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POWER POINT

INTRODUCTION:

Microsoft PowerPoint is a widelyused presentation software that allows users to create, design,
and deliver professional and engaging slidebased presentations. Here's an introduction to
PowerPoint:

Creating Presentations:

1. Slides: PowerPoint presentations are composed of individual slides where content such as
text, images, charts, graphs, and multimedia can be added.

2. Templates: PowerPoint offers predesigned templates with various layouts, themes, and color
schemes, making it easy to create visually appealing presentations.

3. Slide Layouts: Choose from different slide layouts (title slide, content slide, section header,
etc.) to organize and structure your content.

4. Content Insertion: Insert text boxes, images, shapes, charts, tables, SmartArt graphics, audio,
video, and hyperlinks onto slides to convey information effectively.

Design and Formatting:

1. Themes: Apply themes to give presentations a consistent look by changing the fonts, colors,
and effects throughout the slides.

2. Animations and Transitions: Add animations to individual elements within slides or apply
slide transitions for smooth visual effects when moving from one slide to another.

3. Formatting Tools: Use formatting tools to adjust text size, font style, alignment, bullet points,
and paragraph spacing to enhance readability.

4. Alignment and Arrangement: Align and arrange objects on slides using guides and gridlines
to maintain a clean and organized layout.

Collaboration and Sharing:

1. Collaboration: PowerPoint offers collaboration features such as coauthoring, comments, and

version history, allowing multiple users to work on a presentation simultaneously.
2. Sharing: Share presentations via email, cloud storage services, or by exporting to various file
formats (e.g., PDF, video) for wider distribution.

Presenter Tools:

1. Presenter View: While presenting, use the Presenter View to see slide notes, upcoming
slides, elapsed time, and control the presentation flow.

2. Slide Show Mode: Deliver presentations in fullscreen slide show mode with features for
navigation (next slide, previous slide, jump to a specific slide) and annotations.

Additional Features:

1. Charts and Graphs: Create and customize charts and graphs directly in PowerPoint to
illustrate data and trends.

2. Slide Master: Modify the Slide Master to set global design elements (headers, footers,
backgrounds) that apply to all slides for consistent formatting.

3. AddIns and Integration: Extend PowerPoint's capabilities by using addins and integrating with
other Microsoft Office apps (Excel, Word, Outlook).

Conclusion:

PowerPoint is a userfriendly and versatile tool used by individuals, educators, businesses, and
organizations worldwide for creating and delivering impactful presentations in various settings,
including meetings, classrooms, conferences, and more. Its intuitive interface and rich features
make it an essential tool for communication and visual storytelling.

FEATURES:

Certainly! Microsoft PowerPoint offers a plethora of features that enable users to create
dynamic, visually appealing presentations. Here's an overview of some key features:

Creation and Editing:

1. Slide Layouts and Templates:

Choose from a variety of predesigned slide layouts and templates to structure content
efficiently.

2. Text Formatting:
 Customize text with various font styles, sizes, colors, alignment, bulleted lists, and paragraph
spacing.

3. Inserting Content:

Add text boxes, images, shapes, charts, tables, SmartArt graphics, icons, 3D models, audio,
video, and hyperlinks to slides.

4. Slide Transitions and Animations:

Apply slide transitions for smooth visual effects between slides.

Add animations to individual elements (text, images, shapes) to control their entrance,
emphasis, or exit during the presentation.

Design and Visual Enhancements:

1. Themes and Variants:

Apply themes to change the overall look and feel of the presentation.

Customize theme colors, fonts, and effects, and save them as variants.

2. Background Styles:

Modify slide backgrounds with solid colors, gradients, patterns, textures, or images.

3. Drawing Tools:

Use drawing tools to create freeform shapes, lines, arrows, and annotations directly on slides.

4. SmartArt and Charts:

Create SmartArt graphics and insert charts (bar, pie, line, etc.) to visually represent data and
concepts.

Collaboration and Sharing:

1. CoAuthoring and Comments:

Collaborate with others in realtime by coauthoring presentations.

Add and reply to comments to discuss specific parts of the presentation.

2. Sharing and Exporting:

Share presentations via email or by uploading to cloud storage services.

 Export presentations to different file formats (PDF, video, images) for wider accessibility.

