INTENT EMAIL

An Email Management app that reduces clutter and assists in

Task Management.
-From Chaos To Clarity

U.Rakshitha-21211A7259
S. Ashish Rao-21211A7254
P.Harishwar-21211A7250

August 23,2023
CONTENTS

1 Abstract 7
Acknowledgments 9
2 Introduction 10
2.1 Intent Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

3 Literature Review 12
3.1 Introduction and Motivation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
3.2 Approaches to Event Extraction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
3.2.1 Supervised Machine Learning . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
3.2.2 Semi-Supervised and Unsupervised Methods . . . . . . . . . . . . . . . .13
3.2.3 Deep Learning and Neural Networks . . . . . . . . . . . . . . . . . . . . . . 14
3.3 Challenges and Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
3.3.1 Ambiguity and Context. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
3.3.2 Entity Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.3.3 Data Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
3.4 Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

4 Project Uniqueness 15
4.1 Innovative Event Extraction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
4.2 Contextual Understanding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
4.3 Smart Scheduler Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
4.4.Real - World Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
4.4.1 Professional Efficiency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4.4.2 Personal Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
4.4.3 Student Life. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

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5 Project Applications 17
5.1 Case Study 1: Professional Efficiency Enhancement . . . . . . . . . . . . . . . 18
5.2 Case Study 2: Personal Productivity Boost . . . . . . . . . . . . . . . . . . . . . . 19
5.3 Case Study 3: Student Organization and Success . . . . . . . . . . . . . . . . . 20

6. Software and Hardware Requirements 22

6.1 Comprehensive software requirements for Intent Email . . . . . . . . . . . . 23
6.1.1 Operating System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
6.1.2 Server-Side Framework and Languages. . . . . . . . . . . . . . . . . . . . .23
6.1.2.1 Python . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
6.1.2.2 Node.js . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
6.1.3 Backend Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
6.1.3.1 Mail Server (POP3 Protocol) . . . . . . . . . . . . . . . . . . . . . . . . .24
6.1.3.2 Support Vector Machine (SVM) . . . . . . . . . . . . . . . . . . . . . . 24
6.1.3.3 SpaCy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
6.1.3.4 dateutil . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
6.1.3.5 Regular Expressions (regex) . . . . . . . . . . . . . . . . . . . . . . . . 25
6.1.4 Web Development and User Interface . . . . . . . . . . . . . . . . . . . . . . 25
6.1.4.1 React.js . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
6.1.4.2 Node Package Manager (npm) . . . . . . . . . . . . . . . . . . . . . . .25
6.1.4.3 Web Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
6.1.5 Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
6.1.6 Network Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
6.1.6.1 Internet Connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
6.1.7 Deployments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

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7. Implementation Details 27
7.1 Data Collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
7.1.1 Kaggle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.1.2 Enron Dataset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.1.3 Personal Emails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.2 Preprocessing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.2.1 Text Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.2.2 Tokenization and Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.2.3 Lemmatization and Stopwords. . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
7.2.4 Intent Labeling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
7.2.5 Feature Extraction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
7.2.6 Balancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
7.3 Support Vector Machines (SVM) Classification . . . . . . . . . . . . . . . . . . . . 29
7.3.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
7.3.2 Feature Extraction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
7.3.2.1 Hyperplane and Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
7.3.2.2 Handling Non-Linearity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
7.3.2.3 Training and Optimization . . . . . . . . . . . . . . . . . . . . . . . . . . 31
7.3.2.4 Regularization and C- Parameter . . . . . . . . . . . . . . . . . . . . . 32
7.3.2.5Model Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
7.4.Event Extraction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
7.4.1 Leveraging spaCy for Linguistic Analysis . . . . . . . . . . . . . . . . . . . . .34
7.4.1.1 Tokenization and Part-of-speech tagging . . . . . . . . . . . . . . . .35
7.4.1.2 Dependency Parsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
7.4.1.3 Named Entity Recognition (NER) . . . . . . . . . . . . . . . . . . . . . .35
7.5 Extracting Dates and Times with dateutil . . . . . . . . . . . . . . . . . . . . . . . . .35
7.5.1 Date Parsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
7.5.2 Relative Time Expression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
7.6 Using regex for Pattern Matching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

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 7.6.1 Keyword Extraction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
7.6.2 Contextual Patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
7.7 Integration for Comprehensive Event Extraction . . . . . . . . . . . . . . . . . . 36
7.7.1 Linguistic Analysis and Named Entities . . . . . . . . . . . . . . . . . . . . 36
7.7.2 Temporal Parsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
7.7.3 Pattern Matching and Specific Events . . . . . . . . . . . . . . . . . . . . . .37

8 Results and Discussion 38

8.1 Results Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
8.1.1 SVM Classification Performance . . . . . . . . . . . . . . . . . . . . . . . . . . 39
8.1.2 Event Extraction and Date Recognition . . . . . . . . . . . . . . . . . . . . .41
8.1.3 To-Do-List Generation and User Interface Integration . . . . . . . . . . 41
8.2 Discussion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
8.2.1 Benefits and Implications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
8.2.2 Limitations and Future Implications . . . . . . . . . . . . . . . . . . . . . . . 45

9.Conclusion and Future Scope 46

9.1Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
9.1.1 High Accuracy Intent Classification . . . . . . . . . . . . . . . . . . . . . . .46
9.1.2 Effective Event Extraction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
9.1.3 Accurate Date Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
9.1.4 Enhanced User Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
9.1.5 Productivity Boost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
9.2 Future Scopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
9.2.1 Developing a Fully Functional App . . . . . . . . . . . . . . . . . . . . . . . . 48
9.2.2 Real-time processing and Notifications . . . . . . . . . . . . . . . . . . . . . 48
9.2.3 Customizable Filters and Priority Settings . . . . . . . . . . . . . . . . . . .49
9.2.4 Advanced Event Detection and Contextual Understanding . . . . . . 49
9.2.5 Cross- Platform Integration and Cloud Storage . . . . . . . . . . . . . . .49
9.2.6 Continuous Innovation and Feature Enhancements . . . . . . . . . . . 50

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10 References, Annexure 51
10.1 References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
A Annexure-1: List of Tables 52
B Annexure-2: List of Figures 54

