Summer Creative Academic Activity

Computer Science, Pre-1st Year, 2024

Instructor: Ms. Hafsa Sattar
Ms. Word
Read the Chapter and Practice the following tasks:
A. Answer the following questions.
1. What is the advantage of viewing a document in different ways?
Viewing a document in different ways allows us to see how it would appear in different formats. It enables us to
see how the same document would appear in the form of a book or as a web page.
2. How does the Split feature help us format a document?
The Split feature helps us format a document by enabling us to view two parts of a single document in two
different windows. We can scroll down one part of a document while viewing another part in a separate
window. This helps us identify formatting errors in the document.
3. Describe the steps involved in replacing a word in a document.
To replace a word in a document, we can follow these steps:
• Go to the Editing group on the Home tab and select Replace.
• In the Find what window, type the word to be replaced.
• In the Replace with window, type the new word.
What is the difference between a footnote and an endnote?
A footnote appears at the bottom of every page whereas an endnote appears at the end of a document.
B. Write paragraphs to answer the following questions.
1. What type of errors can be detected while using Print Preview?
Print Preview can be helpful in detecting many types of errors before a document is printed. It can help to detect
excessive empty space on some pages of the document. It can also help us correct the size of text that is too
small or too large for comfortable reading. Accurate and consistent line and paragraph spacing, document
formatting, borders, etc. can be checked to ensure the final document matches our requirements.
2. What word processing features can help to give a professional appearance to a document?
Some important features can help give a professional appearance to a document. Font type and size has options
to select an appropriate font type and size. Normally Times New Roman with font size 12 is used for
professional documents. Appropriate page borders and title page can be inserted to improve the
presentation of a document. To avoid copying of the content, the footer and header can show the writer’s
information. A watermark can also be used.
3. You receive two reports—one with footnotes and endnotes and one without. Which of these would you
prefer? Why?
I would prefer the report containing footnotes and endnotes. The reason is that this document is more authentic than
the other one. I can cross-check the information from the source quoted and use it to do my own research. I can also
verify if the report is based on correct information.
 Worksheet
I. What is…?
1. What is the function of Web Layout?

2. What are the shortcut keys for the Undo and Redo commands?

3. What is page number alignment?

4. What is a section break?

5. What is meant by referencing?

6. What is the advantage of previewing a document before printing it?

II. Complete each sentence by circling the correct words in the brackets.
1. The default view in Microsoft Word is (Normal/Print Layout).
2. It is possible to set a (percentage/fraction) for zoom settings.
3. To reunite windows that have been split, we use the (Remove Split/Undo Split) feature.
4. The Insert key allows us to replace text to the (left/right) of the cursor.
5. The Word Count feature can be accessed from the (Insert/Review) tab.

MS-Excel
Read the Chapter and Practice the following tasks:
Answer the following questions.
 1. Describe the steps involved in changing row height.
To change row height, we can follow these steps:
• Click on the row number/s in the frame to select the row or rows.
• Select Row Height from the Format button on the Cells group on the Home tab.
• Enter the new height in the box opposite Row height.
• Click on OK.
2. What is the function of the AutoFit Selection feature?
The AutoFit Selection feature enables us to increase or decrease the column width according to the amount of data
in the column. In this way, the data completely fills the column and there is no waste of space.
3. What is a formula? Describe the elements of a formula.
A formula expresses the relationship between several terms. Each term in a formula is represented by a symbol. We
use formulas in Excel to perform calculations. Such formulas contain some standard elements. These are
described below:
• Bracket contains the range of cells on which the operation is to be performed. They are represented as ().
• Operators represent the type of operation that is to be performed on the data. Operators are represented
by the symbols +, -, *, /, ^, <, >, and =.
• Cell references indicate the cells that contain the data on which an operation is to be performed. They may
be represented as A2:I2.
• Functions are pre-written formulas that help us to perform specific calculations. Some common functions
are SUM, AVERAGE, MIN, and MAX.
• Values include numerical data such as 10, 5.4, and so on.
• Text includes data in the form of letters and characters. Lahore, Asif, and Total are examples of text.
4. What is the advantage of using functions? Answer with the help of an example.
The advantage of using functions is that they help us to avoid entering lengthy formulas. They enable us to perform
a specific operation on a large range of cells. We do not need to enter an operator repeatedly. This helps us to
save time and avoid making mistakes.
To find the total of values in the cells B4, C4, D4, E4, F4, we might use the formula
=B4+C4+D4+E4+F4.
We could also use the SUM function by typing =SUM(B4:F4).
In this way we do not have to enter each cell reference separately.
5. Why do we use charts on a worksheet?
We use charts on a worksheet because they present data in an interesting and attractive way. Charts use visual
forms such as lines, bars, and diagrams to help us read and analyse data. Charts also allow people to form a general idea
about the data without having to read a lot of data. They help us to know whether data is increasing or decreasing with
time. E. Write paragraphs to answer the following.
1. Identify two situations where the AVERAGE function would be useful.
The AVERAGE function would be most useful for a teacher who wants to calculate the average percentage of the
whole class. If the class contains 20 students then their individual percentage marks will give the average of the
 whole class. This can show the students whose performance is above average, average, and below average. The AVERAGE
function can also be used to find the average monthly expenditure on food, bills, fuel, etc. by a family in a year. The expenditure
for 12 months can be added up and divided by 12 to find the average monthly expenditure.
2. How might the MAX and MIN functions be helpful to your teacher?
The MAX and MIN function can instantly tell a teacher who the top and bottom scorers in the class are. The same rule can be
applied for each subject, e.g. Amina is the top scorer in mathematics with 95% marks and Haider is the bottom scorer with 52%
marks.