Presenter Tools:

1. Presenter View:

Use Presenter View to view slide notes, upcoming slides, elapsed time, and control the
presentation flow while presenting.

2. Slide Show Options:

Deliver presentations in fullscreen mode with features for navigation, annotations, and
customizing slide show settings.

Advanced Features:

1. Slide Master and Layouts:

Customize Slide Master and layouts to set consistent design elements (headers, footers,
backgrounds) across all slides.

2. Morph Transition:

Apply Morph transition for seamless animation between similar slides to create dynamic
visual effects.

3. Zoom and Sections:

Use Zoom to create interactive and nonlinear presentations.

Organize slides into sections for better content management and navigation.

Integration and AddIns:

1. Microsoft 365 Integration:

Integrate PowerPoint with other Microsoft 365 apps for seamless workflow and collaboration.

2. AddIns:

Access additional functionalities and features by installing and using PowerPoint addins.

PowerPoint's array of features empowers users to create engaging and impactful presentations
suitable for various purposes, from business meetings and educational lectures to marketing
pitches and creative projects.
UNDERSTANDING SLIDE TYPECASTING:

Slide typecasting in PowerPoint refers to categorizing or classifying slides based on their content
or purpose within a presentation. By understanding slide typecasting, users can effectively
organize and structure their presentations. Here are some common slide types:

1. Title Slide:

The introductory slide that typically includes the presentation title, subtitle, presenter's name,
and affiliation.

2. Content Slide:

Contains the main content, such as bullet points, paragraphs, images, or other visual elements,
providing information or key points.

3. Section Header:

Used to introduce new sections within a presentation, often featuring titles or brief overviews
of the subsequent content.

4. Agenda or Table of Contents:

Summarizes the presentation's structure, listing the main topics or sections covered, enabling
easy navigation.

5. Image Slide:

Focuses primarily on displaying images or graphics to emphasize visual content relevant to the
topic.

6. Graphs/Charts Slide:

Presents data in graphical form, such as bar graphs, pie charts, line charts, etc., to visually
represent information.

7. Quote Slide:

Showcases quotes, testimonials, or impactful statements that support or reinforce the

presentation's message.

8. Conclusion Slide:
Marks the end of the presentation, summarizing key points, offering conclusions, and
potentially encouraging further action or discussion.

9. Transition Slide:

Used to introduce a change in topic, signal a shift in content, or provide a brief pause for
audience engagement.

10. CalltoAction Slide:

Encourages the audience to take specific actions, such as contacting the presenter, visiting a
website, or participating in further discussions.

Benefits of Slide Typecasting:

1. Enhanced Organization: Helps in structuring the presentation logically, ensuring a smooth

flow of information.

2. Improved Visual Consistency: Maintains a consistent visual style throughout the

presentation.

3. Clear Communication: Aids in conveying information effectively to the audience by

categorizing content appropriately.

4. Ease of Navigation: Facilitates easy navigation for both the presenter and the audience
during the presentation.

By identifying and utilizing different slide types based on content and purpose, presenters can
create wellstructured, visually engaging, and informative presentations that effectively
communicate their message to the audience.

VIEWING SLIDES:

In Microsoft PowerPoint, there are several ways to view and navigate through slides, each
serving different purposes. Here's an explanation of the various slide viewing modes available:

1. Normal View:

➢ Default Editing Mode: This view is used for creating and editing slides. It consists of
three panes:
➢ Slide Pane: Shows thumbnail previews of slides for easy navigation.
➢ Slides Outline Pane: Displays slide titles and text content in outline form.
 Notes Pane: Allows adding speaker notes for individual slides.

2. Slide Sorter View:

➢ Thumbnail Overview: Displays smaller versions of all slides in a grid layout.

➢ Reordering Slides: Easily rearrange the order of slides by dragging and dropping them
into desired positions.
➢ Slide Duplication: Copy and paste slides within or across presentations.

3. Reading View:

➢ FullScreen Presentation: Opens the presentation in a fullscreen view for reviewing

content.
➢ Navigating Slides: Move through slides using keyboard arrow keys or mouse clicks.
➢ Annotations: Available tools for annotating slides during presentation review.

4. Slide Show:

➢ Presenting Mode: Presents the slideshow in fullscreen view, similar to Reading View.
➢ Slide Transitions: Animations between slides set in the presentation.
➢ Speaker Notes and Timings: Presenter view displays notes and timer privately while the
audience sees only the presentation.