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1.ABSTRACT
In today's fast-paced world, people are constantly inundated with an
overwhelming amount of emails on a daily basis. Managing and organizing these
emails can be a daunting task, especially when it comes to keeping track of
important tasks and deadlines. Our proposed application aims to solve this
problem by automatically generating a to-do list from emails. The application will
use natural language processing (NLP) algorithms to identify important keywords
and phrases related to tasks and deadlines within incoming emails. These
keywords will then be used to automatically generate a to-do list, which can be
easily accessed and managed by the user. The to-do list will be organized based
on the priority of tasks, and will include information such as the task
description, due date, and any relevant attachments. The user will also have the
ability to customize and edit the to-do list as needed. One of the key benefits of
our proposed application is its ability to save time and reduce the risk of
important tasks and deadlines being forgotten. By automatically generating a to-
do list from emails, users can quickly and easily keep track of their tasks and
stay organized without having to manually sift through their inbox. Additionally,
the application will have a user-friendly interface, making it easy for users of all
levels of technological proficiency to use. The application will also be compatible
with a wide range of email clients and platforms, including Gmail, Outlook, and
Apple Mail. In terms of potential users, our application could be beneficial for a
variety of individuals and organizations, including students, professionals, and
small businesses. Students could use the application to manage their
coursework and assignments, while professionals could use it to stay on top of
important meetings, deadlines, and projects. Small businesses could also benefit
from the application, as it could help them stay organized and improve
productivity. In terms of technical implementation, the application will use a
combination of NLP algorithms and machine learning models to analyze
incoming emails and identify important

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tasks and deadlines. The application will also incorporate a user-friendly
interface, which will allow users to easily manage and customize their to-do lists.
In conclusion, our proposed application has the potential to revolutionize the
way people manage their emails and tasks. By automatically generating a to-do
list from emails, the application will save users time and reduce the risk of
important tasks and deadlines being forgotten. With its user-friendly interface
and compatibility with a wide range of email clients and platforms, our
application has the potential to benefit individuals and organizations of all kinds.

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 ACKNOWLEDGEMENTS

We would like to express our sincere gratitude to Mr. Niladri Dey,

our dedicated guide, for his unwavering support, insightful guidance,
and valuable mentorship throughout the duration of this project. His
expertise, patience, and encouragement were instrumental in
shaping our ideas and steering us in the right direction.

We would also like to extend our heartfelt thanks to the members of

the Department Review Committee (DRC) for their rigorous
evaluation, constructive feedback, and meticulous scrutiny of our
work. Their valuable insights and suggestions immensely
contributed to enhancing the depth and quality of our project.

We are indebted to our professors, colleagues, and friends for their

encouragement, discussions, and inspiration that played a
significant role in shaping our project's objectives and outcomes.

Our gratitude also goes to the institution for providing us with the
necessary resources and environment to conduct this research. The
learning experience we gained during this project will undoubtedly
shape our future endeavors.

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2.INTRODUCTION

2.1.Intent Email:

In the vast digital expanse of modern communication, where electronic messages

traverse the globe in a heartbeat, the quintessential tool of correspondence - the
email - reigns supreme. Its ubiquity is undeniable, woven into the fabric of both
personal and professional spheres, a conduit of ideas, schedules, and
interactions. Yet, as the tapestry of electronic missives grows denser, a challenge
emerges, akin to navigating a labyrinthine garden of information, commitments,
and opportunities. It is within this intricate landscape that "Intent Email"
emerges, not merely as an application, but as a virtuoso conductor of digital
symphonies, a maestro orchestrating productivity through the art of intelligent
email management.

In the realm of modern living, time is currency, and efficiency the venerated
anthem. Intent Email, with its elegant amalgamation of technological prowess
and intuitive design, rises to meet this clarion call for streamlined efficiency. The
very name "Intent Email" resonates with purpose, encapsulating its primary
objective - to unearth the latent intent concealed within the convoluted tapestry
of email content. This app, resplendent in its potential, presents a solution to a
ubiquitous dilemma - the mastery of one's digital domain.

Picture, if you will, the intricate threads of an email's fabric - the ephemeral
words woven with intention, suggesting meetings, appointments, invitations,
and obligations. Herein lies the crux of Intent Email's finesse, the ability to
decipher the unspoken yet palpable intent hidden beneath linguistic veils. As a
digital sleuth, Intent Email employs an intricate ensemble of algorithms, a
symphony of machine learning, natural language processing, and pattern
recognition, to extract events that matter. From the sprawling lexicon of an
email's narrative, it unearths the gems of intent, from the fleeting "Let's meet

10
next week" to the grandiloquent "The annual symposium is scheduled for the
24th."

It is not mere event extraction that distinguishes Intent Email, but the
transformation of raw data into refined pearls of productivity. Like an alchemist,
it transmutes extracted events into tangible to-do lists - personalized
choreographies that dance in harmony with individual routines and preferences.
These choreographies are not arbitrary, but woven from the fabric of
understanding. An email announcing a board meeting at noon is transmuted
into a task, scheduled deftly into the user's day, respecting pre-existing
engagements and circadian rhythms.

The heart of Intent Email pulses with a scheduler - a sophisticated conductor's

baton poised to weave the tasks into the very chronicles of time. This scheduler,
attuned to the symphony of commitments, weaves its melodies with precision. It
understands the rhythm of the day, the cadence of obligations, and the pauses
that offer respite. As the day unfolds, tasks are not merely regimented chores;
they are notes in a grand symphony, harmonizing with the broader orchestration
of life.

In the era of connectivity, where devices pervade existence, Intent Email

transcends the mundane. It is not merely an application residing within the
confines of screens; it is a companion. It unfurls its wings across platforms,
embracing users in a seamless embrace. From the luminous desktop to the
sinuous smartphone, Intent Email is a steadfast confidant, always at hand,
always attuned to the currents of commitments and aspirations.

In a world where information is gold, Intent Email dons the mantle of a guardian,
a custodian of the user's digital identity. Its security measures, akin to an
impervious vault, shield sensitive data from the prying grasp of malevolent
entities. It understands that the orchestration of productivity is a dance of trust,
and thus, it safeguards user information with the tenacity of a sentinel.

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Stepping into tomorrow, Intent Email is not a stagnant entity but a journey into
boundless potential. As technology burgeons, its algorithms evolve, its
intelligence matures, and its proficiency deepens. It is a phoenix rising from each
interaction, each keystroke, each commitment fulfilled. A journey through the
labyrinthine garden of Intent Email is a sojourn towards productivity, a voyage
towards clarity, and a passage towards mastery.

