1

INFORMATION AND INSTRUCTIONS FOR CONTRACTORS FOR E-TENDERING

FORMING PART OF NIT AND TO BE POSTED ON WEBSITE
(Applicable for inviting open tenders)

The Executive Engineer (E), DED-101, CPWD, Gate No. 6, North Block, New Delhi – 110001
(Ph: 23092312 & E-mail: deleeepacd.cpwd@nic.in) on behalf of the President of India,
hereby invites online Percentage Rate tenders from the “Specialized firms” in Two bid
system i.e. (i) Pre-qualification, (ii) Price Bid for the following work:-

Period of Completion
Estimated cost put

Earnest Money
Last date & Date &

to tender
NIT No.

Time of Time & date Time of

S.No.

Name of Work & location Submission of opening of opening

of e-Tender Eligibility bid of Price
Bid

1 2 3 4 5 6 7 8 9
1 RMO VRV type A/C system
78/EE(E)/DED-101/2024-25

installed i/c various type split

A/C units at New Reception
Rs. 22,19,496/-

Rs. 44,390/- 27/06/2024 27/06/2024

12 Months
Building and 3 LKM Complex, To be
New Delhi. (SH: Annual Decided
Upto At
maintenance contract of VRV Later
type AC System at LKM
Complex.) 15:00 hrs 15:30 hrs

1. Contractors who fulfill the following requirements shall be eligible to apply. Joint ventures are not
accepted.
(a) Should have satisfactorily completed the works as mentioned below during the last Seven
years ending last day of the month previous to the one in which tenders are invited
(i) Three similar works each costing not less than Rs. 8.88 Lakhs.
OR
Two similar works each costing not less than Rs. 13.32 Lakhs.
OR
One similar work costing not less than Rs. 17.76 Lakhs.

Similar works shall mean works of “Operation and Comprehensive Maintenance of VRV
/ VRF system”. The value of executed works shall be brought to current costing level by
enhancing the actual value of work at simple rate of 7% per annum; calculated from the date
of completion to last date of receipt of applications for bids. The certificate should be signed
by minimum EE level officer.
(b) Should have at least 30% average annual financial turnover in last three financial
years ending 31st March 2024 of the estimated value. (Scanned copy of Certificate
from CA with Unique Document Identification Number (UDIN) to be uploaded).
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(c) Should not have incurred any loss (profit after tax shoud be positive) in more than
two years during the last five years ending 31st March 2024, duly certified and
audited by the Chartered Accountant.
(d) Should have a Banker’s Certificate from a commercial Bank for 40% of the Estimated
Cost put to tender (ECPT)
Or
Net Worth Certificate from CA with Unique Documents Identification Number (UDIN) of
minimum 10% amount of ECPT (Scanned copy of original to be uploaded).
2. The intending bidder must read the terms and conditions of CPWD-6 carefully. He should only
submit his bid if he considers himself eligible and he is in possession of all the documents
required.

3. This information and Instructions for bidders posted on website shall from part of bid document.
4. The bid document consisting of plans, specifications, the schedule of quantities of various types of
items to be executed and the set of terms and conditions of the contract to be complied with and
other necessary documents can be seen and downloaded from website
https://etender.cpwd.gov.in or www.cpwd.gov.in free of cost.

5. But the bid can only be submitted after deposition of original EMD either in the office of Executive
Engineer inviting bids or division office of any Executive Engineer, CPWD within the period of bid
submission and uploading the mandatory scanned documents such as Insurance Surety Bonds,
Account PayeeDemand draft or Bankers Cheque or Fixed Deposit Receiptsor/ and Bank
Guarantee (for balance amount as prescribed) from any of the Commercial Bank towards EMD in
favour of Executive Engineer as mentioned in NIT, receipt for deposition of original EMD to
division office of any Executive Engineer (including NIT issuing EE/ AE), CPWD and other
documents as specified.

6. Those contractors who are not registered or have not updated their profile on the website
mentioned above, are required to get registered / update their profile beforehand. The necessary
training materials including the videos with step to step process are available on download section
of https://etender.cpwd.gov.in

7. The intending bidder must have valid Class-III digital signature certificate with encryption key
(combo type) to perform any operations / transactions on the e-tendering portal / website and the
bidder should download and install the eMsigner on their system as per instructions available on
download section ofhttps://etender.cpwd.gov.in

8. On opening date, the contractor can login and see the bid opening process. After opening of bids
he will receive the competitor bid sheets.

9. Contractor can upload documents in the form of JPG format and PDF format.
10. Certificate of Financial Turn Over: At the time of submission of bid contractor may upload
Affidavit/Certificate from CA mentioning Financial Turnover of last 7 years or for the period as
specified in the bid document and further details if required may be asked from the contractor after
opening of technical bids. There is no need to upload entire voluminous balance sheet.

11. Contractor must ensure to quote rate of each item. The column meant for quoting rate in figures
appears in yellow colour and the moment rate is entered, it turns sky blue.
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In addition to this, while selecting any of the cells a warning appears that if any cell is left blank the
same shall be treated as "0". Therefore, if any cell is left blank and no rate is quoted by the bidder,
rate of such item shall be treated as "0" (ZERO).
However, If a tenderer quotes nil rates against each item in item rate tender or does not quote any
percentage above/below on the total amount of the tender or any section / sub head in percentage
rate tender, the tender shall be treated as invalid and will not be considered as lowest tenderer.
12. The Technical Bid shall be opened first on due date and time as mentioned above. The time and
date of opening of financial bid of contractors qualifying the technical bid shall be communicated
to them at a later date.
13. Pre Bid conference shall be held in the chamber of ............ at ........... on................ to clear the
doubt of intending bidders, if any. --- N/A.
14. When bids are invited in three stage system and if it is desired to submit revised financial bid then
it shall be mandatory to submit revised financial bid. If not submitted then the bid submitted earlier
shall become invalid.
15. The department reserves the right to reject any prospective application without assigning any
reason and to restrict the list of qualified contractors to any number deemed suitable by it, if too
many bids are received satisfying the laid down criterion.
16. I propose to adopt structural system technology as mentioned in the letter of transmittal.
(Applicable for EPC tenders under Mode I / ll only)---- N/A

List of Documents to be scanned and uploaded within the period of bid submission:
1. Insurance Surety Bond, Demand Draft/ Account Payee Banker's Cheque / FDR/ Bank
Guarantee of any commercial Bank against EMD.
2. Copy of receipt for deposition of original EMD issued from division office of any
Executive Engineer, CPWD (The EMD document shall be issued from the place in
which the office of receiving division office is situated).
3. Certificates of work experience as per NIT.
4. Certificates of Financial Turnover from CA.
5. Certificates of any Profit Or Loss from CA.
6. Banker’s Certificate Or Networth Certificate as per NIT.
7. GST Registration Certificate if already obtained by the bidder.
If the bidder has not obtained GST registration as applicable, then he shall scan and upload
following under taking along with bid documents.
"If work is awarded to me, I/we shall obtain GST registration certificate, as applicable, within
one month from the date of receipt of award letter or before release of any payment by CPWD,
whichever is earlier, failing which I/we shall be responsible for any delay in payments which will
be due towards me/us on account of the work executed and/or for any action taken by CPWD
or GST department in this regard".
8. Firm’s contact details Telephone & Email.
9. Undertaking as per Annexure A
10. Eligibility Documents as per NIT.