5. Presenter View:

➢ DualScreen Mode: Intended for presenters using two screens (e.g., one for the audience
and another for the presenter).
➢ Audience View vs. Presenter View: Presenter sees speaker notes, slide previews, and
additional tools, while the audience sees only the current slide.

6. Notes Page View:

➢ Presentation with Notes: Displays each slide along with its associated notes.
➢ Editing Speaker Notes: Allows editing and formatting notes specifically for each slide.

Switching Views:

➢ Click on the different view icons located at the bottom right of the PowerPoint window
to switch between views: Normal, Slide Sorter, Reading, and Slide Show views.
➢ Alternatively, access views through the "View" tab in the PowerPoint ribbon.

Navigation Shortcuts:
 ➢ Keyboard Shortcuts: Use keyboard shortcuts like F5 (Start Slide Show), Ctrl + Enter
(Normal View), Ctrl + Tab (Switch between open presentations), etc.
➢ Thumbnail Thumbnails: In Slide Sorter or Normal view, click on slide thumbnails to
navigate directly to specific slides.

Each viewing mode in PowerPoint serves a distinct purpose, whether it's for editing, reviewing,
presenting, or organizing slides. Understanding and utilizing these viewing options can enhance
efficiency when creating and delivering presentations.

CREATING SLIDES SHOWS:

Creating slide shows in Microsoft PowerPoint involves organizing and designing slides to present
information in a structured, engaging, and visually appealing manner. Here's a stepbystep guide:

1. Plan and Organize:

1. Define Objectives: Determine the purpose and key messages of your presentation.

2. Outline Content: Create an outline or storyboard outlining the flow of information for each
slide.

2. Open PowerPoint and Start Creating:

1. Choose a Template or Theme:

Select a builtin template or design theme that suits the presentation's tone and content.

2. Add Slides:

Click on "New Slide" or use keyboard shortcuts (Ctrl + M) to add slides with various layouts.

3. Insert Content:

Add text, images, charts, graphs, videos, SmartArt, shapes, and other elements to slides.

4. Text Formatting:

Customize text with different fonts, sizes, colors, alignments, bullet points, and paragraph
spacing.

3. Enhance Visual Appeal:

1. Slide Transitions:
 Apply slide transitions (Animations tab > Transition to This Slide) for smooth visual effects
when moving from one slide to another.

2. Animations:

Add animations (Animations tab) to individual elements (text, images, shapes) to control their
entrance, emphasis, or exit during the presentation.

3. Use SmartArt and Charts:

Utilize SmartArt for visual representations and insert charts to display data effectively.

4. Visual Consistency:

Maintain consistent design elements (color schemes, fonts, backgrounds) across slides for a
professional look.

4. Add Interactivity and Navigation:

1. Hyperlinks:

Link text or objects to other slides, external websites, or files for interactivity (Insert tab >
Hyperlink).

2. Action Buttons:

Insert action buttons for easy navigation within the presentation (Insert tab > Shapes > Action
Buttons).

5. Slide Show Setup:

1. Slide Show Order:

Rearrange slides in the desired sequence using Slide Sorter view.

Check slide transitions and animations for consistency and effectiveness.

2. Slide Show Settings:

Configure slide show settings (Slide Show tab > Set Up Slide Show) like starting from the
current slide or looping until manually stopped.

6. Presenter Tools and Rehearsal:

1. Presenter View:
 Use Presenter View during rehearsal to view speaker notes, upcoming slides, and control the
presentation flow.

2. Rehearse Timings:

Rehearse timings (Slide Show tab > Rehearse Timings) to ensure slides advance at the right
pace during the actual presentation.

7. Save and Present:

1. Save the Presentation:

Save the PowerPoint file to retain changes and ensure easy access for future edits or
presentations.

2. Deliver the Presentation:

Start the slide show by clicking "From Beginning" (F5) to present it to an audience.

Creating an effective slide show in PowerPoint involves a balance of content, design, and
interactivity, ensuring that the presentation effectively communicates your message to the
audience. Regular practice and refinement contribute to delivering engaging and impactful
presentations.