In conclusion, Intent Email is a symphony of technology and human intent, a

harmonious composition crafted to elevate the experience of digital
correspondence. It navigates the labyrinth of emails, extracting their essence and
orchestrating them into choreographies of productivity. It is not just an app; it
is an embodiment of purpose, an extension of capability, and a maestro that
conducts the symphony of modern efficiency. Intent Email, through its ingenious
fusion of technology and design, revolutionizes how we engage with emails,
transforming them from mere messages into opportunities for orchestrated
success.

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3.LITERATURE REVIEW

3.1Introduction and Motivation

In today's digital age, email communication has become an integral part of our
personal and professional lives. The deluge of emails flooding our inboxes
necessitates efficient email management, where identifying and acting upon
crucial events, appointments, and tasks becomes paramount. Enter "Intent
Email," an innovative solution designed to revolutionize this landscape by
automating the event extraction process, deciphering user intent, and
seamlessly generating actionable to-do lists. This literature review delves into the
multifaceted world of email management, event extraction, and task generation,
elucidating the varied approaches, challenges, and motivations that drive the
development of Intent Email.

3.2Approaches to Event Extraction

Rule-based methods: The initial foray into event extraction entailed rule-based
techniques. These methods relied on predefined patterns and rules to capture event-
related information within emails. Common phrases, discerning date formats, and
spotting keywords marked the foundation of this approach. However, the inflexibility of
rule-based systems limited their adaptability to diverse language expressions and
contextual intricacies. The recognition of idiomatic expressions like "Let's grab coffee
next week" posed a daunting challenge for these systems.

3.2.1.Supervised Machine Learning:

The advent of labeled email datasets catalyzed the rise of supervised machine
learning techniques. By harnessing the power of algorithms like support vector
machines, conditional random fields, and neural networks, models were trained
to discern intricate patterns and relationships among entities and attributes.
These algorithms exhibited a commendable aptitude for event extraction and

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classification, provided they were equipped with substantial and accurately
annotated training data.

3.2.2.Semi-Supervised and Unsupervised Methods:

The scarcity and expense of labeled data necessitated the exploration of semi-
supervised and unsupervised approaches. These innovative methodologies
juxtaposed limited labeled data with a deluge of unlabeled data, subsequently
enhancing event extraction precision. Techniques like clustering, bootstrapping,
and topic modeling emerged as the avant-garde, contributing to the gradual
refinement of event extraction methods.

3.2.3.Deep Learning and Neural Networks:

The meteoric rise of deep learning beckoned forth a new era in event extraction.
Transformer-based models, notably BERT, emerged as the harbinger of
transformation in this domain. The innate ability of these models to capture
contextual nuances and intricate word relationships fueled their superior
performance in deciphering event mentions and delineating their intricate
attributes. The comprehensive understanding of event-centric semantics set the
stage for more accurate and contextually nuanced event extraction.

3.3Challenges and Limitations

3.3.1.Ambiguity and Context:

The email landscape brims with a plethora of language idiosyncrasies, ranging

from informal colloquialisms to enigmatic abbreviations. This diversity fosters
ambiguity, necessitating a robust grasp of contextual cues. Extracting the intent
from emails like "Let's meet up for a brainstorming session" warrants an intricate
understanding of the implied event and its relevant attributes.

3.3.2.Entity Resolution:

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The landscape of event extraction is dotted with the formidable challenge of
entity resolution. Accurately identifying and resolving entities such as dates,
times, locations, and participants assumes pivotal importance. Contextual
variations and the presentation of these entities in diverse formats pose intricate
puzzles that event extraction systems must adeptly solve.

3.3.3.Data Privacy:

As the trajectory of event extraction accelerates, the aspect of data privacy looms
large. Ensuring that event-related information is extracted from emails while
safeguarding user privacy and adhering to stringent data protection regulations
becomes a compelling conundrum. Striking a balance between functionality and
user data security emerges as a formidable challenge in the Intent Email
landscape.

3.4Conclusion

In the intricate realm of email management, event extraction, and task

generation, Intent Email emerges as a transformative solution. By automating
event extraction, decoding user intent, and orchestrating the creation of
actionable to-do lists, Intent Email stands poised to reshape the contours of
productivity. Its journey traverses the evolution of event extraction techniques,
from rule-based methods to the era of deep learning and neural networks.
However, this voyage is not devoid of challenges; grappling with language
ambiguity, honing entity resolution, and respecting data privacy form the
formidable undercurrents that propel the pursuit of excellence in email
management. As Intent Email strides forward, its fusion of technological prowess
and contextual understanding promises to redefine the way we interact with
emails, ultimately culminating in a harmonious symphony of productivity and
efficiency.

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4.PROJECT UNIQUENESS

Intent Email is not just another email management app; it's a game-changer that
combines event extraction, intelligent scheduling, and personalized to-do lists to
revolutionize the way individuals interact with their emails and manage their
tasks. This uniqueness is underpinned by its innovative features, adaptability to
user preferences, and real-world applications.

4.1.Innovative Event Extraction:

Intent Email stands out by leveraging cutting-edge natural language processing
(NLP) and machine learning techniques to extract events and intentions from
email content. Unlike traditional email management tools that merely categorize
emails, Intent Email goes beyond, identifying significant events, appointments,
and tasks embedded in emails. For instance, consider an email that reads,
"Meeting with John at 2 PM tomorrow." Intent Email's sophisticated algorithms
instantly recognize the intent (a meeting) and key details (participant: John,
time: 2 PM) to create actionable tasks.

4.2.Contextual Understanding
What truly differentiates Intent Email is its ability to comprehend the contextual
intricacies of emails. While other apps may struggle with deciphering ambiguous
phrases or handling informal language, Intent Email excels. For instance, an
email containing "Let's catch up sometime next week!" might baffle traditional
systems. However, Intent Email skillfully interprets the intent and timeframe,
creating a task for scheduling a catch-up event in the upcoming week.

4.3.Smart Scheduler Integration

The integration of a smart scheduler distinguishes Intent Email from
conventional email management tools. This scheduler intelligently slots tasks

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into users' calendars, optimizing their time and avoiding scheduling conflicts.
Imagine a user with a busy day ahead; Intent Email recognizes this and
schedules the extracted tasks strategically, maximizing efficiency without
overwhelming the user.