Note: Undertakings of manufacturer/ Authorised service provider as per Annexure – B shall be

submitted by the contractor alongwith submission of Performance Guarantee. If the firm
does not submit the undertaking as per Annexure-B along with performance guarantee,
our EMD shall be forfeited.
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20A.14 Information and instruction for Executive Engineer for e-tendering:

1. The Executive Engineer of all divisions of CPWD should receive the original EMD for tender of
other division.
2. The NIT approving authority/EE at the time of issue of NIT shall also fill and upload the
following prescribed format of receipt of deposition of original EMD along with NIT:-

Receipt of deposition of original EMD

(Receipt No. …………………………….…./date………………………….)
1. Name of Work: RMO VRV type A/C system installed i/c various type split A/C units at
New Reception Building and 3 LKM Complex, New Delhi. (SH: Annual maintenance
contract of VRV type AC System at LKM Complex.)
2. NIT No.: 78/EE(E)/DED-101/2024-25
3. Estimated Cost: Rs. 22,19,496/-
4. Amount of Earnest Money Deposit: Rs. 44,390/-
5. Last date of submission of bid: 27/06/2024 upto 15:00 hrs
(* To be filled by NIT approving authority/EE at the time of issue of NIT and uploaded
along with NIT)

1. Name of contractor ………………………………………………………..….#

2. Form of EMD …………………………………………………………………..#
3. Amount of Earnest Money Deposit ………………………………………….#
4. Date of submission of EMD ………………………………………………….#

Signature, Name and Designation of EMD receiving officer (EE/AE(P)/AE/AAO) alongwith Office stamp

1. The Executive Engineer receiving EMD in original form shall examine the EMD
deposited by the bidder and shall issue a receipt of deposition of earnest money to the
agency in a given format uploaded by tender inviting EE. The receipt may be issued by
the AE(P)/AE/AAO.
2. The Executive Engineer receiving original EMD shall also intimate tender inviting
Executive Engineer about deposition of EMD by the agency by email/fax/ telephonically.
3. The original EMD receiving Executive Engineer shall release the EMD after verification
from the e-tendering portal website (www.etender.cpwd.gov.in) that the particular
contractor is not L-1 tenderer and work is awarded.
4. The tender inviting Executive Engineer will call for original EMD of the L-1 tenderer from
EMD receiving Executive Engineer immediately.
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CPWD-6 FOR e-TENDERING

Percentage rate tenders are invited on behalf of President of India from invites Percentage
Percentage Rate tenders from the “Specialized firms” in Two bid system i.e. (i) Pre-qualification,
(ii) Price Bid for the following work:-

Name of Work: RMO VRV type A/C system installed i/c various type split A/C units at New
Reception Building and 3 LKM Complex, New Delhi. (SH: Annual maintenance contract of VRV
type AC System at LKM Complex.)
1. Should have satisfactorily completed the works as mentioned below during the last Seven
years ending last day of the month previous to the one in which tenders are invited
(i) Three similar works each costing not less than Rs. 8.88 Lakhs.
OR
Two similar works each costing not less than Rs. 13.32 Lakhs.
OR
One similar work costing not less than Rs. 17.76 Lakhs.

Similar works shall mean works of “Operation and Comprehensive Maintenance of VRV
/ VRF system”. The value of executed works shall be brought to current costing level by
enhancing the actual value of work at simple rate of 7% per annum; calculated from the date
of completion to last date of receipt of applications for bids. The certificate should be signed
by minimum EE level officer.
(b) Should have at least 30% average annual financial turnover in last three financial
years ending 31st March 2024 of the estimated value. (Scanned copy of Certificate from
CA with Unique Document Identification Number (UDIN) to be uploaded).
(c) Should not have incurred any loss (profit after tax shoud be positive) in more than
two years during the last five years ending 31st March 2024, duly certified and
audited by the Chartered Accountant.
(d) Should have a Banker’s Certificate from a commercial Bank for 40% of the Estimated
Cost put to tender (ECPT)
Or
Net Worth Certificate from CA with Unique Documents Identification Number (UDIN) of minimum
10% amount of ECPT (Scanned copy of original to be uploaded).

1.1 The work is estimated to cost Rs 22,19,496/- This estimate, however, is given
merely as a rough guide.

1.1.1 The authority competent to approve NIT for the combined cost and belonging to the
major discipline will consolidate NITs for calling the bids. He will also nominate Division
which will deal with all matters relating to the invitation of bids. For composite bid,
besides indicating the combined estimated cost put to bid, should clearly indicate the
estimated cost of each component separately. The eligibility of bidders will correspond to
the combined estimated cost of different components put to bid. -N.A.-
1.2 Intending bidders is eligible to submit the bid provided he has definite proof from the
appropriate authority, which shall be to the satisfaction of the competent authority, of
having satisfactorily completed similar works of magnitude specified below:- -N.A.-
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Criteria of eligibility for submission of tender documents
1.2.1 Conditions for Non-CPWD registered contractors only, if bids are also open to non-
CPWD Contractors)
For works estimated cost upto tendering limit of class -I Buildings & Roads (erstwhile
Composite/ Building/ infrastructure) category Contractor (However, for Horticulture
category, it may be modified as per bidding limit of CPWD class I contractors of
Horticulture category).
(i) Three similar works each of value not less than Rs...................... or two similar
works each of value not less than Rs...................... or one similar work of value
not less than Rs...................... (all figures rounded to nearest convenient figure)
during the last 7 years ending last day of the month previous to the one in which
tenders are invited.
(ii) For EPC tender under Mode- l/ll only (Applicable for CPWD enlisted contractors of
appropriate class also).
One completed work costing not less than Rs. …. executed with the structural
system technology as proposed by bidder in the letter of transmittal during the last 7
years ending last day of the month previous to the one in which tenders are invited.
This work can be part of eligible work at 1.2.1 (i) above or as a separate work.
Note :-
For works costing above tendering limit of class -II Buildings & Roads(erstwhile
Composite/ Building/ infrastructure)category contractors but upto tendering limit of Class-I
Buildings & Roads(erstwhile Composite/ Building/ infrastructure)category Contractor
(However, for Horticulture category, it may be modified as per bidding limit of CPWD class
II and CPWD Class I contractors respectively of Horticulture Category) when bids are open
to non-CPWD contractors also, then class II contractors of CPWD registered shall also be
eligible if they satisfy the eligibility criteria specified in 1.2.1 above. -N.A.-

1.2.2 Criteria of eligibility for CPWD as well as non-CPWD contractors. -N.A.-

For works estimated to cost above the tendering limit of class -I (Super) Buildings &
Roads (erstwhile Composite/ Building/ infrastructure) category Contractor (However for
Horticulture category, it may be modified as per bidding limit of CPWD class I
contractors of Horticulture Category).
(i) Three similar works each of value not less than Rs..................... or two similar
works each of value not less than Rs..................or one similar work of value not
less than Rs.......................(all figures rounded to nearest convenient figure )
during the last 7 years ending last day of the month previous to the one in which
tenders are invited.
(ii) For EPC tender under Mode- l/ll only (Applicable for CPWD enlisted contractors of
appropriate class also). One completed work costing not less than Rs
…………..executed with the structural system technology as proposed by bidder
in letter of transmittal during the last 7 years ending last day of the month previous
to the one in which tenders are invited. This work can be part of eligible work at
1.2.2 (i) above or as a separate work.
The value of executed works shall be brought to current costing level by enhancing the
actual value of work at simple rate of 7% per annum, calculated from the date of
completion to the last date of submission of bid. This is applicable for 1.2.1 as well as
1.2.2 (Para 1.2.1(i) and Para 1.2.2(i) are not applicable for CPWD enlisted contractors
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of appropriate class. Para 1.2.1(ii) and Para 1.2.2(ii) are also applicable for CPWD
enlisted contractors of appropriate class). -N.A.-