APPLYING SPECIAL OBJECT:

In Microsoft PowerPoint, applying special objects involves utilizing unique elements or features
beyond basic text and images to enhance presentations. These special objects can add
interactivity, visual interest, and functionality to your slides. Here are some special objects and
how to apply them:

1. SmartArt:

➢ Visual representations of information and processes.

➢ Click on the "SmartArt" option in the Insert tab.
➢ Choose from various SmartArt graphics (hierarchies, processes, cycles, matrices, etc.).
➢ Enter text into the SmartArt shapes to represent data or concepts visually.

2. Charts and Graphs:

➢ Display and analyze numerical data in a visual format.

➢ Click on the "Chart" option in the Insert tab.
 ➢ Choose the desired chart type (bar, line, pie, etc.).
➢ Input data or link to an Excel spreadsheet to create the chart.
➢ Customize the chart design, colors, labels, and other elements.

3. Shapes and Lines:

➢ Add decorative or functional shapes and lines to slides.

➢ Use the "Shapes" option in the Insert tab to add various shapes, lines, arrows, etc.
➢ Customize shapes by resizing, rotating, changing colors, adding effects, etc.
➢ Connect shapes or create flow diagrams using lines and connectors.

4. Audio and Video:

➢ Enhance presentations with audio and video elements.

➢ Use the "Audio" or "Video" option in the Insert tab.
➢ Insert audio or video files from your computer or online sources.
➢ Customize playback options, such as starting automatically or on click.

5. Action Buttons and Hyperlinks:

➢ Add interactivity and navigation within the presentation.

➢ Insert "Action Buttons" from the Shapes menu (Insert tab > Shapes > Action Buttons).
➢ Assign actions to buttons, like navigating to specific slides, websites, or triggering other
actions within the presentation.
➢ Use "Hyperlinks" to link text, shapes, or images to external sources or other slides in the
presentation.

6. 3D Models:

➢ Present objects in a threedimensional format for enhanced visuals.

➢ Insert 3D models by going to the "3D Models" option in the Insert tab.
➢ Select from available 3D models or insert a file from your computer.
➢ Manipulate the 3D model's rotation, position, and size on the slide.

7. WordArt:

➢ Stylized text with various effects for emphasis or decorative purposes.

➢ Choose the "WordArt" option in the Insert tab.
➢ Enter text and select from different styles and effects.
➢ Customize font, colors, outlines, shadows, and other text effects.
Utilizing these special objects in PowerPoint allows for creative and engaging presentations,
enabling users to visually represent data, add interactivity, and deliver content in a more
dynamic and impactful way.

INCLUDING OBJECTS:

In Microsoft PowerPoint, including objects refers to adding various elements such as images,
shapes, charts, audio, video, SmartArt, and more to enhance the visual and interactive aspects
of your presentation. Here's a detailed explanation on how to include different objects:

1. Images:

➢ Inserting Images: Click on the "Pictures" option in the Insert tab.

➢ Adding Online Images: Use "Online Pictures" to insert images from Bing Image Search,
OneDrive, or other online sources.
➢ Editing Images: Resize, crop, adjust brightness, contrast, or apply artistic effects using
the Picture Tools Format tab.

2. Shapes and Lines:

➢ Inserting Shapes: Access shapes like rectangles, circles, arrows, etc., from the Shapes
option in the Insert tab.
➢ Customizing Shapes: Customize shapes by changing colors, outlines, size, and adding
effects using the Drawing Tools Format tab.

3. Charts and Graphs:

➢ Inserting Charts: Use the "Chart" option in the Insert tab to create different types of
charts (bar, pie, line, etc.).
➢ Data Input: Input data directly into the Excel sheet or link to an existing Excel file for
chart creation.
➢ Customizing Charts: Edit chart elements, colors, labels, and formatting using the Chart
Tools Format tab.

4. SmartArt:

➢ Inserting SmartArt: Click on the "SmartArt" option in the Insert tab to add visual
representations for lists, processes, hierarchies, etc.
➢ Modifying SmartArt: Enter text, change layouts, styles, colors, and resize elements using
SmartArt Tools Format tab.
5. Audio and Video:

➢ Inserting Audio/Video: Use the "Audio" or "Video" option in the Insert tab to add audio
or video files from your computer or online sources.
➢ Customizing Playback: Set playback options, such as starting automatically or on click,
looping, and volume controls.