4.4. Real- World Applications

The uniqueness of Intent Email extends to its practical applications across

diverse domains:

4.4.1.Professional Efficiency:

In a professional setting, Intent Email is a game-changer. It can automatically

identify project deadlines, meeting requests, and client appointments, ensuring
that critical tasks are never overlooked.

4.4.2.Personal Productivity:

On a personal level, Intent Email helps users manage personal commitments,

such as family gatherings, social events, and personal projects. It seamlessly
blends personal and professional life management.

4.4.3.Student Life:

For students juggling classes, assignments, and extracurricular activities, Intent

Email ensures that due dates and study sessions are seamlessly integrated into
their schedules.

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5.PROJECT APPLICATIONS

Intent Email, the innovative email management app that combines an SVM
classifier with NLP libraries, brings a paradigm shift to how individuals interact
with their emails and manage tasks. This unique synergy has far-reaching
applications across various domains, revolutionizing productivity and
organization. In this discussion, we delve into three diverse case studies to
showcase the real-world impact and versatility of Intent Email.

5.1Case Study 1: Professional Efficiency Enhancement

Scenario:

John is a busy project manager at a software development company. He receives

a barrage of emails daily, containing project updates, client meetings, and team
collaborations. Amid this chaos, John struggles to prioritize tasks, leading to
missed deadlines and communication gaps.

Application:

Intent Email offers a tailored solution for professionals like John, streamlining
their workflow and maximizing efficiency.

Event Extraction:

Intent Email's SVM classifier identifies event-related emails and extracts crucial
information. When John receives an email titled "Client Presentation Tomorrow
at 10 AM," Intent Email instantly recognizes the event, extracts the date, time,
and participant, and categorizes it as a "Meeting."

Personalized To-Do List:

18
Intent Email compiles a personalized to-do list for John, populating it with the
extracted event. The task is scheduled to align with John's preferences, ensuring
that he receives timely reminders without disrupting his workflow.

Smart Scheduler Integration:

Recognizing John's busy schedule, Intent Email integrates the extracted event
into his calendar, avoiding conflicts with ongoing tasks and ensuring that John
is well-prepared for the client presentation.

Impact:

John experiences heightened efficiency as Intent Email automates event

extraction, task creation, and scheduling. He confidently manages meetings,
assignments, and collaborations, fostering better client relationships and on-
time project deliveries.

5.2Case Study 2: Personal Productivity Boost

Scenario:

Sarah, a working mother, finds herself juggling family responsibilities, work

commitments, and personal hobbies. She struggles to strike a balance and often
forgets important events and tasks.

Application:

Intent Email becomes Sarah's trusted ally, enabling her to seamlessly manage
personal and professional obligations.

Event Extraction:

19
Intent Email recognizes the importance of family events. When Sarah receives
an email about her son's school play, the app identifies the event, extracts the
date and time, and categorizes it as "Family Event."

Personalized To-Do List:

Intent Email curates a to-do list for Sarah, prioritizing family events. The app's
flexibility ensures that Sarah's schedule isn't overwhelmed, providing her with
manageable tasks to fit around her other commitments.

Smart Scheduler Integration:

Intent Email synchronizes the extracted family event with Sarah's calendar,
preventing any clashes with work meetings or personal appointments.

Impact:

Sarah now enjoys a more balanced life, thanks to Intent Email's assistance in
managing family events and tasks. She attends her son's play, juggles work
responsibilities, and indulges in personal pursuits with ease.

5.3Case Study 3: Student Organization and Success

Scenario:

Alex, a college student, grapples with a hectic academic schedule,

extracurricular activities, and part-time work. The constant influx of emails
regarding assignments, club meetings, and shifts leaves Alex overwhelmed and
prone to missing deadlines.

Application:

Intent Email transforms Alex's academic journey, empowering him to excel both
in academics and extracurricular activities.

20
Event Extraction:

Intent Email identifies academic events in emails. When Alex receives an email
about a group study session, the app recognizes the intent, extracts the date,
time, and location, categorizing it as a "Study Session."

Personalized To-Do List:

Intent Email assembles a tailored to-do list for Alex, focusing on academic events
and assignments. The app ensures that the extracted study session is seamlessly
integrated into his study routine.

Smart Scheduler Integration:

Intent Email incorporates the study session into Alex's calendar, aligning it with
his class timings and part-time work shifts.

Impact:

Alex gains an academic edge as Intent Email optimizes his task management. He
attends study sessions, submits assignments on time, and maintains an active
presence in extracurricular activities without sacrificing his studies.

21
6.SOFTWARE AND HARDWARE REQUIREMENTS

Fig 6.1 illustrates an email processing system's architecture, including POP3 retrieval,
Python-based backend with SVM classification, React.js UI

22
6.1Comprehensive software requirements for Intent Email:

The effectiveness and functionality of any software application heavily depend

on meeting specific software requirements. Intent Email, a sophisticated email
management app that employs an SVM classifier for event classification and
integrates NLP libraries like SpaCy, dateutil, and regex, demands a
comprehensive set of software components to ensure optimal performance,
security, and user satisfaction. These requirements encompass a range of
technologies, frameworks, libraries, and tools, all of which are intricately
interwoven to deliver a seamless user experience and efficient email
management. Let's delve into the detailed software requirements that power
Intent Email.

6.1.1. Operating System:

Intent Email can be deployed on various operating systems to cater to a diverse

user base. It should be compatible with:

Windows: Widely used in desktop environments.

macOS: Commonly used among professionals, creatives, and students.

Linux: Suitable for server deployments and tech-savvy users.

6.1.2. Server-Side Frameworks and Languages:

The heart of Intent Email's functionality resides in its server-side components.

The following frameworks and languages play critical roles in extracting,
processing, and categorizing email content:

23
6.1.2.1.Python:

As the primary programming language, Python provides a versatile ecosystem

for implementing various components of Intent Email. It is essential for SVM
classification, NLP tasks, data manipulation, and more.

6.1.2.2Node.js:

Used to build the backend server that handles communication with the frontend,
manages requests, and interacts with the SVM classifier and NLP libraries.

6.1.3. Backend Components:

6.1.3.1Mail Server (POP3 Protocol):

Intent Email's email extraction process relies on the POP3 protocol to retrieve
emails from mail servers. The software should have the capability to connect to
email servers, authenticate users, and fetch email content.

