navigation

Different Types of Tables in Oracle Apps

1) Interface Tables

2) Base Tables

1) Global Tables
2) Org Specific Tables
3) Language Specific Tables

Interface Tables :

These are intermediate tables between apps base tables and external tables. Oracle Program is used to transfer data
from other tables to Apps Interface tables. Apps interface program is used to transfer data from Interface tables to
Base tables.

Eg:
AP_INVOICE_HEADER_INTERFACE
AP_INVOICE_LINES_INTERFACE

Base Tables :

These are actual tables where the data will be stored. These tables will not be updated from the back end .
A from is dependent on one or more tables.

Eg:
45
 AP_INVOICE_ALL

Based on storage of data, base tables are divided into following

1) Global Tables
2) Org Specific Tables
3) Language Specific Tables

Global Tables :

The data in this tables is not specific to any organization of a business. This data can be shared across all the
organizations of business group.

Eg: Employs data, Suppliers data, Accounting data, Bank Transactions data

Org specific Tables :

The data stored in this tables are specific to particular organization.

Eg: Invoice Details
Org Specific tables will have ALL as their suffix
AP_INVOICE_ALL

Language Tables :

Apps supports the multiple languages. These tables will maintain the language specific data.
These table will have TL as it’s suffix

Different Types Columns in a table :

Eg : MTL_SYSTEM_ITEMS_B

1) Data Columns :
These columns contains base transactional data, which is entered from the apps form.
USER_NAME, DESCRIPTION, EMPLOYEE_ID, EMAIL_ADDRESS

2) Derived Columns :
These are primary key columns. This data will be generated from oracle database sequence.
USER_ID

3) Who Columns :
These are called as history columns. This data will be gerated automatically by the oracle application form.

These columns are

1) CREATED_BY
2) CREATION_DATE
3) LAST_UPDATED_BY
4) LAST_UPDATE_DATE
5) LAST_UPDATE_LOGIN

Every apps table will have the above columns

4) Global Attribute Columns :

These columns will maintain the functionality information, which is provided by the ORACLE Corp.

46
 GLOBAL_ATTRIBUTE1
GLOBAL_ATTRIBUTE2, …. 10.

5) Additional Cols :
These columns are used to store the data, which is from additional fields added to the existing form during the
customization of a form.
ATTRIBUTE1, ATTRIBUTE2, ATTRIBUTE3….. 15

6) Key Columns : These are called as segment columns. Used to maintain the key flex field data.
A field will have subfields
Eg:
Account Num :
COMPANY-COUNTRY-DEPARTMENT-ACCOUNT
LG-IND-SALES-4523

SEGMENT1, SEGMENT2, …. SEGMENT20.

Developing one more report and to application and execute

Eg:
Employees information report

EmpId EmpName Startdate

1) develop the report

2) transfer form client machine to server machine
3) create executable
4) create concurrent program and attach executable
5) Create Request Group and attach Concurrent Program
6) create responsibility and attach 1)Request Group
2)Data Group
3)Menu

7) add the responsibility to user

8) go to srs execute

Report with input Parameters

STEP 1: Develop the report with parameters

47
Requirement:

First Page :
Title from the user input
Second Page :

UserId UserName CreationDate

Last Page :

Total Users :

Input parameters are

Enter From Id :
Enter To Id :
Enter Title

1) Create three parameter

P_From : number type (10)
P_To : number type (10)
P_Title : char (100)

2) Data Model
Query :

SELECT USER_ID,
USER_NAME,
CREATION_DATE
FROM FND_USER
WHERE USER_ID BETWEEN :P_FROM AND :P_TO

Create Summary column for total count : USER_COUNT

3) Layout model

Header Section : text filed  map with P_TITLE

Main Section : required layout and map the text fields with required fields
48
 Trailer Section : Text Field  map with USER_COUNT
4) compile and test the report
5) save in the local machine : file name : user-param.rdf

STEP 2: transfer the file user-param.rdf from local machine to the server

STEP 3 : LOGIN INTO APPLICATION

Create executable file

STEP 4: Create concurrent program and attach the executable

Map the parameters

Click on parameters button ( at the bottom )

Seq : it is serial number ( unique value )

Parameter : Enter From Id ( its prompt value )
Description : as desired (optional)
Value Set : data type ( 10/number or FND_NUMBER pre-defined )
Token : P_From ( it is a name of the input parameter in the report for mapping )
Required : enable  mandatory field
Disable  optional filed
Range : low  for validation ( lower than other filed value )

STEP 5 : create request group and attach the concurrent program

STEP 6 : create responsibility and attach

Request Group
Data Group
Menu

STEP 7 : add responsibility to user

STEP 8 : go to srs window

Go to application home
Select the any on the left side pane it shows current responsibility
View  request
49
 Submit request
Change in the above report
Lay out Model :
Header Section :
Default Title : if user input is null it should be displayed

Select the label and place on the canvas ( user information report )

Write the trigger ( right click )

PL/SQL Editor :
function B_5FormatTrigger return boolean is
begin
if( :P_TITLE is null )then
return (TRUE);
else
return
false;
end if;
end;
Trailer Section :
Default label : No data found ( it total no.of records are zero )
Select the label and place on the canvas (No data found )
Write the trigger ( right click )
PL/SQL Editor :
function B_6FormatTrigger return boolean is
begin
if ( :USER_COUNT <=0 )THEN
return (TRUE);
else
return false ;
end if ;

end;

Text field it’s lable : disable if no records

PL/SQL Editor : ( for both same code )

50
 if ( :USER_COUNT <=0 )THEN
return false;
else
return true ;
end if ;
Again Change in the above report
Using lexical parameters dynamically
If input for both From Id and To Id is null where clause should be obtained dynamically
1) Create lexical parameter : P_WHERE
2) Query :
SELECT USER_ID,
USER_NAME,
CREATION_DATE
FROM FND_USER
&P_WHERE
Here lexical parameter is not reading form the user. It’s value populated dynamically. Hence it is not required to
map with the application parameters
To populate dynamical write PL/CODE in the after parameter form trigger
function AfterPForm return boolean is
begin
if ( :P_FROM is null and :P_TO is null ) then
:P_WHERE:='';
else
:P_WHERE:='where USER_ID between :P_FROM and P_TO';
end if ;
return (TRUE);
end;

CHECKING THE REQUIRED OPTION : enable ( mandatory field )

Go to Create concurrent program  parameters  enable the fields
Working with date :

Requirement
Input :
From Date :
To Date :
UserId UserName CreationDate

51
 Total Users :
Step1: Develop the report
1) Create Parameters
P_FROM : Date type : date, input mask : YYYY/MM/DD HH24:MI:SS
P_TO : Date type : date, input mask : YYYY/MM/DD HH24:MI:SS
2) Data Model
Query
SELECT USER_ID,
USER_NAME,
CREATION_DATE
FROM FND_USER
WHERE CREATION_DATE BETWEEN :P_FROM AND :P_TO
create a summary column : TOTAL_COUNT
3) Layout Model
Header Section :
Prepare the required title
Main Section:
UserId UserName CreationDate
Trailer Section :
Total Users :
Repeat the other steps such registry and running as explained in the previous examples
Step 5 : while creation of concurrent program :
Parameters :
Pre defined Date value set : FND_STANDARD_DATE
In all the above example we have followed following steps
1) Executable
2) Concurrent Program
3) Request Group
4) Responsibility
5) Users
6) SRS

Here the question is why not use executable directly with users ?

What is the advantage in using Concurrent program ?

Purpose : single exe can be created with multiple Concurrent Programs
with different input parameters
52
 with different output forms
with different applications
different input parameters
eg:
Client1 requires : only one parameter ( From Date)
Client2 requires : two parameters ( From Date )
( To Date )
different output forms:
eg:
Client1 requires in PDF format
Client2 requires in XML format
Other client requires in excel sheet format

What is the advantage in using Request group ?

To group the multiple programs
What is the advantage in using Responsibility group ?
Menu  we can add different menus with different Concurrent Program and Form can also be attached
Request Group : Nothing
Data Group : Nothing
Default Types
1) Constant
2) SQL Statement
3) Segment
4) Current Date
5) Current Time
6) Profile
Constant
To pass the constant values such as numbers, chars, String , Date.
Enter From Id
Enter To Id
Enter Tile :
Eg:
Enter Tile :
Default Type : constant Default Value : Users Information Report
SQL Statement
Enter From Id
Enter To Id
Enter Tile :
53
 Enter From Id :
Default Type : sql statement Default Value : select min(user_id) from fnd_user
The above select query returns user_id : -1, -ve value will not be considered for 10/number, we have to
change data type as 15 char

Enter To Id :
Default Type : sql statement Default Value : select max(user_id) from fnd_user
Segment :
This is to get previous parameter value to the next parameter
Enter From Id:
Enter To Id :
Default Type: segment Default Value : Enter From Id
Value Sets : System provides built-in ( pre-defined ) value sets
Value set is a list of values with validations which will be used to restrict the user without entering the
invalid data in the Parameters
value sets are used in two scenarios.
1)Concurrent Program parameters
2)Flex fields

These are of 8 types of Validation types

1) NONE
2) Dependent
3) Independent
4) Table
5) Translate dependent
6) Translate Independent
7) Special
8) Pair
Note : the 1st four are mostly used.
All pre-defined are NONE type.

Creation of user defined value sets

These will be created based on some conditions.
1) NONE type
Eg 1: conditions
54
 1) only digits ( 0-9)
2) Max 4 digits
3) Min Value : 150
4) Max Value : 5600

Steps to create value sets

System Administrator  Application  validation  set

Value St Nme : CUST_4DIG_NUM

Description : Customized value set for 4 digits number ( as desired )
List of Values : list of values ( we can others such as poplist, long list of values )
pplist  if values are <10
list of values  10 to 200
long list of values > 200

55
 Format Type : Number Maximum Size : 4 ( digits ) Precession : 4
( format Types are
1) Char 2) Date 3) Date Time 4) Number 5) Standard Date 6) Standard Date Time 7) Number )
Numbers only : enable ( 0-9)
Min Value : 150 ( as desired ) Max Value : 5600 ( as desired )
Validation type : None

Note : After define use in the concurrent program, while defining parameters
Eg 2: conditions
5) Max 15 chars
6) Upper
7) If user input is number, it should precede with zeros

Value set name : CUST_15CHARS

Description : 15 chars text ( as desired )
List of Values : list of values
Format Type : Char Max Size : 15 ( max no.of chars)
Upper Case only : enable ( A-Z)
Validation type : None

56
Note : After define use with parameters of concurrent program
2) INDEPENDENT
Independent provides the list of values, user has to select the value from the list

Value set Name : CUST_DEPT_LIST

List Type : List of Values
Format Type : Number Max Size : 5
Validation Type : Independent
Find By Value : select Value Set Name : us_dept_list
Click on find

Entering values
System Administrator  Application  validation  set  Values

Find Value By Name : CUST_DEPT_LIST

Check Value Set
Select Find

57
Enter the values
Supply the desired values in the value column
Value: Translated Value Description
10
200
500
Note : The above use with parameters of concurrent program
3) DEPENDENT
Provides list of values but depending on another Independent values
Eg:
Country : India  City : Hyderabad
Banglore
Chennai
Delhi
Mumbai
Country : USA City : Dellos

58
 California
Detroit
Country : UK  City : London
Anderson
Report output
First Page:
Employees information
India : Hyderabad
Second Page :
EmpNo EmpName Salary Comm

Last Page:
Total Employees : 50

Step1 : create the independent values set ( list = India, US, UK )

System Administrator  Application  Validation  Set
Value Set ( form )
Value Set Name : CUST_COUNTRY
Description : List of Countries ( as desired )
List of values : List of values
Format type : Char Max Value : 50 ( as desired )
Validation Type : Independent
SAVE THE FORM

Providing the values :

System Administrator  Application  Validation Values

Find By Value : Check Value Set Name : CUST_COUNTRY

Click on find

Value Translated Value Description Enabled

INDIA INDIA
UK UK
US US
Save the above

Step2 :

59
 Create the dependent values set

Country : India  City : Hyderabad

Banglore
Chennai
Delhi
Mumbai
Value Set ( form )
Value Set Name : CUST_CITY
Description : List of cities in a country
List of values : List of values
Format type : Char Max Value : 50 ( as desired )
Validation Type : dependent

Select Edit Information

60
 Dependent value set information
Independent value set : CUST_COUNTRY
Dependent Default value : INDIA ( as desired )
Description : Default value
Providing Values :
Values
Check Value Set
Name : CUST_CITY ( auto )
1) Independent Value : INDIA ( default, use down arrow key to list )
Select Find

Value
Hyderabad, Chennai, Banglore, Delhi, Mubai
SAVE THE FORM
2) Independent Value : US
Select Find
61
 Values ( California, Chicago, Detroit )
SAVE THE FORM
3) Independent Value : UK ( London, Anderson )

Use the above dependent and independent value sets in the application.
Note : use the above in Concurrent Program Parameters

4) Tables : Values will be provided from the database table

5) Translated Independent and 6) Translated Dependent  are to display translation values
7) Speed and 8) Pairs  are to display flex fields data values

TABLE value set

Defining table type value set
Here values will be obtained from the table ( query )
Eg:
User Name  should be obtained from the list
The following should be identified
1) Table Name  FND_USER
2) Column Name  USER_NAME
3) Data Type  VARCHAR2
4) Size  100
5) Application Name  Application Object Library

1) Table Name
System Administrator  User  Define

62
After getting above form Query for all users ( Ctrl + F11 ) ) user down arrow key to move to next user.
Place the cursor in the User Name filed go to Help  Record History get the Table Name : FND_USER
2) Column Name
Go to Help  Diagnostics  Examine  Password : apps
Get the Column Name : USER_NAME
3) Data Type
Application Developer  Application  Database  Table
Table Name : FND_USER ( Query for it )

63
 Get the Column Type : VARCHAR2
Width : 100
Application Name : Application Object Library
Creation of Table Value Set
System Administrator  Application  Validation  Set
Value Set Name : CUST_USER_NAMES_TAB
List Type : List of Values
Format Type : Char Max Size : 100 ( must be less then or equal to size of the column )
Validation Type : Table
Select Edit Information

Table Application : Application Object Library Table Name : FND_USER

Table Columns
Name
Value : USER_NAME

64
 Where/Order by : USER_NAME LIKE '%USER%'
Select Test
Save the above and close the form
Working with Stored Procedures and Packages
Stored Procedure :
1) It is sub a program, which contains set of statements.
2) It is a pre-compiled program at server side.
3) It carries three type of parameters, In, Out , InOut
In Parameter  to pass the value
Out Parameter  to return the value
InOut Prameter  to pass as well as to return the value.
4) It can not return the values directly from the stored procedure. It returns the values
through the out parameter or InOut Parameter.
Advantages:
1) We can obtain more performance as it is a precompiled program at server side.
2) Since It will be stored at the server side , it can be shared by multiple clients at time.
Developing and Registering with Oracle Application
1 ) Develop the stored procedure
Syntax :
Create Or Replace Procedure <ProcedureName> (ErrBuff OUT varchar2,
RetCode OUT varchar2,
P1 IN NUMBER,
P2 IN VARCHAR2,
P3 IN DATE) AS
Local variables, Cursor, Collections Declare;
Begin
If statement
For Loop
Procedure Calling
Fnd_File API will be used instead of DBMS_OUTPUT.Put_Line
FND_FILE.PUT_LINE(Fnd_File.Log ,'Message'||Variable Name);
FND_FILE.PUT_LINE(Fnd_File.Output, 'Message'||Variable Name);
Exception
When Other then
-Exception Statements;
End [ <Procedure Name> ];

65
 ErrBuff : to get the runtime error messages into the log file
RetCode: To get status of the concurrent program
0  Normal termination
1  Warning
2  Error
Eg:
Create or replace procedure test_proc(
ErrBuff out varchar,
RetCode out number) as
l_name varchar2(100):='MNRAO';
begin
FND_FILE.PUT_LINE(Fnd_File.Log , 'Employye name into the log file'|| l_name );
FND_FILE.PUT_LINE(Fnd_File.Output, 'Employye name into the log file '|| l_name );
end;
1) create executable method as PL/SQL Stored Procedure
2) Create concurrent program as PL/SQL Stored Procedure
3) Out put format must be in text format only for PL/SQL Stored Procedure
Repeat the remaining as explained in the previous examples.
Stored Procedure with parameters
Create or replace procedure test_param_proc(
ErrBuff out varchar,
RetCode out number,
V_Id IN number,
V_Name IN varchar ) as
l_id number(2);
begin
select Vendor_Id into l_id from PO_VENDORS where Vendor_ID=V_ID;
update PO_VENDORS set Vendor_Name = V_name where Vendor_Id=V_Id;
commit;
FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor name has been updated successfully '|| V_Name );
exception
when NO_DATA_FOUND then
FND_FILE.PUT_LINE(Fnd_File. Log, 'Vendor ID does not exits '|| V_Id );
when TOO_MANY_ROWS then
FND_FILE.PUT_LINE(Fnd_File. Log, 'Duplicate Vendor Found '|| V_Id );
when OTHERS then
FND_FILE.PUT_LINE(Fnd_File. Log, 'Other Errors ');

66
 end;

1) create executable method as PL/SQL Stored Procedure

2) Create concurrent program as PL/SQL Stored Procedure
Out put format must be in text format only for PL/SQL Stored Procedure
Parameters
While supplying parameters Token is not necessary, as the parameters will be maintained in sequential
order by the stored procedures.
Repeat the remaining as explained in the previous examples.

FLEX FIELDS
==========
Flexfield are made up with Attribute columns or Segment columns .
which are more flexible than the normal fields.
Flex fields are two types
1)DFF (Descriptive Flex Field)
2)KFF (Key Flex Field)

DFF: It will be used to capture the Additional information from the end user without change the code in the form and
without Alter the DB object. ATTRIBUTE Columns will be used to Capture the DFF data.
Eg :
EMP Form(old ) Emp Table
Emp No : empno
Emp Name : ename
Sal : sal
Additional fields
Project :
Designation :
Loc :
[ ]  called as flex fields
Additional fields will be stored into attribute columns ( attr1, attr2, …..attr15)
Data Type of attribute columns is varchar2
If DFF is available then need not down load the form and customize the form
Pre-Requisite to create DFF:
1) Application Name 2) Form Name
67
Purchasing Vision Operations ( USA )  Items  Master Item  M1

Help  Diagnostics  Examine  Password : apps

Block : $DESCRIPTIVE_FLEXFIELD$
Filed : mtl_system_items.DF
Value : Items (Inventory)
Here Item is a title
Inventory Application
Copy the Value = Items (Inventory) into some notepad

System Administrator  Application  Flex Fields  Descriptive  Segments 

Enter the Application : Inventory Title : Items

Query it ( ctrl + F11 )

68
Un Check Freeze Flex Field definition
Place the cursor at Global Data Elements and Select Segments
Add the require
Number Name Window Prompt Column Value Set
50 Company Company Attribut4 100 Characters
Select Open and Check Required ( as desired )
Save the above
Check Freeze Flex Filed Definition  OK  Compile  OK OK Warning OK 
Close the form

Checking for DFF

Purchasing Vision Operations ( USA )  Items  Master Item  M1
Removing existing DFF: ( Query with the following )

69
Enter the Application : Inventory Title : Items

Query it ( ctrl + F11 )

70
Un Check Freeze Flex Field definition
Place the cursor at Global Data Elements and Select Segments
Uncheck the Displayed and Enabled
Save the above
Check Freeze Flex Field definition  OK  Compile  OK  Warning OK 

Key Flex Fields :

KFF: it will be used to Capture the Key information from the User in code language for every code there will be a
specific meaning. SEGMENT Columns will be used Capture the KFF Data

We can find all the flex field details in Application Developer Responsibility
General Ledger Vision Operations ( USA )  Setup  Financials Flexfields Key Segments

CTRL+F11 for all KFF

Down arrow key and select Application : General Ledger Flexfiled Tiltle : Accounting Flexfield

71
Create New Flex Filed ( + )

Un Check Freeze Flexfiled Definition

Select Period ( - )  Select Segments

72
Save the above
Place the cursor in the first line COMPANIES
Select Flexfiled Qualifier

73
COMPANIES : Intercompany Segment ( Check )
BRANCHES : Balancing Segment ( Check )
ACCOUNTS : Natural Account Segment

Save the above and close form

Check Freeze Flexfield Definition  OK  Compile  OK  OK

Creating Values for the above flex fields

General Ledger Vision Operations ( USA )  Setup  Financials Flexfields Key Values

74
Enter the Structure : LGS_INDIA_KFF
Select Find as shown below

75
FUNCTIONAL MODULES
Multi Orgs ( Multiple Organizations ) :-

It is a process of storing multiple organizations information in a single server with single

Installation. It is like a MNC.

Multiple Organizations in Oracle Applications

The Oracle Applications organization models define organizations and the relationships among them in
arbitrarily complex enterprises. This organization model serves as the cornerstone for all of the Oracle Applications
products. It dictates how transactions flow through different organizations and how those organizations interact with
each other.

Generally, a complex enterprise has several organization structures, such as Internal, Accounting, and Human
Resources. You are able to define different structures to customize Oracle Applications according to your business
needs.
Organization can be a Company / Branch / Dept / Area / Unit

Basic Business Needs

Oracle Applications provides you with the features you need to satisfy the following basic business needs:

• Use a single installation of any Oracle Applications product to support any number of organizations, even if
those organizations use different sets of books.

• Define different organization models

• Support any number of legal entities within a single installation of Oracle Applications.

• Secure access to data so that users can access only the information that is relevant to them.

• Sell products from a legal entity that uses one set of books and ship them from another legal entity using a
different set of books, and automatically record the appropriate intercompany sales by posting intercompany
accounts payable and accounts receivable invoices.

• Purchase products through one legal entity and receive them in another legal entity.

76
Major Features

Multiple Organizations in a Single Installation

You can define multiple organizations and the relationships among them in a single installation of Oracle
Applications. These organizations can be sets of books, business groups, legal entities, operating units, or inventory
organizations.

Secure Access
You can assign users to particular organizations. This ensures accurate transactions in the correct operating unit.

Sell And Ship Products From Different Legal Entities

You can sell from one legal entity and ship from another, posting to each organization’s set of books.

Receive Goods Into Any Inventory Organization

You can enter purchase orders and assign for receipt any inventory organization that uses the same set of books. Your
purchase order operating unit and receiving inventory organization must share the same set of books to receive against a
purchase order.

Automatic Accounting for Internal Requisitions

You can create an internal requisition (sales order) in one organization, then ship from another organization, with
correct intercompany invoicing.

Multiple Organizations Reporting

You can set up your Oracle Applications implementation to allow reporting across operating units by setting up the top
reporting level. You can run your reports at the set of books level, legal entity level, or operating unit level

Multiple Organizations in a Single Installation:

You can support multiple organizations running any Oracle Applications product with a single installation.
When you run any Oracle Applications product, you first choose an organization—either implicitly by choosing a
responsibility, or explicitly in a Choose Organization window. Each window and report then displays information for
your organization only.

Organizations that share the same functional currency, Accounting Flexfield structure, and calendar can post to
the same set of books.

77
It is in seven levels.
1) Business Group
2) Set Of Books
3) Legal Entity
4) Operating Unit
5) Inventory Organization
6) Sub Inventory
7) Stock Location
Head Office Business Group

CCC CCC CCC Set Of Books

Tax1 Tax2 Tax3 Legal Entity
Operating Unit
INDIA USA UK

HYD BANG DELHI Inventory Org

SR Nagar KP DSNR Sub Inventory

Stock Location
Rack/bin Rack/bin Rack/bin

Business Group
The business group represents the highest level in the organization structure, such as the consolidated
enterprise, a major division, or an operation company. The business group secures human resources information. For
example, when you request a list of employees, you see all employees assigned to the business group of which your
organization is a part. Employment will also be created.
Eg : Head Office , Regional Level Head Quarter

Note: This is true in all applications except the HR applications, which support more granular security by a
lower–level organization unit, the security profile. Multiple sets of books can share the same business group if
they share the same business group attributes, including HR flexfield structures.