To become eligible for issue of bid, the bidders shall have to furnish an affidavit as
under:-

I/We undertake and confirm that eligible similar works(s) has/have not been got executed
through another contractor on back to back basis. Further that, if such a violation comes to
the notice of Department, then I/we shall be debarred for bidding in CPWD in future
forever. Also, if such a violation comes to the notice of Department before date of start of
work, the Engineer-in-Charge shall be free to forfeit the entire amount of Earnest Money
Deposit/Performance Guarantee. (Scanned copy to be uploaded at the time of submission
of bid) -N.A.-
1.2.3 When bids are invited from non CPWD contractors and CPWD class II contractors as per
provisions of clause 1.2.1 above, it will be mandatory for non CPWD contractors and
CPWD class-II contractors to upload the work experience certificate(s) and the affidavit
as per the provisions of clause 1.2.2. -N.A.-
But for such bids, Class-I contractors of CPWD are eligible to submit the bids without
submission of work experience certificate and affidavit. Therefore, CPWD class-I
contractors shall upload two separate letters for experience certificate and affidavit that
these documents are not required to be submitted by them. Uploading of these two
letters is mandatory otherwise system will not clear mandatory fields.
2. Agreement shall be drawn with the successful bidders on prescribed Form No. CPWD
7/8 (or other Standard Form as mentioned) which is available as a Govt. of India
Publication and also available on website www.cpwd.gov.in. Bidders shall quote his rates
as per various terms and conditions of the said form which will form part of the
agreement.

3. The time allowed for carrying out the work will be 12 Months from the date of start as
defined in schedule 'F' or from the first date of handing over of the site, whichever is later,
in accordance with the phasing, if any, indicated in the bid documents.

4. The site for the work is available.

OR
The site for the work shall be made available in parts as specified below:- -N.A.-
5. The architectural and structural drawings shall be made available in phased manner, as
per requirement of the same as per approved programme of completion submitted by
the contractor after award of work.The bid document consisting of plans, specifications,
the schedule of quantities of various types of items to be executed and the set of terms
and conditions of the contract to be complied with and other necessary documents
except Standard General Conditions of Contract Form can be seen on website https://
etender.cpwd.gov.in or www.cpwd.gov.in free of cost.

6. After submission of the bid the contractor can re-submit revised bid any number of
times but before last time and date of submission of bid as notified.
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7. While submitting the revised bid, contractor can revise the rate of one or more item(s)
any number of times (he need not re-enter rate of all the items) but before last time and
date of submission of tender as notified.

8. When bids are invited in three stage system and if it is desired to submit revised
financial bid then it shall be mandatory to submit revised financial bid. If not submitted
then the bid submitted earlier shall become invalid.

9. Earnest Money in the form of Insurance Surety Bonds, Account Payee Demand Draft,
Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee (for balance amount as
prescribed) from any of the Commercial Banks(drawn in favour of Executive Engineer
(E), DED-101, CPWD NEW DELHI) shall be scanned and uploaded on the e-Tendering
website within the period of bid submission. The original EMD should be deposited
either in the office of Executive Engineer inviting bids or division office of any Executive
Engineer, CPWD within the period of bid submission. The EMD receiving Executive
Engineer (including NIT issuing EE/AE) shall issue a receipt of deposition of
earnest money deposit to the bidder in a prescribed format (enclosed) uploaded
by tender inviting EE in the NIT.

A part of earnest money is acceptable in the form of bank guarantee also. In such case,
minimum 50% of earnest money or Rs. 20 lac, whichever is less, shall have to be
deposited in shape prescribed above, and balance may be deposited in shape of Bank
Guarantee of any Commercial bank having validity for a period of 90 days for single bid
works and 180 days for two bid system or more from the last date of receipt of bids
which is to be scanned and uploaded by the intending bidders.

The earnest money given by all the tenderers except the lowest tenderer shall be
refunded immediately after the expiry of stipulated bid validity period or immediately
after acceptance of the successful bidder, whichever is earlier. However, in case of two/
three bid system, earnest money deposit of bidders unsuccessful during technical bid
evaluation etc. should be returned within 30Days of declaration of result of technical bid
evaluation.

Copy of Enlistment Order and certificate of work experience and other documents as
specified in the notice inviting e- tender shall be scanned and uploaded on the e-
Tendering website within the period of bid submission. However, certified copy of all the
scanned and uploaded documents as specified in e- tender notice shall have to be
submitted by the lowest bidder within a week physically in the office of tender opening
authority. Online bid documents submitted by intending bidders shall be opened only of
those bidders, whose original EMD deposited with any division of CPWD and other
documents scanned and uploaded are found in order.
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The bid submitted shall be opened at 15:30 hrs on 27/06/2024.

10. The bid submitted shall become invalid and e-Tender processing fee shall not be
refunded if:
(i) The bidder is found ineligible.
(ii) The bidder does not upload scanned copies of all the documents stipulated in the
bid document.
(iii) If any discrepancy is noticed between the documents as uploaded at the time of
submission of bid and hard copies as submitted physically by the lowest bidder in
the office of bid opening authority.
(iv) If a tenderer quotes nil rates against each item in item rate tender or does not quote
any percentage above/below on the total amount of the tender or any section / sub
head in percentage rate tender, the tender shall be treated as invalid and will not be
considered as lowest tenderer.

11. The contractor whose bid is accepted will be required to furnish performance guarantee at
specified percentage of the tendered amount as mentioned in schedule E and within the
period specified in Schedule F. This guarantee shall be in the form of Insurance Surety
Bonds, Account Payee Demand Draft, Fixed Deposit Receipt or Bank Guarantee from any
of the Commercial Banks in accordance with the prescribed form.. In case the contractor
fails to deposit the said performance guarantee within the period as indicated in Schedule
'F', including the extended period if any, the Earnest Money deposited by the contractor
shall be forfeited automatically without any notice to the contractor. The earnest money
deposited along with bid shall be returned after receiving the aforesaid performance
guarantee. The contractor whose bid is accepted will also be required to furnish either copy
of applicable licenses/ registrations or proof of applying for obtaining labour licenses,
registration with EPFO, ESIC and BOCW Welfare Board including Provident Fund Code
No. If applicable and also ensure the compliance of aforesaid provisions by the
subcontractors, if any engaged by the contractor for the said work within the period
specified in Schedule F.

12. The description of the work is as follows:

Intending Bidders are advised to inspect and examine the site and its surroundings and
satisfy themselves before submitting their bids as to the nature of the ground and sub-soil
(so far as is practicable), the form and nature of the site, the means of access to the site,
the accommodation they may require and in general shall themselves obtain all necessary
information as to risks, contingencies and other circumstances which may influence or
affect their bid. A bidders shall be deemed to have full knowledge of the site whether he
inspects it or not and no extra charge consequent on any misunderstanding or otherwise
shall be allowed. The bidders shall be responsible for arranging and maintaining at his own
cost all materials, tools & plants, water, electricity access, facilities for workers and all other
services required for executing the work unless otherwise specifically provided for in the
contract documents. Submission of a bid by a bidder implies that he has read this notice
and all other contract documents and has made himself aware of the scope and
specifications of the work to be done and of conditions and rates at which stores, tools and
plant, etc. will be issued to him by the Government and local conditions and other factors
having a bearing on the execution of the work
13. The competent authority on behalf of the President of India does not bind itself to accept
the lowest or any other bid and reserves to itself the authority to reject any or all the bids
received without the assignment of any reason. All bids in which any of the prescribed
condition is not fulfilled or any condition including that of conditional rebate is put forth by
the bidders shall be summarily rejected.
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14. Canvassing whether directly or indirectly, in connection with bidders is strictly prohibited
and the bids submitted by the contractors who resort to canvassing will be liable for
rejection.