6.1.3.2 Support Vector Machine (SVM):

The email event classification process is powered by an SVM classifier. The

software needs to be capable of loading trained SVM models, performing
classification based on extracted features, and producing event labels.

6.1.3.3SpaCy:

The integration of SpaCy enhances Intent Email's natural language processing

capabilities. It requires seamless integration within the Python environment to
facilitate named entity recognition, part-of-speech tagging, and syntactic
analysis.

24
6.1.3.4dateutil:

As a Python library, dateutil plays a pivotal role in parsing and understanding

diverse date and time formats present in emails. The software should be
configured to effectively integrate dateutil for precise event scheduling.

6.1.3.5Regular Expressions (regex):

Intent Email utilizes regex patterns to capture specific formats and patterns
relevant to event extraction. The software's regex engine should support
advanced pattern matching and extraction.

6.1.4. Web Development and User Interface:

6.1.4.1React.js:

Intent Email's user interface is built using the React.js library. This requires the
setup of a Node.js environment, npm package manager, and the ability to develop
and bundle React components.

6.1.4.2Node Package Manager (npm):

Essential for managing React.js dependencies and packages, npm ensures

smooth installation, updates, and management of frontend components.

6.1.4.3Web Servers (Nginx or Apache): To serve the frontend React.js application

to users, a web server like Nginx or Apache is necessary. These servers should
be configured to route requests to the appropriate React components.

25
6.1.5. Database (Optional):

PostgreSQL or MySQL: If Intent Email requires data storage for user preferences,
extraction history, or any other user-related information, the software should be
capable of integrating with a relational database.

6.1.6. Network Requirements:

6.1.6.1.Internet Connectivity:

Intent Email requires a stable and reliable internet connection for tasks such as
retrieving emails, sending responses, and real-time interaction with users.

6.1.7.Deployment:

Cloud Hosting Platforms: Intent Email can be deployed on cloud platforms such
as AWS, Microsoft Azure, or Google Cloud. These platforms offer scalability,
security, and infrastructure management, facilitating hassle-free deployment
and management.

On-Premises Hosting: Organizations with specific security requirements might

opt for on-premises hosting. In this scenario, Intent Email should be deployable
on local servers and accessible within the organization's network.

In conclusion, Intent Email's comprehensive software requirements underline its

advanced capabilities in email management. With Python's versatility, Node.js's
backend efficiency, and React.js's interactive frontend, the app seamlessly
integrates SVM classification and NLP tools. Whether deployed on various
operating systems or hosted in the cloud, Intent Email offers users a powerful
and user-friendly solution for efficient email organization and event
categorization.

26
7.IMPLEMENTATION DETAILS

Fig: 7.1 outlines a robust intent-based email application: dataset collection from
diverse sources, preprocessing using spaCy, dateutil, and regex; SVM-based
intent classification, and event extraction for organizing tasks from emails.

7.1.Data Collection:

To build an effective intent-based email app, a diverse and representative dataset

is essential. Our approach involved collecting data from multiple sources,
including Kaggle, the Enron dataset, and personal emails, resulting in a dataset

27
comprising around 20,000 emails. The following outlines the data collection and
preprocessing steps.

7.1.1.Kaggle:

We sourced a portion of our dataset from Kaggle, a platform hosting various

datasets for machine learning tasks. This allowed us to access a wide range of
email content, each potentially reflecting different intents and contexts.

7.1.2.Enron Dataset:

The Enron email dataset, infamous due to the Enron scandal, provides a
valuable resource for real-world email analysis. It contributes a diverse set of
emails from a corporate environment, aiding in capturing professional
communication patterns.

7.1.3.Personal Emails:

Inclusion of personal emails further enriches the dataset with non-standard

language usage, informal communication styles, and diverse intent expressions.
This personal touch improves the model's ability to handle various contexts.

7.2.Preprocessing:

7.2.1.Text Cleaning:

Initial pre-processing involved removing email headers, footers, signatures, and

other irrelevant meta-information that could hinder accurate intent
classification and task extraction.

7.2.2.Tokenization and Normalization:

The emails were tokenized into words and sentences using spaCy. Text was then
normalized by converting to lowercase and handling punctuation to ensure
consistent text representation.

28
7.2.3.Lemmatization and Stopwords:

Lemmatization was applied to reduce words to their base forms, aiding in

capturing the essence of words and improving generalization. Stopwords
(common words like "and," "the," etc.) were removed to focus on content-bearing
words.

7.2.4.Intent Labeling:

Each email was labeled with its corresponding intent category, which was
manually assigned based on context. This allowed the SVM model to learn from
labeled examples during training.

7.2.5.Feature Extraction:

Features for SVM training were extracted using spaCy. Part-of-speech tags,
named entities, dependency relations, and other linguistic features were
captured to represent the content and structure of the emails.

7.2.6.Balancing:

To avoid bias towards dominant classes, class imbalance was addressed

through techniques like oversampling or undersampling, ensuring fair
representation of various intent categories.

7.3. Support Vector Machines(SVM) Classification:

7.3.1.Support Vector Machine, a supervised learning algorithm, is designed for

both classification and regression tasks. In classification, SVM aims to divide
data into distinct classes by finding the optimal hyperplane that maximizes the
margin between classes. The central principle behind SVM is to select the
hyperplane that best separates the data points of different classes while

29
maintaining a maximal distance (margin) between the classes and the
hyperplane.

Fig 7.2 Illustrates how Intent Email employs SVM for effective categorization ,
beginning with input email, feature extraction and transformation.

30
7.3.2.Feature Extraction:

Effective feature extraction is crucial to SVM's success. In email filtering, relevant

features might include the frequency of certain words or phrases often found in
important emails, as well as characteristics typical of spam content. These
features contribute to creating a comprehensive representation of each email
that SVM can learn from.

7.3.2.1.Hyperplane and Margin:

The fundamental idea of SVM is to find the hyperplane that best separates the
two classes while maximizing the margin between them. The margin is the
minimum distance between the hyperplane and the closest data points from each
class. SVM aims to find the hyperplane that has the largest margin, as this
generally leads to better generalization and improved performance on unseen
data.