Set of Books
It is a logical entity. A financial reporting entity that uses a particular chart of accounts, functional currency, and
accounting calendar. Oracle General Ledger secures transaction information (such as journal entries and balances) by

78
set of books. When you use Oracle General Ledger, you choose a responsibility that specifies a set of books. You then
see information for that set of books only.

Legal Entity
A legal company for which you prepare fiscal or tax reports and submitted to the government. You assign tax
identifiers and other legal entity information to this type of organization.

Operating Unit
An organization that uses Oracle Cash Management, Order Management and Shipping Execution, Oracle
Payables, Oracle Purchasing, and Oracle Receivables. It may be a sales office, a division, or a department. An operating
unit is associated with a legal entity. Information is secured by operating unit for these applications. Each user sees
information only for their operating unit. To run any of these applications, you choose a responsibility associated with
an organization classified as an operating unit.

Inventory Organization
An organization for which you track inventory transactions and balances, and/or an organization that
manufactures or distributes products. Examples include (but are not limited to) manufacturing plants, warehouses,
distribution centers, and sales offices.
The following applications secure information by inventory organization:
Oracle Inventory, Bills of Material, Engineering, Work in Process, Master Scheduling/MRP, Capacity, and
Purchasing receiving functions. To run any of these applications, you must choose an organization that has been
classified as an inventory organization.

Business group at the top of each hierarchy. When you define new organizations, they are automatically
assigned to the business group associated with your current session. Each organization is part of a business group. The
business group is usually the top box on an enterprise organization chart.

79
 The business group is the largest organization unit you set up in Human Resources to represent your enterprises
as an employer. After defining one or more business groups for your enterprise, you set up one or more government
reporting entities (GREs) within each business group. The GRE is the organization that federal, state, and local
governments recognize as the employer.

Below this level, you represent the groupings in which employees work, such as branches, departments, or
sections, by means of internal organizations. To enable the assignment of employees to an internal organization, you
classify the internal organization as an HR organization.

You can define external organizations in the same way as internal organizations, so that you can represent
organizations that are not part of your enterprise (such as training vendors or tax offices). The major difference between
internal and external organizations is that you cannot assign people to an external organization.

Accounting / Distribution / Materials Management Organization Model

Using the accounting, distribution, and materials management functions in Oracle Applications, you define the
relationships among inventory organizations, operating units, legal entities, and sets of books to create a multilevel
company structure, as shown in Figure

80
Multilevel Company Structure Example

Legal Entities Post to a Set of Books

Each organization classified as a legal entity identifies a set of books to post accounting transactions.

Operating Units Are Part of a Legal Entity

Each organization classified as an operating unit is associated with a legal entity.

Inventory Organizations are Part of an Operating Unit

Each organization classified as an inventory organization references an operating unit.

Inventory Organization Determines Items Available to Order Management

The Item Validation Organization parameter specifies which Oracle Manufacturing organization is used to
validate inventory items. You must define all transactable items in this organization. Some inventory item attributes for
Receivables and Order Management, including Tax Code and Sales Account, are specific to an operating unit or an
accounting flexfield structure. Therefore, you should define an item validation organization for each operating unit.

Inventory Organization Determines Items Available to Purchasing

The inventory organization you specify in the financial options for each operating unit determines the items
available in Purchasing. You can only choose an inventory organization that uses the same set of books as your
operating unit.

81
C C C : Currency, Calendar, Char Of Accounts ( Set Of Books )

Currency  INR, USD, EUR, POUND, RNG

Calendar  Yearly, Quarterly, Monthly, Weekly
Chart Of Accounts  Bank account details

Calendar  Yearly, Quarterly, Monthly, Weekly

Eg: Quarterly = 13 weeks ( 91 Days )
Month1 Month2 Month3
4 weeks 4 5 ( 91 days )
5 4 4 ( 91 days )

Checking for weather the System supports Multi Orgs Concept :

SELECT MULTI_ORG_FLAG FROM FND_PRODUCT_GROUPS

If MULTI_ORG_FLAG value is Y, then the System supports the Mutli Orgs concept

Creation of a Business Group

It involves two steps 1) create the location ( address ) 2) create the business group

1) Creation of a Location :

Login : Operations

Navigation steps :
Inventory Vision Operations ( USA )  Setup  Organizations  Location

82
Scope : Global  It can be accessed by all levels of organization
Name : VIS_CORPORATE ( registration / location name )
Desc : Location of the the company ( as desired )
Inactive date : it is required when the location is not in use

Name, Desc and Inactive Date, Address Style, Address, Time Zone will be stored into the table called :
HR_LOCATIONS

LOCATION_ID is a Key filed

select * from HR_LOCATIONS where trunc ( creation_date)= trunc(sysdate)

select * from HR_LOCATIONS where LOCATION_CODE=' VIS_CORPORATE '

Address Details ( tab ) :

Fill the address as desired

Save the Above

The above address information will be stored into the table called

Shipping Location: location of Raw Material Storage.

2) Creation of a Business Group :

Navigation steps :
Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New

83
Save the above details and enter the Organization Classification Name as Business Group
Select enabled
Save the above and select Others for Additional Organization Information.

Business Group Info  OK

Additional Organization Information

Pres Tab [ - ] shows the following

84
Click on OK  OK
Do you want to save the changes  yes

The Business Group information will be stored into the table called : HR_ORGANIZATION_UNITS

select * from HR_ORGANIZATION_UNITS where trunc ( creation_date)= trunc(sysdate)

select * from HR_ORGANIZATION_UNITS where NAME =’VIS_BG'

Here key field is ORGANIZATION_ID

Business Group Classification, Others information will be stored into the table called :
HR_ORGANIZATION_INFORMATION

select * from HR_ORGANIZATION_UNITS where NAME ='VIS_BG'

obtain the ORGANIZATION_ID
and check the following

select * from HR_ORGANIZATION_INFORMATION where ORGANIZATION_ID = 5128

85
Set Of Books : It is a combination of Currency, Calendar and Chart Of Accounts

Currency :
Depending on the territory it will be changed .

Eg :

India : INR : : Indian Rupee

United States : USD : $ : US dollar

United States : USN : $ : US dollar (next day )
United States : USS : $ : US dollar (same day )

United Kingdom: GBP : : Pound Sterling

Australia : AUD : : Australian Dollar

Navigation

General Ledger Vision Operations ( USA )  Setup  Currencies  Define

Enter the Issuing Territory and Query for currency details

Currency Information will be stored into the table called : FND_CURRENCIES

select * from FND_CURRENCIES where trunc(creation_date) = trunc(sysdate)

it shows today’s data

The above one is a predefined currency. We can define our own currency.
86
Eg:
Code : XX_CUR name : Test_Currency Desc : Test Currency Territory : India Symbol : #

Calendar : It defines the financial year calendar

Navigation :
General Ledger Vision Operations ( USA )  Setup  Financial  Accounting Calendar  Types
Shows the types of Calendars

Calendar Type Information will be stored into the table called :

GL_PERIOD_TYPES

Indian Calendar :

Navigation :

General Ledger Vision Operations ( USA )  Setup  Financial  Calendar  Accounting

87
Query it ( Ctrl + F11 ) use arrow key

Indian Calendar information will be stored into the table called :

GL_PERIODS_V

Calendar is different type :

Yearly :
Month1 Month2 Month3 ………..Month12

Quarterly :
Qrt1 Qrt2 Qrt3 Qrt4
Mon1 Month2 Month3
W1 W2 W3

M1 M2 M3

4 5 4 ( 13 weeks ) = 91 days / 7
5 4 4
4 4 5

88
Chart of Accounts :
It is a bank account details
Eg :

LG Company has following Structure

LG

AP INV PO GL

INDap USap UKap INDinv USinv INDpo USpo UKpo

1001 1004 1008 1002 1005 1003 1006 1007

Complete Code Is : Company_Country_Dept_Account

Eg:
LG_IND_AP_1001
LG_US_INV_1005
LG_IND_PO_1003
LG_UK_AP_1008
The information is to stored in the Key cols of the table
Navigation steps to create the key flex fields for the above data.
System Administrator  Application  Flex Fields  Key Flex  Segments
Application : General Ledger ( query with this ) ( as it is a creation of Chart Of Accounts )
Flex Field Title : Accounting Flexfield
( Note : for Currency, Calendar and Chart Of Accounts , the application name is : General Ledger )
Go to Code column place the cursor any where and select New( +) for the New filed

89
Eg:
Code : TEST_27_APR_ACFF
Title : TEST_27_APR_ACFF ( auto )
Desc : TEST_27_APR_ACFF ( as desired )

Segment Separator : Period ( . ) ( as desired )

Select Segments

90
After entering the above information save it
The above flex fields information will be stored into the table called : FND_ID_FLEX_SEGMENTS_VL
Deselect Freeze Flexfield Definition  OK  Save  ( compiling ) OK  OK

Select Company  Felxfiled Qualifier  Intercompany Segment ( enable ) save it

Country  Felxfiled Qualifier  Cost Center Segment ( enable )
Dept  Felxfiled Qualifier  Balancing Segment ( enable )
Account  Felxfiled Qualifier  Natural Account Segment ( enable )

Freeze Flexfield Definition  OK

Select
compile  OK  OK
on compilation it will be submitted for flex filed generation ( Name of the Request : Flexfield View Generator )

Creation of Set Of Books :

Navigation :
General Ledger, Vision Operations ( USA )  Setup  financials Books  Define
Query for the existing one ( Ctrl + F11 and down arrow key )

91
Set of Books : Vision Operations (USA)
Copy the following into some notepad )
Chart of Accounts : Operations Accounting Flex
Retained Earnings : 01-000-3310-0000-000
Translation Adjustment : 01-000-3500-0000-000

92
Create new set books from the above

Set of Books : Test_29_Apr_SOB Short Name : Test_29_Apr_SOB ( same or any one )

Desc : as desired
Chart of Accounts : Operations Accounting Flex ( from the above copied one ) Functional Currency : USD
Calendar
Name : Accounting future period : 1 ( auto )
Period Type : Month ( auto )

Retained Earnings : 01-000-3310-0000-000 ( copy the previously taken into notepad )

Translation Adjustment : 01-000-3500-0000-000 ( copy the previously taken into notepad )

Company : 01
Department : 000
Account : 3310
Sub Account : 0000
Product : 000

Paste the above one by one from the above

Retained Earnings : 01- 000- 3310- 0000- 000

Company- Department- Account- Sub Account- Product

Select OK
93
 Similarly Translation Adjustment
Translation Adjustment : 01-000-3500-0000-000 Paste into respective fields as above
Select OK

Note : The above set of books information will be stored into the table called
GL_SETS_OF_BOOKS_V

select * from GL_SETS_OF_BOOKS_V where trunc(creation_date)=trunc(sysdate)

Legal Entity :

create the organization

Navigation :
Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New

Name : Test_29_APR_LE
Location : REG10_SRNAGAR ( select from existing Ctrl + F11 )

Save the above

Organization Classification :
Name : GRE / Legal Entity select Enabled

Save the above

Select Others ( link between Set Of Books and Legal Entity )

Select : Legal entity accounting
Press Tab
Set of Books : Test_29_Apr_SOB ( supply the above created set of books ) OK  OK  Yes or save

Note : The above information will be stored into the table called :
HR_ORGANIZATION_UNITS_V

select * from HR_ORGANIZATION_UNITS_V where trunc(creation_date)=trunc(sysdate)

Operating Unit :

Creating Operating Unit

Create the organization of Organization Classification as Operating Unit

Navigation
Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New

Name : Test_29_APR_OU
Location : VIS_CORPORATE ( select from existing Ctrl + F11 )

Save the above

Organization Classification :
Name : Operating Unit select Enabled

Save the above

94
Select Others ( link between Set Of Books, Legal Entity and operating unit )
Select : Operating Unit Information
Press Tab
Set of Books : Test_29_Apr_SOB ( supply the above created set of books ) OK and save
Legal Entity : Test_29_APR_LE
Set Of Books : Test_29_Apr_SOB ( auto )

Click on OK and Save it ( Yes )

Inventory Organization :
It is a place where actual business transactions takes place ( called as transaction point )

Inventories can be classified into two

1) Master Inventory
2) Child Inventory

Master Inventory : It defines the total products. It is a logical one

Child Inventory : It defines the particular products ( quantity and type ). It is a physical one

Eg :

SONY

IND USA UK
HYD MUMB PUNE NY WSH LOND X

In the above suppose Sony is manufacturing computers and may 100 models

At different locations doing business for particular models.

Eg : at HYD may be 50 models
at MUMB may be 70 models
at NY may be 100 models
at WSH may be 90 models
at X may be 20 models
here total 100 Models is a Master Inventory and
50, 70, 100, 90, 20 are Child Inventory

First step We have to identify the Master and Child based on Company Name.
( SONY, LOGTECH, LG, SAMSUNG )

How to Identify the Master and Child based on Company Name.

ORG_ORGANIZATION_DEFINITIONS
and
MTL_PARAMETERS

The tables provides, Multi Organizations information.

ORG_ORGANIZATION_DEFINITIONS table provides All High Level information such as Business Group, Set Of
Books, Legal Entity, Operating Unit

MTL_PARAMETERS table provides actual inventory information such as INV OrG

95
For example

Name of the business group : Vision Corporation

Back End Process
Step1 :
select * from HRFV_BUSINESS_GROUPS where BUSINESS_GROUP_NAME = 'Vision Corporation'
Get the BUSINESS_GROUP_ID
( or )

BUSINESS_GROUP_ID = 202

Step2 :

select * from ORG_ORGANIZATION_DEFINITIONS where BUSINESS_GROUP_ID =202

Get the ORGANIZATION_CODE form the above ( select any one as desired eg; M7 )

ORGANIZATION_CODE = M7

Step 3:

select * from MTL_PARAMETERS where ORGANIZATION_CODE = 'M7'

get the MASTER_ORGANIZATION_ID from the above result

MASTER_ORGANIZATION_ID = 204

Step4 :

select * from ORG_ORGANIZATION_DEFINITIONS where ORGANIZATION_ID = 204

Sub Inventory :

INV

Raw Material Finished Goods Semi Finished Goods Damaged Goods  Sub-INV

Row-Rack-Bin  Stock Location

96
Creation of Sub Inventory :

Navigation
Inventory Vision Operations ( USA )  Setup  Organizations  Sub Inventories  M1 ( Inv Org Name )

Name : REG10_SINV ( allows only 9 chars ) ( Name as desired ) ( Copy this name into note pad )
Desc : as desired Status : Active Locator Control : Dynamic Entity Type : Storage

The above sub inventory information is available in table called : MTL_SECONDARY_INVENTORIES

select * from MTL_SECONDARY_INVENTORIES where trunc(creation_date) = trunc(sysdate)

Create the Storage Location :

Eg :

Row Rack Bin

1 - A - 2
2 - A - 1
1 - B - 4
2 - A - 3

1) Create the Flex fields for the above

97
 2) Create the Stock Location

1) Create the Flex fields for the above requirement

Navigation

System Administrator  Application  Flex Fields  Key  Segments

Application : Inventory FlexField Title : Stock Locators ( use down arrow key to get )

Un Freeze FlexField Definition OK Period ( . )

Select Segments

98
In the Required only Row, Rack and Bin. Hence disable the ( Displayed and Enabled for remaining )
Make Value set as empty for Row, Rack, Bin

To set the fields as mandatory select the field and open

Eg :
Row and Rack as Mandatory

Select Row and Open , check the Required

Save the above and freez the FlexField Definition, OK  compile  OK  OK

Copy the Flex Field Title (Stock Locators ) into note pad (Stock Locators) : it is a mapping to Stock locator

2) Create the Stock Location

Select locator Row :

Inventory Vision Operations ( USA )  Setup  Organizations  Stock Locators  M1 ( Inv Org Name )

99
Select New
Locator ( Click here ) : Row :1 Rack : A Bin: 1

Locator : 1.A.1

Status : Active

Save and Close

Status : Active

Subinventory : VIS_SIN

100
Again go to Sub inventory ( query for VIS_SINV )

Select locators ( 1.A.1 )

Locator Information will be stored into the table called : MTL_ITEM_LOCATIONS

101
Inventory :
Dell Computers

1) Inventory Module : INV  Purchase  AP  CM  GL called as P-2-P cycle

2) Manufacturing : BOM  WIP  Quality

3) Sales : Customer  AR  OM  Shipping  Receiving  CM  GL called as O-2-C

O-2-C : Order – TO – Cash

Inventory Module :

Product is called as ITEM in Oracle Applications

ITEMS

DIRECT ITEMS INDIRECT ITEMS

Direct Items : It is main product . It will impact on the business

Eg : Computer

Indirect Items : Stationary Items. It is a secondary. It will not impact on the business.
It is called as Expensive Item ( Technical Term )
Eg: White Papers, Pens and etc

Direct Items are :

1) Purchased Items 2) Sub Assembly Items 3) Manufacturing Items 4) finished Goods
5) Sales Items 6) Service Items

Master

Manufacturing Center Distribution Center

Raw Material Finished Goods Finished Goods

All the tables of inventory starts with MTL ( Materials )

102
Creating of an Item

Navigation

Inventory Vision Operations ( USA )  Item  Master Items  V1 ( Vision Operations )

The following form contains 16 tabs such as Main, Inventory and etc.
If it is manually user have to fill the all 16 tabs.

To enter all the above fields tame taken. Templates are provided to reduce the time of work.

Pre requisite to create an Item :

1) INV Organization setup

2) UOM ( Unit Of Measure ) setup
3) Templates setup

In the above 1st and 2nd are mandatory where as 3rd one is an optional

1) Creation of INV Organization setup has already been discussed. It is a Multi Orgs concept.

103
Creation of UOM ( Unit Of Measure ):

Navigation :

Inventory Vision Operations ( USA )  Setup  Unit Of Measure  Unit Of Measure

Click in name column and select new for new unit of measure. And enter as shown above (Yellow Colour)

Save and go to conversions

Unit : VIS_DOZ Class : Quantity ( auto ) Conversion : 14 ( as desired ) Basic unit : Each ( auto )

All Unit Of Measure information will be stored into the table called : MTL_UNITS_OF_MEASURE

select * from MTL_UNITS_OF_MEASURE where trunc(creation_date) = trunc(sysdate)

Template :
It is a group of attributes. Used to create template.

104
Setup of the template :
Navigation :
Setup  Items  Templates

Template : click to check existing

New  to create New Template

Template : Desc :

Show : All groups / Main / Inventory / Bill of Materials and etc

We can use the already existing :

eg : Purchased Item.

Creating an Item :

It involves two steps :

1) Create the Master 2) Assign to Child

Step1 : Creation of Master :

It can be created in two ways 1) template basis 2) Items basis

Navigation : Inventory Vision Operations ( USA )  Items  Master Item  M1

Template basis

105
In the above Master Item form enter only Item and description
Tools  Copy From :
Template : Purchased Item ( template basis )
Apply and Done
Unit of Measure :
Primary : Each

Display Attributes :
Master Org All

Select the master and observe, some fields will be disabled colour, those fields can not be entered in the
master level

Similarly select Org, some fields will be disabled colour, those fields can not be entered in the Org level

All  all fields are allowed to enter data

Save the above

The above all items information will stored in the table called :
MTL_SYSTEM_ITEMS_B

Step2 :
Assign the item Child
After save the Master go to Tools  Organization Assignment 

In the above go to Assigned select V1 ( auto ), M1, M2

Here Assign All is not recommended in the real time.
Child items information will be stored into the table called : MTL_SYSTEM_ITEMS_B

106
select * from MTL_SYSTEM_ITEMS_B where trunc(creation_date) = trunc(sysdate)

Item names will be stored into the Segment1. Reason is that, Item name is a Key information.

Creation of 2nd Item ( Printer )

Item Basis :

Repeat the above and select item basis

Enter item : VIS_Printer, Desc : Printer
Tools  Copy From  Select Item as shown below ( take the already entered item : previous VIS_Monitor )

Apply  Done
All the properties of REG10_ Monitor Item will be inherited to REG10_Printer ( such as V1. M1, M2 .. )
Save the above
Assign to Child
Tools  Organization Assignment ( if not saved it will be disabled )
Select V1, M1, M2 and save it .

107
Create item for Mother Board

Create master VIS_MotherBoard ( Template Basis or Item basis ) and save it

Assign to Child and save it

-------------------
Create Item for HDD :
Create master VIS_HDD ( Template Basis or Item basis ) and save it

Assign to Child and save it

-------------------
Create Item for CD Drive :
Create master VIS_CDDrive ( Template Basis or Item basis ) and save it

Assign to Child and save it

--------------------

Create Item for CPU : ( Mother Board, HDD. CDDrive are part of CPU )

Mother Board, HDD. CDDrive are part of CPU are purchasing from the outside and assembling CPU in the
organization. Hence CPU is a manufacturing Item. It comes under sub assembly.

Select template as subassembly save it and

Assign to Child ( V1, M1. M2 ) and save it.

-----------

Create Item for Dell Computer

Dell Computer is a Finished Goods. It comes under Finished Goods.

Select template as Finished Good save it and

Assign to Child ( V1, M1. M2 ) and save it.

108
Categorizing the items :

Eg : CROMA is a distribution Center for different products such as Computer, Mobiles, HDD, IPOD

Distribution Stores  Distribution Center

Computer Mobiles HDD IPOD -->Category Set

----------------------------------------------------------------------------------------------------------------------------
HCL IBM LEN SONY DELL  Category Code

NOKIA LG SAM SONY

S.D S.G KS

-----------------------------------------------------------------------------------------------------------------------------

Desktop Laptop

----------------------------------------------------------------------

Model1 M2 M3  Items

----------------------------------------------------------------------

In real applications 1st create Category Code , 2nd create Category set and then assign to Item.

Creation of Category Code :

It is Key flex filed. Storing in two fields called : COUNTRY - COMPANY
IND – HCL
IND – DELL Category Set
IND – LENOVE

109
Eg : VIS_CAT_CODE

Navigation :
System Administrator  Application  Flex Fileds  Key  Segments
Application : Inventory ( Query ) FlexFileds Title : Item Categories ( Down Arrow Key )

Go to Code Column and create New

Code : VIS_CAT_CODE Title : VIS_CAT_CODE Desc :

Segment Separator : Pipe (| )

Select Segments
Num Name Column
1 COUNTRY SEGMENT1
2 COMPANY SEGMENT2

Save and select Freeze FelxField Definition  OK  Compile  OK  OK

Entering values into flex fields :

Navigation : Inventory Vision Operations ( USA )  Setup  Items  Categories  Category Codes

New 

110
The above information will be stored into the tables called :
MTL_CATEGORIES and MTL_CATEGORIES_KFV

Creation of Category Sets and Mapping with Category Code:

Navigation : Inventory Vision Operations ( USA )  Setup  Items  Categories  Category Sets  M1

111
Assigning item to Category
Navigation : Inventory Vision Operations ( USA )  Items  Master Item
Item : Query for ( VIS_Monitor : which was created earlier )

Tools  Categories

Category Set : VIS_CAT_SET Control Level : master ( auto ) Category : IND|HCL

Save it . all the above information will stored into the table called : MTL_ITEM_CATEGORIES_V
Item Cost :

In Oracle the cost is called Material Cost

Transportation Cost Material Over Head Cost
Labor Cost is called as Resource Cost

Item Cost = (Material Cost + Material Over Head Cost + Resource Cost )

Inventory Vision Operations ( USA )  Items  Master Items 

(or )
Inventory Vision Operations ( USA )  Items  Organization Items 

Master Item form contains 16 Tabs : one of the tab is Costing tab

Under the Costing tab the following details

Costing Enabled
Inventory Asset Value
Include In Rollup
If the all the above are checked, then it will be available for costing
112
Costing is at the organization level
Item Cost is only for Purchased Item not for Manufacturing and Sales Items

Login to the organization level for Costing an Item

Inventory Vision Operations ( USA )  Costs  Item Costs 

Item : Click here and Query for the Item, It shows all Costing items.