6. 3D Models:

➢ Inserting 3D Models: Click on the "3D Models" option in the Insert tab to add 3D models
to your presentation.
➢ Manipulating 3D Models: Rotate, resize, and position the 3D model using the 3D Model
Tools Format tab.

7. WordArt:

➢ Inserting WordArt: Choose the "WordArt" option in the Insert tab to add stylized text
with various effects.
➢ Customizing WordArt: Customize text style, effects, colors, and formatting using the
Drawing Tools Format tab.

8. Hyperlinks and Action Buttons:

➢ Adding Hyperlinks: Select text or objects, then use the "Hyperlink" option (Ctrl + K) to
link to websites, other slides, files, or email addresses.
➢ Inserting Action Buttons: Use "Shapes" to add action buttons for navigation or
triggering specific actions within the presentation.

9. Screen Recording:

Recording Screen: Access the "Screen Recording" option to record your screen and insert it
directly into your presentation.

10. Equations:

Inserting Equations: Utilize the "Equation" feature in the Insert tab to add mathematical
equations or formulas.

By including these various objects in your PowerPoint presentation, you can create visually
engaging, informative, and interactive slides that effectively communicate your message to your
audience.
INCLUDING PICTURES:

Certainly! Including pictures in a PowerPoint presentation can significantly enhance its visual
appeal and effectively convey information. Here's a stepbystep guide on how to add pictures to
your PowerPoint slides:

Method 1: Inserting Pictures from Your Computer:

1. Open PowerPoint:

➢ Launch Microsoft PowerPoint and open the presentation where you want to insert
pictures.

2. Go to the Slide:

➢ Navigate to the slide where you want to add the picture.

3. Insert Picture:

➢ Click on the "Insert" tab in the PowerPoint ribbon at the top.

➢ Select "Pictures" to open a file browser window.
➢ Browse and choose the image file you want to insert, then click "Insert."

4. Adjust and Resize:

➢ Click and drag the corners of the inserted picture to resize it as needed.
➢ Use the Picture Tools Format tab to adjust brightness, contrast, cropping, or applying
other visual effects.

Method 2: Adding Online Pictures:

1. Open PowerPoint:

➢ Open your PowerPoint presentation.

2. Insert Online Picture:

➢ Navigate to the slide where you want to add the picture.

➢ Click on the "Insert" tab.
➢ Choose "Online Pictures."
➢ Enter keywords in the Bing Image Search box or specify a URL for an online image.
➢ Select the desired image(s) and click "Insert" to add them to your slide.

3. Adjust and Resize:

 ➢ Resize and position the image by clicking and dragging the corners or edges.
➢ Use the Picture Tools Format tab to edit and format the inserted image.

Tips for Working with Pictures:

1. Format Options: Utilize the Picture Tools Format tab to adjust the picture's brightness,
contrast, color, artistic effects, transparency, and more.
2. Arrange and Align: Use the Align and Arrange options under the Format tab to align
pictures, arrange their order, or layer them with other objects.
3. Cropping and Editing: Use the Crop tool to remove unwanted parts of the image.
Doubleclick on the image to access more editing options.

Important Considerations:

1. Image Quality: Use highresolution images to ensure clarity and avoid pixelation when
projected or displayed.
2. File Size: Be mindful of the file size of inserted images to prevent a presentation from
becoming too large.

By following these steps and utilizing PowerPoint's tools for image manipulation, you can
seamlessly include pictures that enhance the visual impact and clarity of your presentation.

SLIDE TRANSITION:

Slide transitions in PowerPoint refer to the visual effects applied to the movement from one
slide to another during a presentation. These transitions add dynamic visual changes when
moving from one slide to the next, making the presentation more engaging and professional.
Here's how to apply and customize slide transitions:

Applying Slide Transitions:

1. Select Slide(s):

Open your PowerPoint presentation and go to the slide sorter view or select the specific
slide(s) where you want to apply transitions.

2. Access Transitions Tab:

Click on the "Transitions" tab in the PowerPoint ribbon at the top.

3. Choose a Transition Effect:

Scroll through the available transition effects in the Transition Gallery.

Click on the desired transition effect to preview how it looks on your selected slide(s).

4. Apply the Transition:

Once you've chosen a transition, click on it to apply it to the selected slide(s).

To apply the same transition to all slides, click "Apply To All" in the Transitions tab.