15. The competent authority on behalf of President of India reserves to himself the right of
accepting the whole or any part of the bid and the bidders shall be bound to perform the
same at the rate quoted.

16. The contractor shall not be permitted to bid for works in the CPWD Circle (Division in case
of contractors of Horticulture/Nursery category) responsible for award and execution of
contracts, in which his near relative is posted a Divisional Accountant or as an officer in
any capacity between the grades of Superintending Engineer and Junior Engineer (both
inclusive). He shall also intimate the names of persons who are working with him in any
capacity or are subsequently employed by him and who are near relatives to any gazetted
officer in the Central Public Works Department or in the Ministry of Housing and Urban
Affairs. Any breach of this condition by the contractor would render him liable to be
removed from the approved list of contractors of this Department.

17. No Engineer of Gazetted Rank or other Gazetted Officer employed in Engineering or

Administrative duties in an Engineering Department of the Government of India is allowed
to work as a contractor for a period of one year after his retirement from Government
service, without the prior permission of the Government of India in writing. This contract is
liable to be cancelled if either the contractor orany of his employees is found any time to be
such a person who had not obtained the permission of the Government of India as
aforesaid before submission of the bid or engagement in the contractor's service.

18. The bids for the work shall remain open for acceptance for a period of 30 (thirty) days
from the date of opening of bids in case of single bid system and 75 (seventy five) days
from the date of opening of technical bids in case bids are invited in 2 or 3 bid system.
Further

(i) If any tenderer withdraws his tender or makes any modification in the terms &
conditions of the tender which is not acceptable to the department within 7 days after
last date of submission of bids, then the Government shall without prejudice to any
other right or remedy, be at liberty to forfeit 50% of the earnest money absolutely
irrespective of letter of acceptance for the work is issued or not.

(ii) If any tenderer withdraws his tender or makes any modification in the terms &
conditions of the tender which is not acceptable to the department after expiry of 7
days after last date of submission of bids, then the Government shall without
prejudice to any other right or remedy, be at liberty to forfeit 100% of the earnest
money absolutely irrespective of letter of acceptance for the work is issued or not.

(iii) In case of forfeiture of earnest money as prescribed in para (i) and (ii) above, the
bidders shall not be allowed to participate in the rebidding process of the same work.

19. This notice inviting Bid shall form a part of the contract document. The successful bidder/
contractor, on acceptance of his bid by the Accepting Authority shall within 15 days from
the stipulated date of start of the work, sign the contract consisting of:-

(a) The Notice Inviting Bid, all the documents including additional conditions,
specifications and drawings, if any, forming part of the bid as uploaded at the time of
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invitation of bid and the rates quoted online at the time of submission of bid and
acceptance thereof together with any correspondence leading thereto.
(b) Standard C.P.W.D. Form 7/8 or other Standard C.P.W.D. Form as applicable.

20. For Composite Bids

20.1.1 The Executive Engineer in charge of the major component will call bids for the
composite work. The cost of bid document and Earnest Money will be fixed
with respect to the combined estimated cost put to tender for the composite
bid.
20.1.2 The bid document will include following three components:

Part A:- CPWD-6, CPWD-7/8 including schedule A to F for the major component of
the work, Standard General Conditions of Contract for CPWD 2014 as amended/
modified up to date.
Part B:- General / specific conditions, specifications and schedule of quantities
applicable to major component of the work.
Part C:- Schedule A to F for minor component of the work (competent authority
under clause 2 and clause 5 shall be same authority as mentioned in schedule A to
F for major components), General/specific conditions, specifications and schedule of
quantities applicable to minor component(s) of the work.
20.1.3 The bidders must associate himself, with agencies as per NIT conditions.
20.1.4 The eligible bidders shall quote rates for all items of major component as
well as for all items of minor components of work.
20.1.5 After acceptance of the bid by competent authority, the EE in charge of
major component of the work shall issue letter of award on behalf of the
President of India. After the work is awarded, the main contractor will have
to enter into one agreement with EE incharge of major component and has
also to sign two or more copies of agreement depending upon number of
EE's/DDH incharge of minor components. One such signed set of
agreement shall be handed over to EE/DDH incharge of minor
component(s). EE of major component will operate Part A and Part B of the
agreement. EE/DDH incharge of minor component(s) shall operate Part- C
alongwith Part A of the agreement.
20.1.6 Entire work under the scope of composite bid including major and all minor
components shall be executed under one agreement.
20.1.7 Security Deposit will be worked out separately for each component
corresponding to the estimated cost of the respective component of works.
20.1.8 The main contractor has to associate agencies for specialized
component(s) conforming to eligibility criteria as defined in the bid
document and has to submit detail of such agency(s) to Engineer-in-
Charge of relevant component(s) within prescribed time. Name of the
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agency(s) to be associated shall be approved by Engineer-in-Charge of
relevant component(s).
20.1.9 In case the main contractor intends to change any of the above
agency/agencies during the operation of the contract, he shall obtain prior
approval of Engineer-inCharge of relevant specialized component(s). The
new agency/agencies shall also have to satisfy the laid down eligibility
criteria. In case Engineer-in-Charge is not satisfied with the performance of
any agency, he can direct the contractor to change the agency executing
such items of work and this shall be binding on the contractor.
20.1.10 The main contractor has to enter into MoU with agency(s) associated by
him . Copy of such MoU shall be submitted to EE/ DDH in charge of each
relevant component as well as to EE-in-charge of major component. In
case of change of associate contractor, the main agency(s) has to enter
into MoU/agreement with the new contractor associated by him.
20.1.11 Running payment for the major component shall be made by EE of major
discipline to the main contractor. Running payment for minor components
shall be made by the Engineer- in-Charge of the discipline of minor
component directly to the main contractor.The CMB shall be maintained
independently by Engineer-inCharge of major and minor components.
20.1.12A. The composite work shall be treated as complete when all the components
of the work are complete. The completion certificate of the composite work
shall be recorded by Engineer-in-Charge of major component after record
of completion certificate of all other components.
20.1.12B. Final bill of whole work shall be finalized and paid by the EE of major
component. Engineer(s) in charge of minor component(s) will prepare and
pass the final bill for their component of work and pass on the same to the
EE of major component for including in the final bill for composite contract.
21. Integrity Pact: The contractor shall download the Integrity Pact, which is a
part of tender documents, affix his signature in the presence of a witness,
and upload the same while submitting online bids for all works of estimated
cost put to tender equal or more than the threshold value given in
Schedule-F. In the event of his failure to sign and upload the Integrity Pact
along with other bid documents, his bid shall be rejected.
22. The intending bidders are required to update their profile in CPWD e-
tender portal and to upload their bids well in advance of last date of
submission of tender. Any issue related to updating profile/uploading tender
can be resolved through the concerned Executive Engineer(E) (Phone no
011-23092312, e- mail Id eeed6cpwd@gmail.com) or ERP helpline no.
18001803286 or e-mail ld cpwd.support@techmahindra.com. The e-
tendering bidders are also advised not to wait to raise anyissues till the last
date of submission of bid in theirown interest.
 13

ds-yks-fu-
fu-fo-
fo-
ds-yks-fu-fo-@CPWD-7/8
GOVERNMENT OF INDIA
CENTRAL PUBLIC WORKS DEPARTMENT
STATE : DELHI
BRANCH: E&M DIVISION : DED-101, CPWD
ZONE: NDZ-I SUB-DIVISION : PM House

Percentage Rate Tender & Contract for Works

(A)Tender for the work of:- RMO VRV type A/C system installed i/c various type split A/C
units at New Reception Building and 3 LKM Complex, New Delhi. (SH: Annual maintenance
contract of VRV type AC System at LKM Complex.).