If the following are disabled at time of Items creation, then it will not shows in the list
Costing Enabled
Inventory Asset Value
Include In Rollup

For checking go to Inventory Vision Operations ( USA )  Items  Organization Items 

Item : VIS_FDD
And go to Costing Tab, uncheck the above three and save, then check for the Cost using
Inventory Vision Operations ( USA )  Costs  Item Costs  M1

Costing an item :
1) Eg : VIS_CDDrive

Item : VIS_CDDrive
Cost Type : Frozen ( 4 Types of costing 1) Frozen 2) LIFO 3) FIFO 4) AVG
Select Find
Select Open
Make/Buy : Buy ( Buy : purchased Items, Make : Manufactured Item )
Select Cost
Cost Element Sub Element Basis Amount
Material Material Item 250
Material Over Head

2) VIS_HDD
Repeat the above steps
Costing Types information is available in the table called : CST_COST_TYPES
Unit Costing information is available in the table called : CST_ITEM_COSTS

Material Transaction Cost :

Items :

1) Receivings

When received from the Suppliers, the Godown on hand stock will be increased

2) Issues
When Issued to the Customers, the Godown on hand stock will be decreased

Transactions are of three types

113
1) Buying 2) Selling 3) Manufacturing

Buying is a Receiving transaction. In oracle terminology it is called as MISC Receipt

Selling is Issue transaction. In oracle terminology it is called as MISC ISSUES

Pre-requisite to create a transaction

1) Inventory Vision Operations ( USA )  Items  Master Items  Inventory ( tab )
If Transactable flag is enabled then item comes under transactable and it can received / issued .

2) Period of transaction should be open

Checking for transactable flag

Inventory Vision Operations ( USA )  Items  Master Items  Inventory ( tab ) as shown below

2) Set Of Books Period of transaction should be open

SELECT * FROM ORG_ORGANIZATION_DEFINITIONS WHERE ORGANIZATION_CODE='M1'

Take the SET_OF_BOOKS_ID value = 1

select * from GL_SETS_OF_BOOKS where SET_OF_BOOKS_ID=1

114
 take either of the follwing
SHORT_NAME :Vision Operations
NAME : Vision Operations (USA)

Go to Inventory Vision Operations ( USA ) Setup  Financials  Books

Query for the any one of the following
SHORT_NAME :Vision Operations
NAME : Vision Operations (USA)

Get the
Calendar Name = Accounting ( copy into note pad )
Get the period
Go to Inventory Vision Operations ( USA ) Setup  Financials  Accounting Calendar  Accounting

115
Get the name :
Eg : Jan-09, feb-09, mar-09

Check Period Status is Open or Not

Inventory Vision Operations ( USA ) Accounting Close Cycle  Inventory Accounting Period

116
Creation of a Transaction :
Inventory Vision Operations ( USA )  Transactions  Miscellaneous Transactions ( M1 ) 

Select Transaction Lines

Item Name : VIS_Monitor Sub Inventory : Stores UOM : Ea Quantity : 10

Account : 01-580-7740-0000-000 (Miscellaenous )

All the transaction type information is available in the table : MTL_TRANSACTION_TYPES

select * from MTL_TRANSACTION_TYPES

WHERE TRUNC(CREATION_DATE)=TRUNC(SYSDATE)

Transaction information is available in the table : MTL_MATERIAL_TRANSACTIONS

select * from MTL_MATERIAL_TRANSACTIONS

WHERE TRUNC(CREATION_DATE)=TRUNC(SYSDATE)

Checking for on hand quantity

Inventory Vision Operations ( USA )  On-hand, Availability  On-hand Quantity 
On hand Quantity = ( Total Quantity – Reservable Quantity )
Organization : M1
Sub inventory : Stores
Item : VIS_Monitor
Select Find

Checking for Material transaction :

117
Inventory Vision Operations ( USA )  Transactions  Material Transactions  it check between date as shown
below

Select Find

118
Steps in the purchasing of Goods (Purchase Order )

1) Requisition  2) RFQ  3) Quotations  4) PO  5) Receipts  Updating Banks

The documents, which are related to above will be prepared by the clients.

1) Requisition
a) Internal Requisition  It will be placed between branches ( transfer of Goods from Inventory to another
Inventory of the Company (or) on Godown to another Godown )

b) Purchase  It process of purchasing from the out side. It can be from approved supplier or from the local
suppliers .
If goods are not available at approved supplier, then it will be purchased from local suppliers .

if purchase form the local suppliers, then buyer should purchase the goods with in the cost of certain limit. If
cost is more than the certain limit , the it should be approved by the Top Management .

Purchase form Approved Suppliers

If the purchase from Approved Supplier then, then it involves the following steps.

2) RFQ  3) Quotations  4) PO  5) Receipts  1) AP Interface

2) Inventory Interface
RFQ ( Request for quotation )
Quotations call for to different suppliers in market. It is through the advertisement.
Quotation :
Quotations will be received from suppliers such IBM, TVS, WIPRO, ACEL
Quotations from the suppliers will be received through E-Mail, FAX, Courier, of by Hand
On receiving quotations. These will be analyzed by the purchasing committee. ( quotation analysis ).
The purchasing committee will decide the supplier. Once quotation has been approved, the supplier will be an approved
supplier of that company.
The approved supplied has to supply the goods through out the year as per the requirement.

Once quotation has been Approved, the confirmation document will be sent supplier.
Confirmation document consists of terms and conditions such Price, quality of the goods, payment terms,

Purchase Order : The Order requisition will be placed by the concerned person ( Stores Manager )

119
 Quotation is only once and it is valid for one year. Order can be placed at any time in the year with out
any prior intimation to the supplier .

Supplying the Material : Supplier supplies the material as per the quality sample mentioned in the quotation. If not
meet the quality, then goods will be treated as inferior quality and it will be rejected.

Once goods have been received, the stores manger will issue the receipt of the goods.

Requisition Types

1) Benefits of On–line Requisitions :

You can save time, money, and paper by processing requisitions on–line. With a paper system, you must provide forms
to the requestor, the requestor must send the form to someone else to be approved, and the buyer must manually
consolidate requisitions to place on a purchase order. Throughout all of these transactions, you Requisitions 3 – 7 may
generate a number of errors, waste time, and lose money. Some of the many problems you may incur with paper
requisitions include:

• The requestor may not fill in the requisition completely or accurately.

• The requestor’s handwriting may be illegible.

• Someone without proper authority can potentially approve a requisition.

• The requestor might have to mail the requisition to an approver at a different location and wait a number of days to get
it back.

• The approver or buyer may lose or damage the requisition

.
• The buyer may translate the information from the requisition to the purchase order incorrectly.

• You may lose significant quantity discounts if the buyer cannot locate all the requisitions that reference a particular
item.

Implementing On–line Requisitions

Many companies want to provide on–line requisitions to everyone in the company. Others want to limit
the number of users who have access to the system. Purchasing is flexible enough to meet the needs of your company.
To give everyone access to the system, simply create a user name for each employee in the company and assign the
employee the appropriate responsibilities. You can easily designate a smaller group of individuals as requisition
preparers if you want to limit the number of requestors on the system. These people can create requisitions for anyone in
the company by identifying the appropriate requestor directly on the requisition line. You might also want to limit some
preparers to internal requisitions and others to purchase requisitions. You can also print requisitions to obtain signature

120
approvals if some of the approvers do not have access to the system. You can then assign an individual to update the
authorization status for these requisitions.

Purchase Requisitions

Use the Requisitions window to create requisitions. You must choose the requisition type (internal or
purchase). You can also provide a description, unlimited notes, and defaults for requisition lines. For each requisition
line, you choose the item you want to order along with the quantity and delivery location. You can get sourced pricing
from catalog quotations or open blanket purchase agreements. You can also choose a price from a list of historical
purchase order prices. In the Distributions window, you can charge the item to the appropriate 3 – 8 Oracle Purchasing
User’s Guide accounts, or you can let the Account Generator create the accounts for you. Once you complete the
requisition, you send it through the approval process.

Internal Requisitions

Unlike purchase requisitions, which are supplied from purchase orders, internal requisitions are
supplied from internal sales orders. Internal requisitions are not picked up when you AutoCreate RFQs or purchase
orders, nor can they be assigned to a buyer in the Assign Requisitions window.

Requisition Templates

Use the Requisition Templates window to define requisition templates for items you purchase
frequently. For example, if you frequently buy certain office supplies, you can set up an office supplies template for
your requestors. This template consists of a list of all items, prices, and sourcing information you want available to the
requestor. When you want to order items from this template, use the Supplier Item Catalog, choose the office supplies
template, and indicate the quantity you want to order. Purchasing supplies default sourcing and delivery information.

Imported Requisitions

Purchasing lets you import or reschedule requisitions from other Oracle or non–Oracle systems. For
example, Work in Process uses Requisition Import to create requisitions for outside processing. Similarly, Master
Scheduling/MRP automatically creates requisitions using Requisition Import when you mass load purchase requisitions.
Master Scheduling/MRP also automatically reschedules existing requisitions by updating the need–by date during this
process. If you are using Inventory, you can send a requisition requirement to Purchasing and then run Requisition
Import in Purchasing to create the requisition.

Paper Requisitions
121
 You do not need to create a requisition on–line to purchase an item. Instead, you can reference a paper
requisition number directly on the Requisitions 3 – 9 purchase order Distribution Details.
Prerequisite for Purchase :
1) Items  Purchasing  Purchased and purchasable flag must be enabled
2) Supplier  Should in Active State
3) User  Must be Employee of the company and Must be a buyer

Types of Purchase
1) Standard Purchase  One time purchase
2) Blanket Purchase Deal with Amount
3) Contract Purchase  Purchase for some period ( contract may be for one year or five years etc..)
4) Planned Purchase  Purchase plan is base past history

Checking for Purchased and purchasable flag must be enabled

1) Items  Purchasing  Purchased and purchasable flag must be enabled

Inventory Vision Operations ( USA )  Items  Master Items  Purchasing ( Tab )

Purchased and Purchasable flags must be enabled as shown below.

122
 User  Must be Employee of the company and Must be a buyer

System Administrator  Security  User  Define

Person : Stock, Ms.Pat ( employee )

123
Creation of Employee :
Human Resources, Vision Enterprises  People  Enter and Maintain
Select New

Gender : Male Action : Create Employement

Last : MNRAO Person Type for Action : Buyer
Save the above information and select Address

Address Style : India

Address Details : as desired

Type : Primary ( enable )

Date From

Save the above

Select Picture for Photo of the Employee

Save the above

Select Assignments :

124
 Organization : Vision Corporation
Job : MM100_Manager
Grade : 500.2.west
Location : HR – Newark
Status : Active Assignment
Assignment Number : 1315 ( will be generated automatically )
Save the above

Employee Master information will be stored into the table :

PER_ALL_PEOPLE

Job information will be stored into the table:

PER_JOBS

Address information will be stored into the table :

PER_ADDRESSES

Assignments information will be stored into the table :

PER_ASSIGNMENTS

Note : Employee will be assign to user with the help of fullname

Suppliers :

Supplier Master Information :

Supplier  Supplier

 Sites
Address1 Address2 Address3

Contact Person1 Contact Person2  Contact Points

1) Supplier  Global information

2) Sites  Specific to Operating Unit
3) Contact Points  Specific to site

125
Creation of a Supplier :
Navigation
Purchasing Vision Operations (USA )  Supplier Base  Supplier

Supplier Name : VIS_SUPP

Headers / Master infromation
Alt Name : VIS_SUPP ( as desired )
General ( Tab )

Classification ( tab )
Type : Government
Control ( tab )
Invoice Match Options : Purchase Order

Payment ( tab )
Terms : 45 Net

Purchasing ( tab )
Ship To Location: M1- Seattle
Bill To Location: V1- New York City

126
Save the above

Select Sites ( to enter address )

Site Name : VIS_PURCHASE Alternate Name :

Inactive unchek
Country : India
Address : as desired
----------
----------
City : Hyderabad State : A.P Postal Code : 500072

General ( tab)
Pay ( Disable/Un Checked) Purchasing ( Checked/enable )

Communication
Code Number

127
 Voice : 040 6656321
Fax : 040 6656321
Contacts ( tab )
Last Name: MNRAO

Save the above

For the Address2 ( OFFICE ) place the cursor at Site Name and select New and repeat the above steps

Address2 ( OFFICE )
Site Name : VIS_OFFICE Alternate Name :
Inactive unchek
Country : India
Address : as desired
----------
----------
City : Hyderabad State : A.P Postal Code : 500072

General ( tab)
Pay (Checked/enable) Purchasing (Disable/Un Checked )
On creation of supplier, Supplier Number will generated automatically
Supplier Master information will be stored in a table called : PO_VENDORS ( Master table )
Primary Key  VENDOR_ID
select * from PO_VENDORS where trunc(creation_date)=trunc(sysdate)

Sites information will be Stored in table called : PO_VENDOR_SITES_ALL

VENDOR_ID is the foreign key between PO_VENDORS and PO_VENDOR_SITES_ALL

select * from PO_VENDOR_SITES_ALL where trunc(creation_date)=trunc(sysdate)

Contacts information will be stored in a table called : PO_VENDOR_CONTACTS

select * from PO_VENDOR_CONTACTS where trunc(creation_date)=trunc(sysdate)

Purchasing :
For the purchase Demand Sheet (or) REQ Sheet will be prepared by sales dept / Manufacturing Dept /
Inventory Dept / Planning Dept / etc…..

It Involves Following Personnel

1) Requestor  Employee, who is requesting the goods ( stores manger )
2) Preparer  who is preparing the purchase document ( clerk )
3) Buyer  who is going to buy a product ( Asst. Manager, Stores )

Demand Sheet contains :

Name of the Item:
Quantity :
128
Need By :
The employee, who need the item called as Requestor.

The above demand sheet will be forwarded to Requisition Dept, where demand sheet will be converted into
Requisition .

Requisition is of two types

1) Internal called Internal Requisition ( IR )
2) Suppliers called Purchase Requisition ( PR )

Requisition :

Purchasing Vision Operations (USA )  Requisitions  Requisitions

Number : Type : Purchase Requisition Preparer : Stock, Ms. Pat

Desc : Status : Incomplete

Lines ( tab )

Sno Type Item Category Description UOM Quantity Price Need By

129
1 Goods Hyd CD Drive MISC.MISC Each 10 2100 30-MAY-2011
00:00:00

Destination Type : Inventory Source : Supplier

Requester : Stock, Ms. Pat Supplier : HYD_SUPP
Organization : Seattle Manufacturing Site : HYD_PUR
Location : M1- Seattle Contact : MNRAO
Subinventory : Stores

Note :
If Source is Supplier , then Type is : Purchase Requisition
If Source is Inventory, then Type is : Internal Requisition
Save the above : Once saved the Requisition Number will be generated Automatically (5632, 5633 ) these
copy into notepad for the following transaction
Select Distributions for Account,
Total No.of items will be distributed to multiple accounts or some times Single account.

Headers information will be stored into the table : PO_REQUISITION_HEADERS_ALL

130
select *from PO_REQUISITION_HEADERS_ALL where trunc ( creation_date) = trunc(sysdate)

Lines information will be stored into the table called : PO_REQUISITION_LINES_ALL

select *from PO_REQUISITION_LINES_ALL where trunc ( creation_date) = trunc(sysdate)

Distributions (Accounting)information will be stored into the table : PO_REQ_DISTRIBUTIONS_ALL

select *from PO_REQ_DISTRIBUTIONS_ALL where trunc ( creation_date) = trunc(sysdate)

Copy the Requisition Number ( 5634 ) into note pad

the tables ends with ALL means Multi Arg tables provides business group information.
With out ALL means Multi Arg views, provides only specific Organization information ( O.U )

Setting Organization Id to View

First get Organization from the Requisition form
Help  Diagnostics  Examine

Block : $PROFILES$

131
Field : ORG_ID
Value : 204 ( this value will be populated automatically )

Go to TOAD and execute the following package

BEGIN

FND_CLIENT_INFO.SET_CURRENCY_CONTEXT( '204');
END;

Procedure success fully completed

FND_CLIENT_INFO  Is a name of the package

SET_CURRENCY_CONTEXT  name of the procedure

Approval of the Requisition

Purchasing Vision Operations (USA )  Requisitions  Requisitions

Query Number : 5634

Select Approve  to get approval of the request

Check the Submit for Approval  OK
Once approved data will not be available for Requisition form.
It will be converted into Purchase Order.

To check the requisition :

Purchasing Vision Operations (USA )  Requisitions  Requisition Summary

132
In the above enter the Requisition Number : 5632 ( which was generated earlier )
And Select Find(B)

133
The above Total purchase value in a particular request ( eg Number : 5634 )
Select lines and distributions to see the more details

To find the Request Approver and Request Submitter

In the above after Find(B) 
Go to Tools  View Action History

134
The above RFQ will be sent to Suppliers.

Supplier will prepare the Quotation and will send the same to the purchase Dept.

Purchase dept analyze quotations and convert the RFQ into the Purchase Order.

There are 4 types of purchase orders

1) Standard Purchase  One time purchase
2) Blanket Purchase Deal with Amount
3) Contract Purchase  Purchase for some period ( contract may be for one year or five years etc..)
4) Planned Purchase  Purchase plan is base past history

Conversion from Requisition to Purchase Order

Purchasing Vision Operations (USA )  Auto Create 

Select Clear in the above form and clear the form

Enter the Requisition : 5632

135
 Select Find

Check as shown above ( Check box at Requisition ( beginning ) )

Select Manual / Automatic
If it is manual we have to create the purchase document
If it is automatic System will generate the do purchase document automatically

For Manual
Select Manual
Supplier : VIS_SUPP
Supplier Site : VIS_PURCHASE

Select Create  ( Place the cursor at Requisition )  Add To Document  Create

136
Close the above

It generates the Purchase Order as Shown below.

137
Fro multiple shipments select Shipments

138
For Multiple Distributions select Distributions

Finally Approve for the approval

Submit for Approval  OK

139
It shows status as Approved
IMP Note :

RFQ Details :

1) Headers
2) Line
3) Distributions

Here a header can have multiple lines

A line can have multiple distributions

RFQ Details will be stored into the following tables

Headers  PO_REQUISITION_HEADERS_ALL
Lines  PO_REQUISITION_LINES_ALL
Distributions  PO_REQ_DISTRIBUTIONS_ALL

Purchase Order Details :

1) Headers
2) Lines

140
 3) Shipments
4) Distribution

A header can have multiple lines

A line can have multiple Shipments
A shipment can have Multiple Distribution

Purchase order Details will be stored into the following table

Headers  PO_HEADERS_ALL
select *from PO_HEADERS_ALL where trunc ( creation_date) = trunc(sysdate)

Lines  PO_LINES_ALL
select *from PO_LINES_ALL where trunc ( creation_date) = trunc(sysdate)

Shipments  PO_LINE_LOCATIONS_ALL
select *from PO_LINE_LOCATIONS_ALL where trunc ( creation_date) = trunc(sysdate)

Distributions ( A/C )  PO_DISTRIBUTIONS_ALL

select *from PO_DISTRIBUTIONS_ALL where trunc ( creation_date) = trunc(sysdate)

Click on lines  Shipments Distributions and go to More tab it shows the requisition number ( way to
identify the requisition number from purchase order)

Requisition 
Line1  Purchase Order1
Line2  Purchase Order2
Line3  Purchase Prder3

Purchase Order can also be created with out RFQ. Demand sheet can directly be converted into Purchase
order.
Purchase Order Types Summary
Standard Planned Blanket Contract
Purchase Purchase Purchase Purchase
Order Order Agreement Agreement
No.of Times Purchase One Time Multiple Times Multiple Times Multiple Times

Terms and Conditions Known Yes Yes Yes Yes

Goods or Services Known Yes Yes Yes No

Pricing Known Yes Yes May be No

Quantity Known Yes Yes No No

Account Distributions Known Yes Yes No No

Delivery Schedule Known Yes May be No No

Can Be Encumbered Yes Yes No No

Can Encumber Releases N/A Yes Yes N/A

141
Purchase order creation with out REQ:

Creation of Standard purchase order.

Navigation :

Purchasing Vision Operations ( USA )  Purchase Orders  Purchase Orders

Type : Standard Purchase Order

Supplier : VIS_SUPP Site : VIS_PURCHASE Contact : MNRAO ( auto )
Ship to : M1- Seattle ( auto ) Bill To : Seattle Maintenance
Buyer : Stock, Ms. Pat

Lines :
Num Types Item Category Desc UOM Quantity Price
1 Goods Hyd CD Drive MISC.MISC as desired Each 20 1275

Promised Need By
05-JUN-2011 00:00:00 06-JUL-2011 00:00:00
Note : Need By Date must be greater than the Promised Date.

Enter the above details as shown in the below form.

142
Select Shipments
It can be single shipments or Multiple Shipments

Select Distributions
It can be single Distribution or Multiple Distribution
Save the above ( take Purchase order No (4422 ) into note pad before approval )
Select Approve and check the Submission for Approval  OK

Creating Blanket Purchase Order :

Type : Blanket Purchase Agreement

Supplier : REG10_SUPP Site : PUR_SRNAGAR Contact : EMP_NAME ( auto )
Ship to : M1- Seattle ( auto ) Bill To : Seattle Maintenance
Buyer : Stock, Ms. Pat Amount Agreed : 10,000.00 ( it is not known in standard
purchase )

Lines :
Num Types Item Category Desc UOM Quantity Price
1 Goods Hyd Printer MISC.MISC as desired Each ( Disabled ) 250

Blanket will not have these Two dates Promised and Need By Date

143
Enter the above details as shown in the below form.

Blanket Purchase will not have the Shipments and Distributions

Standard Purchase will not have Price Breaks ( Discounts )

Select Price Breaks for Discounts enter details as shown below ( as desired )

144
Save the above ( take Purchase order No (4423 ) into note pad before approval )
Select Approve and Check the Submit for Approval  OK
Status Converts into Approved

Note : In the case of conversion form RFQ to Purchase order, once converted from RFQ to
Purchase, then RFQ details will not be available

Conversion of Blanket Purchase to Release Order:

Only blanket purchase convert into the release order
Navigation :
Purchasing Vision Operations ( USA )  Purchase Orders  Releases

PO, Rev : 4423 ( Purchase Order Number : enter this only remaining automatically populated )

Shipments ( tab )
Num Line Org Ship To Quantity Promised Need By
1 1 M1 M1- Seattle 5 31-MAY-2011 00:00:00 30-MAY-2011
00:00:00

145
Select Agreement  for terms and Conditions

Select Approved  to Approve the release

The following are the steps before converting Purchase to Release

REQ  ( Demand Sheet)

RFQ  ( Requisition )

Quotations  ( from Supplier )

Purchase Order  ( to suppliers )

After finishing above steps Receiving the Goods ( Items )

146
Creation of Receiving :

Pre-requisite for receiving :

1) Purchase Status should be Open ( Approved )
2) Calendar Period Should Open for ( INV, GL and PO )
Checking for Purchase Status :
Purchasing Vision Operations ( USA )  Purchase Orders

Enter the Purchase Order No : 4422 ( was created in the previous step : Standard purchase )

Shipments  Status Tab  Received : should be less than the ordered

2) Checking for Calendar period open for ( INV, GL, PO )

From the following get the get Ship-to : (M1- Seattle)

147
Go to Back end
select * from HR_LOCATIONS where LOCATION_CODE = 'M1- Seattle'

get the INVENTORY_ORGANIZATION_ID value : 207

Both are same.
select * from ORG_ORGANIZATION_DEFINITIONS WHERE ORGANIZATION_ID=207

get ORGANIZATION_CODE = M1 and ORGANIZATION_NAME = Seattle Manufacturing

get the SET_OF_BOOKS_ID = 1

select * from GL_SETS_OF_BOOKS where SET_OF_BOOKS_ID=1;

get Name : Vision Operations (USA)
SHORT_NAME : Vision Operations

go to Books and get the type of calendar

Navigation :
Inventory Vision Operations (USA) Setup  Financial  Books  Define

Query for the Short Name : Vision Operations

148
Get the Calendar
Name : Accounting as shown below

149
Go to Calendar and check for status of period open or not

Inventory Vision Operations (USA) Setup  Financial  Calendar  Accounting

Query for the Calendar : Accounting as shown below

150
Shows the following

In the above if period is not available then create new period by using new ( green Colour )

Prefix Type Year Quarter Num ( Month ) From To Name

May Month 2011 2 5 01-MAY-2011 31-MAY-2011 May-11

Name will be generated automatically

Name : Prefix ( May) – last two Digits of the Year (11)

Save the above Accounting Calendar

Now Check for period is open or not

Checking for INV

Login into inventory

Inventory Vision Operations ( USA )  Accounting Close Cycle  Inventory Accounting Periods  M1

151
Go to Change Status to Open ( May -11 5 2100 )

Checking for ( PO and GL )

Login into Purchase

Purchase Vision Operations ( USA )  ( Ctrl + L ) it will open all the forms

Find : %period%

152
Select Find

In the above : Control Purchasing Periods  is for PO

Open and Close Periods  is for GL
Select Control Purchasing Periods for PO
153
Make the Status as Open for the period May – 11 as shown below and save it

Again ( Ctrl + L )
Find : %period%
Select Open and Close Periods  for GL

Select Open Next Period  Yes  your request Id is 2718521  OK

154
Go to SRS window and check for Request status
View  Request

Back End Process to Open GL Periods :

SELECT * FROM all_tables

WHERE table_name like '%PERIOD%STAT%';

SELECT * FROM GL_PERIOD_STATUSES;

UPDATE gl_period_statuses
SET closing_status ='O'
WHERE Period_Name ='Jun-11';

Receiving Goods ( Items ) :-

Items can be received in the following Methods

1) 2-Way 2) 3-Way 3) 4-Way

1) 2 – Way method :-

 Purchase Order for the Items

 Receiving the Items
 All the items will be received and Invoice will also be prepared all Ordered Items

2) 3-Way Method :-

 Purchase Order for the Items

 Receiving the Items.
 Counting the Items.
 Invoice will be prepared for only received items ( Count ).

