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30 views23 pages

2 Hris

Uploaded by

Valorant Smurf
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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UNIT 4

Topic 2

Human Recourse Information


System (HRIS): Definition,
Importance and Scope

5/4/2023 MS 112 1
Learning Outcome

S. Learning Outcome PO
No.
1 Understand the meaning and concept of HRIS, its importance and PO2,9
meaning

5/4/2023 MS 112 HRM 2


HRM – An Introduction

 Human Resources is an organizational


function that deals with issues such as
recruitment and selection, training,
appraisal, compensation and performance
management of the employee.

 Human beings are also considered to be


resources because it is the ability of
humans that helps to change the gifts of
nature into valuable resources.

5/4/2023 MS 112 3
Information System

 A system, whether automated or manual, that


comprises people, machines, and/or methods
organized to collect, process, transmit, and
disseminate data that represent user
information.

5/4/2023 MS 112 4
The Evolution of the HRIS

 First, paper files were located in the Personnel


department.
 Then, punched card and magnetic media files
were located in IS.
 Government legislation in the 1960s and 70s
eventually called management's attention to the
importance of HR data.
 In the late 1970's the concept of an HRIS was
born.

5/4/2023 MS 112 5
HRIS - Introduction
 Human Resource Information System (HRIS) is
a systematic way of storing data and information
for each individual employee to aid planning,
decision making, and submitting of returns and
reports to the external agencies.
 It merges HRM as a discipline and in particular
its basic HR activities and processes with the
information technology field.
 It can be used to maintain details such as
employee profiles, absence reports, salary
admin. and various kinds of reports.

5/4/2023 MS 112 6
HRIS Track

Personal Recruitment Employment Salary


Records & Selection Equity Administration

Medical Pension
Records People Administration

Health & Job Positions Employee


Safety Relations

HR Planning Trng. & Dev. Compensation Benefits

5/4/2023 MS 112 7
Objectives Of HRIS

Effective Planning and Policy Formulation –


HRIS provides support for future planning and also for policy
formulations, both at micro and macro levels.

Monitoring And Evaluation :


HRIS facilitates monitoring of human resources demand and
supply imbalances and evaluation of the policy n development
and utilization of human resource.

5/4/2023 MS 112 8
Contd..
 Providing Inputs to Strategic Decisions:
 HRIS provides required inputs to enterprise
wide strategic decisions, like redundancy,
rightsizing.

 Also HRIS helps to automate employee


related information, cost minimization and
faster response to employee related services.

5/4/2023 MS 112 9
HRIS-Stages Of Development
Nature and types of HRIS depend on the level
and ease of
use.
Primary Level-

The organization is interested in automating


processing of routine information. Its focus is
on data, storage, processing and information
flows at operational level of organization. In
HRIS it is called Electronic Data Processing
(EDP) which facilitates data and files storage.
5/4/2023 MS 112 10
Contd..

Second Level-

The focus is shifted from EDP level to


management information systems (MIS) level
with more inquiry and report generation
flexibility. This is intended for middle level
managers to control operation, matching
budget or projection. For eg. Overshooting of
expenses on overtime, its extent and
magnitude.
5/4/2023 MS 112 11
Contd..

Third Level-

The enterprise wide decision support systems


is one such HRIS type that facilitates
decisions at higher level in the organization.
At this stage HRIS is more interactive and
capable of developing decision models on
many strategic issues.

5/4/2023 MS 112 12
ADVANTAGES AND
DISADVANTAGES OF HRIS
In today's corporate world human resources has come to play a
very critical role in a business. Whether it concerns the hiring
and firing of employees or whether it concerns employee
motivation, the Human Resources department of any
organization now enjoys a very central role in not only
formulating company policies, but also in streamlining the
business process.

One of the latest human resource technologies is the


introduction of a Human Resources Information System (HRIS);
this integrated system is designed to help provide information
used in HR decision making such as administration, payroll,
recruiting, training, and performance analysis.
5/4/2023 MS 112 13
The basic advantage of a Human Resource Information
System (HRIS) is not only to computerize employee
records and databases but to maintain an up-to-date
account of the decisions that have been made or that
need to be made as part of a human resource
management plan.

 The four principal areas of HR that are


affected by the Human Resource
Information System (HRIS) include;
 PAYROLL
 TIME AND LABOUR MANAGEMENT
 EMPLOYES BENEFITS AND
 HR MANAGEMENT
5/4/2023 MS 112 14
Payroll

 The advantage of a Human Resource Information System (HRIS) in


payroll is that it automates the entire payroll process by gathering
and updating employee payroll data on a regular basis. It also
gathers information such as employee attendance, calculating
various deductions and taxes on salaries, generating automatic
periodic paychecks and handling employee tax reports. With
updated information this system makes the job of the human
resource department very easy and simple as everything is available
on a 24x7 basis, and all the information is just a click away.

5/4/2023 MS 112 15
Time and Labor management

 In time and labor management a Human Resource Information


System (HRIS) is advantageous because it lets human resource
personnel apply new technologies to effectively gather and
appraise employee time and work information. It lets an
employee's information be easily tracked so that it can be
assessed on a more scientific level whether an employee is
performing to their full potential or not, and if there are any
improvements that can be made to make an employee feel
more secure.

5/4/2023 MS 112 16
Employees Benefits

 Employee benefits are very crucial because they help


to motivate an employee to work harder. By using a
Human Resource Information System (HRIS) in
employee benefits, the human resource department is
able to keep better track of which benefits are being
availed by which employee and how each employee is
profiting from the benefits provided.

5/4/2023 MS 112 17
HR Management

 A Human Resource Information System (HRIS)


also has advantages in HR management because it
curtails time and cost consuming activities
leading to a more efficient HR department.
 Higher Speed of retrieval and processing of data.
 Reduction in duplication of efforts leading to
reduced cost.
 Ease in classifying and reclassifying data.
 Better analysis leading to more effective decision
making.
 Higher accuracy of information/report generated.
5/4/2023 MS 112 18
Disadvantages
Although the system is efficient, but sometimes we face the problems like
system slowdown or higher downtimes and if there is some particular
limitation in module than work suffers, some HR people are not
comfortable in using system efficiently so time is to be given in training for
the system.

 It can be expensive in terms of finance and manpower.


 It can be threatening and inconvenient.
 Thorough understanding of what constitutes quality information for the user.
 Computer cannot substitute human beings.

5/4/2023 MS 112 19
HRIS –Products Contents And Features

Some of HRIS products listed:-


1. CSS Horizontm
2. Elabour.comtm
3. Oracle
4. SAP@
5. Smart Stream@

5/4/2023 MS 112 20
HRIS - Vendors

 More than 25, world-wide.


 Automatic Data Processing Inc.
 SAP AG
 Restrac Web Hire
 Oracle/PeopleSoft
 Human Resource Microsystems
 Business Computer Systems
 Lawson Software

5/4/2023 MS 112 21
Contd..

 There are many other vendors with standard


HRIS packages and each of them
disseminate
 The nature of information that could be made
available by their packages in different HR
areas.
 Most of the HRIS vendors have defined their
product contents and features, which can be
downloaded from internet.
5/4/2023 MS 112 22
Conclusion

 A Human Resource Information System


(HRIS) refers to the systems and processes
at the intersection between human resource
management (HRM) and information
technology.
 The importance of the human resource
function and the human resources
information system is increasing day by day
and it seems to benefit in future.

5/4/2023 MS 112 23

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