EXCEL-SKILLS.

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INVENTORY QUANTITY CONTROL TEMPLAT
This unique template enables users to control inventory by recording opening stock quantities, capturing all invento
performing stock takes and calculating stock quantities on hand for any user defined date range. The template makes p
sale, receipt, issue and adjustment transaction types and can be used by any business and for any type of inventory.

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L TEMPLATE
antities, capturing all inventory movement transactions,
range. The template makes provision for stock purchase,
or any type of inventory.

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just like any of your own Excel files.

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Excel Skills | Inventory Quantity Control Template
Instructions
www.excel-skills.com

This unique template enables users to control inventory by recording opening stock quantities, capturing all inventory
movement transactions, performing stock takes and calculating stock quantities on hand for any user defined date range.
The template makes provision for stock purchase, sale, receipt, issue and adjustment transaction types and can be used
by any business and for any type of inventory.

Note: This template does not include inventory cost & valuation calculations. If you require a template which includes cost
and valuation type calculations, refer to our Trade Based and Usage Based inventory control templates.

The following sheets are included in this template:

StockCodes - this sheet can be used to create unique stock codes for all inventory items and also includes an inventory
movement report for the stock codes created.
Movements - all inventory movement transactions should be recorded on this sheet.
StockCount - this sheet can be used to perform a physical stock count and to analyse stock take variances. Physical stock
count quantities are measured against theoretical stock balances and once the accuracy of the stock take variances has
been established, the calculated stock variances can be recorded as stock adjustments on the Movements sheet in order
to adjust the theoretical stock quantities to the physical stock count quantities.

Dashboard - the inventory dashboard is automatically updated based on the stock code and dates selected in the filter
section of the dashboard. You can select an individual stock code or clear the contents of the list box to view calculations
for all stock items. The dashboard also includes a unique interactive report where you can select the basis of balances or
movements and view all transaction types or any of purchases, receipts, sales, issues or adjustments individually. The
dashboard also contains stats of the top products by transaction type. Aside from the filter and report selections, no user
input is required on this sheet and all workings are included below the dashboard.

Stock Codes

Create & Maintain Stock Codes

A unique stock code needs to be created on the StockCodes sheet for all inventory items that you want to include in the
template. The stock codes created on this sheet are included in list boxes in the stock code columns on the other sheets
and users are therefore required to create the appropriate stock code before the code will be available for selection on the
other sheets.

A stock code convention that makes sense in the context of your business should be used and the stock code convention
should make it easy to identify stock items based on the stock code assigned to each stock item. Refer to the sample data
included on the StockCodes sheet - we have used a stock code convention which starts with two letters followed by two
numbers for stock components and four numbers followed by three letters for finished goods.

Stock codes should not be duplicated - if a stock code is duplicated on the StockCodes sheet, it may result in inaccurate
inventory movement calculations. If a stock code is duplicated on the StockCodes sheet, an error will be reflected in the
error code column. All the error codes reflected in this column should be rectified before reviewing the data. Refer to the
Error Codes section of the instructions for more information on the different types of error codes that may be encountered
when using the template.

Our example stock code convention is by no means a template requirement. You can use any stock code convention as
long as only unique stock codes are created and you are able to easily identify the stock codes relating to each stock item.

The StockCodes sheet contains the following user input columns:

Stock Code -- enter
Description enteraaunique stock of
description code
theinstock
accordance withdescription
item. This the stock code convention
should suitable
enable users to for yourdistinguish
easily type of business.
between
stock items.
UOM - the unit of measure (UOM) refers to the stock measurement which is used when ordering, selling, using and
counting stock. Stock sales, usage and counting units of measure carry more weight than stock ordering units of measure.
For example, if it is easier to record the sale or usage and stock count of an inventory item in kilogram and the product is
purchased from a supplier in bags, the unit of measure should be specified as kilogram. When the product is purchased
from the supplier, the quantity that is purchased then simply needs to be converted to kilogram when recording the stock
purchase transaction on the Movements sheet.

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Excel Skills | Inventory Quantity Control Template
Instructions
www.excel-skills.com

Opening Quantity - enter the opening stock quantity in this column. This is the stock quantity on hand on the date that you
start using the template. All subsequent inventory movements should be recorded on the Movements sheet.

Note: The contents on the StockCodes sheet have been included in an Excel data table. All the columns on the
StockCodes sheet with yellow column headings require user input. The columns with light blue column headings contain
formulas which are automatically copied for all new stock codes created on this sheet.

Inventory Movement Reports

The calculated columns (columns with light blue column headings) on the StockCodes sheet enable users to view a stock
movement report for each individual stock item which is automatically calculated based on the inventory transactions
recorded on the Movements sheet.

The inventory movement report consists of the opening quantity, purchases quantity, receipts quantity, sales quantity,
issues quantity, adjustments quantity and the closing stock quantity (columns F to L). The total of the quantity movements
and the opening stock should equal the closing stock (quantity on hand) in column L.

The inventory movement calculations are based on the "From" and "To" dates that are specified in cells L2 and L3
respectively. If both of these cells contain valid dates, the opening quantities include all transactions that are dated before
the "From" date in cell L2, the inventory movements include all transactions between the "From" and "To" dates and the
closing stock quantities represent the quantities on hand at the end of the "To" date in cell L3.

If only a "From" date is specified (in cell L2) and the "To" date cell is left blank, the opening quantities include all
transactions before the "From" date and the inventory movement calculations include all transactions after the "From" date
and on or before the end of the current month (which is determined by the current system date). If only a "To" date is
specified, the opening quantities include only the opening quantities that are calculated based on the user input in column
D and the inventory movement calculations include all transactions that are dated on or before the "To" date that is
specified in cell L3.