(i) To be uploaded by 15:00 hours on 27/06/2024 to/upload at www.etender.cpwd.gov.in.

(ii) To be opened, in presence of tenderers who may be present at 15:30 hours

on 27/06/2024 in the office of Executive Engineer (E), DED-101, CPWD, Gate No. 6,
North Block, New Delhi – 110001

TENDER
I/We have read and examined the notice inviting tender, schedule, A, B, C, D, E & F Specifications
applicable, Drawings & Designs, General Rules and Directions, Conditions of Contract, clauses of
contract, Special conditions, Schedule of Rate & other documents and Rules referred to in the
conditions of contract and all other contents in the tender document for the work.

I/We hereby tender for the execution of the work specified for the President of India within the time
specified in Schedule 'F' viz., schedule of quantities and in accordance in all respect with the
specifications, designs, drawing and instructions in writing referred to in Rule-1 of General Rules and
Directions and in Clause 11 of the Conditions of contract and with such materials as are provided for,
by, and in respect of accordance with, such conditions so far as applicable..

I/We agree to keep the tender open for Seveny Five (75) days from the due date of its opening in case
of two bid system and not to make any modification in its terms and conditions.
A sum of Rs 44,390/- is hereby forwarded in cash/receipt treasury challan/deposit at call receipt of a
scheduled bank/fixed deposit receipt of scheduled bank/demand draft of a scheduled bank/bank
guarantee issued by a scheduled bank as earnest money.

A copy of earnest money in receipt treasury challan/deposit at call receipt of a scheduled bank/fixed
deposit receipt of scheduled bank/demand draft of a scheduled bank/bank guarantee issued by a
scheduled bank is scanned and uploaded (strike out as the case may be). If I/We, fail to furnish the
prescribed performance performance guarantee within prescribed period, I/We agree that the said
President of India or his successors, in office shall without prejudice to any other right or remedy, be at
liberty to forfeit the said earnest money absolutely. Further, if I/We fail to commence work as specified,
I/ We agree that President of India or the successors in office shall without prejudice to any other right
or remedy available in law, be at liberty to forfeit the said performance guarantee absolutely. The said
Performance Guarantee shall be a guarantee to execute all the works referred to in the tender
documents upon the terms and conditions contained or referred to those in excess of that limit at the
rates to be determined in accordance with the provision contained in Clause 12.2 and 12.3 of the
tender form.
 14
Further, I/We agree that in case of forfeiture of Earnest Money or Performance Guarantee as aforesaid,
I/We shall be debarred for participation in the re-tendering process of the work.

I/We undertake and confirm that eligible similar work(s) has/have not been got executed through
another contractor on back to back basis. Further that, if such a violation comes to the notice of
Department, then I/We shall be debarred for tendering in CPWD in future forever. Also, if such a
violation comes to the notice of Department before date of start of work, the Engineer-in-Charge shall
be free to forfeit the entire amount of Earnest Money Deposit/Performance Guarantee.

I/We hereby declare that I/We shall treat the tender documents drawings and other records connected
with the work as secret/confidential documents and shall not communicate information/derived there
from to any person other than a person to whom I/We am/are authorized to communicate the same or
use the information in any manner prejudicial to the safety of the State.

Dated: 19/05/2024 Signature of contractor

Witness: Postal Address

Address:-

Occupation:-

A CCEPT ANCE

The above tender (as modified by you as provided in the letters mentioned hereunder) is accepted by
me for and on behalf of the President of India for a sum of Rs. …………….....................................
(Rupees................................................................................................................................................)
The letters referred to below shall form part of this contract agreement:-

i)

ii)

iii)

For & on behalf of the President of India

Signature _________________________________

Dated:___________ Designation __________________________

 15

vuqlfw p;ka SCHEDULES

vuqlpw h *d* SCHEDULE ‘A’
ek=kvksa dh vuqlpw h ¼layXu½
Schedule of quantities (Enclosed) As per schedule attached

vuqlpw h *[k* SCHEDULE ‘B’

Bsdns kj dks fuxZr dh tkus okyh lkefxz;ksa dh vuqlpw h

Schedule of materials to be issued to the contractor.

Øe l-
l- en fooj.k ek=k ftl nj ij lkefxz;ka Bsdns kj dks fuxZr LFkku
S.No. Description of item Quantity izHkkfjr gksxh og nj vadks ,oa ’kCnks Place of Issue
es
Rates in figures & words
at which the material will
be charged to the
contractor
1 2 3 4 5
1 NIL

vuqlpw h *x* SCHEDULE ‘C’

Bsdns kj dks HkkMs ij fn, tkus okys vkStkj ,oa la;=
Tools and plants to be hired to the contractor

Øe l- fooj.k HkkMk izHkkj izfrfnu fuxZr LFkku

S.No. Description Hire charges per day Place of Issue
1 2 3 4

NIL

vuqlpw h *?k* SCHEDULE ‘D’

dk;Z ds fy, fo’ks"k vis{kk,a@nLrkost] ;fn dksbZ gks] dh vfrfjDr vuqlpw hA
Extra schedule for specific requirements/document for the work, if any. -Additional Conditions
Attached-

vuqlpw h *M* SCHEDULE ‘E’

Bsds dh lkekU; 'krksZ dk lanHkZ
Reference to General Conditions of contract: General Conditions of Contract for
maintenance Works - 2023 with upto dae
correction.

dk;Z dk uke@Name of work: RMO VRV type A/C system installed i/c various type split A/C units
at New Reception Building and 3 LKM Complex, New Delhi. (SH: Annual maintenance contract
of VRV type AC System at LKM Complex.)

dk;Z dh vuqekfur ykxr Estimated cost of work:- #- Rs 22,19,496/-

/kjksgj jkf’k Earnest money:- #- Rs. 44,390/-

 16
fu"iknu xkjUVh 5% fufonk jkf'k dk
Performance Guarantee:- 5% of Tendered Value

izfrHkwfr fu{ksi 2-5% fufonk jkf'k dk

Security Deposit:- 2.5% of Tendered Value

vuqlpw h *p*
*p* SCHEDULE ‘F’
LkkekU; fu;e ,oa fn’kkfuns’Z k%
GENERAL RULES & DIRECTIONS:

fufonk vkea=.k djus okyk izkf/kdkjh ------------------------------------------------------------------------------------------------

Officer inviting tender Executive Engineer (E), DED-101,
CPWD, Gate No. 6, North Block,
New Delhi – 110001.

dk;Z dh enksa dh ek=k ds fy, No Limit

vf/kdre izfr’kr ftlls vf/kd fuIikfnr
enks ds fy, njks dk fu/kkj.k [k.M 12-2
12-3 ds vuqlkj gksxk

Maximum percentage for quantity of items of No Limit

work to be executed beyond which rates are
to be determined in accordance with
Clauses 12.2 &12.3.

