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Master Data Requirements

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Bhaskar Ambikapathy
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30 views

Master Data Requirements

Uploaded by

Bhaskar Ambikapathy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as ODT, PDF, TXT or read online on Scribd
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How to address the different Master Data’s?

Material Master: - (MM01/MM02/MM03)


To ensure a smooth business process flow, the following are the mandatory views and fields:
Default Configuration (for new TECU materials):
All new TECU materials must be created and extended to the following:
 Sales Organization: 7000
 Distribution Channel: 70
 Plant: 7000

For Extending Existing Materials:


Existing materials should also be extended to:
 Sales Organization: 7000
 Distribution Channel: 70
 Plant: 7000

List of mandatory views and fields required for the smooth business process flow.
1. Basic Data 1
 Material Number
 Material Description
 Base Unit of Measurement
 Material Group
 Division: 70 (Default)
 General Item Cat group: ZMTS (MTS(TCAE)) or ZMTO (MTO(TCEU))
 Gross Weight
 Net Weight
 Weight Unit
 Volume
 Volume Unit
2. Basic Data 2 - Nil
3. Classification
 Class: CROSS_REFERNCE_TYP (Default) with all the appropriate characteristics and
values. Characteristics: TCEU_FGAS & TCEU_FRIDGETYPE are mandatory for the FGAS
consumption.
4. Sales: Sales Org. Data 1
 Delivering Plant: 7000 (Default)
5. Sales: Sales Org. Data 2
 Item Category Group: ZDIS (TCEU Direct Sale) or ZDRP (TCEU Drop Ship)
6. Sales: General/Plant Data
 Availability check: Z1 (Default Value)
 Transportation Group: 0001 (Default Value)
 Loading Group: Blank (Default Value)
 Profit Centre
7. International Trade: Export
 Commodity Code
 Country of Origin
8. Purchasing
 Purchasing Group: 710 (Direct) or 720 (Indirect)
 Automatic PO: Enable the checkbox (Default Value)
 Tax Indicator for Material
9. International Trade: Import
 Commodity Code
 Country of Origin
10. General Plant Data / Storage 1
 Storage Conditions: Blank for Dropship or Z2 for Direct Sale.
11. General Plant Data / Storage 2 - Nil
12. Accounting 1
 Valuation Class: 8000 (Default Value)
 Standard Price
13. Accounting 2 - Nil
14. Costing 1 - Nil
15. Costing 2 - Nil
Vendor Master: - (BP)
Create a new vendor with the account group Z001 and associate it with both the purchasing
organization 7000 and the company code 7000. Make sure that the Business Partner (BP) and Vendor
numbers are identical.
Additionally, extend the existing vendors to encompass the purchasing organization 7000 and the
company code 7000.
1. General Data
 Address
 Title
 Name
 Search Term1/2
 Full Address
 Language
 Telephone
 Email
 Payment Transactions
 Full Payment details
2. Purchasing
 Purchasing data
 Order Currency
 Payment Terms
 Incoterms
 Incoterm Location 1
 Incoterm Location 2
 GR Based Invoice verification: Enable (Default)
 Automatic PO: Enable (Default)
 Confirmation control key: TCEU (Default)
 Partner Function
 Vendor
 Invoicing Party
 Ordering Address
 Additional Purchasing data
 Create all the vendor site IDs as the Vendor Subrange number. (Purchasing specific
data)
 Partner functions: Vendor & Ordering Party
3. Company code
 Account Management
 Reconciliation Account
 Payment Transaction
 Payment Terms
 Check double Invoice: Enable (Default)
 Payment Methods
4. Class: ZFACTORY_VENDOR and characteristics value. (Factory Name or OEM)
Purchasing Info Record: - (ME11/ME12/ME13)
Purchasing info record should be created with the combinations of vendor, material, purchasing
organisation and plant.
1. General data
 Supplier Subrange (If applicable)
 Order Unit
 Country of Origin
2. Purchasing Organisation data
 Planned Delivery Time
 Purchasing Group: 710 (Direct) or 720 (Indirect)
 Standard Quantity: 1 (Default Value)
 GR Based IV: Enable (Default)
 Confirmation Control Key: TCEU (Default)
 Relevant for Automatic Sourcing: Enable (Default)
 Incoterm
3. Conditions
 Net Price
 Currency
 Validity From
 Validity To

MM Tax Condition Records: - (MEK1/MEK2/MEK3)