If both the "From" and "To" date cells are left blank, the opening quantities are calculated based on the user input in
column D and the inventory movement calculations include all the transactions included on the Movements sheet and
dated on or before the end of the current month (which is determined by the current system date).

Note: As you can see, the functionality added to the StockCodes sheet enables users to display an inventory movement
report for any user defined date range. Users are therefore not only able to calculate current inventory quantities on hand
by stock code, but are also able to view the inventory movements for any previous reporting periods.

Note: The Error Code column will contain an error code if there is a problem with the data entered in any of the user input
columns. If this column therefore contains any error codes, these user input errors need to be resolved before viewing the
data on this sheet. Refer to the Error Codes section of the instructions for guidance on the different error codes which may
be encountered when using this template.

Dashboard Calculations

The calculations in columns M to Q on the StockCodes sheet are used in the inventory dashboard calculations on the
Dashboard sheet. These columns are therefore not included in the print range on the StockCodes sheet. The only
difference between these calculations and some of the inventory movement calculations is that the dashboard calculations
are based on the selected date range on the Dashboard sheet which may be different from the selected date range on the
StockCodes sheet.

Inventory Purchases

All inventory purchase transactions should be recorded on the Movements sheet. The contents on this sheet have been
included in an Excel data table. The columns with yellow column headings require user input and the columns with light
blue column headings contain formulas which are automatically copied for all new transactions entered on the sheet.

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Excel Skills | Inventory Quantity Control Template
Instructions
www.excel-skills.com

The following columns require user input:

Transaction Date: enter the delivery date relating to the stock purchase transaction in column A. All dates should be
entered in accordance with the regional date settings specified in the System Control Panel. We've added data validation
to column A to ensure that only valid dates are entered in this column. The date on which the supplier delivers the
inventory to your business premises should be recorded in this column because the inventory is added to the theoretical
inventory balance on this date. If the inventory has not been delivered yet, the physical stock on hand will not agree to the
theoretical stock balance.
Transaction Type: select the Purchase transaction type in column B.
Supplier Name: enter the name of the appropriate supplier in column C.
Document Number: enter the supplier invoice number or other unique reference number in column D. The reference that
you enter in this column should enable you to trace the transaction back to its supporting documentation.
Stock Code: select the appropriate stock code from the list box in column E. All stock codes need to be created on the
StockCodes sheet before being available for selection. Refer to the stock description which is displayed in column H to
ensure that the correct stock code has been selected.
Transaction Quantity: enter the quantity of stock purchased in column F. The purchase quantity should be recorded in
the unit of measure which is displayed in column I.
The calculated columns on the Movements sheet consist of the error code, stock description, unit of measure (UOM),
previous quantity on hand, new quantity on hand and the stock movement date. The values in all of these calculated
columns are calculated automatically based on the values recorded in all the user input columns (columns with yellow
column headings).
The stock description is included to enable users to view a description of the stock code selected in column E and the
UOM is included to indicate which unit of measure should be used when entering transaction quantities. The previous and
new quantity on hand calculations reflect the quantity of stock on hand before and after taking the purchase transaction
into account.

Note: The quantity on hand calculations reflect the quantity of stock on hand before and after recording a transaction.
These calculations can also be used to identify stock transaction recording errors - if either the quantity on hand before or
after recording a transaction is negative, it means that an error has been made in the recording of previous stock
movement transactions. Should this be the case, an error code will be reflected in column G which indicates that the
previous inventory movement transactions for the affected stock code need to be investigated.

The movement date in column L is determined based on the transaction date in column A and the relative row position of
the transaction which is applied to the transaction date as a time value. This means that where two transactions are
entered with the same transaction date, the transaction which is entered first on the Movements sheet will be deemed to
have occurred before any subsequent transactions.

It is therefore important to record transactions in the correct sequence when the transaction dates are the same. For
example, if a stock purchase transaction occurs at the beginning of the day and a usage (issue), sale, receipt or
adjustment transaction needs to be recorded on the same day, the inventory purchase transaction should be recorded on
the Movements sheet before recording the usage, sale, receipt or adjustment transactions.

Inventory Receipts

All inventory receipt transactions which do not relate to stock items being purchased should be recorded by entering the
appropriate positive quantities on the Movements sheet. The user input that is required on this sheet includes the
transaction date, transaction type, stock code and quantity received. The other user input columns (supplier name and
document number) are not required when entering stock receipt transactions and can either be left blank or you can enter
a default value in these columns.

Note: Inventory purchases should not be recorded as stock receipts because purchases are deemed to be a different
transaction type which should be recorded by selecting the Purchase option in column B. The Receipt transaction type
should therefore be used for all stock quantities which are received without being purchased from a supplier, for example
stock items which are produced in a manufacturing process.

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Excel Skills | Inventory Quantity Control Template
Instructions
www.excel-skills.com

All the user input and calculated columns on the Movements sheet have been covered in the Inventory Purchases section
of the instructions. We will therefore only point out differences between the recording of stock purchase and stock receipt
transactions in this section of the instructions.
Transaction Date: the date on which the appropriate stock item has been received should be entered in column A.
Transaction Type: select the Receipt transaction type from the list box in column B.
Supplier Name, Document Number: these columns can be left blank when entering receipt type transactions or you can
enter a default value like "Manufactured" or "N/A".
Stock Code: select the appropriate stock code from the list box in column E. All stock codes need to be created on the
StockCodes sheet before being available for selection.
Transaction Quantity: enter the quantity of stock received as a positive value in column F. The receipt quantity should be
recorded in the unit of measure which is displayed in column I.