3) 4 – Way Method :-

 Purchase Order for the Items

 Receiving the Items.
 Counting the Items.
 Inspecting Items
 Invoice will be prepared for only items with out damage.
 Inferior Quality Items will be rejected and Invoice will be prepared after quality inspection.

155
Creation of a Receipt :-
Purchasing Vision Operations ( USA )  Receiving  Receipts 

Enter the Purchase Order No : 4422 and Select Find

156
In the above we can select New Receipt / Add to receipt

Receipt Date : 30-dec-2010 ( it should be open )

Comments : Receipt for the Purchase Order No.4422
Close the form

Lines ( Tab )
Quantity
Check 75

Select Headers

Save it
It generates the receipt Number : 9609

Receipt Master Information will be stored in a table : RCV_SHIPMENT_HEADERS

Lines information will be stored in a table : RCV_SHIPMENT_LINES

Shipment Information will be stored in a table : RCV_TRANSACTIONS_INTERFACE

select * from RCV_TRANSACTIONS_INTERFACE where trunc(creation_date) = trunc(sysdate)

157
Counting Items:

Purchasing Vision Operations ( USA )  Receiving  Receiving Transactions 

Enter the Purchase Order : 4422 and Select Find

Lines ( tab )

Quantity
Check 75
Check 25
As shown below

158
Save the above

The above counting information will be stored into the table called : RCV_TRANSACTIONS

View  Request  to see the receiving transactions (Receiving Transaction Processor )

It moves the data from RCV_TRANSACTIONS_INTERFACE table RCV_TRANSACTIONS

select * from RCV_TRANSACTIONS where trunc(creation_date) = trunc(sysdate)

Once data has been moved it will impact on the following table
1) MTL_MATERIAL_TRANSACTIONS
select * from MTL_MATERIAL_TRANSACTIONS where trunc(creation_date) = trunc(sysdate)

2) MTL_TRANSACTION_ACCOUNTS
select * from MTL_TRANSACTION_ACCOUNTS where trunc(creation_date) = trunc(sysdate)
3) MTL_ONHAND_QUANTITIES_DETAIL

select * from MTL_ONHAND_QUANTITIES_DETAIL where trunc(creation_date) = trunc(sysdate)

Check Purchase Order

Purchase Orders  Purchase Orders

Query for the purchase order : 4422

159
Select Shipments Status ( tab )
Check the ordered and received Number

Checking For Transactions ;

Inventory Vision Operations ( USA)  Transactions  Material Transactions  M1

From Date : To Date :

Select Find

Payments:

REQ  RFQ  QUATATION  PO  RECV  PAY

Payable Vision Operations ( USA ) 

Ctrl + L : %period%
Ap Accounting ( period should be open )

Creating Invoice :

160
Pre-Req : Calendar Period Should be Open

Payable Vision Operations ( USA ) ( Ctrl + L )

Find : %period%
Ap Accounting Period

Creating Invoice :

Payable Vision Operations ( USA )  Invoices  Entry  Invoices

Type Supplier Supplier Num Site Invoice date Standard

REG10_SUPP 5037 REG10_SRNAGAR 21-MAY-2011
Invoice Number Invoice Amount
HYD_INV_JUN_10 15000 ( 3 items X 5000 )

Save the above

Note : the above information will be stored into the table : AP_INVOICES_ALL
Select Match

Purchase Order

Num : 4422

161
 Select Find
Check for the Match as shown below

Select Distribution

162
Check Match and Enter the following
Quantity Invoiced : 3 Match Amount : 15,000 ( auto )

See the Control Amount and Actual Amount ( ensure that, both are same amount)
Save the above
Note : Distributions Information will be stored into the table : AP_INVOICE_DISTRIBUTIONS_ALL

163
Checking for status :
Initially Status : Never Validate

Select Actions

Check Validations as shown below and OK

164
Status : Validated ( shows after Validate Checked )

Checking for Accounting :

Tools  View Accounts ( enabled / disabled ) ( initially it will be disabled )

Go to Actions and Check the Create Accounting  OK
Now see the
Status : Validated
Accounted : Yes.

Tools  View Accounts ( it will be enabled )

165
 Accounting Entries in a tables

AP_ACCOUNTING_EVENTS_ALL
AP_AE_HEADERS_ALL
AP_AE_LINES_ALL

Once accounting completed the above tables will be impacted.

Paying Amount :

Go to Actions
Check Pay in full  OK

Type Bank Account Document Doc Num

Quick BofA CHECK 2472

Save the above

Checking Status of Purchase Order ( Checking for Billing )

Purchasing Vision Operations ( USA )  Purchase Orders  Purchase Orders 
Query with P.O Num : 4422 ( F11 and Ctrl + F11 )
Status : Approved, Closed
166
 Go to Shipments and Status ( tab ) it shows Billed ( No.Of Items )

Ordered Received Billed

3 3 3

Update Banks (Accounting):

Payable Vision Operations ( USA )  Payments Entry  Payments

Query for the Check Num as shown below :

Document Num : 2472

167
It shows following

168
Go to Tools  View Accounting ( it will be disable mode )

Select Actions
Check Create Accounting  OK

Go to Tools  View Accounting ( it will be enable mode )

169
Close the above

Go to Actions and Select Format ( check format )  OK

Bank information will be available in the following tables :

Bank Branches : AP_BANK_BRANCHES
Bank Accounts : AP_BANK_ACCOUNTS_ALL
Checks : AP_CHECKS_ALL
Check Formats : AP_CHECK_FORMATS

Updating the Bank Account :

Cash Management Vision Operations ( USA )  Bank Statements  Bank Statements and Reconciliation

170
Select New

171
Enter Account name : Bofa ( Remaining Details will be populated automatically )
Date : 11-JUN-2011 Statement Number : 11-JUN-2011 ( auto )
GL Date : 11-JUN-2011 ( auto )
Save the above
Select Lines

172
Type Number ( Check Num ) Transaction Date ( auto ) Amount
Payment 2472 12-JUN-2011 15000

Save the above

Bank Statements Master ( Header ) information Table : CE_STATEMENT_HEADERS_ALL
Bank Statements lines information Table : CE_STATEMENT_LINES

Clearing the Transactions :

Bank Statements  Manual Clearing  Clear Transaction

173
In the above Enter
Account Name : BofA
Select Find

174
In the Query for the Check Number

175
Check Type ( payment

Select Clear Transaction  it clears the transaction

Checking for Cleared or not

Enter the Check Number and Query for it ( It will not show any details i.e it was cleared )

176
Bill Of Material :

Manufacturing Cost = Material Cost + Resources Cost + Dept Maintenance Cost

Refer the Business process flow document page No.09.

Material Cost :
The Purchase cost of a CPU Sub Assembly Item is as follows
CPU (Sub Assembly)
Mother Board 1000 USD +
CD Drive 750 USD +
Floppy Drive 250 USD
--------------
Purchase Item Cost 2000 USD
=========
Manufacturing Cost of CPU Sub assembly is as follows
Purchase Item Cost is 2000 USD
Operations Cost
Soldering Dept Cost 100 USD
Fixing Dept Cost 500 USD
600 USD
Departmental Overheads 650 USD
177
--------------
Manufacturing Cost of CPU 3250 USD
========
The Purchase cost of a CPU Sub Assembly Item is as follows
CPU (Sub Assembly) 2000 USD
Mouse 100 USD
Printer 900 USD
Monitor 500 USD
--------------
Purchase Item Cost 3500 USD
=========
Manufacturing Cost of CPU Sub assembly is as follows
Purchase Item Cost is 3500 USD
Operations Cost
Soldering Dept Cost 100 USD
Fixing Dept Cost 500 USD Variable cost of an Item
Assembly Dept Cost 400 USD
1000 USD
Departmental Overheads 1000 USD Fixed Cost Apportionment
--------------
Manufacturing Cost of Dell Computer 5500 USD
========
Selling Price of Dell Computer is 6000 USD

Resources :
1) Man Power 2) Machine Power

Total Cost
Material Cost + Fixing Resources Cost + Soldering Resources Cost + Assembling Resources Cost +
Fixing Dept Maintenance Cost + Soldering Maintenance Dept Cost + Assembly Dept Cost

BOM Module consists of the Following

1) Items
2) Resources
3) Routing
4) BOM ( child components )

Creation of Resources :

This involves following steps :

1) Create the resources

2) Create the Dept
3) Create the Association between Resources and Dept.

Navigations :
We can either of the following responsibilities
1) Bill OF Material
2) Manufacturing and Distribution Manager.

178
If not available add the above to OPERATIONS user.

Bill OF Material Routing  Resources  M1

(or )
Manufacturing and Distribution Manager  Bill Of Material  Routing  Resources M1

Resource : FIX_RSRC1
Desc : Fixing Resources One ( as desired )
Type : person UOM : HR
Charge Type : WIP Move

Check the Costed

Absorption Account : 01-000-5810-0000-000 ( Ctrl + L )  Misc
Variance Account : 01-000-5380-0000-000 ( Ctrl + L )  Misc
Company : 01
Department : 000
Account : 5380
Sub-Account : 000
Product : 000
Absorption Account  means actual Salary Account ( fixed one )
Variance Account  Allowances + Over Time + others benefits ( variable )

179
Select Rates

Cost Type : Pending Desc : Pending Standard Cost Type Unit Cost : 125.00 ( Rate per hr)

Save the above

Over head  it is for Company Officials ( Conveyance and other allowances )

And for Machinery ( extra expenses such oil, grease etc )

Resources Master information is available in the table called : BOM_RESOURCES

select * from BOM_RESOURCES where trunc(creation_date)=trunc(sysdate)

Resource Cost information is available in the table called : CST_RESOURCE_COSTS

select * from CST_RESOURCE_COSTS where trunc(creation_date)=trunc(sysdate)

Similarly crate for Fixing alternative resource ( second )

Similarly create for Soldering Resource ( first and second )
Similarly create for Assembling ( first and second )
180
Creation of Dept :

Bill OF Material Routing  Resources  M1

(or )
Manufacturing and Distribution Manager  Bill Of Material  Routing  Department M1( if not
showing go to change Organization and Change to M1 )

Dept : DEPT_FIX Desc : Fixing Department

Location : HYD_AMEERPET ( value from HR_LOCATIONS table )

Select Resources

181
Save the above
Borrowed  barrowed from the other dept or from the out side.
When un checked available for 24 hours, then Shifts ( tab ) will be enabled
Save the above
Select Rates

182
Cost Type :pending
Over Head : Indirect Basis : Item
Save the above
Dept master information is available in the table called : BOM_DEPARTMENTS
select * from BOM_DEPARTMENTS where trunc(creation_date)=trunc(sysdate)

Dept resource information is available in the table called : BOM_DEPARTMENT_RESOURCES

select * from BOM_DEPARTMENT_RESOURCES where trunc(creation_date)=trunc(sysdate)

Routing :
It is a sequence of Manufacturing.

Eg: To Manufacture a CPU the following sequence should be required.

1) Fixing Department 2) Soldering Department.

Pre-Requisite for Routing.

BOM flag of the Items should enabled

Inventory Vision Operations ( USA )  Items  Master Item 

Bills ( tab ) BOM Allowed ( should be enabled )

Navigation for Routing :

Manufacturing and Distribution Manager  Bills Of Material  Routing  Routing

183
Item : Hyd_CPU

Main (tab)

Seq Department Effective Date WIP (TAB ) Back Flash

10 DEPT_FIX 26-MAY-2011 00:01:38 Enable ( decreasing the raw material quantity
Increasing the finished goods quantity)

ECO ( tab ) Engineering Change ( Implemented enabled )

Place the cursor on the Dept filed then select Operation Resources

184
Seq Resources UOM Basis Usage Inverse (auto ) Units Schedule
1 FIX_RSRC2 HR Item 4 .25 1 Yes

Similarly for Soldering Dept.

BOM Routings Master information will be stored into the table called :
BOM_OPERATIONAL_ROUTINGS
select * from BOM_OPERATIONAL_ROUTINGS_V where trunc(creation_date)=trunc(sysdate)

BOM Sequence of Operations information will be stored into the table called :
BOM_OPERATION_SEQUENCES
select * from BOM_OPERATION_SEQUENCES_V where trunc(creation_date)=trunc(sysdate)

BOM Sequence Resources information will be stored into the table called :
BOM_OPERATION_RESOURCES_V

select * from BOM_OPERATION_RESOURCES_V where trunc(creation_date)=trunc(sysdate)

Routing Details  where to item to be moved ( Sub Inventory Information )

185
Creation of BOM :

Navigation:

Manufacturing and Distribution Manager  Bills Of Material Bills  Bills

Enter the Child Items information

Item Seq Operation Seq Component Quantity From
10 1 Hyd Mother Board 1 26-MAY-2011 00:47:11

Supply Type : Assembly Pull ( Purchase from Third party Sub Inventory
Operational Pull ( Internal Purchase ) stores

Checking for the Cost

Manufacturing and Distribution Manager  Inventory Costs  Item Costs

BOM Master information table : BOM_BILL_OF_MATERIALS_TEMP

BOM Child Components information Table : BOM_INVENTORY_COMPONENTS_TEMP
BOM Parameters : BOM_PARAMETERS

186
Generating Bill :
Manufacturing and Distribution Manager  Bills Of Material Bills  Bills
Item : Hyd CPU ( Query for it )
Tools  Rollup Cost
Cost Type : Pending
OK  Submit Request Id  OK
Cost Rollup - Print Report ( Refresh it and View output )
Checking for the Cost
Manufacturing and Distribution Manager  Inventory Costs  Item Costs

Creation of Selling Price :

Pricing is a Module where we can define the pricing of an Item.

Navigation :
Oracle Pricing Manager  Price List  Price List Setup

Name : Corporate ( Query it ) it shows the following.

187
Go to List Lines ( tab ) and create New

Product Context Product Attribute Product Desc UOM Value

Item Item Number Hyd Computer Ea 13500

Application Method
Unit Price

Pricing Master information stored in the table called : QP_LIST_HEADERS

select * from QP_LIST_HEADERS where NAME='Corporate'

Pricing Lines information will be stored in the table : QP_LIST_LINES

select * from QP_LIST_LINES where trunc(creation_date)=trunc(sysdate)

One Pricing list can have Multiple price lines

One Pricing line can have Multiple Pricing list.

1) Qualifiers 2) Modifiers

Qualifier is list of Customers

Modifier to define the discount

188
To define Qualifier and Modifier Customer is required.

O-2-C Cycle ( Order – To – Cash )

Order deals with customers

Cash deal with AP  CM  GL

Pre-Requisite for Order

1) Item should exist

Item on hand stock should be available in stores.
2) Price list must be set up
3) Customer should be created

Creation of a Customer :
To create a customer profile should defined
Profile contains
1) Payment Terms 2) Collector 3) Statement ( installments )

Credit Limits : 1) High Risk 2) Low Risk 3) Moderatesss Risk

After creating profiles it should be assign to customer

Creation Payment Terms :

Receivable Vision Operations ( USA )  Setup  Transactions  Payment Terms

189
Name : IMMEDIATE ( instead of creating take existing )

Seq Amount Days

1 100 0

If Name : IMMEDIATE

Amount : 100 ( 100% payment )

Due Date : 0

Payment terms for amounts due immediately: chargebacks, quickpay, grants

**************

If Name : 2 Net
Amount : 100 or can be changed
Due Date : 2 days
**************

iF Name : 2/10, Net 30

Amount : 100 ( 100% payment )
Due Date : 30

190
2% discount earned if paid within 10 days. Payment terms can include a discount % for early payment and
you can assign multiple discounts to each payment term line.
If Name : 3/10,2/30,Net60

Multiple discount terms, if paid within 10 days a 3% discount is applied, if paid within 11-30 days 2%
discount is applied, if paid after 30 days no discount is allowed.

Payment terms Master information such as NAME will be stored into the table : RA_TERMS
select * from RA_TERMS where NAME='IMMEDIATE'

Payment terms Line information will be stored into the table : RA_TERMS_LINES
select * from RA_TERMS_LINES

Payment terms Discount information will be stored into the table : RA_TERMS_LINES_DISCOUNTS
select * from RA_TERMS_LINES_DISCOUNTS

Creation of Collector :

Receivable Vision Operations ( USA )  Setup  Collections  Collectors

Ctrl + F11 will be obtained all

Place the cursor in the lines and select New to create New
Collectors information will be stored into the table called : AR_COLLECTORS

191
Name : Hyd_Rao
Employee name : MNRAO, RAO ( Employee of the company) from the table PER_ALL_PEOPLE

select * from AR_COLLECTORS where NAME='Hyd_Rao'

select * from AR_COLLECTORS where trunc(creation_date) = trunc(sysdate);

Creation of Statement :

Receivable Vision Operations ( USA )  Setup  Print  Statement Cycle

Query for the existing one ( ctrl + F11)

Name : Monthly / Quarterly / Weekly

Recommended one is Monthly

Statement Master information will be stored into the table called : AR_STATEMENT_CYCLES

Statement Cycle Dates information will be stored into the table : AR_STATEMENT_CYCLE_DATES

Statements Intervals information : AR_STATEMENT_CYCLE_INTERVALS

Creation of Profile :
Create the profile with the following

192
1) Payment Terms 2) Collector 3) Statement ( installments )

Receivable Vision Operations ( USA )  Customers  Profile Class

Name : HYD_PROF_CLASS Desc : Profile Class for Hyderabad Company Check Active

Profile Class ( Tab )

Collectors :
Name : Hyd_Rao Payment Terms : IMMEDIATE

Finance Charge :
Days in Period : 30
Statements :
Cycle : Monthly

Dunning :
Letter Set : STANDARD

Note : Dunning is for defaulters for one time settlement.

Credit Profile ( tab)

Classification : Low Risk
Period Review Cycle : Monthly
Analyst : Stock, Ms. Pat
Tolerance : 0

Profile Class Amount ( tab ):

193
Profile Class information will be stored into the table called : HZ_CUST_PROFILE_CLASSES
select * from HZ_CUST_PROFILE_CLASSES where trunc(creation_date) = trunc(sysdate)

Profile Amount information will be stored into the table called : AR_CUST_PROF_CLASS_AMOUNTS
select * from AR_CUST_PROF_CLASS_AMOUNTS where trunc(creation_date) = trunc(sysdate)

O – 2 – C Cycle :
Pre-Requisite for O – 2 – C Cycle Customer must exist

Customers are of types : 1) Person 2) Organization

Person  Purchase by the Individual Person
Organization  Purchase by a Company

Customer Hierarchy :
1) Type of Customer
2) Name of the Customer Customer Master
3) Customer Number
4) Address : Address1, Address2, Address3…… ( Called as Sites )

Sites

194
 Site use
Contacts 1) Ship To Location2) Bill To Location
Person, Mobile, FAX, E-Mail.

Customer Master  Global Information

 Address ( Physical Location ) ( INDIA, USA, UK )

Customer Location

Site

 Ship To and Bill To

Site Usage

Contact Points  1) Global Level 2) Address Level

Creation of a Customer :
TCA ( Trading Community Architecture ) is a Customer Module in 11i
Navigation :
Receivable Vision Operations ( USA ) Customers  Standard

Customer Type : Organization

Customer
Name : HYD_CUST

195
Select Find Select New  to create new customer

Customer Type : Organization Check Active

Name : HYD_CUST

196
Skip the Address (tab)
Classification (Tab)
Profile Class : HYD_PROF_CLASS Type : external

Order Management ( tab )

Price List : Corporate

Marketing ( tab ) it is an Optional

Communication ( tab )
Communication Type : Telecommunication ( Choose ) / E-mail

Country Code Area Code Telephone Number Extension Type Primary Purpose Active
1 040 66361220 2 Telephone Check Business Check

197
Contacts ( tab )
Last : xxPerson and details Active ( check)

Address ( tab ) at the beginning

Select New

Country : India ( preferred United Stattes bcoz Taxation rules have been defined for US )
Address : Flat No-01, Block No-A, Ameerpet, Hyderabad

Check Active

Usage
Bill To ( first create Bill to )

Ship To ( don’t in the immediate line , first save the Bill to and close, then Select Address New, then Ship To Address )

198
Save the above

Bill to and Ship to Location : ( 9204 and 9206 will be generated automatically )

Customer Master information available in the table :

Organization Information  HZ_CUST_ACCOUNTS
select * from HZ_CUST_ACCOUNTS where trunc(creation_date) = trunc(sysdate)

Customer Information  HZ_PARTIES

select * from HZ_PARTIES where trunc(creation_date) = trunc(sysdate)

All TCA tables starts with HZ

Address information  HZ_LOCATIONS

select * from HZ_LOCATIONS where trunc(creation_date) = trunc(sysdate)

Sites Information ( Organization )  HZ_CUST_ACCT_SITES_ALL

select * from HZ_CUST_ACCT_SITES_ALL where trunc(creation_date) = trunc(sysdate)

Sites Information ( Person )  HZ_PARTY_SITES

select * from HZ_PARTY_SITES where trunc(creation_date) = trunc(sysdate)

199
Entering into O – 2 – C Cycle

Creation of a Sales Order

Pre-requisite :
1)Item Should exist
2) Cost should be defined ( Pricing )
3) Check for the periods are opened
1 and 2 have already been completed .

Check for the periods are opened

Receivable Vision Operations ( USA ) – ( Ctrl + L )

Fined : %period%
Select Open / Close Accounting period
Make the Status as Open as shown below

200
Navigation to create Order Entry ( sales order )
Order Management Super User, Vision Operations ( USA ) Orders, Returns  Sales Orders

Order Information ( tab )

Main ( tab )

Customer : HYD_CUST ( remaining details will be populated automatically )

Order Type : Mixed ( choose ) / Standard / Returned
Standard  Sending goods from the Organization to Customer
Returned  Returned goods from Customer to Organization ( case of damaged goods )
Mixed  Both ways ( it is recommended )

Others ( tab ) ( will populated automatically, need not enter any one )
Payment Terms : IMMEDIATE
Where House : M1 ( inventory location ) FOB ( fright on board ) : Standard ( Returning Damaged goods to Destination)

Line Items ( tab )

Lien Ordered Item Qty Unit Price Extended Price ( Qty * Unit Price ) Request Date
1.1 Hyd CD Drive 2 1500.00 3000.00 31-MAY-2011 22:49:42

Save the above it generates Order Number : 56699 ( any one ) 56703
Check for availability
Select Availability ( place the cursor on Qty )
201
If items are available fine.
Master Information ( Headers )  OE_ORDER_HEADERS_ALL
select * from OE_ORDER_HEADERS_ALL where trunc(creation_date) = trunc(sysdate)

Lines Information  OE_ORDER_LINES_ALL

select * from OE_ORDER_LINES_ALL where trunc(creation_date) = trunc(sysdate)

to check the on hand quantity transaction period should be open ( for this check the previous in the above )
If items are not available increase on hand stock
Creation of a Transaction :
Inventory Vision Operations ( USA )  Transactions  Miscellaneous Transactions ( M1 ) 

Customer Service Representative will enter the all the above details and takes the confirmation from the
customer based on the payment terms weather it is Immediate payment or Credit Limit.