7.3.2.2.Handling Non-Linearity:

While SVM is highly effective for linearly separable data, many real-world
problems involve complex decision boundaries that cannot be accurately
described by a linear hyperplane. In email filtering, where the distinction
between importance and spam can be nuanced, SVM can utilize techniques like
kernel functions to map the data into higher-dimensional space where
separation becomes possible. Common kernels include polynomial, radial basis
function (RBF), and sigmoid kernels.

7.3.2.3.Training and Optimization:

Training SVM involves finding the hyperplane parameters that maximize the
margin while correctly classifying the training data. This is achieved through
optimization techniques like gradient descent or quadratic programming. SVM
strives to balance the margin maximization with minimizing classification errors
on the training set.

31
Fig 7.3.This code loads and preprocesses text data from a dataset, trains an SVM
classifier with a linear kernel, and handles NaN values for both training and
testing.

7.3.2.4.Regularization and C-parameter:

The regularization parameter 'C' in SVM controls the trade-off between

maximizing the margin and minimizing classification errors. A smaller 'C'
emphasizes larger margins, potentially leading to misclassification of a few
training examples, while a larger 'C' prioritizes correctly classifying all training
examples, possibly at the expense of a narrower margin.

7.3.2.5.Model Evaluation:

After training, the SVM model is evaluated on a separate test dataset to assess
its generalization performance. Common evaluation metrics for email filtering
include accuracy, precision, recall, and F1-score. These metrics provide insights

32
into the model's ability to correctly classify both important emails and spam
while minimizing false positives and false negatives.

Fig 7.4This code converts the test data matrix for SVM classification, predicts
classes, calculates accuracy, and generates a classification report along with a
confusion matrix for evaluation.

7.4.Event Extraction

Event extraction involves identifying and extracting relevant information about

events mentioned in text. In the context of emails, it refers to recognizing and
capturing details about meetings, appointments, deadlines, and other time-
sensitive tasks that users need to be aware of. By automatically extracting such
events, individuals can better organize their schedules and prioritize tasks.

33
Fig 7.3 illustrates how Intent Email integrates SpaCy for NLP tasks. Starting with
text input, SpaCy performs named entity recognition, part-of-speech tagging,
and syntactic analysis, enhancing email content understanding and
organization.

7.4.1 Leveraging spaCy for Linguistic Analysis:

spaCy, a powerful NLP library, provides a range of tools for linguistic analysis
that are crucial for event extraction.

34
7.4.1.1.Tokenization and Part-of-Speech Tagging:

Tokenization breaks down the email text into individual words or tokens, while
part-of-speech tagging assigns grammatical categories to each token. This
information aids in identifying relevant phrases and entities related to events.

7.4.1.2.Dependency Parsing:

Dependency parsing reveals the relationships between words in a sentence. It

helps identify subject-verb-object relationships and modifiers, which are crucial
for understanding event-related information.

7.4.1.3.Named Entity Recognition (NER):

NER identifies entities like dates, times, locations, and names. In event
extraction, NER helps identify specific dates and times mentioned in the email.

7.5Extracting Dates and Times with dateutil:

Temporal information, including dates and times, is central to event extraction.

The dateutil library is an essential tool for parsing and interpreting these
temporal expressions.

7.5.1.Date Parsing:

dateutil can accurately parse dates in various formats, such as "August 22,
2023," "22/08/2023," or "tomorrow." This capability ensures that event dates
are correctly identified and extracted.

7.5.2.Relative Time Expressions:

Many emails mention events in terms of relative time expressions like

"tomorrow," "next week," or "in two days." dateutil can convert these expressions
into concrete dates for event extraction.

35
7.6.Using regex for Pattern Matching:

Regular expressions (regex) are indispensable for identifying specific patterns

and keywords associated with events. Regex can help identify phrases that
indicate meetings, deadlines, or other events within the email text.

7.6.1.Keyword Extraction:

Regex patterns can be designed to match keywords or phrases indicative of

events. For example, patterns like "meeting on [date]," "deadline by [date]," or
"appointment at [time]" can help capture event-related information.

7.6.2.Contextual Patterns:

Contextual patterns can be developed to capture event details that follow certain
linguistic structures. For instance, a pattern that identifies a sentence starting
with "Regarding our meeting on [date]," followed by relevant details, can
efficiently extract meeting information.

7.7Integration for Comprehensive Event Extraction:

Integrating spaCy's linguistic analysis, dateutil's temporal parsing, and regex

pattern matching yields a comprehensive approach to event extraction from
emails.

7.7.1.Linguistic Analysis and Named Entities:

spaCy's linguistic analysis, including part-of-speech tagging and dependency

parsing, aids in identifying event-related phrases. Named entity recognition
extracts dates, times, and other relevant entities related to events.

7.7.2.Temporal Parsing:

dateutil ensures accurate interpretation of date and time expressions, making

sure that event dates and times are precisely extracted.

36
7.7.3.Pattern Matching for Specific Events:

Regex patterns capture event-related phrases and structures, such as meeting

requests, deadlines, and appointments. These patterns contribute to capturing
event information.

Fig7.4 This code utilizes SpaCy to extract event names from email subjects. It
identifies keywords related to events, iterates through tokens, and captures
event names based on the first matching keyword, enhancing email content
understanding.

37
Fig 7.5 This code uses SpaCy to process the email body, extracting event
information like event ID, title, and description. It employs regular expressions
to detect and process event dates, enhancing event details extraction.

38
8.RESULTS AND DISCUSSION

In this section, we present the results of our intent email conversion project,
which aims to automatically convert emails into a to-do list using Support Vector
Machines (SVM), spaCy for natural language processing, regular expressions,
and the dateutil library for event extraction. Our approach offers an efficient way
to transform email content into structured tasks, providing users with organized
and actionable information.

8.1.Results Overview

Our project involved a series of critical steps, starting from data collection and
preprocessing, followed by SVM classification for intent identification, event
extraction using spaCy, date extraction using regular expressions, and
ultimately generating a to-do list from the extracted event data. To evaluate our
system, we utilized a diverse dataset consisting of 20,000 emails gathered from
various sources, including Kaggle, the Enron dataset, and our own personal
emails.

8.1.1.SVM Classification Performance

The initial phase of our project focused on training an SVM classifier to

distinguish between two intent categories: "important" and "spam." Our classifier
was trained on a labeled dataset, and its performance was evaluated using
metrics such as accuracy, precision, recall, and F1-score on a separate test set.
The evaluation results clearly demonstrate the effectiveness of our SVM model
in accurately identifying the intent of each incoming email.