Inventory Sales

All inventory sales transactions should be recorded by entering the appropriate negative quantities on the Movements
sheet. The user input required on this sheet includes the transaction date, transaction type, customer name, document
number, stock code and quantity sold.

All the user input and calculated columns on the Movements sheet have been covered in the Inventory Purchases section
of the instructions. We will therefore only point out differences between the recording of stock purchase and stock sales
transactions in this section of the instructions.
Transaction Date: the date on which the appropriate stock item has been sold should be entered in column A.
Transaction
Customer Name, Type:Document
select the Sale transaction
Number: enter type from the
the name of list
thebox in column
customer B.
in column C and the sales invoice number in
column D.
Stock Code: select the appropriate stock code from the list box in column E. All stock codes need to be created on the
StockCodes sheet before being available for selection.
Transaction Quantity: enter the quantity of stock sold as a negative value in column F. The sales quantity should be
recorded in the unit of measure which is displayed in column I.

Note: A stock sales transaction may result in an error if the transaction quantity entered in column F is greater than the
previous quantity on hand in column J. If this is the case, the new quantity on hand will be a negative value and an error
code will be reflected in column J. The most recent transactions for the affected stock code need to be investigated in order
to resolve the error and if no explanation can be found, a positive stock adjustment should be recorded in a row above the
issue transaction (and by using the same transaction date) in order to adjust the quantity on hand upwards so that the new
quantity on hand (after taking the effect of the issue transaction into account) does not go into a negative stock position.

Inventory Usage (Issue Transactions)

All inventory usage transactions should be recorded by entering the appropriate negative quantities on the Movements
sheet. The user input required on this sheet includes the transaction date, transaction type, stock code and quantity used.
The other user input columns (supplier name and document number) are not required when entering stock usage
transactions and can either be left blank or you can enter a default value in these columns.

We recommend implementing a system whereby the inventory used on a daily basis is recorded independently and then
recorded on this sheet at the end of the day or the beginning of the next day. There are significant benefits to controlling
stock on a daily basis and the recording of daily stock usage forms an integral part of this process. If there are factors that
result in daily stock usage measurement being impractical, this template can also be used to record and analyse weekly
stock usage.

Another (less effective) method of controlling inventory usage is to simply perform a physical stock count and to record the
difference between the theoretical stock on hand and the stock count quantities as usage on the stock count date. If a
system like this is in effect, inventory usage is not recorded independently and the theoretical stock balance will therefore
only consist of the stock quantities purchased (presuming that stock sales and receipts do not apply to component stock
items). The resulting stock variances therefore represent the inventory used since the previous stock count.

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Excel Skills | Inventory Quantity Control Template
Instructions
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The disadvantage of using a stock count system to record usage is that there is no reference point for identifying stock
items and areas which result in losses because the transaction cycle is in effect incomplete. It will therefore be extremely
difficult to investigate and to explain inventory usage in excess of expectations.

The recording of inventory usage on a regular basis (daily or weekly) enables users to calculate accurate theoretical stock
balances which can be compared to physical count quantities. This system makes it a lot easier to identify and investigate
problem stock items and areas and enables users to limit excess stock usage a lot more effectively.

All the user input and calculated columns on the Movements sheet have been covered in the Inventory Purchases section
of the instructions. We will therefore only point out differences between the recording of stock purchase and stock usage
(issue) transactions in this section of the instructions.
Transaction Date: the date on which the appropriate stock item has been used should be entered in column A.
Transaction Type: select the Issue transaction type from the list box in column B.
Supplier Name, Document Number: these columns can be left blank when entering usage type transactions or you can
enter a default value like "Component Usage" or "N/A".
Stock Code: select the appropriate stock code from the list box in column E. All stock codes need to be created on the
StockCodes sheet before being available for selection.
Transaction Quantity: enter the quantity of stock used as a negative value in column F. The usage quantity should be
recorded in the unit of measure which is displayed in column I.

Note: A stock usage transaction may result in an error if the transaction quantity entered in column F is greater than the
previous quantity on hand in column J. If this is the case, the new quantity on hand will be a negative value and an error
code will be reflected in column J. The most recent transactions for the affected stock code need to be investigated in order
to resolve the error and if no explanation can be found, a positive stock adjustment should be recorded in a row above the
issue transaction (and by using the same transaction date) in order to adjust the quantity on hand upwards so that the new
quantity on hand (after taking the effect of the issue transaction into account) does not go into a negative stock position.

Inventory Adjustments

All inventory adjustments also need to be recorded on the Movements sheet. Inventory adjustments consist mainly of stock
take variances but could also include manual adjustments which are required to correct the quantity on hand of a particular
stock item. Inventory adjustments are recorded in exactly the same way as usage transactions, except for selecting an
"Adjustment" transaction type in column B on the Movements sheet and being able to record both positive and negative
values for inventory adjustments. Note that positive adjustments increase the quantity on hand, while negative adjustments
decrease the quantity on hand.

Stock Count Variances

All stock count variances should be recorded on the Movements sheet based on the stock variances calculated on the
StockCount sheet. Positive quantity variances result in an increase in the appropriate stock item's theoretical quantity on
hand, while negative quantity variances result in a decrease in the appropriate stock item's theoretical quantity on hand
(thereby effectively writing off the particular stock variance).
Stock adjustments that result from a stock take can be recorded on the Movements sheet by copying the appropriate count
date into column A, selecting the "Adjustment" transaction type in column B, copying the appropriate stock codes into
column E (from the StockCount sheet) and copying the appropriate adjustment quantities into column F (from column G on
the StockCount sheet).
Note: The supplier name and document number columns can be left blank when recording stock adjustment type
transactions or you can enter a default value such as "Stock Count" or "N/A" in these columns. Refer to the Inventory
Purchases section of the instructions for guidance on the calculations in the calculated columns (the columns with light
blue column headings).