After entering all the details Header level Status :Entered

Line Level Status : Entered

If do not have the credit limit order to be cancelled or it put into hold.

Canceling the Order

Select Actions Cancel

To Cancel specific line only, place the cursor on the specific line and select Actions and Cancel
Depending on credit limit Cancellation of entire order / specific line.

Select the reasons for cancel and Specify the comments

Stopping order temporarily ( holding the order )

Place the cursor header level and select Actions and Apply Holds

Apply Hold Name : Booking Hold

Hold Unit : ( for next three days )
Hold Comments :

Select Apply Holds  OK

Holding information is available in the table called : OE_HOLD_DEFINITIONS

select * from OE_HOLD_DEFINITIONS where trunc(creation_date)=trunc(sysdate)

Once order is in Hold we can not Book the order.

Checking for Order is in Hold :

Select Book Order and check it (or ) Select Actions  Additional information

Releasing Hold

Select Actions  Release Holds

Reason : Configuration is valid.
Comments : Customer has paid the Amount.
202
Select Release  OK

Release information is available in a table : OE_HOLD_RELEASES

select * from OE_HOLD_RELEASES where trunc(creation_date)=trunc(sysdate)

Each line can be applied for release.

Booking Order:

Select Book Order

Order has been booked OK

Header Status : Booked

Line Status : Awaiting Shipping

After the order has been Booked, the Customer Service Representative will send following information to Shipping
Department through E.Mail / FAX

Customer Details
Ship To
Order Num
Schedule Date
Shipping department will forward the same to Inventory Department.

If the items are available, then it will be delivered ( pick release ) is based on LIFO/FIFO/RANDOM
Default is FIFO.

Once picked the item from the inventory, it will be moved to Security Point Called as Staging Area
The items which are in Staging Area are called as Reserved Items

Picking the Item from the Inventory :

Order Management, Super User Vision Operations ( USA )  Shipping  Transactions

203
From Order Number : 56703
Select Find

204
Line Status : Ready to release

Select Lines/LPNs

Actions : Launch pick release

Select GO
It shows following
Number of concurrent requests launched successfully:
1. Number of requests that failed: 0.

IMP NOTE : Launch pick release will run the following three Concurrent Programs

1) Pick Selection List Generation

2) Pick Slip Report
3) Shipping Exceptions Report
View  Request  Find it shows the status above three programs

205
 Operations Header Level Status Line Level Status

Order Entry Level Entered Entered

Awaiting for
Booked Booked
Shipping
Pick Confirm Booked Picked

Ship Booked Shipped

Acknowledgement Booked Closed

Shipping Confirmation :

1) Bill of Lading ( Weight of Item )

2) Packing Slip Report ( Where to Deliver : Ship To location and Bill To location )
3) Commercial Invoice ( Sales people will be collecting Money from customer and they prepare Invoice for
Material Cost only excluding tax and others and sent to Inventory . This Invoice is called as Commercial
Inventory )
4) Vehicle Load Sheet Details ( LIFO, FIFO )
5) Interface Trip Stop ( delivery points1, points2, points3,……. )

Some goods at point1, and some goods at point2, ….

Navigation :
Order Management Super User, Vision Operations ( USA )  Shipping  Transactions

206
Enter the From Order Number : 56703
Select Find

207
Place the Cursor on Deliveries ( tab )
Select Action : Ship Confirm ( as shown above )
Select GO  OK delivery was successfully confirmed OK
When click on GO Ship Confirm request will call all the above five programs

Shipping Tables are

WSH_DELIVERIES

WSH_NEW_DELIVERIES

WSH_DELIVERY_DETAILS

WSH_DELIVERY_ASSIGNMENTS

Trip information tables are

1) WSH_TRIPS
2) WSH_TRIP_STOPS

208
To check the status after shipping

Order Management Super User, Vision Operations ( USA ) Orders, Returns  Sales Orders

Query with Order Number : 56703

Headers Status : Booked

Line Status : Shipped

Once Delivered to the Customer. Acknowledgement ( consignment ) will taken from the customer.

Acknowledgement ( consignment )  means taking the customer signature stating that, received the so and so goods
on so and so date

Once Acknowledgement ( consignment ) has been taken from the customer, Inventory should be updated.

Updating Inventory :

Order Management Super User, Vision Operations ( USA ) 

View  Request and run program called : Workflow Background Process.

209
Process Differed : Yes
Process Timeout : No

Click OK  Submit

Workflow Background Process in turn will run the 1) Autoinvoice Master Program and 2) Autoinvoice Import
Program.
Request Id (2727521 , 2727522, 2727523, 2727524 ) in the following screen.

Note : Autoinvoice Master Program is the parent of Autoinvoice Import Program. It showing in the following screen.

210
Autoinvoice Master Program  it will transfer the data from O.M base tables to RA Interface tables

RA Interface tables

RA_INTERFACE_LINES_ALL
RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_ERRORS_ALL

Autoinvoice Import Program  It will transfer the data from RA Interface tables to AR Base tables.
Checking for weather data has been moved or not ( Invoice has been generated or not ).
Here invoice is Customer Invoice.
Order Management Super User, Vision Operations ( USA ) Receivables Control  Auto Invoice Interface Lines

Here Sales Order number is a Last filed.

Go to Sales Order field and Query with the Sales Order number ( 56703)

211
If no lines getting, then successfully data has been moved from RA Interface tables to AR Base tables.
If getting any lines, then error in moving data Click on Errors to see the errors.

Take the Sales order Number into a Notepad

Check for the Customer :

Receivable Vision Operations (USA )  Customers Standard

212
Select Find
It shows Customer Bill to and Ship To Addresses
It shows Customer Number : 3845 and party Number : 31197

Generating Customer Invoice:

Receivable Vision Operations (USA) Transactions Transactions

Query ( F11 )

213
Reference : 56703 ( Enter the Sales Order Number ) and Query for it ( CTRL + F11 )

It shows as shown below

214
Take the Invoice Number : 10020677 into a Notepad

Go to Number and Select JSP page ( Right side ) it shows the Invoice as below

215
Select Lines Item for lines information.

216
Receivable / Customer Invoice Master information will be stored in a table : RA_CUSTOMER_TRX_ALL

CT_REFERENCE is a column where Order Number ( 56708) stores.

select * from RA_CUSTOMER_TRX_ALL where trunc(creation_date)=trunc(sysdate)

Lines information table : RA_CUSTOMER_TRX_LINES_ALL

select * from RA_CUSTOMER_TRX_LINES_ALL where trunc(creation_date)=trunc(sysdate)

Take the Invoice Number : 10020677 into a Notepad

Collecting Money from the Customer :

Create the receipt and collect the money from the customer

Creation of a receipt :

Receivable Vision Operations ( USA )  Receipts  Receipts

217
Payment Method : Manual Remittance

Receipt Number : 12345 ( Enter any number randomly )

Receipt Amount (USD ) : 12000

Receipt Type : Standard
Status : Confirmed

Details
Identify By
Transaction Number : 10020677 ( Paste the Invoice Number, which was taken into notepad )
( remaining details will be populated automatically )

It shows as below.

Take the receipt number : 12345 ( into the note pad )

Take the Account Number : 10271-17621-619 ( into the notepad )

Select Apply
Save the above
218
Receipt details will be stored into the table : AR_CASH_RECEIPTS_ALL

select * from AR_CASH_RECEIPTS_ALL where trunc(creation_date)=trunc(sysdate)

Depositing into the bank :

Receivable Vision Operations ( USA )  Receipts  Remittance

Account Number : 10271-17621-619 ( paste from the note pad )

Select Auto Create

219
Enter the Receipt Number as shown above and Click on OK

Submit Auto Creation : Yes  OK

View  Request  find (Automatic Remittances Creation Program will be running )

After Completed Normal View the Output

Take the Batch number : 1050 ( into the Notepad ) it can be from the output / remittance frame

Confirmation to Bank people:

Query with the Batch Number : 1050 as shown below.

220
Select Approve  for Collecting and depositing into bank
Select Yes
View  Request  find (Automatic Remittances Creation Program)

Check the receipt status :

Receivable Vision Operations (USA) Receipts  Receipts

Query with Receipt Number : 12345 as shown below

221
Select Receipt History

222
Check the Bank statement :
Cash Management Vision Operations (USA)  Bank Statements  Bank Statements and reconciliation
Account Number : 10271-17621-619 ( get from the notepad and paste here )
Remaining details will be populated automatically.

223
Date : 06-JUL-2011
Receipts : 12000 ( enter the receipt amount )

Select Lines and New

224
Line Type Number ( receipt number ) Amount
1 Receipt 12345 12000

Save the above

Clearing Transactions :
Cash Management Vision Operations ( USA )  Bank Statements  Manual clearing 

225
Enter the Account Number : 10271-17621-619

Select Find

Query ( F11)

226
Enter Receipt Number : 12345 and Query

227
Check Transaction

Select Clear Transaction

Receipt Status :
Receivable Vision Operations ( USA )  Receipts  Receipts
Query with receipt Number : 12345

228
Status : Cleared

Select Receipt History

229
Invoice Status :

Receivable Vision Operations ( USA )  Transactions  Transactions

Number : 10020677 ( Enter the Invoice Number and Query ) as shown below

230
It shows as below

231
To check the Payment History Click on JSP Page

232
See the payment and Outstanding Balance details in the above

To find table information of JSP Page Select About this Page and View Option

Discounts :

Oracle Pricing Module provides Qualifiers and Modifiers Concept for the Discount.

Qualifier  The Customer, who is eligible for discount.

Modifier  Defines rate of Discount which will be given to a Good Customer ( Qualifier )

If discount is given Invoice amount will reduced. If Survice charge is applied on the Customer, then invoice amount will
be increased.

233
Defining a Qualifier :

Before going to define a Qualifier we should run program called : Build Attribute Mapping Rules
Oracle Pricing Manager
View Request  Submit New Request Single Request  OK
Name : Build Attribute Mapping Rules
Submit and refresh.

Navigation :
Oracle Pricing Manager  Qualifier Setup

Name : REG10_QUALIFY_GROUP
Description : as desired
Context Attribute Operator Value From Start Date End Date
Customer Customer Name = REG10_CUST ( name of the customer ) 07-JUN-2011 07-JUL-2011
Start Date Must be before the End Date.
Save the above .

234
Qualifier Header information will be stored into the table called : QP_QUALIFIER_RULES

select * from QP_QUALIFIER_RULES where trunc(creation_date)=trunc(sysdate)

Qualifier Line information will be stored into the table called : QP_QUALIFIERS

Defining a Modifier :
Oracle Pricing Manager Modifiers  Modifier Setup

Type : Discount List Number : REG_10_MODIFIER Check Active

Name : REG_10_MODIFIER ( same as Number or can be different ) Version :1.0 ( depends on 1st time, 2nd time )
Check Automatic
Currency : USD Start Date : 07-JUN-2011 End Date : 07-JUL-2011
Desc : as desired
Select List Qualifier  to attach the Qualifier
Check the box at Name as shown below

235
Select OK  OK

236
Modifier No Level Modifier Type Start Date End Date
Auto Generated Order ( i.e Header Level ) Discount 07-JUN-2011 07-JU-2011

Pricing Phase : Header Level Adjustments ( depends on Level . if it is order then, Header Level Adjustments
If it is line then, All Lines Adjustment. )
Application Method : Percent Value : 10

Save the above

Note : The above information will not be stored into any table but it will impact the table : QP_LIST_LINES
select * from QP_LIST_LINES where trunc(creation_date)=trunc(sysdate)

Create the Sales and Check for the discount .

Order Management Super User, Vision Operations ( USA )  Orders, Returns Sales Orders
Enter the Item Quantity in lines and save it, then Discount will be applied for the Item

237
Apps Reports Using some Functional Concepts :

Eg :
SONY is a Company wants to Migrate from Main Frame Applications to Oracle Applications.
Step1:
GAP Analysis : It GAP between the Oracle ERP Package and Requirement of SONY Company.
GAP Analysis will be done by Solution Architect. He will prepare the High level document.
GAP Analysis document is called as : MD020.
Step2 :
It will be sent to Sr. F.C for more Analysis. F.C will Analyase the exact requirement to fulfill the GAP.
He define what are the RICE Components are required to fulfill the GAP.
F.C prepare the document for the Required components and sent to the T.C
Functional Document is Called as : MD050
Step3 :
Technical Consultant will go through the entire document and he will prepare the technical approach
for the requirement given by the F.C
Technical Consultant Approach Document is called as : MD070

Technical Consultant Analysis :

1) What is type of Report ( XML / RDF / (SQL or PL/SQL ) / OBIEE )
2) Type of output expected ( PDF / TEXT / XML / HTML )
3) Single Report / Multi Purpose report

After getting above information To develop the report T.C should identify the following
1) Tables 2) Columns 3) Mapping Columns 4) Join Condition / Filtering Condition.

To develop the above T.C should get information such as Application Name, Responsibility and Form
Name from the F.C
Eg:
ORGNAME ITEMNAME DESCRIPTION UOM STATUS
Application Name : Inventory
Responsibility : Inventory Vision Operations ( USA )
Form : Item  Master Item

238
Required tables
ORGNAME from the table : ORG_ORGANIZATION_DEFINITIONS
Column : ORGANIZATION_NAME
ITEMNAME from the table : MTL_SYSTEM_ITEMS_B
Column : SEGMENT1
DESCRIPTION from the table : MTL_SYSTEM_ITEMS_B
Column : DESCRIPTION
UOM from table : MTL_SYSTEM_ITEMS_B
Column : PRIMARY_UNIT_OF_MEASURE

STATUS from the table : MTL_SYSTEM_ITEMS_B

Column : INVENTORY_ITEM_STATUS_CODE
After identifying all the tales and columns then write the Query with ( n-1 ) Join conditions
Here only two table, then one Join Condition is enough.
Fro the Join condition take the Common column between two tables

Query :

SELECT ood.organization_name ORGNAME,

msib.segment1 ITEMNAME,
msib.description DESCRIPTION,
msib.primary_unit_of_measure UOM,
msib.inventory_item_status_code STATUS

FROM mtl_system_items_b msib,

org_organization_definitions ood

WHERE ood.organization_id = msib.organization_id;

Manual Development :
Data Model :
Query as above
Layout Model :
Tools  Report Wizard
Title : Item Details Report
Choose Table Option  Next  Next Next  Shuttle the fields to display Next  Next  Next 

239
Choose No Template ( as desired )  Finish

Save the above report :

Naming Conventions used in the Name of the Report :
CustomerName ApplicationShortName Purpose .rdf ( extension must be lower case )
Here :
MNRAOINVITEMDETAILS.rdf
Parameters :
P_CONC_REQUEST_ID ( not mandatory )
Type : Number

Go to Properties of the Report Comments write the following

$Header: POGVPRPL.rdf 115.7 2004/03/18 23:42 brajaman ship

$
/*======================================================================+
| Copyright (c) 1994 Oracle Corporation Redwood Shores, CA. USA |
| All rights reserved. |
| Oracle Manufacturing |
+=======================================================================+
Developed By :
Developed On :
Purpose :

Deployment of above report ( Hyper Link to Doc)

240
The above Report with Parameter

SELECT ood.organization_name ORGNAME,

msib.segment1 ITEMNAME,
msib.description DESCRIPTION,
msib.primary_unit_of_measure UOM,
msib.inventory_item_status_code STATUS

FROM mtl_system_items_b msib,

org_organization_definitions ood

WHERE ood.organization_id = msib.organization_id

AND ood.ORGANIZATION_CODE = nvl( :P_ORG_CODE , ood.ORGANIZATION_CODE )

:P_ORG_CODE  is a parameter .

Value Set Types :

Standard :
FND_CHAR100
FND_CHAR240
FND_DATE
FND_NUMBER ( any +ve integer )
FND_NUMBER1 ( one digit )
FND_NUMBER2 ( two digits )

10 Characters ( 10 Characters free text with no validation )

10/Number ( 10 Digit Positive Number )

Using Valueset Name as Table values, to pass to above parameter.

Steps :
1) Get the table Name : org_organization_definitions
2) Column Name : ORGANIZATION_CODE
3) Column Type : VARCHAR2
4) Size of Column : 3
5) Application :
2, 3, and 4 can be obtained from TOAD

241
Application name
Steps :
Application Developer Application  Database  Table 
Query for Table : org_organization_definitions
if not getting the same is available in the table called : MTL_PARAMETERS
Get the Application Name : Inventory
Other Details can also be obtained
Creation of Table Value Set
Application Developer  Application  Validation  Set

Value Set Name : MNRAO_ORG_CODE_TABLE

Desc : as desired
List Type : List Of Values

Format Type : Char Maximum Size : 3

Validation Type : Table
Select Edit Information
Table Application : Inventory ( auto ) Table Name : MTL_PARAMETERS
Value : ORGANIZATION_CODE
Select Test
Save the above
Go to Concurrent Program Parameters and Set the Value Set as MNRAO_ORG_CODE_TABLE

Now Run the Request

User Profiles

A user profile is a set of changeable options, which will be used to change the way of applications execution.
Oracle Application Object Library establishes a value for each option in a user’s profile when the user logs on or
changes responsibility.
Your user can change the value of profile options at any time. Oracle Application Object Library provides many options
that your users can set to alter the user interface of your applications to satisfy their individual preferences.

Purpose of change of execution

Eg:
242
There is a company called Reliance, for which Oracle Application has been installed
Different authority at different levels are working on the same Application
For example, login are
CLERK
SUPERVISOR
MANAGER
GENERAL MANAGER
MANAGING DIRECTOR
CEO
The above all authorities will not have same limits, every authority will have their own limits
For example CLERK can purchase items for max value of $1000
SUPERVISOR ………………………………$2000
MANAGER…………………………………..$3000
Hence based their limits way of applications execution should be changed.
Based on profile of the employee application is to executed
Here profile means employee personal details such as clerk limits, branch of working, dept of working, position of
working.
Every module consists of 40 to 50 profiles.
User Profile Levels

1) User Level
2) Responsibility Level
3) Application Level
4) Site Level

Oracle Application Object Library treats user profile levels as a hierarchy, where User is the highest level of the
hierarchy, followed by Responsibility, Application and at the lowest level, Site. Higher–level option values override
lower–level option values.

Each user profile option ordinarily exists at each level. For example, Oracle Application Object Library
provides a site–level Printer option, an application–level Printer option, and so on. Oracle Application Object Library
enforces the level hierarchy to ensure that higher–level option values override lower–level values. As a result, if your
Site–level Printer value is ”Printer1”, but your User–level Printer value is ”Printer2”, your reports print on the printer2.

User Level :
User is the highest user profile level and is immediately above
Responsibility. User–level option values affect the way applications run for an application user.
Responsibility Level :
Responsibility is the user profile level immediately above Application.
Responsibility–level option values affect the way applications run for all users of a responsibility.
Application Level :
243
 Application is the user profile level immediately above Site.
Application–level option values affect the way a particular application runs.
Site Level :
Site is the lowest user profile level.
Site–level option values affect the way all applications run at a given installation.

Note : Default is site level

 If we assign profile value at Site Level, then it is applicable for all users.
 If we assign profile for more than on level then top level value will be given more priority

 Application level profile overwrites the profile value at the SITE LEVEL
 Responsibility level profile overwrites the profile value at the SITE LEVEL and APPLICATION LEVEL
 User level profile overwrites the profile value at the SITE LEVEL , APPLICATION LEVEL , and
RESPONSIBILITY LEVEL.

Latest Version Provides two more 1) SERVER LEVEL 2) ORGANISATION

These two are for future purpose.
Note : Most of the responsibilities will be assigned at the RESPONSIBILITY LEVEL.

Responsibility is a group of FORMS, REPORTS and PROGRAMS . It is for specific position in the organization
Application is also a group of FORMS, REPORTS and PROGRAMS . It is for specific buisiness in the organization

Application will be divided into responsibilities and the responsibilities will given to employees

Same forms will be grouped and named as responsibility and assigned user.

Diff between Application and Responsibility:

============================================
Both are Group of Forms(Menu)
Group of Concurrent Programs(Request Group)
Group of Users (Data group)
But Application as per the Business functionality requirement
Responsibility will group as per the position requirement.

Profiles : Profiles are used to change the run behavior of an application.

These are
1) Site ( Global )
244
 2) Application
3) Responsibility
4) User
5) Server
6) Organization

5 and 6 will be used by the DBA.

Priority : 1) User 2) Responsibility 3) Application 4) Site ( Bottom to Top )

Access : 1) Site 2) Application 3) Responsibility 4)User ( Top to Bottom )

APPS Global /Site Level

AP AR GL Application Level

AP-INDIA AP-US Responsibility Level

USER User Level

Customization of profiles :

Navigation :
System Administrator  Profile  System

Profiles are as shown below.

245
Eg :

Inventory Vision Operations ( USA )  Items  Master Items  M1 ( Seattle Manufacturing )

246
In the form change of default value of Primary filed as per the following requirement.

Level Value
Site Box
Application ( INV ) Dozen
Responsibility KG
User Each

Steps :

1) Identify the profile name

After opening Mater Item Form : Edit  Preferences  Profiles

247
Query for the profile  Profile Name ( F11 )  INV% ( ctrl + F11 )

Take the INV: Default Primary Unit of Measure into the notepad
1) Customization at Site level

Go to System Administrator  Profiles  System 

248
Select Site

Profile = INV: Default Primary Unit of Measure ( paste, which was copied into the notepad )

Click on find and site level value as BOX as shown below

249
Save and close the form

Go to Mater Item form and check the default value at all levels

Inventory Vision Operations ( USA )  Item  Master Item  M1

2) Application Level

Go to System Administrator  Profiles  System 

Select Application = inventory
Click on Find
Application ( Inventory ) = Dozen

Save and close the form

Go to Mater Item form and check the default value at all levels

Inventory Vision Operations ( USA )  Item  Master Item  M1

Add Manufacturing and Distribution Manager Application to OPERATINS User and test
Manufacturing and Distribution Manager  Inventory  Items  Master Item  M1

3) Responsibility level

250
 Select Responsibility = Inventory, Vision Operations (USA)
Profile = INV: Default Primary Unit of Measure
Click on Find
Responsibility = Kilogram

Save and close the form

Go to Mater Item form and check the default value at all levels
Inventory Vision Operations ( USA )  Item  Master Item  M1

4) User level

Select Responsibility = Inventory, Vision Operations (USA)

Profile = INV: Default Primary Unit of Measure
Click on Find
Responsibility = Kilogram

Save and close the form

Go to Mater Item form and check the default value at all levels
Inventory Vision Operations ( USA )  Item  Master Item  M1

To test the above create New User and

Add the following responsibilities

1) Inventory Vision Operations ( USA )

2) Manufacturing and Distribution Manager

Go to Master Item form for Testing

Inventory Vision Operations ( USA )  Items  Master Item  M1

Manufacturing and Distribution Manager  Inventory  Items  Master Item  M1

251
Eg 2 :
Default of Item Status in the Master Item Form at different levels

Item Status

Level Value
Site Prod
Application ( INV ) Lease
Responsibility Engineer
User Active

Table for Profile names

1) fnd_profile_options
2) fnd_profile_values

Flex Fields :

There are two types of flex fields

1) DFF ( Descriptive Flex fields )

252
 2) KFF ( Key Flex Fields )

In Oracle Applications Table contains 6 types of columns

1) Data Columns 2) Derived columns 3) Who Columns

4) Global Activity columns 5) Additional Columns 4) Key Columns

Additional Columns are used to store the DFF Data

Key Columns are used to KFF Data

Steps :

1) Obtain the profile as explained in previous example

After opening Mater Item Form : Edit  Preferences  Profiles
Query for the Profile name
(INV: Default Item Status )

Follow the as in the previous example.

