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Word 2021 For Dummies Cheat

Sheet
By: Dan Gookin Updated: 11-22-2021 From The Book: Word For Dummies

Word is one of the most used computer programs on the planet. Helping you to compose text is
one of the things that computers do well, but that doesn’t make the text-writing chore easier or
imply that using Word 2021 is simple enough that you don’t need help. So, enjoy this Cheat
Sheet.

Get to know the Word 2021 screen

Behold Word’s Office 2021 Edition’s screen. You see the promise of a new document and a
bewildering number of buttons and gizmos. Here are the important elements you’ll most likely
need to remember:
 The Word 2021 ribbon

The Microsoft Word 2021 Ribbon presents tabs you can click to reveal groups of helpful icons.
These icons represent command buttons, input boxes, and menus that are helpful when
navigating a Word document.

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Word For Dummies

Word 2021 keyboard command roundup

Explore Book

The Office 2021 Edition of Word has many keyboard commands to offer you. Whether you use
Buy On Amazon a computer with a honkin’ 105-key keyboard or a tablet with no keyboard, word processing
remains a keyboard-bound activity.

The following tables show how to access the commands and functions in Word’s Office 2021
edition.

Here are all the options you can utilize for cursor movement:

Pressing This Key Moves the Insertion Pointer Here

@@ua Up one line of text

@@da Down one line of text

@@la Left to the next character

@@ra Right to the next character

Ctrl+@@ua Up one paragraph

Ctrl+@@da Down one paragraph

Ctrl+@@la Left one word

Ctrl+@@ra Right one word

PgUp Up one screen

PgDn Down one screen

Home To start of current line

End To end of current line

Ctrl+Home To top of document

Ctrl+End To bottom of document

Here are some basic editing commands that are always helpful when word processing:

Copy Ctrl+C
 Cut Ctrl+X

Paste Ctrl+V

Undo Ctrl+Z
Check out these useful commands when you need to do some text formatting:

Bold Ctrl+B

Italic Ctrl+I

Double underline Ctrl+Shift+D

Word underline Ctrl+Shift+W

Small caps Ctrl+Shift+K

Superscript Ctrl+Shift++

Subscript Ctrl+=

Clear formatting Ctrl+spacebar

Grow font Ctrl+Shift+>

Shrink font Ctrl+Shift+<

ALL CAPS Ctrl+Shift+A

Font dialog box Ctrl+D

Here are some commands that will help simplify paragraph formatting:

Center text Ctrl+E

Left-align Ctrl+L

Right-align Ctrl+R

One-line spacing Ctrl+1

1@@bf1/2-line Ctrl+5
spacing

Two-line spacing Ctrl+2

Justify Ctrl+J

Indent Ctrl+M

Unindent Ctrl+Shift+M

Hanging indent Ctrl+T

Un-hang indent Ctrl+Shift+T

And, just for fun, here are some popular Word keyboard shortcuts:

Help F1

Cancel Escape

Go back Shift+F5

New document Ctrl+N

Open screen Ctrl+O

Print Ctrl+P

Close document Ctrl+W

Quick save Ctrl+S

Repeat Ctrl+Y

Find Ctrl+F

Find and replace Ctrl+H

 Insert hard page break Ctrl+Enter
Haven’t found what you’re looking for? Check out these uncommon (but useful) Word keyboard
shortcuts:

Go to F5

Show/hide nonprinting characters Ctrl+Shift+8

File screen Alt+F

Styles task pane Ctrl+Shift+Alt+S

Word count Ctrl+Shift+G

Symbol font Ctrl+Shift+Q

Print Layout view Ctrl+Alt+P

Draft (normal) mode Ctrl+Alt+N

Outline mode Ctrl+Alt+O

Split window Alt+Ctrl+S

Track revisions Alt+Shift+E

And finally, here are some commands that insert something:

Today’s date Alt+Shift+D

Current time Alt+Shift+T

Paste special Alt+Ctrl+V

Footnote Alt+Ctrl+F

Endnote Alt+Ctrl+D

Comment Ctrl+Alt+M

Word 2021's special-character keyboard shortcuts

Some key combinations insert characters into a Word 2021 document. If you find these
characters useful in your day-to-day typing duties, you may want to consider using their
keyboard shortcuts:

Symbol Name Symbol Keys to Press

Euro € Ctrl+Alt+E

Trademark ™ Ctrl+Alt+T

Copyright © Ctrl+Alt+C

Registered ® Ctrl+Alt+R

En dash – Ctrl+Minus key on the numeric keypad

Em dash — Ctrl+Alt+Minus key on the numeric keypad

Unbreakable space Ctrl+Shift+spacebar

Unbreakable hyphen – Ctrl+Shift+ – (hyphen)

 Word 2021 tricks to remember

Here’s a short list of the most helpful Word Office 2021 edition tricks that may come in handy
for your word processing needs. Keep these suggestions in mind when you compose a new
document:

Press Ctrl+Enter to start a new page. This key combination inserts a hard page break,
which forces a new page automatically.
Press Shift+Enter to insert a soft return. This keypress is useful for breaking a line of
text, such as in a document title or an address.
Use tabs to line up the text. Never use spaces for this task. One tab is all you need. If
you’re inserting more than one tab, you need to reset the tab stops.
Always use one tab between columns to line them up. Doing so makes editing the
information easier.
If you need to change the page formatting in the middle of a document, start a new
section. Sections allow you to use multiple page-format attributes in a single document.
Save your styles in a template! That way, you can use them for documents you create
without having to rebuild all your styles over and over again.

About This Article

This article is from the book: Word For Dummies

About the book author: Dan Gookin wrote the very first For Dummies book in 1991. With
more than 11 million copies in print, his books have been translated into 32 languages. PCs For
Dummies, now in its 12th edition, is the bestselling beginning PC book in the world. Dan offers
tips, games, and fun at www.wambooli.com.

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