Stock Count

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Excel Skills | Inventory Quantity Control Template
Instructions
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The StockCount sheet can be used to record stock count quantities, compare the quantities that have been counted to
theoretical stock quantities and to calculate and review stock quantity variances. This stock count feature only requires
limited user input - simply enter the appropriate stock count date in cell G1, copy the stock codes that need to be included
in the stock count into column A and record the quantities that have been counted in column E. A stock variance report is
automatically compiled based on the data that is entered by the user.

Note: The contents on the StockCount sheet have been included in an Excel data table. The columns with yellow column
headings require user input and the columns with light blue column headings contain formulas which are automatically
copied for all the stock codes included on the StockCount sheet.

The StockCount sheet can be prepared for a stock count by copying the stock codes that you want to include in the stock
count from the StockCodes sheet and pasting the stock codes into column A. All the formulas in the columns with light blue
column headings are then automatically copied into all the rows that contain a stock code. The counted quantities in
column E then need to be replaced by a nil value.
The calculation of all theoretical stock balances is based on the stock count date entered in cell G1. All the transactions
recorded on the Movements sheets and dated on or before this date are included in the theoretical stock balances. It is
imperative that you specify the correct stock count date in cell G1, otherwise the stock variance report will not be calculated
accurately.

After preparing the StockCount sheet for the stock count, the stock quantities counted need to be recorded in column E. All
the stock quantity variance calculations will be updated automatically and can then be reviewed and recounted until you
are satisfied that the physical stock count has been performed and recorded accurately. The stock count variances can
then be copied to the Movements sheet and recorded as stock adjustment transactions in order to adjust the theoretical
stock quantities to the quantities which have been counted.

Note: After copying the stock count variances to the Movements sheet and recoding the appropriate stock adjustment
transactions, the theoretical stock quantities on the StockCount sheet are automatically updated and all the stock variances
should be nil. If you therefore want to print a stock variance report for recordkeeping purposes, you should do so before
recording the stock adjustment entries on the Movements sheet.

If stock items are received from a supplier or production process on the day of the stock count, you should consider
whether these items will be included in the physical stock count. If the items are not going to be counted, you should not
record the purchase or production transaction before the stock count has been completed and these stock items should
also not be included in the physical stock count.

Proper cut off also needs to be applied to stock sales and usage transactions. Stock sales and usage transactions should
be recorded for all the stock items used or sold before the physical stock count commences in order to ensure that all stock
variances are calculated accurately.

Note: The same stock count procedures can be followed for cycle counts (counts where only selected stock items are
physically counted). Only the appropriate stock codes then need to be added to the StockCount sheet, but you still have to
ensure that proper cut off is applied for all cycle counts (all the appropriate purchase, receipt, sales and usage transactions
must be recorded before the physical stock count commences).

Note: If you change the count date in cell G1, the theoretical stock balances will also change based on the date that is
entered in this cell. All the transactions that have been recorded on the Movements sheet and dated on or before the count
date will be included in the theoretical stock balance calculation.

Dashboard

The inventory dashboard on the Dashboard sheet is calculated automatically from the movements entered on the
Movements sheet. All you need to do is select the appropriate stock code and from and to dates in the filter section of the
dashboard. All the calculations are then automatically updated.

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Excel Skills | Inventory Quantity Control Template
Instructions
www.excel-skills.com

The dashboard calculations and charts can be compiled for an individual stock code by simply selecting the appropriate
stock code in the dashboard filter section or you can show the data for all stock codes by simply clearing the stock code
section (pressing delete on the keyboard).

If you do not specify a From date in the filter section, all inventory transactions from the first date captured on the
Movements sheet will be included in the dashboard calculations. If you do not specify a To date in the dashboard filter
section, all stock movements on or before the current system date will be included in the dashboard calculations.

Our unique inventory dashboard also includes a comprehensive interactive inventory movement report section which
consists of three charts - a 90-day daily chart, a 13-week weekly chart and a 12-month monthly chart displaying inventory
movements for the selected stock code and selected date range.

The interactive inventory report contains selections for the basis and type. The basis selection contains options for
displaying balances or movements. The type selection contains options for all, purchase, receipts, sales, issues or
adjustments which refers to the transaction types to display.

Note: The default options for the interactive report selections is to display movement amounts for all transactions. This is
therefore the settings which are applied when no selections are active.

Note: The daily report can be amended to include less than 90 days by simply specifying a new value in cell C72 on the
Dashboard sheet. If the chart does not update automatically, just change one of the selections and it should update the
new days setting. We do not recommend making changes to the weekly or monthly charts.

The inventory dashboard also includes top product sections which displays the top 5 products in terms of quantity for each
of the four main transaction types.

Only the dashboard itself is included in the print range on the Dashboard sheet. The calculations below the dashboard
which are used to compile the automated calculations will therefore not be printed.