1) Site Level

Eg:
Users
X1 MO : Operating Unit Vision Operations

Y1 MO : Operating Unit Vision Sweden

Z1 MO : Operating Unit Vision Germany

Create the above users

Create User X1 with following responsibility
Application Developer
System Administrator
Purchasing, Vision Operations (USA)

Create User Y1 with following responsibility

Application Developer
System Administrator
Purchasing, Vision Colombia
253
Create User Z1 with following responsibility
Application Developer
System Administrator
Purchasing Vision Australia

Login as user X1 and purchase an item

Purchasing, Vision Operations (USA)
 Requisitions
 Requisitions
Login as user X1 and purchase an item
Purchasing, Vision Operations (USA)
 Requisitions
 Requisitions

How to get the user profiles

Fnd_Profile.Get('ProfileName',
local Variable);

local Variable:= Fnd_Profile.Value('Profile Name');

Both API's will be used to retrieve the Profile value frombackend

Get() is Procedure
Value() is Function

Oracle Has provided both Procedure and Function becuase in some of the areas we can not
use procedure then we can use function.

For Ex: in SELECT clause we can not use procedure we have to go for using the Function.

Prepare the following report

Submitted By :
VendorId VendorName Cdate TotalPO

Data Model
Query:
254
 SELECT VENDOR_ID,
VENDOR_NAME,
CREATION_DATE
FROM PO_VENDORS
Take a formula at group level for TotalPO
Name : TOTALPO
PL/SQL Formula :
function TOTALPOFormula return Number is
l_total number(9);
begin
select count(*) into l_total from PO_HEADERS_ALL
where Vendor_Id=:Vendor_Id;

return l_total;

end;

First time check the report with out using Submitted User :

Submitted By User
To get current user ( profile )
fnd_profile.value(‘USERNAME);
to get the user name we have need
profiles
multiorg
flexfields
Go to report builder and follow the following steps
Step1:
create a bind parameter by name P_CONC_REQUEST_ID ( name always same and mandatory )

Step2 :
Create bind parameter to hold the user name P_USER ( as desired )

Step3:
Go to before report trigger and write the following code
function BeforeReport return boolean is
begin
srw.user_exit('FND SRWINIT' );
255
 -- it will initialize the profile values
:P_USER:= fnd_profile.value('USERNAME');
return (TRUE);
end;

Step4:
Go to after report trigger and write the following code
function AfterReport return boolean is
begin
srw.user_exit('FNS SRWEXIT');
--it will remove the all profile values from memory and makes the memory as free
return (TRUE);
end;
Layout Model

Add the label and text field

Submitted By : < Text _ field >  Map to bind parameter ( P_USER )

Responsibility Name
Take one more parameter (P_RESP )
Go to before report trigger and write the following code
function BeforeReport return boolean is
begin
srw.user_exit('FND SRWINIT' );
-- it will initialize the profile values
:P_USER := fnd_profile.value('USERNAME');
:P_RESP := fnd_profile.value('RESP_NAME'); -- It is added to previous.
return (TRUE);
end;
Layout Model
Add title responsibility name and text field
Responsibility Name : < text_field>  map to P_RESP
To get Name of the Operating Unit
Add place holder column ( UNIT )
Go to before report trigger and write the following code
function BeforeReport return boolean is
l_id number(9);
256
 begin
srw.user_exit('FND SRWINIT' );
-- it will initialize the profile values
:P_USER:= fnd_profile.value('USERNAME');
:P_RESP:= fnd_profile.value('RESP_NAME');
fnd_profile.Get('ORG_ID',l_id);
select name into :UNIT from HR_OPERATING_UNITS
where organization_id=l_id;
return (TRUE);
end;
Layout Model :
Add label Organization : < Text Filed >  map to UNIT

If login user is Operations then, display the Total field otherwise not requires
Right click on POTOTAL field in the Layout Model and write PL/CODE as shown below.
begin
If( : P_USER = ‘OPERATIONS’) then
return true;
else
return false;
end if;
end

PL/SQL Program

Create or replace procedure test_param_proc(

ErrBuff out varchar,
RetCode out number,
V_Id IN number,
V_Name IN varchar ) as
l_id number(2);
begin
select Vendor_Id into l_id from PO_VENDORS where Vendor_ID=V_ID;
update PO_VENDORS set Vendor_Name = V_name where Vendor_Id=V_Id;
commit;

257
 FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor name has been updated successfully '||
V_Name );
exception
when NO_DATA_FOUND then
FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor ID does not exits '|| V_Id );
when TOO_MANY_ROWS then
FND_FILE.PUT_LINE(Fnd_File.Output, 'Duplicate Vendor Found '|| V_Id );
when OTHERS then
FND_FILE.PUT_LINE(Fnd_File.Output, 'Other Errors ');
end;
5) create executable method as PL/SQL Stored Procedure
2) Create concurrent program as PL/SQL Stored Procedure
Out put format must be in text format only for PL/SQL Stored Procedure
Parameters
While supplying parameters Token is not necessary, as the parameters will be maintained in
sequential order by the stored procedures.
Input:
Vendor Id : 1
Vendor Name : DELL India Pvt. Ltd.
Important Questions
1) what is a profile
2) Which level most of the profile will be used
3) What are the important profiles
4) Tell some important profiles
5) How to get profiles from the back end.
Predefined User Profile Options

USERNAME : Your user’s current Oracle Application Object Library username.

USER_ID : Your user’s current Oracle Application Object Library user ID.

RESP_ID : Your user’s current responsibility ID.

APPL_SHRT_NAME : The short name of the application connected to your user’s current responsibility.

RESP_APPL_ID : The application ID of the application connected to your user’s current responsibility.

FORM_NAME : The name of the current form. Not available for concurrent programs.

FORM_ID : The form ID of the current form. Not available for concurrent programs.
258
FORM_APPL_NAME : The name of the application for which the current form is registered. Not available for
concurrent programs.

FORM_APPL_ID : The application ID of the application for which the current form is registered. Not available for
concurrent programs.

LOGON_DATE : Your user’s logon date for the current session.

LAST_LOGON_DATE : Your user’s logon date for the previous session.

LOGIN_ID : Your user’s Sign–On Audit login ID in Oracle Application Object Library.

CONC_REQUEST_ID : The request ID associated with a particular instance of your running current program. You
Can only use this profile option in a concurrent program. You use this profile option to fill the
REQUEST_ID Who column.

CONC_PROGRAM_ID : The program ID associated with a running current program. You can only use this profile
option in a concurrent program. You use this profile option to fill the PROGRAM_ID Who
column.

Working with FORMS

CUSTOMIZATION OF A FORM

Vendor Id
Vendor Name
Cdate

259
 Total PO :
From PO_VENDORS ( table name )
1) Download the TEMPLETE.fmb from AU_TOP\Resource Folder
D:\oracle\visappl\au\11.5.0\forms\US

2)Open with Forms6i builder and delete the existing Window, Canvas, Block
Delete BLOCKNAME in Windows
Create new window
Properties
Name : SUPPWIN
Sub Class Information:
Select property class : WINDOW

Delete BLOCKNAME in Canvases

Create new Canvas
Properties
Name : SUPPCAN
Sub Class Information:
Select property class : CANVAS

Delete BLOCKNAME in Block

Create new Block
Table Name: PO_VENDORS
Columns : Vendor Id, Vendor Name, Creation Date

Layout Frame
Properties
Sub Class Information :
Property Class : FRAME_RECT
Text Fields
Properties ( select all fields at a time )
Sub Class Information :
Property Class : TEXT_ITEM
Data Block
Properties
Name : VENDORSBLOCK
Sub Class Information :
Property Class : BLOCK
260
Form Module
Modify the following Triggers
Pre-Form
FND_STANDARD.FORM_INFO('$Revision: 115.12
$', 'Template Form', 'FND',
'$Date: 2003/12/19 11:02 $', '$Author: appldev $');
app_standard.event('PRE-FORM');
app_window.set_window_position('BLOCKNAME', 'FIRST_WINDOW');
/* In place of 'BLOCKNAME' supply the new window name as shown below /*
app_window.set_window_position('SUPPWIN', 'FIRST_WINDOW');
Compile and close

WHEN-NEW-FROM-INSTANCE

FDRCSID('$Header: TEMPLATE.fmb 115.12 2003/12/19 11:02 mzasowsk ship

$');
FDRCSID('$Header: SUPPFORM.fmb 115.12 2003/12/19 11:02 mzasowsk ship
$');
In the above statement replace the name TEMPLATE with FILENAME.fmb
APP_STANDARD.EVENT('WHEN-NEW-FORM-INSTANCE');
--
-- app_folder.define_folder_block('template test', 'folder_block', 'prompt_block', 'stacked_canvas', 'window',
'disabled functions');
-- app_folder.event('VERIFY');
--
Compile and close
Program Units
APP_CUSTOM ( package body )
if (wnd = '<your first window>') then
replace the <your first window>
if (wnd = 'SUPPWIN’) then

3) Compile and create .fmx file

261
 To create fmx : File  administration  Compile File
Create backup folder where the fmb file is located.
When compiled any errors generated, then it will be logged into the backup folder.
4) move the fmb into the au_top
D:\oracle \ visappl \ au \ 11.5.0 \ forms \US : SUPPFORM.fmb
Move the fmx into the custom top
Here for eg PO top: D:\oracle\visappl\po\11.5.0\forms\US

5) Goto Applicaton Developer

Create Form
Application Developer Application  form

Name of FMX file name

FORM APPLICATION USER FORM NAME DESRIPTION

SUPPFORM PURCHASING SUPPFORM_DETAILS ( COPY ) AS DESIRED

Create Function
FUNCTION USER FUNCTION NAME
SUPPFUNCT (any name ) SUPPFUNCT1 ( any name ) ( COPY )
Type : form
Form : SUPPFORM_DETAILS ( PASTE )
Create Menu
Menu : SUPPMENU ( any name )
User Menu Name : SUPPMENU_USER ( copy )
SEQ PROMPT SUBMENU FUNCTION
1 as desired optional SUPPFUNCT1 ( paste )

6) System Administrator  create responsibility

Menu : SUPPMENU_USER ( paste )

Here request group is not necessary
7) attach the responsibility to user
262
 Responsibility : RESP_SUPP.
8) go to responsibility  RESP_SUPP.

Adding Total PO to existing form

Go to form layout and add label and text filed

Text filed
Properties :
Name : TOTALPO
Sub Class Property :
Property Class : TEXT_ITEM.
Write the trigger on the above text filed
For non data base item edit the Block trigger called POST-QUERY ( block level )
begin
select count(segment1) into :TOTALPO from PO_HEADERS_ALL where vendor_id=:vendor_id;
end;

Q. What is the reason to down load the existing TEMPLATE.fmb file and customize it
Ans : to acquire AOL features into the new form such as open form, querying ( f11 ) and ctrl+f11
TEMPLATE.fmb is pre defined file which was developed to get the actions such as open form, querying ( f11 ) and
ctrl+f11 . TEMPLATE.fmb was developed with triggers and packages to achieve the actions.

Creation of New Tables ( User Own tables )

Steps
1) New Table
1) First connect to Schema ( WIP : Work In Progress ) and create the table
2) Grants to APPS
3) Create Synonym
2) Register table
Using buil-in package AD_DD we can register the table

1) New Table
connect to Schema ( WIP : Work In Progress ) and create the table
go to SQL * PLUS

User name : wip/wip@vis

Or
263
 SQL> conn wip/wip@vis ;
SQL> show user ;
USER is "WIP"
Create table
SQL> create table item_test ( item varchar2(100),
item_desc varchar2(100),
item_date date,
item_price number(9) ) ;
Grants
SQL> grant all on item_test to apps ;
SQL> CONN APPS/APPS@VIS
SQL> show user ;
USER is "APPS"
SQL> CREATE PUBLIC SYNONYM ITEM_TEST FOR WIP.ITEM_TEST ;

2) Registration of table
Using AD_DD package we can register the table
To see the contents of above package go to TOAD tool and AD_DD ( f4 )
AD_DD package provides register_table procedure to register the table
register_column procedure to register the table columns
go sql command prompt and register
SQL> EXEC AD_DD.REGISTER_TABLE('WIP', 'ITEM_TEST', 'T');
Register the columns
SQL> EXEC AD_DD.REGISTER_COLUMN('WIP','ITEM_TEST','ITEM',1,'VARCHAR2',100,'N','Y');
SQL> EXEC AD_DD.REGISTER_COLUMN('WIP','ITEM_TEST','ITEM_DESC',2,'VARCHAR2',100,'N','Y');
SQL> EXEC AD_DD.REGISTER_COLUMN('WIP','ITEM_TEST','ITEM_DATE',3,'DATE',11,'N','Y');
SQL> EXEC AD_DD.REGISTER_COLUMN('WIP','ITEM_TEST','ITEM_PRICE',4,'NUMBER',9,'N','Y');
SQL> COMMIT ;
To see the above table from the front end
Go to application developer  Application  Database  Table  Query ( F11)

Q. why the table should be register

Ans : to get the AOL features such as WHO Columns, Table value sets, Flex Fields, Multi Args and Profiles

Attaching Calendar to From :

1) Select the field Property
List of values : ENABLE_LSIT_LAMP
264
 Validate list : no
Write the item level trigger ( KEY_LISTVAL )
calendar.show(); /* API packaageName.procedure */
Attaching LOV on ITEM field of ITEM_TEST table :

Create Record Group

Based on Query :
select segment1 from MTL_SYSTEM_ITEMS_B
where ORGANIZATION_ID = fnd_profile.value('ORG_ID')
Properties :
Name : ITEM_RG
Create LOV :
Use the LOV Wizard
Select Return Item : ITEM_TEST.ITEM
Go to Properties of ITEM field
List of values : ITEM_LOV
Who Columns :
Values of these columns will be populated automatically
 Table must be registered
 Select the columns into the datablock
Eg :
Table ITEMS_WIP
Contains 17 Clomns
1-7  Normal columns
8-11  Who Columns
12-17  DFF Columns
Who Columns are  CREATED_BY
CREATION_DATE
LAST_UPDATE_DATE
LAST_UPDATED_BY

The following Triggers are required (BLOCK LEVEL )

PRE_INSERT
Fnd_standard.set_who();
PRE_UPDATE
Fnd_standard.set_who();
PRE_INSERT is for the following Columns
265
 CREATED_BY
CREATION_DATE
PRE_UPDATE is for the following Columns
LAST_UPDATE_DATE
LAST_UPDATED_BY

Development and Registration of Master Detail Form with Oracle Application

Requirement

Vendor Id :
Vendor Name :

Invoice Type Date Amount Paid Amount Balance

Master Table : PO_VENDORS (Vendor_Id , Vendor_Name )

Detailed Table : AP_INVOICES_ALL ( VENDOR_ID ( Join cond ), INVOICE_ID,
INVOICE_TYPE_LOOKUP_CODE, INVOICE_DATE, INVOICE_AMOUNT, AMOUNT_PAID)
Balance is a Non database Item.
1) Down load the form TEMPLATE.FMB
2) Remove old window, canvas, data block and Create new window, canvas, data block (master : PO_VENDORS
) as explained previously
3) Edit PRE-FORM and WHEN-NEW-FORM-INSTANCE
4) Edit program units APP_CUSTOM ( APCKAGE BODY )
5) Create detailed block ( AP_INVOICES_ALL ) VENDBLOCK
6) Relation ( join : PO_VENDORS.VENDOR_ID = AP_INVOICES_ALL.VENDOR_ID )
7) Create Layout for Master ( PO_VENDORS ) and Detailed AP_INVOICES_ALL
8) On Layout of Detailed AP_INVOICES_ALL Create Balance Create non database item balance ( bal )
9) Write Block level trigger called ( POST_QUERY )
10) POST_QUERY trigger
:BAL := :INVOICE_AMOUNT - NVL(:AMOUNT_PAID,0) ;
11) move the fmb and fmx files and the same steps

266
Eg :
Table Name : ITEM_WIP
create table ITEM_WIP( item varchar2(100),
itemdesc varchar2(100),
itemcost number(9),
itemdate date,
po_item varchar2(1),
inv_item varchar2(1),
wip_item varchar2(1),
created_by number(9),
creation_date date,
last_updated_by number(9),
last_update_date date,
attribute_category varchar2(100),
attribute1 varchar2(100),
attribute2 varchar2(100),
attribute3 varchar2(100),
attribute4 varchar2(100),
attribute5 varchar2(100)
);

Register the table and it’s columns as explained in previous example

Requirement :

Item :
Item Desc :
Item Cost :
Item Date :

Inventory Item O Yes

O No
Purchase Item

Down load the template form and develop the form

Fields Mapping
Item  item
Item Desc  itemdesc
Item Cost  itemcost
Item Date  itemdate
Inventory Item  inv_item
Purchase Item  po_item

Radio Group ( Yes / No )  wip_item

Radio Group initial valaue -> Y
Yes Radio Button Value  Y
No Radio Button Value  N

267
 All steps are same as previous example.

Attaching to DFF to form :

1) Table Must be registered
2) Table Must Contain Attribute Columns
3) Attribute Columns Must be selected in the form

Create DFF columns

Application Developer  Flex Fields  Descriptive  Register 

copy the title form the above (DFFTITLE )

go to segments  double click  F11  Title : DFFTITLE ( paste )  ctrl + F11

segments 
Number Name Column Value set
1 Item category attribute2 15 character
2 Item Location attribute3 15 character

Go to Layout form and add text filed for the DFF

Name : DFF
268
 Date Base Item : NO.
Write the trigger called WHEN-NEW-FROM-INSTANCE

APP_STANDARD.EVENT('WHEN-NEW-FORM-INSTANCE');

FND_DESCR_FLEX.DEFINE( BLOCK => 'ITEM_WIP',

FIELD => 'DFF',
APPL_SHORT_NAME => 'PO',
DESC_FLEX_NAME => 'ITEM_DFF');

'ITEM_DFF'  Name Descriptive Field

Write the trigger called WHEN-NEW-ITEM-INSTANCE ( ITEM LEVEL TRIGGER )

fnd_flex.event('WHEN-NEW-ITEM-INSTANCE');

Calling a form from another form

Vendor Id : 1456

Vendor Name :

SITES

When Click on Sites

VendorId SiteCode CreationDate Address City

1456 --- --- -- --
---- ---- --- --

1) Develop the Vendor Form with Vendor Id and Vendor Name and Sites ( button with out trigger )
Table Name : PO_VENDORS

2) Register the Vendor Form

3) Develop the Sites form with VendorId, SiteCode, CreationDate, Address, City
Table Name : PO_VENDOR_SITES_ALL
Data block fields are :
Vendor_ID, Vendor_Site_Code , Creation_Date, Address_line1, City

4) Register the Sites form

5) Write the trigger on Button of the Vendor Form

WHEN-BUTTON-PRESSED

Fnd_FunCtion.execute(function_name => 'Second form function Name',

269
 open_flag => 'Y' ,
OTHER_PARAMS => 'P1 = '||:PO_VENDORS.VENDOR_ID );

Open Flag : Y  Multiple forms can be opened

N  only single form can be opened.

P1 is Second form parameter

6) Create the parameter ( P1) in the Sites form

Properties :
Name : P1
Data type : Number
Maximum Length : 9
7) write the trigger in the sites form

WHEN-NEW-FORM-INSTANCE
GO_BLOCK ( 'PO_VENDOR_SITES_ALL');
EXECUTE_QUERY();
8) Write the block level trigger

PRE_QUERY
:PO_VENDOR_SITES_ALL.VENDOR_ID := :PARAMETER.P1;
--:Blockname .fieldname := :PARAMETER.Parametername

Passing Parameters at the time of creating Functions:

Form

Form Function  Parameters ( read only parameters )

Menu

Responsibility

User

Application developer

Function :

Sites form make it as read only :

270
1)Develop the form ( eg : sites form )

2)Register the form

3)Create Two functions for the same form.

Application developer  Application  function 

first function without parameters

second function is with parameter called 'QUERY_0NLY="YES" '

Description Tab :

271
Properties Tab :

Form Tab :

272
In the above form the value in the form for the both function will be same ( SITESFORM )
Here parameter is for the second function only, which will be linked to first function by the giving same names in the
form filed (SITESFORM ).

4) attach to menu

273
Call the function from following form

274
The read only report shows as below. Hence the records can not be modified

275
SUB MENU CREATION

In the following + symbol is sub menu and with out + symbol it is a form

276
Eg: creation of sub menus in the following menu form

277
Application developer  Application  menu 

Copy the functions which are to be paced into a sub menu

VENFUN1

SITESFUN1

Delete the functions which are deleted from the menu

Create menu with above two functions

Copy the user menu name value (FUNCTIONS) and attach to main menu as submenu

278
Attaching System Administrator menu as sub menu of the above

Go to System administrator and get name of the menu and attach to above menu

To get the name of the menu

System administrator  Security  responsibility  define 
Query for the menu
( F 11 )
Responsibility Name : system administrator
Copy the menu : Navigator Menu - System Administrator GUI

Hiding the forms and Menus at Responsibility level

Go to system administrator  Security  responsibility  define 

Query for menu

F11 --
Responsibility Name : Supply the responsibility

Go to menu exclusion 
Type : menu
Name : submenu name

279
Hiding a form :

Open the required form and get the name of function

To get the function name : help  About Oracle Applications  Current Form  Form name

Application developer  application  Form  ( F11 ) 

Form : supply the name of the form ( ctrl + F11 )
Copy the value from User Form name

Select function :
Form Tab :
Form : paste the copied one
Description Tab :
Function : Copy ( 1st field )

Go to responsibility  Menu Exclusion 

type : function
Name : paste copied one

CUSTOMIZATION OF A FORM
280
There are two ways to customize the form
1) Using Custom.pll  used till 11.5.8 version
2) Forms personalization  11.5.9, 11.5.10.2, R12 - 12.0.0, 12.1.1, 12.1.1, 12.1.2 ( since last 6 years )

FORMS PERSONALIZATION
Can be done to achieve the following
1) Changing Labels 2) Hiding Fields 3) Making as Mandatory / Optional Fields 4) Validate 5) LOVs

The following Triggers can be modified

1) WHEN-NEW-FROM-INSTANCE
2) WHEN-NEW-BLCK-INSTANCE
3) WHEN-NEW-RECORD-INSTANCE
4) WHEN-NEW-ITEM-INSTANCE
5) WHEN-VALIDATE-RECORD
6) SPECIAL
7) ZOOM

Eg1:
Order Management Super User, Vision Operations ( USA )  Orders, Returns  Sales Orders

281
In the Form Client would like to change the title ( Order Number to Claim Number )
Get the Block Name : ORDER
Get the filed name : ORDER_NUMBER

Help Diagnostics  Custom Code  Personalize

282
Seq : 1
Description : Changing label Order Number to Claim Number
Level : Function
Check Enabled
Target Event : WHEN-NEW-FORM-INSTANCE
Processing Mode : Both
Level : Responsibility
Value : Order Management Super User, Vision Operations (USA)

Actions ( Tab )
Seq : 1
Type : property
Language : All
Object Type : Item
Target Object : ORDER.ORDER_NUMBER ( Block Name . Column Name )

283
Property Name : PROMPT_TEXT
Value : Claim Number ( It is new Label, which would like to set )
Select Validate
Select Apply Now

Save all and Call the form at different Responsibilities and Check it.
Check with Manufacturing and distribution Manager  Order Management  Orders, Returns  Sales Orders

Eg2:
Purchase Vision Operations ( USA)  Purchase orders  Purchase orders

Requirement : Disabling the Description field in the following form

First step : find the name of the corresponding table and column
Place the cursor in the description field : Help  Diagnostics  examine 
Get the BLOCK Name : PO_HEADERS,
field Name : COMMENTS

Personalization navigations : Help Diagnostics  Custom Code  Personalize  Password : apps

284
Seq : 1
Description : Hiding the description field
Conditions :
Trigger Event : WHEN-NEW-FROM-INSTANCE
Processing Mode : Both
( Only in Enter Query Mode i.e F11 )
( Not in Enter Query Mode )

Level : Responsibility
Actions :

285
Seq : 1
Type : Property
Language : All ( Check ) Enabled
Object Type : item
Target Object : PO_HEADERS.COMMENTS ( name column in the database table, it can be obtained by examine )
Property Name : DISPLAYED
Value : false ( true : field will be enabled, false : disabled )
Select Apply Now
Save and call the form
To enable the same field
call the form
To remove the specific personalization
Help Diagnostics  Custom Code  Personalize  deselect the Enable option ( check box )
To remove all personalizations on the form
Help  Diagnostics  Custom Code  Off
To get back all personalizations
Help  Diagnostics  Custom Code  Normal.