Definitions: -
2(v) Hkkjlk/kd bathfu;j
Engineer-in-charge Executive Engineer (E), DED-101, CPWD,
Gate No. 6, North Block,
New Delhi – 110001.
or his successor
2(viii) Lohdkj drkZ izkf/kdkjh
Accepting Authority Competent Authority as per
delegation of Power
2(x) vfrfjDr vkSj ykHkks dks iwjk djus ds
fy, lkefxz;ksa dh ykxr ij izfr’krrk
Percentage on cost of materials and
labour to cover all overheads and profits 25%

2(xi) njksa dh ekud vuqlpw h

Standard schedule of Rates - Market Rate -

2(xii) foHkkx
Department Central Public Works Department.

9(ii) ekud ds-yks-fu-fo- Bsdk QkeZ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------rd la’kksf/kr

ds-yks-fu-fo- QkeZ 7@8
Standard CPWD contract Form GCC…………. Maintenance 2023
CPWD Form 7/8 as modified & corrected upto amended upto date.
 17

[k.M Clause 1
i) Time allowed for submission of Performance Guarantee, programme chart (Time and progress ) and
applicable labour licenses, registration with EPFO, ESIC and BOCW welfare board or proof of applying
there of from the date of issue of letter of acceptance - 7 Days

ii) Maximum allowable extension with late fee @ 0.1% per day of Performance Guarantee amount beyond
the period provided in (i) above - 3 Days

[k.M Clause 2
[k.M 2 ds rgr izfrdj fuf’pr djus okyk izkf/kdkjh -------------------------------------------------------------------------------------
Authority for fixing compensation under
clause 2. Shall be intimated later by Engineer-in-Charge

[k.M Clause 2A
Applicable clause 2/ Clause 2A Not applicable

[k.M Clause 5
dk;Z vkjEHk dh rkjh[k dh x.kuk ds fy, Lohd`fr
i= ds tkjh gksus dh rkjh[k ls fnuks dh la[;k 10 fnu

Number of days from the date of issue of

letter of acceptance for reckoning date of start
Mile stone(s) as per table given below:-

dk;Z uhps nh xbZ lkj.kh ds vuqlkj

y{; ¼ehy &iRFkj½ lkj.kh@Table of Mile Stone(s)

Øe la- y{; dk fooj.k ¼okLrfod½ vuqeR; le;] fnuksa esa ¼dk;Z vkjEHk y{; izkIr u gksus dh fLFkfr es jksdh
Sl. No. Description of dh rkjh[k ls½ tkus okyh jkf’k
Milestone (Physical) Time allowed in days Amount to be with-held in
(from date of start) case of non achievement of
(Cumulative) milestone
1
2 N.A.
3

dk;Z fu"kikfnr djus ds fy, vuqeR; le;

Time allowed for execution of work 12 Months

Clause 6: Computerised Measure Book(CMB)/

Electronic Measurement Book (EMB) -

Mode of measurement: CMB/EMB

 18
[k.M Clause 7
varfje Hkqxrku ds fy, ik= gksus ds fy, vafre ,sls
Hkqxrku ds ckn dqy Hkqxrku ,df=r lkefxz;ksa ds vfxzeksa
ds lek;kstu lfgr fd;k tkus okyk dqy dk;Z 5.50 Lakhs
Gross work to be done together with net
payment /adjustment of advances for material
collected, if any, since the last such payment
for being eligible to interim payment

[k.M Clause 7A
Whether clause 7A shall be applicable-
Labour licenses and registration of contractor with EPFO, ……Applicable...……
ESIC and BOCW Welfare Board for the particular work.

[k.M Clause 10A.

List of testing equipment to be provided ………………N.A………………….
by the contractor at site lab. ……………………………………….

[k.M Clause 10B (ii).

Whether clause 10B (ii) shall be applicable ………… No ……………

[k.M Clause 10C.

Component of labour xpressed as percent of value of Work: ………………80%………………

[k.M 10 *x* *x* CLAUSE 10 CC -- N.A. --

• Schedule of component of other Materials, Labour etc. for price escalation.

• Component of civil (except materials covered
• under clause 10CA) /Electrical construction Xm ….Nil…%
• value of work. –
• Component of Labour –
• expressed as percent of total value of work. Y …Nil……%

Note : Xm ----Nil---- should be equal to (100) - (materials covered under clause 10CA i.e. Cement,
Steel, POL and other material specified in clause 10CA + Component of Labour)

[k.M Clause 11
dk;Z fu"iknu ds fy, vuqikyu fd, ds-yks-fu-
fu-fo-
fo- fofuns’Z k [k.M&1
tkus okys fofuns’Z k ls 6 vkt rd ds 'kq}hi=d lfgr
Specifications to be followed for As per CPWD Specification electrical part-I Internal 2023,
execution of work External Part-II 2023 and relevant amended up to date
 19
[k.M Clause 12
12-
12-2 & 12-
12-3 fopyu lhek ftlds ijs [kaM 12- 12-2 rFkk 12-
12-3
vuqj{k.k dk;Z ds fy, ykxw gksxa s
Deviation limit beyond which clauses ………………………………………..
12.2 & 12.3 shall apply for maint. work. ……………… No Limit..……………

12-
12-5 og fopyu lhek ftlds ijs [kaM 12-
12-2 rFkk 12-
12-3

uho dk;Z ds fy, ykxw gksxa s

Deviation limit beyond which clauses ……………..…NIL……………..…..
12.2 & 12.3 shall apply for foundation work. …………………….……………..…..

[k.M Clause 16
?kVh gqbZ njs fu/kkZfjr djus ds fy, l{ke izkf/kdkjh
Competent Authority for deciding reduced rates shall be intimated later by Engineer-in-Charge
[k.M Clause 18
List of mandatory machines, tools and plants
to be deployed by the contractor at site.
1. As per site requirement and as per
direction of Engineer-in-Charge.

Clause 19C ………. authority to decide penalty for each default

Clause 19D ……… authority to decide penalty for each default
Clause 19G .………authority to decide penalty for each default EE(E), DED-101
Clause 19K …………authority to decide penalty for each default

Clause 25: Constitution of Dispute Redressal Committee (DRC)

(1) For Total Claim more that Rs. 25 Lakh

Chairman Chief Engineer (Other than CE of NDZ-I)

Member SE (TLCQA)/Director Works or his successor
Member Shall be intimated later
Member Shall be intimated later

(2) For Total Claim up to Rs.25 Lakh

Chairman SE (TLCQA)/Director Works or his successor

Member Two EE’s (Other than EE(E), DED-101 or his successor)
Member EE(E), DED-101 or his successor (Shall not have any part in decision
making)
 20

CLAUSE 32
Requirement of Technical Representative(s) and Recovery Rate

S.No Minimum Discipline Designatiion Minimum Number Rate at which recovery

Qualification of (Principal experience shall be made from the
Technical Technical/ (Years) contractor in the event of
Representative Technical not fulfilling
representative)

Project Manager (Rupees

Graduate Engineer `15000/- Fifteen
Elect./ cum planning/ 2 or 5
or Diploma Engineer 1 Thousand
1 Mechnical quality/ Site/ respectively
billing Engineer person)

Assistant Engineers retired from Government services that are holding Diploma will be treated at par with
Graduate Engineers.

Diploma holder with minimum 10 years relevant experience with a reputed construction co. can be treated
at par with Graduate Engineers for the purpose of such deployment subject to the conditions that such
diploma holders should not exceed 50% of requirement of degree engineers.