Roll Forward
This template can be rolled forward for subsequent periods if the calculation speed slows down too much because of
adding thousands of transactions to the template. We recommend completing the following steps in order to roll the
template forward:
■ Save a copy of the template under a new file name.
■ Delete all the inventory purchase, receipt, sale, issue and adjustment transactions from the Movements sheets in the
new file that you created in the previous step but make sure that you retain the formulas in the calculated columns on these
sheets in at least two rows.
■ Clear the "From" and "To" dates from the StockCodes sheet in the existing template to ensure that all transactions are
included in the inventory quantity on hand calculations.
■ Copy the quantities on hand from column L on the StockCodes sheet in the existing template and paste these quantities
into column D (opening quantities) on the StockCode sheet in the new template.
■ Make sure that the inventory quantities in column L in both templates agree.
■ All future transactions can now be recorded in the new version of the template and the old version can be retained if you
want to refer back to historical inventory transactions.

Error Codes

The following error codes may result from inaccurate user input and will be displayed in the Error Code columns of the
appropriate sheet. The heading of the affected input column will also be highlighted in orange:

■ E1 - this error code means that a duplicated stock code has been entered in the appropriate row. The error can be
corrected by simply deleting one of the duplicated entries.

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Excel Skills | Inventory Quantity Control Template
Instructions
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■ E2 - this error code means that the stock code which has been selected is invalid. Stock codes must be created on the
StockCodes sheet before being used on any of the other sheets and the error can therefore be corrected by simply
creating the appropriate stock code on the StockCodes sheet. If a stock code has been deleted, this error code will be
displayed in all the rows on the other sheets which still refer to the stock code. These entries must be deleted or a valid
stock code needs to be selected in the appropriate column.
■ E3 - this error code means that an invalid transaction type has been selected. The transaction types that can be used in
this template are limited to the types provided in the appropriate list box. This error is also displayed if a transaction has
been entered without specifying a transaction type.
■ E4 - removed.
■ E5 - this error code indicates that the quantity on hand before or after recording a transaction is negative. When the
quantity on hand for a particular stock code goes into a negative value, it indicates that an error has been made in
recording or not recording some of the previous inventory movement transactions. These errors should be investigated and
resolved by correcting previous stock movement entries. If after investigating the error, no solution is found the quantity on
hand should be adjusted by entering a positive adjustment type entry in the row above the transaction which contains the
error (and using the same transaction date) otherwise the closing stock calculation for the affected stock item may not be
accurate.

Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the inventory movement data.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.

© Copyright

This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.

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Stock Codes
Set-up and Reporting From Date
© www.excel-skills.com To Date 9/30/2021

Opening Error Opening Purchases Receipts Sales Issues Adjustments Closing

Stock Code Stock Description UOM Quantity Code Quantity2 Quantity Quantity Quantity Quantity Quantity Quantity
1212GHG Garden Shed Units 1,020.00 - 1,020.00 - 1,010.00 (1,350.00) - - 680.00
1212PHP Painted Garden Shed Units 930.00 - 930.00 - 52.00 (610.00) - (2.00) 370.00
1212THT Tools Shed Units 240.00 - 240.00 - 125.00 (240.00) - - 125.00
RM10 Steel Plates M2 2,000.00 - 2,000.00 17,000.00 - - (13,061.11) - 5,938.89
RM25 Door Handle Units 724.00 - 724.00 740.00 - - (1,162.00) (7.00) 295.00
RM30 Wood M2 2,000.00 - 2,000.00 22,000.00 - - (17,151.17) (100.00) 6,748.83
RM50 1 Inch Screws Bag 50.00 - 50.00 300.00 - - (138.11) (18.00) 193.89
RM55 2 Inch Screws Bag 1,000.00 - 1,000.00 3,000.00 - - (3,979.35) 5.00 25.65
RM60 Glass M2 1,200.00 - 1,200.00 2,000.00 - - (2,670.77) 20.00 549.23
RM70 Filler Bag 810.00 - 810.00 1,000.00 - - (1,210.64) 10.00 609.36
RM75 Swivel Units 963.00 - 963.00 1,520.00 - - (2,380.00) (13.00) 90.00
RM80 Paint - White Drum 240.00 - 240.00 - - - (110.00) (5.00) 125.00
RM85 Paint - Green Drum 80.00 - 80.00 - - - (60.00) - 20.00

On this sheet:
Create a unique stock code for each inventory item. Opening quantities can also be recorded. The columns with light blue column
headings contain formulas which are automatically copied for all the new stock codes created on this sheet. These columns contain
calculations of the quantity on hand and inventory movements for each individual stock code. All the calculations on this sheet are
based on a user defined date range specified by simply entering the appropriate “From” and “To” dates in cell L2 and L3.