286
Requirement :
Making as Mandatory / Optional Fields
In the following form Source filed as Optional field

Block : LINES
Field : SOURCE_TYPE_DISP
Help Diagnostics  Custom Code  Personalize

287
Seq :1
Description : Making Source Field as Optional Field
Level : function
Target Instance : WHEN-NEW-FORM-INSTANCE
Processing Mode : Both
Level : Responsibility
Actions (tab)
Type : Property
Object Type : Item
Target Object : LINES.SOURCE_TYPE_DISP
Property Name : REQUIRED
Value : false

Requirement :
When the cursor enter to into lines block Description field enabled
Conditions :

288
 Seq : 1
Description : Displaying the description field
Trigger Even : WHEN-NEW-BLOCK-INSTANCE
Target Object : PO_LINES
Action :
Seq : 1
Type : Property
Object type : item
Target Object : PO_HEADERS.COMMENTS
Property Name : displayed
Value : true
Save and call the from

Requirement :
Setting default value to Supplier field
Conditions :
Seq : 1
Description : Default value for supplier field
Trigger Even : WHEN-NEW-RECORD-INSTANCE
Target Object : PO_HEADERS

Action :

Seq : 1
Type : Property
Object type : item
Target Object : PO_HEADERS.VENDOR_NAEM
Property Name : INITIAL_VALUE
Value : GE Capital
Save and call the from
Note : Initial value can be set at WHEN-NEW-RECORD-INSTANCE level only

Messages :
Requirement :
On sat and sun, user should not access the sales orders form
Test the following in the TOAD
select trim(to_char(sysdate, 'DAY')) from dual;

289
Order Management Super User, Vision Operations ( USA )  Orders, Returns  Sales Orders

Seq : 1
Description : Sat and Sun User Should Not Acces the Sales Order Form
Level : Function
Trigger Event : WHEN-NEW-FROM-INSTANCE
Condition : trim(to_char(sysdate, 'DAY')) in ( 'SATURDAY', 'SUNDAY')
Select Validate  To validate the condition.
Processing Mode : Both
Level : Responsibility
Value : Order Management Super User, Vision Operations (USA)
Actions ( tab )

290
Seq : 1
Type : Message
Language : All
Message Type : Error
Message Text : Sat and Sun User Should Not Acces the Sales Order Form
Select Validate  to validate the Message Text
Save all the Above and Call the form

Requirement :

291
 When the cursor entered into the Ship-To field, Bill–To field should become null.
Conditions :
Seq : 1
Description : Null values
Trigger Even : WHEN-NEW-ITEM-INSTANCE
Target Object : PO_HEADERS.SHIP_TO_LOCATION
Action :
Seq : 1
Type : Property
Object type : item
Target Object : PO_HEADERS.BILL_TO_LOCATION
Property Name : ENABLED
Value : false
Save and call the from

Messages :
Any modifications in the form, then has to be displayed
Conditions :
Seq : 4
Description : Show Message
Trigger Even : WHEN-VALIDATE-RECORD
Target Object : PO_HEADERS
Action :
Seq : 1
Type : Message
Message type : Show
Target Object : PO_HEADERS.BILL_TO_LOCATION
Property Name : ENABLED
Value : false
Save and call the from

MENUS
Special triggers:
Every menu option of Oracle Application forms, will have trigger
Special Triggers : Menu Options
Special1, Special2, Special3, …………………….. Special45.
Tools Menu : Special1, Special2, Special3, …………………….. Special15
Inquiry Menu / Reports Menu : Special16, Special17, …………………….. Special30.
292
Action Menu : Special41, Special17, …………………….. Special45.

Adding new options to menu

Conditions :
Seq : 5
Description : Attach Menu
Trigger Even : WHEN-NEW-FORM-INSTANCE
Action :
Seq : 1
Type : Menu
Menu Entry : Special23 ( Inquiry menu ) ( as desired )
Menu Label : Procedure ( as desired )
Render line before menu : enable ( to get the separator )
Save and call the from
GO to Inquiry menu and select Procedure option, then it shows Special23 on the status bar ( no such trigger )
Requirement :
When selected the Procedure option, then
Condition :
Seq : 6
Description : Action
Trigger Even : Special23
Action :
Seq : 1
Type : Builtin
Built Type : Execute Procedure ,
Argument : num_proc
Save and call the from
GO to Inquiry menu and select procedure , then num_proc will be executed automatically
Create a table : num_test
create table num_test ( num number(9), descript varchar2(10) )

Create a procedure : num_proc

create or replace procedure num_proc as
begin
insert into num_test values ( 1, 'hello');
commit;
end ;
293
 1) Built Type : Execute Procedure
Argument : num_proc
2) Built Type : Launch URL,
Argument : http://apps.ora.com:8000

Customization of a from by using CUSTOM.PLL

We can implement Following actions by using CUSTOM.pll
1) Hide the Fields
2)Make the field as Mandatory or optional
3)change field prompt
4)Change the Visuval attaribute Dynamically.

The trigger which are used in Customization of a from by using CUSTOM.PLL

WHEN-NEW-BLOCK-INSTANCE
WHEN-NEW-RECORD-INSTANCE
WHEN-NEW-ITEM-INSTANCE
WHEN-VALIDATE-RECORD
ZOOM
SPECIAL TRIGGERS

Zoom Trigger will be used to call the another forms from the standard forms.
Special triggers will be used to attach the menu options.

CUSTOM.pll will be located in AU_TOP/11.5.0/Resource/

To work with the CUSTOM.pll the following are required

1) Form Name
2) Block Name
3) Field Name
4) What customization
5) When customization will be executed
Eg: When the form is opened : WHEN-NEW-FORM-INSTANCE

Steps to Customization of a from by using CUSTOM.PLL

294
1) down load the CUSTOM.PLL from the location
AU_TOP/11.5.0/Resource/
2) Open the CUSTOM.PLL with forms 6i

3) Go to PL/SQL Libraries  CUSTOM  Program units  CUSTOM ( package body )

Goto Event Procedure
Write the Following Code in the place of 'Real Code Starts Here'

form_name varchar2(30) := name_in('system.current_form');

block_name varchar2(30) := name_in('system.cursor_block');
begin

if (event_name = 'WHEN-NEW-FORM-INSTANCE') then

if (form_name = 'APXWCARD' and block_name = 'CARDS') then
APP_ITEM_PROPERTY2.SET_PROPERTY('CARDS.DEPARTMENT_NAME', -BlockName.FieldName
DISPLAYED,
PROPERTY_OFF);
APP_ITEM_PROPERTY2.SET_PROPERTY('PO_HEADERS.SEGMENT1',
PROMPT_TEXT,
'PO Number');
APP_ITEM_PROPERTY2.SET_PROPERTY('REGIONS.REGION_LONG_NAME',
CASE_RESTRICTION,
UPPERCASE);
end if;
end if;
(attach the Library called APPCORE2.pll) as the APP_ITEM_PROPERTY2 is package form APPCORE2.pll
SET_PROPERTY is a procedure from package called APP_ITEM_PROPERTY2

4) Compile the Library we can get .pll (Program link Library)

Execute the Library we will get .plx (Program Link Executable)
(File ->Administration->Compile File)

5)Transfer both .pll and .plx files into the Resource folder in the AU top. (D:\oracle\visappl\au\11.5.0\resource )
(Note: before going to copy into the server close the complete Application)

ZOOM Option :
 ZOOM Icon is used to To open a form from another from
 ZOOM Icon can not be used in the form personalization.
295
  ZOOM Trigger is similar to the Button
 It is a global to the Oracle Application, Using this any form can be invoked
 It is a global. It can be used for all forms.

ZOOM Triggers are 1) Enable 2) Executable

Enabling ZOOM Trigger

Custom ( package body )
function zoom_available return boolean is
form_name varchar2(30) := name_in('system.current_form');
begin
if (form_name = 'POXPOEPO' ) then
return TRUE;
end if;
return FALSE;
end zoom_available;

Execute
Custom ( package body )
Go to vent procedure and write the following code

if (event_name = 'ZOOM') then

if (form_name = 'POXPOEPO' ) then

fnd_function.execute(FUNCTION_NAME=>'PO_POXPOEPO',
OPEN_FLAG=>'Y',
SESSION_FLAG=>'Y' );
end if;
end if;

Note: When we are copying the custom.PLL in to the Resource folder

we have to close the application because If application is opened CUSTOM.pll being used , All the forms in oracle
applications developed with TEMPLETE.fmb contains CUSTOM.pll
If file is being used by other program we can not Update the file. thats why we will close the application.

When we are working in the project all the Users will be connected to
296
Oracle apps we can not ask every one to close the application. for that we will get the Alternative Path(Link File Path),
which will be provided by DBA, we will place the CUSTOM.pll in that folder only we have to reLogin we can find
the Customization
Other users no need to Logout

INTERFACES
Interface is Connector or Bridge between two Applications.
It will be to transfer data from Legacy Applications to Oracle Application and vice-versa
Legacy Systems could be SAP, Main Frame, SIEBEL, JD Edwerds, BANN, People Soft
Interface is one of the Program which will be used to transfer the data from Oracle
database tables in to flat file (or)
Flat files into Database tables

There are two types of Interfaces.

1)Inbound Interface
2)Outbound Interface

Inbound Interface :
Inbound Interface will be used to upload the data from legacy system (Flat files) into
Oracle Applications base tables.
If it is Only one time of time data transfer, then it is called Conversion / Migration
If it is Multiple times of data transfer ( i.e every day / week / month ), then it is inbound interface

Outbound Interface:
Outbound Interface will be used to extract the data from oracle Database tables into
the flat files.

While developing the outbound Interface we will use UTL_File to Extract the data.
While Developing the Inbound interface we will use SQL * loader to import the data
into base taqbles.

UTL_FILE Package :
297
==================

This is One of the PL/SQL Package which will be used to transfer the data from table to files and
from files to tables

But when we are working for file to table we will use SQl *Loader to transfer from table to file we have no alternative
we have to use UTL_FILE.

We will use following three functions to generate the file.

1)Utl_File.fopen = To open (or) Create the file

2)Utl_File.Put_line = To Transfer the data into the File.
3)Utl_File.fclose = To close the File after Data transfer.

Outbound Interface Process:

=============================
1)Develop the PL/SQL Program (Either Procedure or Package) with the following statements
2) Register the Procedure or Package as Concurrent Program and submit from SRS Window.

1)Develop the PL/SQL Program (Either Procedure or Package) with the following statements

1)Write the Cursor to retrieve the data from database tables.

2)Create file or Open the File by using UTL_File.fopen().
3)Open the Cursor
4)If any validations are there write the validations
5)Transfer the Data into File by using UTL_File.Put_Line().
6)Close the Cursor.
7)Close the File by using UTL_File.fclose();
Eg :
create or replace procedure test_proc (errbuf out varchar2,
retcode out varchar2) as
cursor c1 is select vendor_id,
segment1,
vendor_name
from po_vendors;
l_po number(9);
l_inv number(9);
298
 l_sites number(9);
l_id utl_file.file_type ;
l_timeStamp varchar2(15);
begin
select to_char(sysdate, 'dd-MON-yyyy') into l_timeStamp from dual;
l_id:= utl_file.fopen('D:\oracle\visdb\9.2.0\plsql\temp',l_timeStamp ||'.txt','w');
for x1 in c1 loop
select count(*)
into l_po
from po_headers_all
where vendor_id=x1.vendor_id;
select count(*)
into l_inv
from ap_invoices_all
where vendor_id=x1.vendor_id;
select count(*)
into l_sites
from po_vendor_sites_all
where vendor_id=x1.vendor_id;
utl_file.put_line( l_id, x1.segment1 || '#' || x1.vendor_name || '#' || l_po || '#' || l_inv ||'#' || l_sites );
end loop;
utl_file.fclose(l_id);
end ;
/
2)Register the Procedure or Package as Concurrent Program and submit from SRS Window.

3) go to D:\oracle\visdb\9.2.0\plsql\temp' and check the data in the file called : 13-APR-2001.txt

4) Opening with excel
Start excel  file  open  brows for D:\oracle\visdb\9.2.0\plsql\temp and open 13-APR-2001.txt file
Select delimiter  next  Others  specify ( # )  next  finish.

One more example

CREATE OR REPLACE procedure INV_Out1(Errbuf OUT varchar2,

Retcode ouT varchar2,
f_id in number,
t_id in varchar2) as
cursor c1 is select
msi.segment1 item,
msi.inventory_item_id Itemid,
299
 msi.description itemdesc,
msi.primary_uom_code Uom,
ood.organization_name name,
ood.organization_id id,
mc . segment1||','||mc.segment2 Category
from
mtl_system_items_b msi,
org_organization_definitions ood,
mtl_item_categories mic,
mtl_categories mc
where
msi.organization_id = ood.organization_id
and msi.inventory_item_id = mic.inventory_item_id
and msi.organization_id = mic.organization_id
and mic.category_id = mc.category_id
and msi.purchasing_item_flag = 'Y'
and msi.organization_id between f_id and t_id;
x_id utl_file.file_type;
l_count number(5) default 0;
begin
x_id:=utl_file.fopen('D:\oracle\visdb\9.2.0\plsql\temp','invoutdata.txt','W');
--select * from v$parameter where name like '%utl_file%'
for x1 in c1 loop
l_count:=l_count+1;
utl_file.put_line(x_id,x1.item ||'-'||
x1.itemid ||'-'||
x1.itemdesc||'-'||
x1.uom ||'-'||
x1.name ||'-'||
x1.id ||'-'||
x1.category );
end loop;
utl_file.fclose(x_id);
Fnd_file.Put_line(Fnd_file.output,'No of Records transfered to the data file :'||l_count);
Fnd_File.Put_line(fnd_File.Output,' ');
Fnd_File.Put_line(fnd_File.Output,'Submitted User name '||Fnd_Profile.Value('USERNAME'));
Fnd_File.Put_line(fnd_File.Output,' ');
Fnd_File.Put_line(fnd_File.Output,'Submitted Responsibility name '||Fnd_profile.value('RESP_NAME'));
Fnd_File.Put_line(fnd_File.Output,' ');
Fnd_File.Put_line(fnd_File.Output,'Submission Date :'|| SYSDATE);
Exception
WHEN utl_file.invalid_operation THEN
fnd_file.put_line(fnd_File.log,'invalid operation');
utl_file.fclose_all;
WHEN utl_file.invalid_path THEN
fnd_file.put_line(fnd_File.log,'invalid path');
utl_file.fclose_all;
WHEN utl_file.invalid_mode THEN
fnd_file.put_line(fnd_File.log,'invalid mode');
utl_file.fclose_all;
WHEN utl_file.invalid_filehandle THEN
fnd_file.put_line(fnd_File.log,'invalid filehandle');
utl_file.fclose_all;
WHEN utl_file.read_error THEN
fnd_file.put_line(fnd_File.log,'read error');
utl_file.fclose_all;
300
 WHEN utl_file.internal_error THEN
fnd_file.put_line(fnd_File.log,'internal error');
utl_file.fclose_all;
WHEN OTHERS THEN
fnd_file.put_line(fnd_File.log,'other error');
utl_file.fclose_all;
End INV_Out1;
/

INBOUND INTERFACE

It is process, which will be used load the data from Flat file to Oracle Apps base table.
It is process of Loading data form legacy systems ( other applications : flat files) into oracle applications
It can be in methods
1) Using SQL * LOADER ( recommended )
2) UTL FILE Package
3) Data Loader ( External / Third party tool )
Data Loader : in this Source file will be mapped to table columns.

Requirement :
Loading Data From Flat File into EMP base table ( with validations )
Hierarchy
C:\ EMP-INTERFACE
+ DATA
<EMP_TEST.TXT>
<EMP_TEST.ctl>
+ CODE
<EMP_TEST.SQL>
===============================================================================
Contents of Data file (<EMP_TEST.TXT> )

EMPNO ENAME JOB SAL COMM MGR

7521,WARD,MANAGER,5000,700,7698
7698,BLAKE,MANAGER,1250,,7839
7934,MILLER,SALESMAN,5000,,7698
1284,JOHN,SALESMAN,3000,100,7521

==================================================================================

301
===================================================================================
Contents of Table Script <EMP_TEST.SQL>

DROP TABLE EMP_TEST;

CREATE TABLE EMP_TEST(EMPNO NUMBER,

ENAME VARCHAR2(30),
JOB VARCHAR2(30),
SAL NUMBER,
COMM NUMBER,
MGR NUMBER,
ERR_FLAG CHAR(1),
ERR_MSG VARCHAR2(1000));
===================================================================================
Contents of Control file <EMP_TEST.ctl>
OPTIONS(SKIP=1)
LOAD DATA
INFILE 'D:\ EMP-INTERFACE \DATA\EMP_TEST.txt'
APPEND INTO TABLE EMP_TEST
FIELDS TERMINATED BY ','
OPTIONALLY ENCLOSED BY '"'
TRAILING NULLCOLS
(EMPNO,
ENAME,
JOB,
SAL,
COMM,
MGR)
=====================================================================================

Step1: Run the table Script

SQL > @ C:\EMP-INTERFACE\CODE\EMP_TEST.sql;

Step2: Run SDLLDR at Command prompt

C:>

302
 Flat File

Bad file/ discard file SQL * LOADER ( .ctl file )

Staging Table
Error Tables PL/SQL Program ( Procedure / Package )

Interface Tables

Error tables/ Columns/Reports Standard Program

Base Tables

Staging table : It is a temporary table create by the user. It is called as pre-interface table
Purpose of staging table  if flat file structure is not similar to the base table, then we need create a table, which is
similar to the structure of the Flat File, called as staging table.

Eg :
Flat file with the following data
Empno, ename, deptno, joining date, sal
Table with the following columns
Empno, ename, deptno, joining date, sal, Comm, Tax, project
Here comm and tax columns may be conditional data columns
Eg : if sal < 2000  Comm = 250
if sal 2000 to 5000  Comm = 450
if sal 5000 to 10000  comm = 600
if sal > 10000  comm. = 800
=========================
if sal < 2000  Tax = NIL
if sal 2000 to 5000  Tax = 12% of Sal
if sal 5000 to 10000  Tax = 15% of Sal
if sal > 10000  Tax = 20% of Sal
The control file can not be developed with the controlling statement as above. Hence we can not use directly control file
to transfer data from Flat file to oracle applications base table
Inter face table : It is a built-in table need not to create by the users. Here data will be stored temporarily. Hence it is
called as temporary table. This table is used to store valid data temporarily.

SQL * Loader : It is used to load the from Flat file to staging table by using control file

303
PL/SQL procedure : It is used to read the data form the staging table and validate then insert into the interface table.

Standard Program : It performs the post validation such validating users

( i.e whether the using is the correct user or not .)
After performing validation it loads the data into the base tables

In the above Interface table, Standard program , base tables and error table/ columns / reports are builtin need not to
develop by the user.

To develop the In-bound interface the following four actions are required
1) Staging table Creation
2) Develop the SQL * LOADER program and register
3) Develop the PL/SQL procedure and register
4) Submit standard program
Steps in development of PL/SQL program
1) Declare a Cursor
2) Statements to validate the data
3) Insert Statement to insert data into the table

Transferring data form Flat file to General Ledger tables

Flat File

Bad file/ discard file SQL * LOADER ( .ctl file )

XX_GL_TEMP
Error Tables PL/SQL Program ( Procedure / Package )

GL_INTERFACE

304
Error tables/ Columns/Reports Standard Program

GL_JE_HEADERS
GL_JE_LINES
GL_JE_BATCEHS

GL_INTERFACE table : ( see the doc class documentation  115glug.pdf )

It contains 128 columns, out which 13 columns are mandatory columns

1 to 9 are NOT NULL columns

Column Name Null? Type Validating with table

1) STATUS NOT NULL VARCHAR2 (50)

2) SET_OF_BOOKS_ID NOT NULL NUMBER (15)  GL_SETS_OF_BOOKS
3) USER_JE_SOURCE_NAME NOT NULL VARCHAR2 (25)  GL_JE_SOURCES
4) USER_JE_CATEGORY_NAME NOT NULL VARCHAR2 (25)  GL_JE_CATEGORY
5) ACCOUNTING_DATE NOT NULL DATE
6) CURRENCY_CODE NOT NULL VARCHAR2 (15)  FND_CURRENCIES
7) DATE_CREATED NOT NULL DATE
8) CREATED_BY NOT NULL NUMBER (15)  FND_USERS
9) ACTUAL_FLAG NOT NULL VARCHAR2 (1) A = Actual Amount
B = Budget Amount
E = Encumberece

10 to 13 are Conditional data columns

For Ex : We required the flat file with following Format.

Supplierno, Supliername, Cdate, Sitename

305
Develop the Program to Transfer Supplier Purchase orders datainto file

Supplier No from
Supplier No To

PoNumber,POtype,Amount,Cdate,No,Name,Site

Validations:

1)If Parameters are null select all the supplier details

2)If 'from' is given 'To' is not given take till Last Supplier
3)If 'To' is given and 'from' is not given take from first.
4)If Purchase order amount is more then 3500 then only transfer into file.

Diff Between Inbound Interface and Conversion:

Interface Conversion
1) Interface will be used to upload the data multiple times. 1) Conversion is one-Time Data Transfer
Regularly every week or month or day
2) Client may be using Legacy system and also Oracle 2) Client will use Only Oracle Applications. once data has
Applications been uploaded from legacy then legacy system will be
closed.
3) We will not be knowing the Data file volume. 3) Here we will be knowing the data file volume exactly.
4) Interface we will be used in Customization and as well 4) conversions will be used in the Implementation Projects
as implementation Projects.

5) Interface will be used to load the current data. 5) Conversions are used to load old or historical data.

306
Request Set :
Request Set is used in the interfaces / conversions. Request set is group of concurrent programs. Using request
set, multiple programs can be submitted at a time in SRS window either sequentially or in parallel.

Executable

Concurrent Program

Request Set

Request Group

SQL * LOADER

Responsibility PL / SQL PROGRAM

STANDARD PROGRAM

User

SRS

307
OM - AR - GL
Order Management ( OM ): Account Receivable ( AR )
PO – Transaction is a Supplier Invoice.
Sales Orders
Transactions
Entered ( customer Invoice )

Booked Receipts

Remittance
Pick Released ( Deposit in Bank )

Pick Confirm Clearing in ( C E )

( CE : Cash Entry )

Ship Confirm

Transaction to GL

Auto Invoice

General Ledger ( GL ) :

GL_INTERFACE

GL_JE_HEADERS
GL_JE_LINES
GL_JE_BATCEHS
308
 GL_BALANCES

XML Publisher
Disadvantages of RDF Reports :
1) Look and Feel is very Poor
2) Complexity in Layout Designing
3) Multiple Outputs Can not be Generated
4) Sending Report as E-Mail is a Static.

It is a report generating tool. It is used with oracle reports 6i.

1) Data Model will be developed by using Oracle reports
2) Layout Mode will be developed in MS – OFFICE
Development of Simple Report :

Eg :

Empno Ename Sal Deptno

TOTAL : 14
Steps :
1) Data Model Query
SELECT EMPNO, ENAME, SAL, DEPTNO FROM EMP
Take a Summary Column for TOTAL
Properties :
Name : TOTAL
Function : count
Source : EMPNO
After Development of the above
Generate the XML file
File  Generate to File  XML
Supply the name of the file with extension .xml

2) Design the Layout Using MS-Word

It Can be designed in two ways

309
1) Automatically 2) Manually
1) Automatically
Open MS-WORD
Check for the Template Builder ( when the XML Publisher is installed this Option will be Enabled
Automatically.
Check for the Template Builder Tool Bar
View  Tools Bars  Template Builder ( Enable )
When it is Enabled it shows the following Tools on the Tool Bar
Data Insert Preview Tools Help

Step1: Go to Data Menu and Select Load XML Data

Select the .xml from through the Browser
Step2 : Go to Insert Menu Select All Fields

Step3 : Go to Preview Menu and select Required output format ( PDF / HTML / EXCEL / RTF ) as desired

Any Headings are required, it can be inserted Directly like Normal Word Document.