CLAUSE 38
(i) (a) Schedule /Statement for determining the theoretical quantity of cement & bitumen on the basis
of Delhi schedule of rates 2021 printed by CPWD.
(ii) (ii) Variations permissible on theoretical quantities:
(a) Cement
For works with estimated cost put
to tender not more than Rs. 25 Lakh 3% plus/minus
for works with estimated cost put to
tender more than Rs. 25 Lakh 2% plus/minus
(b) Bitumen all works 2.5% plus & only & Nil on minus side.
(c) Steel reinforcement and structural steel 2% plus/minus
(d) All other materials Nil
 21

Name of Work: RMO VRV type A/C system installed i/c various type split A/C units
at New Reception Building and 3 LKM Complex, New Delhi. (SH:
Annual maintenance contract of VRV type AC System at LKM
Complex.)
Terms & Conditions:
1. The VRV type air-conditioning system is required to be installed at LKM Complex,
New Delhi which is a very high sensible & high security zone area. The agency
entrusted should bear the importance of site in mind while carrying out the
maintenance and operation work.
2. The Inventory of VRV type AC equipments which have to be maintained is as follows:
a) DU 16HP (RXYQ-16PRY6) - 4 nos. (3LKM)
b) Indoor units 32-63 class - 27 nos. (3LKM)
c) CRC Controller - 01 nos.
3. AMC & operation of all the components of VRV type AC system is to be carried out,
as per above Inventory.
4. The work shall be carried out at LKM Complex, New Delhi which is security zone
area, hence for issue of necessary passes and for token permission the contractor shall
have to submit following documents for the workers engaged by him and nothing extra
will be paid on this account.
a) Passport size Photo – 2 Nos.
b) Valid ID proof. (Aadhaar/driving license).
c) Police verification receipt & report.
5. As the work is to be carried out in secured area, considering the availability of site
as per access permissions, the time slots may be available in scattered/phased
manner and even in odd hours or holidays. Nothing extra will be paid on this
account.
6. The work has to be carried out as per the instruction of the Engineer-in-Charge whose
decision would be final in the matter.
7. No T&P shall be issued to contractor.
8. Unlimited Callouts for breakdown maintenance, on all days i/c holidays/ Sundays/ odd
hours, for repair are included in the scope of work.
9. All the defective parts shall be changed/repaired under the contract except the damages
caused to equipment under accidental cases.
10. The contractor shall be fully responsible for the conduct of the staff deputed by him.
11. All material required for comprehensive maintenance shall be supplied by contractor.
12. The spare parts required for rectification of fault shall be available in the local office
immediate replacement. The list of spare parts given by the contractor shall always be
available at Delhi regional office.
13. In case of any damage to any equipment and installation on account of negligence or
fault of the contractor's staff the same shall have to be made good by the contractor at
his own risk and cost.
 22
14. Any accident caused during maintenance or preventive maintenance of VRV type AC
system shall be the responsibility of the contractor. The firm has to make good the
damage of equipment.
15. The department is not responsible for injury etc. as result of accident of contractor's
Employee. This will be the responsibility of contractor.
16. The department reserves the right to short close the agreement any time without
assigning any reasons.
17. The scope of works includes attending of complaint, preventive maintenance and the
Replacement of all parts/material which becomes defective or non operational are
required to be replaced during the period of maintenance work for all the equipments&
accessories including wiring etc. of the system.
18. All the complaints should be attended on the same day with in a period of 04 hours. In
case if any complaints is not attended within a period of 04 hours, if the complaint is
made within office hours and 08 hours, if reported beyond office hours of, without any
valid reason, a recovery @ Rs. 4000/- per day shall be recovered from the contractor’s
bill. Decision of Engineer in Charge shall be final and binding to the firm in this
regard.
19. The quarterly preventive maintenance of the equipments has to be carried out
otherwise a recovery on double the rate shall be made. Suitable chart/log book shall be
maintained for the purpose.
20. The log book/Inspection register has to be kept at site. The contracting agency will
write the repairs carried/ parts replaced of the equipments in the log book. In case the
log book is not maintained by the contractor recovery of @ Rs. 2000 Per week shall be
recovered from the contractor bill decision of Engineer in charge will be final.
21. Annual maintenance contract shall be for complete VRV type AC system.
22. All spare parts replaced shall be of Daikin make or as per Daikin’s approved usage
standard.
23. Annual maintenance includes supply and replacement of all defective parts such as fan
motor, PCB, compressor, magnetic switch transformer etc. except plastic body and air
filter etc.
24. It also includes leak detection, vacumisation, pressure testing and gas charging of the
unit in case of any leakage in the system gas for the same is also to be arranged by the
firm for which no extra payment will be given.
25. Firm has also to conduct Eight routine servicing in a year, which includes cleaning of
coil, filter greasing of fan motor and replacement of worn out rubber parts or any other
job required for smooth functioning of the system.
26. The contractor will give the names of Engineers with telephone numbers, as per
escalation list, so that they may be contacted for reporting failure during office hours
and after office hours for immediate rectification of faults in VRV type AC system.
27. The preventive maintenance has to be done as per the convenience of security agencies
at LKM Complex and no extra payment for idle labour will be made.
28. Payment shall be made quarterly after satisfactory maintenance of the equipment.
29. The preventive maintenance to the equipment shall be done in the presence of AE(E)/
JE(E) of their representative.
 23
30. In case, the contractor does not attend the problem within reasonable time, the
department at its own discretion can get the defect/complaint rectified at the risk &
cost of contractor as per clause-14 of the agreement and no notice shall be issued by
the department.
31. The department reserves the right to short close the contract at any time during the
currency of the contract and 15 days notice will be issued to the contractor
without giving any compensation.
Following works:-
a. Round the clock Operation of VRV system, of Daikin make, complete with all
accessories for maintaining the required temperature.
b. Checking of all parameters of the system daily and reporting to site Engineer in case of
any malfunctioning.
c. Daily cleaning of Indoor and outdoor units.
d. Filters should be cleaned once in week.
e. Checking of fuses, panel etc. or any other routine work required for proper functioning
of the plant.
32. The contractor shall depute the following minimum skilled/unskilled staff for round
the clock Operation of VRV type AC system, on all days i/c Sundays and holidays,
having minimum qualification and experience in accordance to CPWD manual
volume-III:-
a) AC Operator – 1 No. in three shifts of 6AM to 2PM, 2PM to 10PM & 10PM to 6AM–
With ITI holder having 5 years experience in the similar work.
b) Khallasi – 1 No. in one shift of 9 AM to 5 PM– having 3 years experience in the
similar work.
33. The recovery in case of absence of staff will be done from contractor’s bill at
following rates.
a. A.C. Operator @ 5000/-, per shift.
b. Khallasi @ 1600/-, per shift.
34. The contractor will submit the detail of staff within 5 days of issue of performance
guarantee letter & the staff will be interviewed by Engineer-in-Charge, along with a
panel of EE(E)s/ AE(E)s, before engagement at site. If staff is found fit, they will be
allowed for site. In case any of the staff not found fit, the contractor will engage
substitute for interview within 10 days after issue of letter of intent, otherwise their
earnest money shall be forfeited.
35. The operator should intimate to Engineer-in-charge about the condition of plant so that
necessary preventive action can be taken in this regard.
36. If the plant got damaged due to mal-operation, the entire expenditure to rectify it shall
be recovery from the payments of contractors.
37. The payment will be done only after the contractor has submitted detailed report of
preventive maintenance done by him in the office of A.E/J.E.
38. The staff has to wear uniform with the name batch tagged on the front pocket. In case
of penalty, recovery at double the daily rate will be affected from the bill and in case of
penalty twice, the contract is liable to be rescinded.
 24
39. The staff shall be equipped with following T&P, in working condition, at all time,
otherwise the same shall be purchased by the department & issued to staff and
recovery shall be made from the contractor’s bill. Staff shall not be treated on duty
without this T&P. (i) Multi meter/tong tester, (ii) Set of Screw Drivers, (iii) Wire
Cutter, (iv) Pliers, (v) Ladder, (vi) psycho meter, (vii) Anemometer, (viii) Pressure
gauge, (ix) Drill machine, (x) Crimping tools, (xi) First Aid Box. Before start of
contract these T&P materials must be kept in a lockable box, otherwise contract can’t
be considered started.
40. In addition of above T&P if any special T&P shall be required, the same shall be
arranged by the contractor within the scope of work for which nothing extra shall be
paid.
41. The rates shall be inclusive of all taxes, levies, cartage etc.
42. The contractor has to provide mobile phone to deputed staff at site. Mobile phone nos.
is to be intimated to Engineer-in-Charge i/c Assistant Engineer and Junior Engineer.
43. The workers so engaged for the work will be an employee of the contractor and
therefore will not have any right to claim for absorption the department.
44. The contractors are advised not to submit any conditional tender. All conditional
tenders shall be summarily rejected.
45. No escalation charges shall be applicable on quoted rates. However the contractor has
to pay wages higher than or equal to the prevailing minimum wages, which are revised
time to- time. Also, Clause 10CC is not applicable, as the contractor has been given the
opportunity to submit the rates, year-wise.
46. This is purely a service contract. All the staff engaged by the contractor shall solely be
his liability and this department, in no way, shall be held responsible for any
compensation for any of their acts/accidents.
47. In case of any accident during the maintenance of the equipment leading to injuries,
damages to human being, equipment and or loss of life, the contractor shall be fully
responsible for setting all claims and indemnity. In this respect no compensation shall
be made by the department.
48. The contractor shall arrange log book, & inspection register maintained by him, shall
be kept at inquiry office & shall be produced as and when required by higher officer of
deptt. Otherwise recovery @ Rs. 2000/-. per month will be made from the bill.
49. The staff engaged by the contractor shall obey the instruction/direction of the
controlling field staff of CPWD.
50. As the work is to be done in VVIP area the staff deputed for the work should be of
good moral character.
51. The work is to be carried out at VVIP site and nothing extra shall be paid for labour
wastage due to security reason.
52. Department shall not have responsibility or liability of any kind in respect of staff
employed by the contactor for the work covered under this agreement.
53. Record of all preventive/routine maintenance shall be kept by the contractor’s staff.
54. All installations shall be kept clean and safe from risk of Fire/Theft/Accidents and
damage etc.
55. The Contractor will keep department indemnified against all losses or damage or
liability arising out of/or imposed in the context of employment of person by him.
 25
56. The firm must observe all the necessary precautions/measures so that there should not
be any breakdown during the meeting/conferences. The firm has to attend to any fault
immediately or has to provide suitable alternative immediately so that programmes/
proceedings should not be disturbed.
57. Qualified technical personnel (minimum, diploma holder) should be available round
the clock on mobile phone and should be in a position to reach the site with in four
hours of the intimation of a complaint.
58. The firm should visit site to ascertain the requirement of work before quoting. All
inventory related to the system, shall be deemed to be included in the scope of work.
Minor additions if any shall also be considered to be within the scope of work.
59. The Firm /Contractor shall maintain wages record of workers and he should not pay
less wages than the minimum wages as prescribed/amended by the Labour Department/
Ministry from time to time.
60. The contractor will pay the salary through cheque/RTGS (as per minimum wages) in
workers bank account and submit the receipt of same to the Engineer-in-Charge.
61. The contractors are advised not to upload any conditional tender. All conditional
tenders shall be summarily rejected.
62. The rates should be quoted inclusive of all taxes i/c GST, levies, cartage etc.
63. However, in respect of EPFO and ESIC same shall be paid by the contractor to the
concerned department on demand and it will be reimbursed to him by the Engineer-in
charge after satisfying documentary proof that it has been actually and genuinely paid
by the contractor.
64. Work shall be carried out by “M/s Daikin as OEM” or their authorized agent. If the
maintenance services of authorized agent are not up to the mark OEM shall be fully
responsible to maintain the system properly.