39
Our trained SVM classifier achieved an impressive accuracy of 97.04% on the
test set. Furthermore, the precision and recall values were well-balanced,
indicating that the model can effectively classify both "important" and "spam"
emails without a significant bias toward one category. The F1-score of 0.97
validates the model's overall performance in capturing true positives while
minimizing false positives and false negatives.

Fig 8.1 The accuracy report showcases Intent Email's exceptional performance,
achieving a high accuracy of 97%. With meticulous email categorization, it
effectively identifies and manages important messages

40
Fig 8.2 The convolution matrix highlights the classification results, showing a
generally accurate categorization of emails.

8.1.2.Event Extraction and Date Recognition

With the successful classification of "important" emails, we shifted our focus to

extracting event-related information and recognizing dates from the content
using a combination of spaCy and regular expressions. We utilized spaCy's
linguistic analysis to identify event keywords and their contextual information
within the email text. In parallel, we employed regular expressions to capture
dates in various formats, ensuring accurate recognition of event timings.

41
Fig 8.3 depicts the output generated from event extraction. It showcases two
instances of event information.

8.1.3.To-Do-List Generation and User Interface Integration

Having extracted event and date information, the next step was to generate a
structured to-do list for users. This to-do list serves as a concise summary of
upcoming events, allowing users to efficiently plan their schedules. We further
integrated this feature into a user interface using React's dhtmlx scheduler. This
integration enables users to visualize their tasks and events within a user-
friendly calendar interface, enhancing their ability to manage their time
effectively.

This strategic integration seamlessly translates users' tasks and events into an
intuitive calendar interface. By harnessing the capabilities of dhtmlx scheduler,
users gain a comprehensive visual representation of their commitments, further
strengthening their capacity to efficiently navigate their schedules. This unified

42
system underscores our commitment to fostering enhanced time management
and productivity within a user-friendly environment.

Fig 8.4Streamline planning with this robust tool, visually presenting events and
tasks for seamless schedule management in a dynamic, interactive calendar
interface.

43
Fig8.5 A comprehensive list showcasing tasks, priorities, and completion status,
aiding efficient task management and promoting organized productivity.

8.2.Discussion

The results of our intent email conversion project underline the potential benefits
and challenges associated with automating email processing and organization.
The following discussion elaborates on key findings, limitations, and future
directions.

8.2.1.Benefits and Implications

Our project's successful classification of emails into "important" and "spam"

categories underscores its practical applicability. In a real-world scenario, users
often face email inboxes flooded with diverse messages. By automatically filtering
out spam and focusing on important emails, our system significantly reduces
information overload, ensuring that users can attend to pertinent matters
efficiently.

Moreover, our project demonstrates the power of natural language processing in

event extraction. The integration of spaCy enabled us to identify event-related
keywords and extract context, enhancing the accuracy of event detection. This
capability has implications beyond email conversion, extending to various text

44
analysis tasks such as sentiment analysis, content categorization, and
information extraction.

The successful integration of regular expressions for date extraction further

contributes to our system's reliability. This feature is particularly valuable when
handling emails containing event timings in different formats, as our approach
captures dates accurately and processes them effectively.

The presentation of extracted event information in the form of a to-do list

enriches user experience. By offering a summarized overview of upcoming
events, our system empowers users to prioritize and allocate time effectively. This
organized approach to managing tasks enhances productivity and minimizes the
likelihood of missing important events.

Fig: 8.6 Table depicting the outputs

TEST CASE SAMPLE EMAILS

Precondition The emails are accessed using POP3 protocol

Test Email
Hi U RAKSHITHA,

We're excited to invite you to Google Cloud Next this year, where Kaggle Models
will be featured in a demo showing you how to deploy and fine-tune openly
available LLMs with Vertex AI.

Register for Next

Google Cloud Next is an annual hybrid event where you'll get the chance to see
the latest Google Cloud technology in action. It’s happening next week on Aug. 29-
31, 2023 at the Moscone Center in San Francisco or online.

In addition to the demo where we're featured, there are dozens more machine
learning demos and workshops worth checking out. Discover the entire AI and ML
session library here.

Hope to see you there,

The Kaggle Team

Expected Result START DATE: 29-08-2023

END DATE: 31-08-2023
EVENT NAME: Google Cloud Next
VENUE: Moscone Center in San Francisco.

45
 DESCRIPTION:Google Cloud Next is an annual hybrid event where you'll get the
chance to see the latest Google Cloud technology in action. It’s happening next
week on Aug. 29-31, 2023 at the Moscone Center in San Francisco or online.

Actual Result { event_id: 122,

title: "Google Cloud Next",
start: new Date("Tue Aug 29 2023 00:00:00 "),
end: new Date(“Thur Aug 31 2023 00:00:00”)
description: "Google Cloud Next is an annual hybrid event where you'll get the
chance to see the latest Google Cloud technology in action. It’s happening next
week on Aug. 29-31, 2023 at the Moscone Center in San Francisco or online.

In addition to the demo where we're featured, there are dozens more machine
learning demos and workshops worth checking out. Discover the entire AI and ML
session library here.

,
admin_id: [1, 2, 3, 4], }

Status pass

8.2.2.Limitations and Future Improvements

Despite our project's achievements, certain limitations warrant consideration.

Firstly, the performance of the SVM classifier could be impacted by variations in
email content, subject lines, and writing styles. Fine-tuning the classifier using
more diverse datasets and advanced features such as word embeddings may
enhance its generalizability.

While our system effectively captures event keywords, it may encounter

challenges when processing emails with unconventional phrasing or when event
information is buried within lengthy paragraphs. Exploring more sophisticated
natural language processing techniques could improve the system's ability to
handle such cases.

Although our regular expression-based date extraction method is versatile, it

may encounter difficulty with non-standard date formats or complex expressions
involving time zones. Further research into date parsing libraries and techniques
could enhance the system's reliability in extracting dates from various linguistic
contexts.

46
9.CONCLUSION AND FUTURE SCOPE

In this project, we have successfully demonstrated the potential of automating

email processing and organization through the conversion of emails into
structured to-do lists. Leveraging machine learning, natural language processing
(NLP), and user interface integration, we have developed a system that addresses
the challenges of managing overwhelming email content and helps users
prioritize and manage their tasks more effectively. Our approach involves
Support Vector Machines (SVM) for intent classification, spaCy for event
extraction, regular expressions for date recognition, and the generation of a user-
friendly to-do list interface using React's dhtmlx scheduler.