In SAP, Purchase Order (PO) tax codes are used to handle the taxation of procurement transactions.
These tax codes help classify and calculate the applicable taxes on items or services that a company
purchases. The use of tax codes in SAP POs is crucial for accurate tax calculation, financial reporting,
and compliance with tax regulations. Here's how SAP PO tax codes work:
• Destination country à Vendor à Vendor Country à Subrange Tax Indicator Material à
Tax Code
This combination is required to maintain the tax for the combinations of vendor and vendor
sub-range.
• Destination country à Vendor à Vendor Country à Tax Indicator Material à Tax Code
This combination is required to maintain the tax for the specific vendor.
• Destination country à Vendor Country à Tax Indicator Material à Tax Code
This combination is required to maintain the tax for all vendors.
• Company code à Vendor
This combination is required to maintain the tax for specific vendors without tax indicator
material.
• Company Code
Common tax code all the PO’s created for the specific company code.
Tax Indicator Material: -
The "Tax Indicator for Material" refers to a code or symbol used in business or financial systems to
specify the tax-related characteristics or treatment of a particular material or product. This indicator
is essential for managing how taxes are applied to the material when it is involved in various business
transactions, such as purchasing, selling, or inventory management.

Tax Indicator Material Description


0 Zero Tax
1 Taxable
2 Exempted
3 Zero Tax - Asset
4 Taxable - Asset
5 Rev Charge Serv_EU
6 Rev Chg Serv_Non EU

PO Form: - (MN04/MN05/MN06)
Create a condition record to automatically retrieve the PO output message and proceed with
processing after the purchase has been fully released. We have configured the output type
mentioned below to generate the PO in PDF format and send it to the vendor via email.

 Output Type: ZFR1 (TCEU Purchase order)


 Program Name: ZP2P_FT1004_PURCHASE_ORD
 PDF Form: ZAF_P2P_FT1004_PURCHASE_ORD

Maintain the Vendor Email IDs in the table: ZOTC_P2P_REC_LST.

Use Transaction code: SO23 to maintain the DL List.


How to create the condition record?

 Goto the transaction code: MN04.


 Enter the output message.
 Choose the appropriate combinations.
 Enter the PO doc type and press enter.
 Double click on the item and enter the communication strategy: WEBM and enable “Print
immediately.
MM Period: - (MMPV/MMRV)
It's a monthly activity in SAP Material Management (MM) that needs to be performed only once
during a given month, it typically refers to activities related to period-end closing or a specific
monthly task. These tasks may include reconciling inventory balances, conducting physical inventory
counts, updating financial records, or generating monthly reports. This periodic activity ensures that
material-related data is accurate and up to date in alignment with monthly accounting and reporting
cycles.
Steps to open/close the MM Period: -

 Goto MMRV and enter the company code.


 Validate the current and previous period.
 Goto MMPV transaction.
 Enter the “From Company code” and “To Company Code”.
 Enter the new period and year.
 Select “Check and Close period” and execute.

MM Enhancements: -
Table Variables: -

 Transferring Dropship Sales Order: Calculated Purchase Price and Currency into Dropship
Purchase Order Header Currency and Net Price for Line Item.
Variable Name: DROPSHIP_PRPP_SWITCH = ON or OFF
Variable Name: DROPSHIP_PRPP_CONDITIONTYPE = ZPRP
Variable Name: DROPSHIP_PRPP_SALDOCTYPE = ZDRP
Variable Name: DROPSHIP_PRPP_PODOCTYPE = ZDPO
 Transferring Ship-To-Party Address from Dropship Sales Order to Purchase Order Line-Item
delivery address.
Variable Name: DROPSHIP_PRPP_PODOCTYPE = ZDPO
Variable Name: ZTCEU_VALIDATION = 7000+70+70
 Derivate SLOC automatically into the dropship sales order line items
Variable Name: DROPSHIP_PRPP_PODOCTYPE = ZDPO
Variable Name: ZTCEU_VALIDATION = 7000+70+70
 ETD Integration for PO order confirmation (AB) & SO Proforma Invoice)
Variable Name: ZETD_DIR = D:\usr\sap\PDA\ZETD
 GLOGO Shipment file Integration (GR, IR, CB, GI & FGAS Consumption)
Variable Name: ZTCEU_GLOGOS = D:\usr\sap\PDA\ZSAPINBOX
Variable Name: ZTCEU_INPRO_GLOGOS = D:\usr\sap\PDA\ZSAPINBOX\Archive InProgress

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