Customizing Slide Transitions:

1. Transition Duration:

Adjust the speed or duration of the transition by changing the "Duration" timing in the
Transitions tab. You can set it in seconds.

2. Effect Options:

Some transitions offer additional Effect Options. Click the dropdown arrow near the transition
to access these options.

Effect Options might include direction (e.g., from left or right), variations, or specific settings
for that transition.

3. Sound Effects:

Add sound effects to accompany the transition by choosing from the available options in the
Sound dropdown menu in the Transitions tab.

4. Advance Slide Settings:

Customize when the next slide appears after the current one by using the "After" timing
options. You can set it to advance after a certain time or upon a mouse click.

5. Apply to Specific Slides:

To apply different transitions to specific slides, select those slides, choose the transition
effect, and set any additional options.

Best Practices for Slide Transitions:

➢ Consistency: Use consistent transition styles throughout the presentation for a cohesive
look.
 ➢ Moderation: Avoid excessive or distracting transitions; use them judiciously to maintain
professionalism.
➢ Relevance: Choose transitions that suit the content and tone of your presentation.
➢ Test and Review: Rehearse your presentation to ensure that transitions work well and
don't disrupt the flow.

Important Note:

Be mindful that overly elaborate or excessive use of transitions can distract from the
presentation's content. Use transitions to complement your message, not overpower it.

By following these steps and considering the best practices, you can effectively apply and
customize slide transitions in PowerPoint to enhance the visual experience of your presentation.

ANIMATION EFFECTS:

In Microsoft PowerPoint, animation effects are used to add movement or motion to text,
images, shapes, and other objects on slides. Animations make presentations more engaging and
can help emphasize key points. Here's a guide on how to apply and customize animation effects:

### Applying Animation Effects:

1. Select Object(s):

➢ Open your PowerPoint presentation and navigate to the slide containing the object(s)
you want to animate.

2. Access Animations Tab:

➢ Click on the "Animations" tab in the PowerPoint ribbon at the top.

3. Choose an Animation:

➢ Select the object(s) you want to animate (text box, image, shape, etc.).
➢ In the Animations tab, choose an animation effect from the available options in the
Animation Gallery.

4. Apply the Animation:

➢ Click on the chosen animation effect to apply it to the selected object(s).

Customizing Animation Effects:

1. Effect Options:

➢ Some animation effects have additional options. Click on the object with the applied
animation, then click on the "Effect Options" in the Animations tab to access these
options.
➢ Effect options may include variations of the selected animation, direction, speed, or
other specific settings.

2. Animation Pane:

➢ Click on the "Animation Pane" in the Animations tab to view a list of all applied
animations.
➢ Use the Animation Pane to reorder animations, adjust their timing, or apply additional
settings to specific animations.

3. Start and Delay:

➢ Use the "Start" dropdown menu in the Animation Pane to set when the animation
begins (on click or automatically).
➢ Set delays to control when the animation starts after the previous animation or at a
specific time.

4. Duration and Timing:

➢ Adjust the duration of the animation by changing the timing in the Timing group in the
Animations tab.
➢ You can set the duration in seconds and choose options like "Start With Previous" or
"After Previous" to determine when animations occur.

Types of Animation Effects:

➢ Entrance Effects: Animations that bring objects onto the slide (e.g., Fade, Fly In, Zoom).
➢ Emphasis Effects: Animate already displayed objects to draw attention (e.g., Grow, Spin,
Pulse).
➢ Exit Effects: Animations that remove objects from the slide (e.g., Fade Out, Fly Out,
Disappear).
➢ Motion Paths: Define custom paths for objects to follow across the slide.

Best Practices for Animation:

➢ Subtlety: Avoid overusing animations; use them to highlight important information.

 ➢ Consistency: Maintain consistency in animation styles throughout the presentation.
➢ Relevance: Choose animations that complement the content and improve
understanding.

Important Note:

Use animations thoughtfully to enhance your presentation without distracting or overwhelming

your audience.

By following these steps and considering best practices, you can effectively apply and customize
animation effects in PowerPoint to make your presentations more engaging and visually
appealing.

AUDIO INCULSION:

In Microsoft PowerPoint, you can include audio to enhance your presentation by adding music,
narration, sound effects, or other audio files. Here's a guide on how to add audio to your
PowerPoint slides:

Inserting Audio from Your Computer:

1. Open PowerPoint:

Launch PowerPoint and open the presentation where you want to add audio.

