SRI LANKA AIR FORCE BASE

KATUNAYAKE

Tel: 0112265580, Fax: 0112265580, 24130 E-mail: oclkat@airforce.lk

INVITATION FOR BIDDING: RPC/KAT/MTKAT/24/1138 29 March 2024

PURCHASE OF MT SPARES FOR G-2833 AND 2894 MF 240 TRACTOR AT WORKS

SQN AND NO 01 ADRS SLAF BASE KAT.

1. You are kindly requested to forward a quotation for the supplies/services/repair required
by the Commander of the Air Force as per the details attached herewith.

2. This tender will be closed on 04 April 2024 at 1400 Hrs.

3. The tender document with relevant conditions, specifications and instructions are
attached herewith.

4. Duly completed tender document should be submitted with suppliers' business

registration number, contact details with telephone/fax numbers,
e-mail address (if any), and signature of company's authorized officer with date and stamp
impression.

5. VAT components should be indicated separately. A VAT Payee should attach a copy
of the VAT registration form. VAT registration Number should also be indicated in the offer. If
it is not indicated, the supplier will be considered as a Non-VAT Payee and the price will be
considered as the final price. In the event of a Non-VAT Payee, a letter from the
Commissioner General Inland Revenue should be attached with the bid to substantiate
the fact. Verification about VAT registration would be obtained from the Department of Inland
Revenue if the details are not submitted. (SLAF VAT Registration No: 409041493-7000).

Yours faithfully

………………………….
PROCUREMENT OFFICER

SECTION-II
SRI LANKA AIR FORCE BASE KATUNAYAKE
TENDER FORM
PURCHASE OF MT SPARES FOR G-2833 AND 2894 MF 240 TRACTOR AT WORKS SQN AND
01 ADRS SLAF BASE KAT
Invitation for Closing Date : 04/04/20
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 Bidding: RPC/KAT/MTKAT/24/1138 Time: 1400 hr
ITEMS REQUIRED:
Unit T
Price Am
D Of Quantity Brand
S/ No Item Description C of O Warranty (Rs)
Qty Required Name
(Without (W
VAT) V
1. Starter Motor 12V - M/F 240 Tractor Ea 2.00

VAT Applicable (VAT Reg. No. ……………………) / Not Applicable

All prospective bidders shall submit following details along with the bid or else the bid will be rejected
SPECIAL CONDITIONS:
1. It is essential that the unit prices of the article of services be inclusive of NBT if applicable.
2. If SLAF collect items from the supplier’s premises and deliver to the Equipment Katunayaka with the consent of the supplier, SLAF approved tra
charges will be deducted from the final bill of the supplier. However, please note that it is 100% suppliers’ responsibility to deliver the items with
delivery period.
3. It is the bidder’s responsibility to fill following cages prior to submit the quotation for tender opening. If any bidder submitted any detail contrary w
details requested by SLAF will be accepted or rejected upon the decision of the Regional Procurement Committee. However, if any bidder failed to sub
or part of relevant details mentioned at following cages will be considered as the bidder agrees with SLAF conditions and liable to perform accordingly
tender awarded to such bidder.
4. Tender Board approved items are to be ready for delivery within two (02) days on confirmation of order.
Note: If no entry is made, all blank cages of the above table must be closed by the bidder prior to submission of the bid.
Other
Item Availability: Yes No (Specify)

Price Validity Period: (Minimum 60 Days)

Credit Facility: up to 45 working days Provided Not Provided

All items will be delivered free of charge/Rs. ……………………… will be charged for delivery to the above address
Delivery:

Delivery Period …………………………………………….. Dates

Note: When total number of items exceeds the given spaces a separate page should be attached.

Company Name Business Registration Number

& Mailing Address
VAT Registration Number
Telephone

Contact Details Fax MOD Registration Number for 2024

Email

Name of the Company’s

Authorized Officer Signature
Company Seal/Rubber Stamp and
Date

OTHER CONDITIONS
 The specification/s or company quotation has to be authenticated by the company seal and
the signature/s of authorized personnel in order to ensure that the given offer is complied with the
SLAF specification/s.

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  All original bids are be submitted to Tender box at Sri Lanka Air Force Base Katunayake
before opening/ closing of the bid or else the bid shall be considered as an invalid bid. You may
contact Procurement Officer Tenders via 0112265580 or extension 24130 for any queries. Further
bids received via email will not be entertained.
 Bidders shall submit the bids as per the details (Company name, address etc) provided to
Ministry of Defense (MOD) at the time of registration of suppliers. If any amendment (s) is/ are made to
above details rectification and approval is required through MOD.
.
SECTION-III
TENDER CONDITIONS
Samples/Brochures should be submitted along with the tender. This clause will not be applicable for
service contracts. ‘Provided samples’, which are not accounted for the total order form quantity at
Sample
01 the delivery and to be collected within 30 days and Sri Lanka Air Force will not be responsible for the
non collected samples after the dead line.’
02 Condition of Items Sri Lanka Air Force will accept only brand new items.
03 Stocks Availability Ex-stock will be preferred. Import and supply will be considered, if necessary.
04 Alternative Bids Alternative Bids / Offers / Options Are Not Accepted
The bids should be submitted in Original in sealed envelopes with marking. The top left hand corner of
the envelope should be marked with the bid reference number, date and time of closing as stipulated
overleaf. The bids to be deposited in the tender box provided for this purpose at the main guard room at Sri
Lanka Air Force Base Katunayake. Quotations received after the due date and time of closing and
06 Submission of Bids quotations which do not conform to our requirements will not be accepted.

Alternative bids/Offers will not be entertained unless otherwise specially requested by the
Procurement Entity (PE).
07 Items quoted for should be clearly and completely described, disfigured, altered, incomplete or illegible
Clarity of bids
writing will lead to rejection partially in or full of a quotation without resorting to further inquiry.
08 Receipt of a quotation will not be acknowledge except in the event of an order being awarded the Tender
Awarding of Tender
Board reserves the right of awarding or rejecting any portion or whole of a quotation.
09 Price Validity The quoted prices shall valid for a minimum period of Forty Nine (49) days.
10 Advance payments will not be entertained. Please quote only if credit facilities can be provided to SLAF.
Suppliers shall expect to provide credit facilities at least for 45 working days. Therefore please state
Payments/Credit whether the credit facilities can be provided. The terms of supply such as credit facilities, delivery period,
Facilities/Delivery discounts and delivery arrangements (whether delivered free of charge or additional charges involved
Period/Currency if any) should be clearly indicated. Higher preference will be given for shorter period of delivery.
Please quote in local currency.

The past performance of the bidders will be considered during the evaluation of the tender. Bidders who
11 Past Performance of failed to comply for tender conditions and contractual obligations during previous Air Force Tenders will be
Bidders a disqualification.

Whenever a brand name indicated in a tender document it is purely to imply the required level of
12 Other quality and is not a mandatory requirement. Other Products/Brands of equal quality is acceptable.
Please indicate country of origin/ guarantee /After sales services etc.
Assumption of Whereas the bidder has not indicate any disagreement /notification to any clause/condition of the bidding
13 compliance document or request for quotation, it is assumed that the bidder is in agreement with every clause or
condition mentioned in the bidding document or request for quotation

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