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Stock Movements
Record Inventory Movement Transactions
© www.excel-skills.com
Transaction Transaction Customer / Supplier Document Transaction Error Quantity on Quantity on Movement
Date Type Name Number Stock Code Quantity Code Stock Description UOM Hand: Prev Hand: New Date
7/3/2021 Receipt Manufactured None 1212GHG 105.00 - Garden Shed Units 1,020.00 1,125.00 7/3/2021
7/3/2021 Issue Component Usage None RM30 -1,500.00 - Wood M2 2,000.00 500.00 7/3/2021
7/3/2021 Issue Component Usage None RM55 -350.00 - 2 Inch Screws Bag 1,000.00 650.00 7/3/2021
7/3/2021 Issue Component Usage None RM10 -1,200.00 - Steel Plates M2 2,000.00 800.00 7/3/2021
7/3/2021 Issue Component Usage None RM25 -107.00 - Door Handle Units 724.00 617.00 7/3/2021
7/3/2021 Issue Component Usage None RM50 -12.00 - 1 Inch Screws Bag 50.00 38.00 7/3/2021
7/3/2021 Issue Component Usage None RM60 -250.00 - Glass M2 1,200.00 950.00 7/3/2021
7/3/2021 Issue Component Usage None RM70 -120.00 - Filler Bag 810.00 690.00 7/3/2021
7/3/2021 Issue Component Usage None RM75 -200.00 - Swivel Units 963.00 763.00 7/3/2021
7/3/2021 Sale J Stewart IN0009 1212GHG -750.00 - Garden Shed Units 1,125.00 375.00 7/3/2021
7/25/2021 Sale G Smith IN0010 1212PHP -100.00 - Painted Garden Shed Units 930.00 830.00 7/25/2021
7/25/2021 Purchase ABC Supplies I99823 RM30 10,000.00 - Wood M2 500.00 10,500.00 7/25/2021
7/25/2021 Purchase ABC Supplies I99823 RM10 8,000.00 - Steel Plates M2 800.00 8,800.00 7/25/2021
7/25/2021 Receipt Manufactured None 1212PHP 52.00 - Painted Garden Shed Units 830.00 882.00 7/25/2021
7/25/2021 Issue Component Usage None RM30 -750.00 - Wood M2 10,500.00 9,750.00 7/25/2021
7/25/2021 Issue Component Usage None RM55On this sheet: -170.00 - 2 Inch Screws Bag 650.00 480.00 7/25/2021
7/25/2021 Issue Componentmovement
Record all inventory Usage None
transactions byRM80 -110.00details
entering the appropriate - in the
Paint - White with yellow columnDrum
columns 240.00 130.00 7/25/2021
7/25/2021 Issue Component
headings. The columnsUsage
with light None
blue columnRM85 -60.00 which
headings contain formulas - Paintautomatically
are - Green copied for allDrum 80.00 20.00 7/25/2021
7/25/2021 new transactions
Issue added
Component to the table.
Usage These columns
None RM10 include calculations
-580.00of the- previous and new quantity on hand M2
Steel Plates 8,800.00 8,220.00 7/25/2021
7/25/2021 per individual
Issue transaction.
Component Usage The transaction
None types
RM25 include stock -48.00
purchase, -receipt,
Doorsale, issue and adjustmentUnits
Handle 617.00 569.00 7/25/2021
7/25/2021 transactions.Component Usage
Issue None RM50 -6.00 - 1 Inch Screws Bag 38.00 32.00 7/25/2021
7/25/2021 Issue Component Usage None RM60 -120.00 - Glass M2 950.00 830.00 7/25/2021
7/25/2021 Issue Component Usage None RM70 -60.00 - Filler Bag 690.00 630.00 7/25/2021
7/25/2021 Issue Component Usage None RM75 -100.00 - Swivel Units 763.00 663.00 7/25/2021
8/2/2021 Purchase ZX Parts ZF66257 RM50 300.00 - 1 Inch Screws Bag 32.00 332.00 8/2/2021
8/2/2021 Purchase ZX Parts ZF66257 RM55 3,000.00 - 2 Inch Screws Bag 480.00 3,480.00 8/2/2021
8/2/2021 Purchase ZX Parts ZF66257 RM75 1,520.00 - Swivel Units 663.00 2,183.00 8/2/2021
8/2/2021 Receipt Manufactured None 1212THT 75.00 - Tools Shed Units 240.00 315.00 8/2/2021
8/2/2021 Issue Component Usage None RM30 -850.00 - Wood M2 9,750.00 8,900.00 8/2/2021
8/2/2021 Issue Component Usage None RM55 -240.00 - 2 Inch Screws Bag 3,480.00 3,240.00 8/2/2021
8/2/2021 Issue Component Usage None RM10 -800.00 - Steel Plates M2 8,220.00 7,420.00 8/2/2021
8/2/2021 Issue Component Usage None RM25 -74.00 - Door Handle Units 569.00 495.00 8/2/2021