9.1Conclusion:

9.1.1. High Accuracy Intent Classification:

Our SVM-based intent classifier achieved an impressive accuracy of 97.04% in

distinguishing between "important" and "spam" emails. This high accuracy
ensures that users can trust the system's filtering capabilities to focus on
pertinent emails while mitigating the risk of missing essential communications.

9.1.2. Effective Event Extraction:

The integration of spaCy facilitated the accurate extraction of event-related

keywords and context from emails. The system's ability to identify various event
types, such as meetings, workshops, and conferences, lays the foundation for
intelligent event management.

9.1.3. Accurate Date Recognition:

Our regular expression-based date extraction approach proved versatile in

recognizing dates in multiple formats within emails. This accuracy in date

47
extraction is pivotal for ensuring that users have a clear understanding of event
timings.

9.1.4. Enhanced User Experience:

The integration of a to-do list within a user interface, powered by React's dhtmlx
scheduler, provides a tangible and visual way for users to engage with their
upcoming events. This integration promotes efficient task management and
planning.

9.1.5. Productivity Boost:

By transforming emails into actionable to-do lists, our project contributes to

increased user productivity. Users can now focus on executing tasks and
participating in events, rather than sifting through unstructured email content.

9.2Future Scopes

As our intent email conversion project continues to pave the way for enhanced
productivity and streamlined communication, the road ahead is rich with
exciting prospects. The initial success of our system, built on the foundation of
machine learning, natural language processing, and user interface integration,
lays the groundwork for an array of future scopes that can propel the project to
new heights. This section delves into the various avenues we can explore to
further evolve the system into a fully functional and indispensable app. From
expanding linguistic capabilities to real-time processing, customizable filters,
and advanced event detection, each facet contributes to our mission of
revolutionizing email management. By harnessing the power of user feedback,
embracing cutting-edge technologies, and prioritizing data security, we are
poised to develop an app that seamlessly integrates into users' daily lives,
enhancing their productivity and simplifying their interactions with emails and
tasks. This exploration of future scopes serves as a roadmap to guide our ongoing

48
efforts and ensure that our project remains at the forefront of innovative
solutions in the realm of digital productivity.

9.2.1.Developing a Fully Functional App:

Building a comprehensive and user-centric app stands as a prominent future

scope for our intent email conversion project. Transitioning from a project to a
fully functional app involves translating the existing system into an intuitive and
seamless user interface. This app would encapsulate the entire email-to-task
conversion process, allowing users to effortlessly integrate our solution into their
daily routines. Through an app, users could connect their email accounts, set
preferences, customize filters, and visualize their to-do lists within an interactive
calendar. The app's interface would facilitate easy navigation and provide real-
time updates as new emails are processed. In addition to serving as a hub for
email transformation, the app could include features such as push notifications
for time-sensitive events, cross-device synchronization, and personalized
settings. By encapsulating the project's functionalities within a user-friendly
app, we offer users a holistic solution that empowers them to effortlessly manage
emails and tasks in a more organized and productive manner.

9.2.2.Real-time Processing and Notifications:

Incorporating real-time email processing and instant notifications will transform

the system into a dynamic and proactive tool. Users can receive immediate
updates about new emails that meet their "important" criteria, enabling them to
respond promptly to time-sensitive matters. Real-time processing requires
efficient synchronization with email servers, and developing robust algorithms
to manage incoming emails in real-time is essential. Notifications can be sent
through various channels, such as mobile apps or desktop alerts, enhancing
user engagement and responsiveness.

49
9.2.3.Customizable Filters and Priority Settings

Empowering users to customize their filters and priority settings will offer a more
tailored experience. Users can define their own criteria for categorizing emails as
"important" and can assign varying levels of priority to different email sources or
senders. This customization ensures that the system aligns with individual
preferences and workflows, making it a highly adaptable tool for diverse users
with unique needs.

9.2.4.Advanced Event Detection and Contextual Understanding

To enhance event extraction, advanced NLP techniques can be explored.

Leveraging deep learning models, such as recurrent neural networks (RNNs) or
transformer-based architectures, can improve the system's ability to recognize
complex event-related phrases and nuances in email content. Contextual
understanding of emails will enable the system to extract more accurate event
details, even when events are described implicitly or in non-standard ways.

9.2.5.Cross-Platform Integration and Cloud Storage

Developing a cross-platform application that works seamlessly on various

devices and operating systems will ensure a consistent user experience. Users
should be able to access their to-do lists from smartphones, tablets, laptops, and
desktops, enhancing the system's accessibility and usability. Integrating cloud
storage solutions will enable users to synchronize their tasks across devices,
ensuring data consistency and availability regardless of the device used.

9.2.6. Continuous Innovation and Feature Enhancement

Staying updated with emerging technologies, NLP advancements, and user

experience trends will enable continuous innovation. Regularly adding new
features, refining existing ones, and keeping the app aligned with user
expectations will contribute to its long-term success.

50
In conclusion, the future scope of developing a fully functional app represents a
pivotal phase in the evolution of our intent email conversion project. The
transition from a conceptual framework to a tangible application underscores
our commitment to delivering a transformative solution that directly addresses
the challenges users face in managing their emails and tasks. By embracing this
future scope, we embark on a journey to make our innovation accessible, user-
friendly, and seamlessly integrated into users' lives. The envisioned app not only
streamlines email processing but also empowers users to take control of their
productivity, offering them a centralized platform for managing their
commitments and engagements. As we embark on the development of the app,
we remain dedicated to creating a robust and reliable tool that revolutionizes
how individuals interact with their emails and tasks, ultimately enhancing their
efficiency, organization, and overall digital experience. With a future app in mind,
our project's impact is poised to extend far beyond its current capabilities,
ushering in a new era of streamlined communication and productivity.

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10. REFERENCES, ANNEXURE

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A LIST OF TABLES

Fig A.1 Different Approaches for email classification

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Fig A.2 Difference between POP3 and IMAP

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B LIST OF FIGURES

Fig B.1 Various Machine Learning techniques

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Fig B.2 An overview of Email access protocols

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