2) Manual Development
1) Open the new file
2) Adjust the Margins either by dragging the Margins or By Page Setup.
3) Save the file as .rtf file
4) Prepare the Header ( go to View Menu  Header and Footer Option
It will be displayed on the every page of the Report.
5) Insert the Table with Required No.of Columns ( as desired ) and Rows ( 2)
6) Place Headers on the First Row ( Select Row, Make them Bold and Rt.Click Center Align )
7) Insert the Fields on by one into Columns in the Second Row
View  Tool Bars  Enable the Form
Place the cursor inside the Column Select text ( ab | )
Double Click on Filed
Default Text : as desired
Add Help Text : <? FIELD-NAME ?>
FIELD-NAME Can be Obtained from the .rdf report or from the XML file.
From the .rdf :
Go to properties of the field and take XML Tag
8) Repeat the Same for Remaining Fields
9) Insert the Group to get All records in a group ( use for loop )
Place fro loop Beg before the first loop and place for loop end after the last filed.
310
 Beginning <?for-each:Group-Name?>
Eg: <?for-each:G_EMPNO ?>
Ending <?end for-each:Group-Name?> or <?end for-each?>

Group-Name is an Optional
10 ) Load the XML data and save the rtf file
11) Preview to Check the output
Note : To Display the labels on every Page Select the Header Row  Rt. Click  Table Properties  Row
Select Repeat as Header Row at the top of Each page

Developing Apps Report and Registering with Apps Application

Eg :

UID User Name Creation Date

2004 AGENT02 08-JUL-99
2005 AGENT03 08-JUL-99
2006 AGENT04 08-JUL-99
2007 AGENT05 08-JUL-99
2008 AGENT06 08-JUL-99
2009 AGENT07 08-JUL-99
2010 AGENT08 08-JUL-99
2011 AGENT09 08-JUL-99
2012 AGENT10 08-JUL-99
2013 AGENT11 08-JUL-99
2014 AGENT12 08-JUL-99
2015 AGENT13 08-JUL-99
2016 AGENT14 08-JUL-99
2017 AGENT15 08-JUL-99
2024 CSDUMMY 15-JUL-99
2044 FRANCE 21-JUL-99

Total Users : 16

Steps to develop the above report

1) Start report developer

2) Go to data model Write the following Query

SELECT USER_ID,
USER_NAME,
311
 CREATION_DATE
FROM FND_USER

3) Create Summary Column for Total Users;

Properties :
Function : count
Source : user_id
4) Generate XML file
File  Generate to file  ( user.xml )

5) Save as the report as .rdf file ( user.rdf )

6) Start MS – OFFICE, Design the Layout as explained in the previous example

7) Save the Word file as .rtf file ( user.rtf )

8) Go to preview and select the required option such as HTML, PDF, EXCEL, RTF

The above shows only one record as shown below

User Id User Name Creation Date

2004 AGENT02 08-JUL-99

Total No.of Users : 1851

To generate S.No for the records

Take formula column in the report at group level and set the following properties

Properties :
Value if Null : 0

PL/SQL Formula :

function SnoFormula return Number is

begin
return ( :Sno+1);
end;

insert the S.No filed in the table cell inside the for loop.

XML Publisher front end Registration

Steps :

1) develop the report ( .rdf ) file and move into server

Go to data model Write the following Query

SELECT USER_ID,
312
 USER_NAME,
CREATION_DATE
FROM FND_USER
Create Summary Column for Total Users;
Properties :
Function : count
Source : user_id
2) Develop the .rtf and save it.

3) Register the .rdf file and take the following

While Defining Concurrent Program Out put format must be XML
Concurrent Program Short Name :
Application name
4) Register the .rtf file ( MS Office Doc )

Steps :

Go to XML publisher Administrator responsibility

Home  Data Definition

Select create data definition

Name : any name ( User DD ) Code : CP Short Name (USER_SHORT)

Application : Purchasing Starting Date : Today Date

Select Apply

Select Template

Create Template

Name : any ( user_xx) Code : Any One

Application : Purchasing Data Definition : User DD

Type : RTF

File : C:\XML\user_reports.rtf Browse

Language : English
Territory : united states

Click on Apply

Result shows

Name : user_XX code : USER_SHORT

( .rtf file ) ( .rdf file )

Close the window.

Responsibility
SRS
313
 Name : user_xx (automatically )
Lay out : user_xx (rtf file Template name automatically )

Submit

Select Options in the above for different Format outputs such PDF / XML / HTML / TEXT

Report with Parameter

Application Name : Inventory
Responsibility : Inventory Vision Operations ( USA )
Form : Item  Master Item

Required tables
ORGNAME from the table : ORG_ORGANIZATION_DEFINITIONS
Column : ORGANIZATION_NAME
ITEMNAME from the table : MTL_SYSTEM_ITEMS_B
Column : SEGMENT1

314
DESCRIPTION from the table : MTL_SYSTEM_ITEMS_B
Column : DESCRIPTION
UOM from table : MTL_SYSTEM_ITEMS_B
Column : PRIMARY_UNIT_OF_MEASURE

STATUS from the table : MTL_SYSTEM_ITEMS_B

Column : INVENTORY_ITEM_STATUS_CODE
After identifying all the tales and columns then write the Query with ( n-1 ) Join conditions
Here only two table, then one Join Condition is enough.
Fro the Join condition take the Common column between two tables
Query :
SELECT ood.organization_name ORGNAME,
msib.segment1 ITEMNAME,
msib.description DESCRIPTION,
msib.primary_unit_of_measure UOM,
msib.inventory_item_status_code STATUS

FROM mtl_system_items_b msib,

org_organization_definitions ood

WHERE ood.organization_id = msib.organization_id

AND ood.ORGANIZATION_CODE = nvl( :P_ORG_CODE , ood.ORGANIZATION_CODE )

:P_ORG_CODE  is a parameter .
Manual Development :
Data Model :
Query as above
Save the above report :
Naming Conventions used in the Name of the Report :
CustomerName ApplicationShortName Purpose .rdf ( extension must be lower case )
Here :
MNRAOINVITEMDETAILS.rdf
Parameters :
P_CONC_REQUEST_ID ( not mandatory )
Type : Number

315
Defining ValuSet for the ORG_CODE Parameter
Using Valueset Name as Table values, to pass to above parameter.
Steps :
6) Get the table Name : org_organization_definitions
7) Column Name : ORGANIZATION_CODE
8) Column Type : VARCHAR2
9) Size of Column : 3
10) Application :
2, 3, and 4 can be obtained from TOAD

Application name
Steps :
Application Developer Application  Database  Table 
Query for Table : org_organization_definitions
if not getting the same is available in the table called : MTL_PARAMETERS
Get the Application Name : Inventory
Other Details can also be obtained
Creation of Table Value Set
Application Developer  Application  Validation  Set

Value Set Name : MNRAO_ORG_CODE_TABLE

Desc : as desired
List Type : List Of Values

Format Type : Char Maximum Size : 3

Validation Type : Table
Select Edit Information
Table Application : Inventory ( auto ) Table Name : MTL_PARAMETERS
Value : ORGANIZATION_CODE
Select Test
Save the above
Go to Concurrent Program Parameters and Set the Value Set as MNRAO_ORG_CODE_TABLE

Now Map the .rtf file and rdf report using XML Publisher.
Goto SRS window and run the Rquest.

316
Report with parameters :

Example :

( parameters )
From Vendor Id
To Vendor Id

Vendor Id Vendor Name Creation Date PO Invoice

Total Suppliers :
Total No.of Pos:
Total No.of Invoices :

Create three parameter

P_CONC_REQUEST_ID ( Optional )
P_From : number type (10)
P_To : number type (10)
Data Model
Query :

Select vendor_id,
vendor_name,
creation_date
from po_vendors
where vendor_id between :P_FROM and :P_TO

take group level formula column for PO

function POFormula return Number is

l_total number (9) ;
begin

select count ( * ) into l_total from po_headers_all where vendor_id = :vendor_id ;

return l_total ;

end;

Take group level formula column for Invoices

function InvoiceFormula return Number is

l_total number (9) ;
begin

select count ( * ) into l_total from ap_invoices_all where vendor_id = :vendor_id ;

return l_total ;
317
 end;

Take three summary columns

1) Suppliers ( CS_1) : sum function source : Vendor_ID

2) Total PO ( CS_2) : sum function source : PO
3) Invoices ( CS_3) : sum function source : invoice

Develop the .rtf file ( MS OFFICE doc ) as shown below

ID Vendor Name PO Creation date Invoices

BEG VENDOR_ID VENDOR_NAME PO CREATION_DATE INVOICE END

Total Suppliers : CS_1

Total PO : CS_2

Total Invoices : CS_3

Master and detailed relation ship

Data Model
Query 1 ( Master ) :

select vendor_id, vendor_name from po_vendors

Query 2 ( detailed )

select vendor_id, vendor_site_code from po_vendor_sites_all

establish the link between link Master and detailed (vendor_id )

Develop the .rtf file with the following

ID Name SiteCode Creation date

OUT_BEG VENDOR_NAME IN_BEG CREATION_DATE
VENDOR_ID VENDOR_SITE_CODE IN_END OUT_END

OUT_BEG  <? for-each:G_VENDOR_ID ?>

IN_BEG  <? for-each:G_VENDOR_ID 1?>

IN_END  <? end for-each:G_VENDOR_ID1 ?>

OUT_END  <? end for-each:G_VENDOR_ID ?>

318
Format Triggers : These are used with the layout of the reports. These triggers are used to hide / display the text
Fields. MS-Word does provide the triggers concept. Instead triggers of MS – WORD provides
conditional if statement to hide the fields.

Conditional if statement :

Place the text filed in the if statement, which is required to hide

Syntax :

ID Vendor Name PO Creation date Invoices

BEG if-beg VENDOR_NAME PO CREATION_DATE INVOICE END
VENDOR_ID if-end

Total Suppliers : CS_1

Total PO : CS_2

Total Invoices : CS_3

To hide the VENDOR_ID based on some condition

if-beg VENDOR_ID if-end

if-beg  <? if:VENDOR_ID>300?>

if-end  <? end if ?>

To hide entire record based on some condition place the end if statement after the last filed as shown below.

ID Vendor Name PO Creation date Invoices

BEG if-beg VENDOR_NAME PO CREATION_DATE INVOICE if-end
VENDOR_ID END

In the above BEG  beginning of for loop

END  end of for loop

319
Difference between Apps 11i and R-12

Apps 11i Apps R-12

There are four Executables Same
PO – AP – GL

PO_VENDORS AP_SUPPLIERS
PO_VENDOR_SITES_ALL AP_SUPPLIER_SITES_ALL
PO_VENDOR_CONTACTS AP_SUPPLIER_CONTACT

AP_INVOICES_ALL AP_INVOICES_ALL
AP_INVOICE_LINES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL AP_INVOICE_DISTRIBUTIONS_ALL

Profiles Same
Mutli Orgs
BG -do-
Set Of Books Ledgers ( Currencies, Calendar, Chart Of Accounts, Method )
LE -do-
OP -do-
IP -do-

GL_SETS_OF_BOOKS GL_LEDGERS

MOAC ( Multi Org Access Control )

Only one Operating Unit for one responsibility
For single responsibility Multiple Operating Units

MO : Operating Unit
MO : Operating Unit
MO: Security Profile

Flex Fields Same

Forms Same
Forms 6i Forms 10g
To generate fmx F60GEN FRMCRM
Interfaces Same
Same
OM-AR-GL

TCA in AR Module Trading Community Architecture

Banks
Suppliers
Customers
Employees
HZ_PARTIES

Note : Query to see the all tables  SELECT * FROM ALL_TABLES

To see the particular table 
320
 SELECT * FROM ALL_TABLES WHERE TABLE_NAME LIKE '%AP%INVOICE%DISTRI%ALL'

Adding Organization to Responsibility ( Application )

Eg :
Inventory Vision Operations ( USA )  ( Ctrl + L )  Organization Access 
Select New to add one more organization ( after Entering Details save it )

SQL * LOADER
321
It is one of the oracle tools and it is used to load the data from flat file to oracle base table. It is used in the development

of Interfaces ( I ) and conversions ( C ) in the RICE components

There are five types of files are used with SQL * LOADER.

1) Data file 2) Control File 3) Discard File 4) Bad File 5) Log File

1) Data File or Flat file :

File contains data in specific format as per the requirement of the client. It will be received from the client.

Extension is( .dat , .txt, .csv) .csv is an excel file csv common separated value. If data is available in excel file with
extension .xls then save it as .cvs file before going to load into database table. Mostly data in the form of excel files.

2) Control file : It is SQL * LOADER program. It provides syntax to load the data form flat file to database table.
This file has to be developed and executed by the Technical Consultant. It will be developed in the
notepad and saved with extension ( .ctl )
3) Bad File : It will be generated automatically by the SQL * LOADER. Bad file contains the records, which are
rejected by the SQL * LOADER
SQL * LOADER rejects the records in the following scenario
1) Any Data Type mismatch, 2) No. of fields mismatched 3) Internal Errors, 3) Data file Format
problem . Extension of this file is ( .bad )
4)Discard File: It will be It will be generated automatically by the SQL * LOADER. It contains the records, which
are rejected by the Control file. Control file rejects the record, when the record is not as per the
specified format in the Control file. Discard File Extension is ( .dis)

5)Log File : It contains the Log information like Program Time of start, Time of end, No of records, which are
successfully uploaded into the database table. Rejected Records which are sent to the Bad file and
Discard file. Error Message during the execution of Control file. Extension is ( .log )

Steps in loading the flat file data into the database table

1) Received the flat file form the client and check the file format.
2) Identify the data base table name and database
3) Develop the control file using notepad and save it.
Syntax to develop the control file.

LOAD DATA
322
 INFILE ‘ Data File Path with file name ‘
INSERT INTO TABLE <Table Name>
FIELDS TERMINATED by ',' OPTIONALLY ENCLOSED BY ' " '
TRAILING NULLCOLS
(Column1 , column2 , column3 ,......)
Order of the columns in the flat file

Eg1:
Data file Path ( C:\ MyUser\User10\emp.txt )
Data format order Empno, empname, salary, comm, deptno

1001, Smith, 5600, 300, 20

1002, Allen, 4500, , 10
1003, Ramu, 7600, , 30
1004, Krishna, 5400,, 40

Table into which data to be transferred

create table MyEmp ( empno number (10), ename varchar2(20), salary number(10), deptno number(10) )

Control file

LOAD DATA
INFILE 'C:\MNRAO\emp.txt'
INSERT INTO TABLE MyEmp
FIELDS TERMINATED by ','
(empno, ename, salary, comm, deptno )

Save as control file ( eg : C:\user\EmpLoader.ctl )

4) Go to Command Prompt where the SQL * Loader is Installed. ( start  run cmd )
D:Oracle\Proddb\8.1.7\bin\ SQLLDR Username/Password@PROD
Control = Control file Path.

D:Oracle\vis\9.2.0\bin > SQLLDR scott/tiger@vis

Control = C:\user\EmpLoader.ctl

Eg2: if data is available in the format ( empno, ename, deptno, salary, comm.)

323
1001,Smith,20,5600,300
1002,Allen,10,4500,,
1003,Ramu,30,7600,350
1004,Krishna,40,5400,,

Then write control file as below

LOAD DATA
INFILE 'C:\MNRAO\emp.txt'
INSERT INTO TABLE MyEmp
FIELDS TERMINATED by ','
(empno, ename, deptno, salary, comm )

Appending records to database table

LOAD DATA
INFILE 'C:\MNRAO\emp.txt'
APPEND INTO TABLE MyEmp1
FIELDS TERMINATED by ','
( empno, ename, salary, comm, deptno )

Truncate table and insert records into table

LOAD DATA
INFILE 'C:\MNRAO\emp.txt'
TRUNCATE INTO TABLE MyEmp1
FIELDS TERMINATED by ','
( empno,ename,salary,comm,deptno )

INSER T  database table should be empty

APPEND  table may be with record or empty
TRUNCATE  it will delete the existing records and inserts the new records into the database table

SQL LODER options

D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis - LOAD n

-LOAD n  To load first n No.of records of flat file into database table
-SKIP n  to skip first n No. of records of flat file and to load the remaining records of flat file to the end.

324
 -SKIP n -LOAD n  to skip first n No.of records of flat file and load the next n No.of records of flat file into
the database table
D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis -SKIP n -LOAD n
-ROWS n  for every n No.of records commit
FILLER  to ignore the columns of the table ( it will be empty )
LOAD DATA
INFILE 'C:\MNRAO\emp.txt'
TRUNCATE INTO TABLE MyEmp1
FIELDS TERMINATED by ','
( empno, ename, salary, comm FILLER, deptno )

METHOD  Method loading the data

These are of two types
3) Conventional  consider all constraints and inserts the records into the table. It is a default
4) Direct  No constraints will be effective ( it is a faster )

D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis DIRECT=true

Note : for DIRECT need not to precede with symbol - (hyphen)

Imp Note : if file has been received in the excel file format with extension ( .xlc ), then save the file with
extension (.cvs ) . The filed separator will be comma ( , ) ( default )
Loading data with default values
Eg:
create table EMP_DEFAULT( empno number(10),
ename varchar(50),
jdate date,
sal number(10),
comm number(10),
location varchar(50),
deptno number(10))
Test it
select * from EMP_DEFAULT

Requirement
EmpNo  should be generated automatically by using database sequence
Ename  should be in upper case only
Jdate  sysdate
Comm  10% of basic sal ( sal * 0.10)
325
Location  ‘H’ : Hyderabad
‘B’ : Banglore
‘C’ : Chennai
: Mumbai
Deptno  constant =10
Steps to develop the application for above requirement
1) create the sequence using TOAD utility
Create  Sequence 
Sequence owner : SCOTT
Sequence name : EMP_SEQ
Start with : 1
Code generated by TOAD utility
CREATE SEQUENCE SCOTT.EMP_SEQ
START WITH 0
INCREMENT BY 1
MINVALUE 0
NOCACHE
NOCYCLE
NOORDER

2) Develop the control file ( DEFAULTS.ctl )

LOAD DATA
INFILE *
INSERT INTO TABLE EMP_DEFAULT
FIELDS TERMINATED by ','
TRAILING NULLCOLS
( empno "EMP_SEQ.nextval",
ename "UPPER(:ename)",
sal,
location "DECODE ( :location, 'H','HYDERABD',
'B','BANGLORE',
'C','CHENNAI',
'MUMBAI')",
COMM "(:sal*0.1)",
jdate sysdate,
326
 deptno constant "10" )

begindata
,Saritha,12000,H
,Ramu,13500,B
,Ranjith,5600,C
,Rakesh,8600,,
,venkat,12400,B

Leave space for the first filed (empno) as it is being generated automatically by using sequence.

Note : in the above UPPER, DECODE are the sql functions. We can use all built-in SQL functions but we can not use
the user defined functions.
3) go to command prompt and SQL * Loader
LOG file and BAD file

The log file will be generated automatically in the ORACLE bin directory. It will be generated by the name of control
file
D:\oracle\visdb\9.2.0\bin \ DEFAULTS.txt

Sample of LOG file as shown below

Number to load: ALL

Number to skip: 0
Errors allowed: 50
Bind array: 64 rows, maximum of 256000 bytes
Continuation: none specified
Path used: Conventional

Table EMP_DEFAULT, loaded from every logical record.

Insert option in effect for this table: APPEND
TRAILING NULLCOLS option in effect

Column Name Position Len Term Encl Datatype

327
------------------------------ ---------- ----- ---- ---- ---------------------
EMPNO FIRST * , CHARACTER
SQL string for column : "EMP_SEQ.nextval"
ENAME NEXT * , CHARACTER
SQL string for column : "UPPER(:ename)"
SAL NEXT * , CHARACTER
LOCATION NEXT * , CHARACTER
SQL string for column : "DECODE ( :location, 'H','HYDERABD',
'B','BANGLORE',
'C','CHENNAI',
'MUMBAI')"
COMM NEXT * , CHARACTER
SQL string for column : "(:sal*.1)"
JDATE SYSDATE
DEPTNO CONSTANT
Value is '10'

Table EMP_DEFAULT:
5 Rows successfully loaded.
0 Rows not loaded due to data errors.
0 Rows not loaded because all WHEN clauses were failed.
0 Rows not loaded because all fields were null.
Space allocated for bind array: 82752 bytes(64 rows)
Read buffer bytes: 1048576

Total logical records skipped : 0

Total logical records read : 5
Total logical records rejected : 0
Total logical records discarded : 0

Run began on Mon Mar 14 11:17:57 2011

Run ended on Mon Mar 14 11:18:00 2011

Elapsed time was: 00:00:03.25

CPU time was: 00:00:00.03

328
BAD File : It will be generated in the folder, where control file is located.

Registering with Oracle Application

Ensure that, the table is already exist in the database
TOAD Login : APPS/APPS@VIS
create table EMP_TEST( empno number(10), ename varchar(50), deptno number(10))

1) Develop the control file

LOAD DATA
INFILE *
discardfile 'C:\MNRAO\test.dis'
TRUNCATE INTO TABLE EMP_TEST
FIELDS TERMINATED by ','
TRAILING NULLCOLS
( empno, ename,deptno )
begindata
1001,Ramesh,55
1002,Sirisha,43
1004,Venkat,76
1005,Ramu,23
(OR)
Control file and Data file separately

Control file
LOAD DATA
INFILE 'C:\MNRAO\myemp.txt'
discardfile 'C:\MNRAO\test.dis'
TRUNCATE INTO TABLE EMP_TEST
FIELDS TERMINATED by ','
TRAILING NULLCOLS
( empno, ename,deptno )
Data File
1001,Ramesh,55
1002,Sirisha,43
1004,Venkat,76
1005,Ramu,23

329
 Note : 1) When data file is using with oracle application then, the file should be provided with new line at the
end of the data file ( if new line is not provided, then last record will not be loaded into the table )

2) When data file is using with at the command prompt then, the file should not have the new line at the
end of the data file ( if new line is provided, then empty record will be loaded into the table )

Move the file from local machine to Server

D:\oracle\visappl\po\11.5.0\bin
2) Create exe file with Execution Method as SQL * LOADER
3) Create concurrent program with Execution Method as SQL * LOADER
Repeat the remaining as explained in the previous examples

OPTIONALLY ENCLOSED BY ' " '

It is used, If the data is in the following format.

1000, “name, S/o Father Name”, 5600

Here name and father name are of same field but the filed terminator ( , ) presents in the data
Eg:
LOAD DATA
INFILE *
discardfile 'C:\MNRAO\test.dis'
TRUNCATE INTO TABLE ITEM_TEST
FIELDS TERMINATED by ',' OPTIONALLY ENCLOSED BY ' " '
TRAILING NULLCOLS
( Item_Code, Item_Name, Item_desc, Item_price )
begindata
ACD01, Key Board , “ Computer Peripherals, Input device”, 350
BFS03, Monitor, “Computer Peripherals, Output device”, 6500
CFG21, Chair, “ Front Office, Reception”, 2300
GHT2A, Table, “Office, Conference Hall”, 8500

Control file with parameters

These are used to pass the data dynamically
330
For example we can pass the data file name dynamically as the input parameter
Syntax to pass the Parameters
“&1”
“&2”
“&3”
We must use the parameter names in a sequential order such as 1, 2, 3, 4…..100
The maximum parameters that we can define are 100
Eg:

Table :
create table ITEM_TEST(
Item_Code varchar2(10),
Item_Name varchar(50),
Item_desc varchar2(100),
Item_price number(10))
Control file
LOAD DATA
INFILE ‘&1’
TRUNCATE INTO TABLE ITEM_TEST
FIELDS TERMINATED by ','
TRAILING NULLCOLS
( Item_Code, Item_Name, Item_desc, Item_price )

Data file
ACD01,KeyBoard,Peripherals,350
BFS03,Monitor,Computer,6500
CFG21,Chair,Office,2300
GHT2A,Table,Conference Hall,8500

2) write control file as above

3) move the control file from local machine to server
D:\oracle\visappl\po\11.5.0\bin
4) create executable with executable method as SQL * LOADER
5) create the concurrent program with executable method as SQL * LOADER
define the parameter for data file
seq, Parameter
1 Enter the Data File Path

Value Set : 100 characters

331
Here token is not necessary, reason is that, these parameters will be considered sequentially, where as with oracle
reports there is no order for the parameters ( user parameters).

332