Page 12 of 16
Stock Movements
Record Inventory Movement Transactions
© www.excel-skills.com
Transaction Transaction Customer / Supplier Document Transaction Error Quantity on Quantity on Movement
Date Type Name Number Stock Code Quantity Code Stock Description UOM Hand: Prev Hand: New Date
8/2/2021 Issue Component Usage None RM50 -9.00 - 1 Inch Screws Bag 332.00 323.00 8/2/2021
8/2/2021 Issue Component Usage None RM75 -150.00 - Swivel Units 2,183.00 2,033.00 8/2/2021
8/2/2021 Sale B Foster IN0011 1212THT -240.00 - Tools Shed Units 315.00 75.00 8/2/2021
8/3/2021 Sale Q Lewis IN0012 1212PHP -410.00 - Painted Garden Shed Units 882.00 472.00 8/3/2021
8/10/2021 Purchase PG Glass PG17783 RM60 2,000.00 - Glass M2 830.00 2,830.00 8/10/2021
8/10/2021 Receipt Manufactured None 1212GHG 100.00 - Garden Shed Units 375.00 475.00 8/10/2021
8/10/2021 Issue Component Usage None RM30 -1,400.00 - Wood M2 8,900.00 7,500.00 8/10/2021
8/10/2021 Issue Component Usage None RM55 -320.00 - 2 Inch Screws Bag 3,240.00 2,920.00 8/10/2021
8/10/2021 Issue Component Usage None RM10 -1,000.00 - Steel Plates M2 7,420.00 6,420.00 8/10/2021
8/10/2021 Issue Component Usage None RM25 -102.00 - Door Handle Units 495.00 393.00 8/10/2021
8/10/2021 Issue Component Usage None RM50 -9.00 - 1 Inch Screws Bag 323.00 314.00 8/10/2021
8/10/2021 Issue Component Usage None RM60 -250.00 - Glass M2 2,830.00 2,580.00 8/10/2021
8/10/2021 Issue Component Usage None RM70 -100.00 - Filler Bag 630.00 530.00 8/10/2021
8/10/2021 Issue Component Usage None RM75 -220.00 - Swivel Units 2,033.00 1,813.00 8/10/2021
8/18/2021 Receipt Manufactured None 1212GHG 300.00 - Garden Shed Units 475.00 775.00 8/18/2021
8/18/2021 Issue Component Usage None RM30 -4,450.00 - Wood M2 7,500.00 3,050.00 8/18/2021
8/18/2021 Issue Component Usage None RM55 -1,000.00 - 2 Inch Screws Bag 2,920.00 1,920.00 8/18/2021
8/18/2021 Issue Component Usage None RM10 -3,310.00 - Steel Plates M2 6,420.00 3,110.00 8/18/2021
8/18/2021 Issue Component Usage None RM25 -273.00 - Door Handle Units 393.00 120.00 8/18/2021
8/18/2021 Issue Component Usage None RM50 -40.00 - 1 Inch Screws Bag 314.00 274.00 8/18/2021
8/18/2021 Issue Component Usage None RM60 -800.00 - Glass M2 2,580.00 1,780.00 8/18/2021
8/18/2021 Issue Component Usage None RM70 -340.00 - Filler Bag 530.00 190.00 8/18/2021
8/18/2021 Issue Component Usage None RM75 -610.00 - Swivel Units 1,813.00 1,203.00 8/18/2021
8/21/2021 Receipt Manufactured None 1212THT 50.00 - Tools Shed Units 75.00 125.00 8/21/2021
8/21/2021 Issue Component Usage None RM30 -700.00 - Wood M2 3,050.00 2,350.00 8/21/2021
8/21/2021 Issue Component Usage None RM55 -150.00 - 2 Inch Screws Bag 1,920.00 1,770.00 8/21/2021
8/21/2021 Issue Component Usage None RM10 -560.00 - Steel Plates M2 3,110.00 2,550.00 8/21/2021
8/21/2021 Issue Component Usage None RM25 -53.00 - Door Handle Units 120.00 67.00 8/21/2021
8/21/2021 Issue Component Usage None RM50 -6.00 - 1 Inch Screws Bag 274.00 268.00 8/21/2021
8/21/2021 Issue Component Usage None RM75 -90.00 - Swivel Units 1,203.00 1,113.00 8/21/2021
8/21/2021 Sale Woolworths IN0013 1212GHG -300.00 - Garden Shed Units 775.00 475.00 8/21/2021
8/30/2021 Purchase RT General Dealer RE98982 RM70 1,000.00 - Filler Bag 190.00 1,190.00 8/30/2021

Page 13 of 16
Stock Movements
Record Inventory Movement Transactions
© www.excel-skills.com
Transaction Transaction Customer / Supplier Document Transaction Error Quantity on Quantity on Movement
Date Type Name Number Stock Code Quantity Code Stock Description UOM Hand: Prev Hand: New Date
8/30/2021 Purchase RT General Dealer RE98982 RM25 740.00 - Door Handle Units 67.00 807.00 8/30/2021
8/30/2021 Purchase ABC Supplies I99928 RM30 12,000.00 - Wood M2 2,350.00 14,350.00 8/30/2021
8/30/2021 Purchase ABC Supplies I99928 RM10 9,000.00 - Steel Plates M2 2,550.00 11,550.00 8/30/2021
8/30/2021 Sale Builders Warehouse IN0014 1212GHG -300.00 - Garden Shed Units 475.00 175.00 8/30/2021
8/30/2021 Sale Builders Warehouse IN0014 1212PHP -100.00 - Painted Garden Shed Units 472.00 372.00 8/30/2021
8/30/2021 Adjustment Stock Count None 1212PHP -2.00 - Painted Garden Shed Units 372.00 370.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM25 -7.00 - Door Handle Units 807.00 800.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM30 -100.00 - Wood M2 14,350.00 14,250.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM50 -18.00 - 1 Inch Screws Bag 268.00 250.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM55 5.00 - 2 Inch Screws Bag 1,770.00 1,775.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM60 20.00 - Glass M2 1,780.00 1,800.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM70 10.00 - Filler Bag 1,190.00 1,200.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM75 -13.00 - Swivel Units 1,113.00 1,100.00 8/30/2021
8/30/2021 Adjustment Stock Count None RM80 -5.00 - Paint - White Drum 130.00 125.00 8/30/2021
9/9/2021 Receipt Manufactured None 1212GHG 505.00 - Garden Shed Units 175.00 680.00 9/9/2021
9/9/2021 Issue Component Usage None RM10 -5,611.11 - Steel Plates M2 11,550.00 5,938.89 9/9/2021
9/9/2021 Issue Component Usage None RM25 -505.00 - Door Handle Units 800.00 295.00 9/9/2021
9/9/2021 Issue Component Usage None RM30 -7,501.17 - Wood M2 14,250.00 6,748.83 9/9/2021
9/9/2021 Issue Component Usage None RM50 -56.11 - 1 Inch Screws Bag 250.00 193.89 9/9/2021
9/9/2021 Issue Component Usage None RM55 -1,749.35 - 2 Inch Screws Bag 1,775.00 25.65 9/9/2021
9/9/2021 Issue Component Usage None RM60 -1,250.77 - Glass M2 1,800.00 549.23 9/9/2021
9/9/2021 Issue Component Usage None RM70 -590.64 - Filler Bag 1,200.00 609.36 9/9/2021
9/9/2021 Issue Component Usage None RM75 -1,010.00 - Swivel Units 1,100.00 90.00 9/9/2021