2. Go to the Slide:

Navigate to the slide where you want to insert the audio.

3. Access the Insert Tab:

Click on the "Insert" tab in the PowerPoint ribbon at the top.

4. Insert Audio:

Select "Audio" from the Insert tab.

Choose "Audio on My PC" to browse and select the audio file from your computer.

5. Insert and Customize Audio:

Once you've selected the audio file, it will be inserted into the slide.

You can click on the audio icon to resize it, reposition it, or access playback options.
Playback and Customization:

1. Audio Options:

Click on the inserted audio icon to access the Audio Tools Playback tab.

Here, you can control playback options, such as starting automatically or on click, looping,
volume adjustment, etc.

2. Trimming Audio:

Use the "Trim Audio" option in the Audio Tools Playback tab to remove unwanted portions
from the audio file.

3. Playback Settings:

Set the audio to play across slides or specific to a single slide using the "Play Across Slides" or
"Play in Background" options.

Adding Narration or Voiceover:

1. Record Narration:

Go to the Slide Show tab.

Click on "Record Slide Show" and choose "Record from Beginning" or "Record from Current
Slide."

Speak into your microphone to narrate your presentation. PowerPoint will record your
narration slide by slide.

2. Save Narration:

Once done recording, you can save the presentation with the narration included.

Tips for Using Audio:

File Format: Use compatible audio formats like MP3, WAV, or WMA for broader compatibility.

File Size: Optimize audio file size to prevent the presentation from becoming too large.

Rehearse: Rehearse your presentation to ensure audio plays correctly and at the desired
moments.

Important Notes:
Be mindful of copyright laws when using audio files in presentations. Ensure you have the
appropriate permissions or licenses for the audio content you use.

Test your presentation on different devices to ensure the audio plays as intended.

By following these steps and tips, you can effectively add audio elements to your PowerPoint
presentation, enhancing engagement and creating a more immersive experience for your
audience.

TIMERS:

In Microsoft PowerPoint, timers can be implemented using slides and animations to help
manage and track time during a presentation. They're useful for ensuring that the presenter
adheres to a predefined schedule or for engaging the audience during certain timed activities.
There are a few ways to create timers within PowerPoint:

Using Animation Timings:

1. Basic Countdown Timer:

➢ Insert a text box on a slide and type the starting time (e.g., "10:00").
➢ Apply an animation effect, such as "Appear," to the text box.
➢ Access the Animation Pane (in the Animations tab) to set the duration and timing for the
text box to disappear or change to the next time.

2. Countdown with Slide Transitions:

➢ Use slide transitions to create a countdown effect between slides.

➢ Create multiple slides with decreasing numbers (e.g., 5, 4, 3, 2, 1) or times (e.g., 5:00,
4:00, 3:00, 2:00, 1:00).
➢ Set the transition time between each slide to simulate a countdown effect.

Using VBA (Visual Basic for Applications):

1. MacroBased Timer:

➢ You can use VBA to create a more advanced timer.

➢ Go to the Developer tab (enable it if not visible in the ribbon).
➢ Click on "Visual Basic" to open the VBA editor.
➢ Write a VBA script to display a timer in a text box or shape, which updates based on the
elapsed time.
 ➢ Assign the macro to a shape or object on the slide.

Using ThirdParty AddIns:

1. Timer AddIns:

➢ There are various thirdparty addins available that offer advanced timer functionalities
within PowerPoint.
➢ These addins provide more features and customization options for timers and
countdowns.

Important Considerations:

Practice and Testing: Ensure that timers work as intended by rehearsing your presentation and
testing the timings.

Slide Timings: Adjust animations or slide transitions to synchronize with the desired time
intervals.

Keep it Simple: Complex timers may require some technical expertise, so consider your comfort
level with PowerPoint features or VBA.

Limitations:

➢ PowerPoint's native features for timers are somewhat limited compared to dedicated
time management tools.
➢ Complex timers or custom VBA scripts may require a good understanding of
programming and might not be suitable for everyone.

Creating timers in PowerPoint can be done using builtin animations, slide transitions, VBA
programming, or thirdparty addins. Choose a method that aligns with your technical proficiency
and the desired level of sophistication for your presentation.