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 26

SCHEDULE OF WORK

Name of Work: RMO VRV type A/C system installed i/c various type split A/C units
at New Reception Building and 3 LKM Complex, New Delhi. (SH: Annual
maintenance contract of VRV type AC System at LKM Complex.)
S.No. Description of Items Qty Rate Unit Amount
1 Comprehensive maintenance contract
of Daikin make VRV type AC system
installed at LKM Complex, PMH, New
Delhi. The scope of work includes 8
Nos. routine services in a year
fortnightly checking attending day to
day breakdown complaints whenever is
required and supplying & replacement
of spare parts to keep the units in
satisfactory operation & as per the
terms and conditions enclosed. The
system includes following equipments:
ODU 16 HP ( RXYQ-16PRY6) - 4 Nos
a)
( 3LKM)
Indoor Units 32-63 class -27 Nos ( 3
b)
LKM) 1 Job for P/Job
c) CRC Controller -01 Nos. 12 Month 29688.00 P/Month 356256.00
2 Providing Service for operation of
Daikin make VRV type AC System
installed at LKM complex, PMH, New
Delhi. The scope of work includes
operation of above VRV system in
three shifts (Round the clock i/c
sundays and Holidays as reqd. at site
complete with upkeep & cleaning of the
units and as per terms and conditions
attached
ODU 16 HP ( RXYQ-16PRY6) - 4 Nos
a)
( 3LKM)
Indoor Units 32-63 class -27 Nos ( 3
b)
LKM) 1 Job for P/Job
c) CRC Controller -01 Nos. 12 Month 155270.00 P/Month 1863240.00
Total Rs. 2219496.00

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 27
ANNEXURE-A

(TO BE SUBMITTED BY THE BIDDER ALONGWITH E-BID)

Name of Work: RMO VRV type A/C system installed i/c various type split A/C units at New
Reception Building and 3 LKM Complex, New Delhi. (SH: Annual
maintenance contract of VRV type AC System at LKM Complex.)

UNDERTAKING FOR THE WORK

It is certified that if we become the lowest bidder, we shall submit the undertakings as per
Annexure- B at the time of submission of PG. If we fail to submit the above documents or the same are
not found correct, our EMD shall be forfeited.

Signature of Bidder

Name: ________________________

Designation: ________________________
 28

ANNEXURE-B

(TO BE SUBMITTED BY THE BIDDER ALONGWITH PERFORMANCE GUARANTEE)

Name of Work: RMO VRV type A/C system installed i/c various type split A/C units at New
Reception Building and 3 LKM Complex, New Delhi. (SH: Annual
maintenance contract of VRV type AC System at LKM Complex.)

UNDERTAKING FOR THE WORK

We will unconditionally support, technically throughout the execution of contract for

Maintenance/ Comprehensive maintenance Contract and also shall provide all the spares
required for healthy functioning of of VRV/VRF Air Conditioning system for this work to
M/s. ……………………… at LKM Complex, New Delhi.

Signature of O.E.M./ Authorized service provider of

M/s. Daikin for VRV/VRF.

Name: ________________________

Designation: ________________________