Page 14 of 16
Stock Count Variance Report Count Date 7/12/2021
Calculate Stock Count Variances
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Error Quantity Theoretical Stock Quantity
Stock Code Description UOM Code Counted Qty Variance
1212GHG Garden Shed Units - 175.00 375.00 -200.00
1212PHP Painted Garden Shed Units - 370.00 930.00 -560.00
1212THT Tools Shed Units - 125.00 240.00 -115.00
RM10 Steel Plates M2 - 11,550.00 800.00 10,750.00
RM25 Door Handle Units - 800.00 617.00 183.00
RM30 Wood M2 - 14,250.00 500.00 13,750.00
RM50 1 Inch Screws Bag - 250.00 38.00 212.00
RM55 2 Inch Screws Bag - 1,775.00 650.00 1,125.00
RM60 Glass M2 - 1,800.00 950.00 850.00
RM70 Filler Bag - 1,200.00 690.00 510.00
RM75 Swivel Units - 1,100.00 763.00 337.00
RM80 Paint - White Drum - 125.00 240.00 -115.00
RM85 Paint - Green Drum - 20.00 80.00 -60.00

On this sheet:
This sheet can be used to perform a physical stock count of inventory items. Simply enter the appropriate count date in cell
G1, copy the appropriate stock codes into column A and enter the appropriate stock count quantities in column E. The
theoretical stock quantity on hand and quantity variances are automatically calculated. Note that all calculations are based
on the stock count date specified in cell G1. After finalizing the physical stock count, the quantity variances can be copied to
the “Movements” sheet and recorded as stock adjustment transactions in order to adjust the theoretical stock on hand to the
quantities counted.

Page 15 of 16
 SELECTED STOCK CODE:
Dashboard Filters
INVENTORY ALL
DASHBOARD STOCK CODE FROM DATE TO DATE UNIT OF MEASURE:

9/30/2021

Quantity On Hand Quantity On Hand Quantity On Hand Stock Movement

30 Sep 2021 31 Aug 2021 31 Jul 2021
Qty

Opening Balance 11,257.00

Purchases / Receipts 48,747.00

15,770.8 33,540.0 22,821.0
Sales / Issues -44,123.16

Adjustments -110.00

Closing Balance 15,770.84

On this sheet:
Interactive Inventory Reports
The inventory dashboard is automatically updated based on the stock code and dates selected in the filter section of the dashboard. BASIS TYPE
You can select an individual stock code or clear the contents of the list box to view calculations for all stock items. The dashboard also
All Transactions By Quantity Movement All
includes a unique interactive report where you can select the basis of balances or movements and elect to view all transaction types or
any of purchases, receipts, sales, issues or adjustments individually. The dashboard also contains stats of the top products by
90-Day
transaction type. Aside from the filter and report selections, no userMovement Report
input is required on this sheet and all workings are included below
25,000.00
the dashboard.
20,000.00
15,000.00
10,000.00
5,000.00
-
-5,000.00
-10,000.00
-15,000.00
-20,000.00
7/3/2021
7/5/2021
7/7/2021
7/9/2021

8/2/2021
8/4/2021
8/6/2021
8/8/2021

9/1/2021
9/3/2021
9/5/2021
9/7/2021
9/9/2021
7/11/2021
7/13/2021
7/15/2021
7/17/2021
7/19/2021
7/21/2021
7/23/2021
7/25/2021
7/27/2021
7/29/2021
7/31/2021

8/10/2021
8/12/2021
8/14/2021
8/16/2021
8/18/2021
8/20/2021
8/22/2021
8/24/2021
8/26/2021
8/28/2021
8/30/2021

9/11/2021
9/13/2021
9/15/2021
9/17/2021
9/19/2021
9/21/2021
9/23/2021
9/25/2021
9/27/2021
9/29/2021
13-Week Movement Report 12-Month Movement Report
25,000.00 15,000.00
20,000.00 10,000.00
15,000.00
5,000.00
10,000.00
5,000.00 -
- -5,000.00
-5,000.00
-10,000.00
-10,000.00
-15,000.00 -15,000.00
-20,000.00 -20,000.00
8/1/2021

8/8/2021

9/5/2021
7/11/2021

7/18/2021

7/25/2021

8/15/2021

8/22/2021

8/29/2021

9/12/2021

9/19/2021

9/26/2021

10/3/2021

May/2021
Oct/2020

Nov/2020

Dec/2020

Jan/2021

Feb/2021

Mar/2021

Apr/2021

Jun/2021

Jul/2021

Aug/2021

Sep/2021
Top Products By Sales Top Products By Issues
Qty Qty

1212GHG Garden Shed 1,350 RM30 Wood 17,151

1212PHP Painted Garden Shed 610 RM10 Steel Plates 13,061

1212THT Tools Shed 240 RM55 2 Inch Screws 3,979

RM10 Steel Plates 0 RM60 Glass 2,671

RM25 Door Handle 0 RM75 Swivel 2,380

Top Products Purchases Top Products By Receipts

Qty Qty

RM30 Wood 22,000 1212GHG Garden Shed 1,010

RM10 Steel Plates 17,000 1212THT Tools Shed 125

RM55 2 Inch Screws 3,000 1212PHP Painted Garden Shed 52

RM60 Glass 2,000 RM10 Steel Plates 0

RM75 Swivel 1,520 RM25 Door Handle 0