H DLHI MUNICIHAL GQRPQRION

COMMUNITY SERVICES DEPARTMN

DR. SHYAMA PRASAD MUKHARJEE CIVIC CENTRE
3 FLOOR, CIVIC CENTRE, JL NEHRU MARG, NEW DELHI
No. D-872/csp/HQ/SDMc/2017 Dated:- 9 1-|2o/7

CIRCULAR
Sub Guidelines for booking of Community Halls of SDMC
(hcluding amendments & additions).

the
the space specified for the booking purpose by
he Community Halls shall mean

department.
association of people who booked the
The Booking party shall mean a person or
Community Hall.!
made available on first-cum-first
3. The bopking of Community Halls shall be strictly If the booking is made within
be done in advance.
serve basis. The booking can one year
rates wll be charged. Ifbooking
is
90
days prior to theldate of function, normal bookingfrom the date of function, then the
. made much n advance| i.e. 90 days to
one year

booking charges will be;

If made within 91-180 days in advance Double of the booking charges.
-

() f made within 181-270 days in advance- Three times of the b0oking

charges
If madeljwithin 271-365 days in advance - Four times of the booking charges.

There shall be nol t

There sh¡all be nol bopking prior to one year of the date of function. The actual
calculation of days will be based on system.

4. The Community Halls çan be got booked for following Events/Purpose

() Mariage functions
Cultural/ Sports programme
(III) Socialmeetings& social functions
aV) Religious functions
(V) Other Govt. functions
5. The Community Halls annot be booked for following events/purpose

Political functions/meetings
(ii) Stay purpose
Gii) Commercial lactivities
6. Document requiredj
(a) Application in prestribeH Performa.
b) Affidavit/Undertaking on the Non-Judicial stamp paper of Rs.10/- atested by notary in
the prescribed language
(C) ID Proof (includes RAN Card/Voter's ID Card/Passport/Driving License/Ration
Card/Aadhar Card, electricity bill, water bill, landline telephone bill etc.);
(a) Proof of Bank Account Number.
(e) Photographs of Boy and Girl in case of marriage/sagaireception party and photograph
of applicant in ca_e oi other function.
Security Deposit in the shape of DD only in favour of "Commissioner, SDMC"

. The community Hall canlbe booked fora maximum of2 days by a single bookin" party.
The department may ask the booking party to submit printed invitation card, if req-irec.
8. llegal Use of Community Hall without proper booking
ooking partyjor any other person is found using Community Hells tho
P O rauthorized booking, he/she shall be liable to pay Penalty equal to 3 time
Orbooking charges (for each day). Same penalty shall be applicable if the
Pises are|use for duration in expess of that is booked. Same Penalty if tent is
KOd to be eceujying the premises without authorized booking.
(DNotwthstnding the penalty, the items, tents, furniture etc. placed in the
premises shall be liable to be confiscated.
C)ne OMPlpfficials shall be authorized to stop the function and get it vacated
ummediatelyjand an FIR for criminal trespass shall be lodged against the violator
as well as perspns
conspiring.
9. The
böoking| paity shall be entitled for 100% refund of seourity deposit subject to
following conditious
a ooing. partý has abided by all the term & conditions of boolung.
() 5ooking party hands over
peaceful vacant possession of the Community Hall on
completionlof event/end of booking period.
(C)The premi_es is properly handed over, and there is no damage to items and
property inçluding installations. There should be no loss to SDMC property.
(d) The booking party has faithfully abided
by the conditions of the booking, and has
used fot the purpose it was booked.
() Booking party has not transferred the
booking to any other person nor has sublet
the premises tojany other person for use
)All the jtens installations, furniture, lighting, audio/ video equipments etc. used
for the ceremony àre removed from the premises.
h e waste generated during the ceremony is properly managed and disposed off
by the booking paity and there is no littering in or around the premises.
(h) Toilets/ drains etp are taken care of by the booking party and no
spillage/ in_anitary condition is caused in or around the premises. water-logging
) That the bÙoking party has not done any violation in respect of noise
pollution
Such as playing o DI, music beyond the permissible limit within the boundary of
Community Hall.
r'ailure to labide by the above çonditions sh¡ll lead to forfeiture of security
deposit
10. For ACiCommunity Halls:
a) AC facility will be provided during the main fånction only,
b) If booking party| books the Community Hall well in adyance but in the event, there is a
sudden Breakdow ofAC plant beyond the control of department, in that case the
booking partý will hàv to use the Community Hall without AC facility.

11. Procedure for Securitý Deposit Refund:

(a) The application, alngwith G8 Receipt in original issued at the time of booking
needs to be siubmitted in the Office of the Zonal Asstt. Director, CSD.
(6) The security (deposit will be refunded only after the event is over on production of
no damage ertificate from Incharge/Chowkidar of the Community Hall (not
applicable inlcase of cancellation of booking).
)In case of daniage the booking party either get it repaired or the security deposit
will be forfeited (not applicable in case of cancellation of booking).
(d) The draft deposited by the booking party towards security deposit will be refunded
by the Zonal Assistant Director, CSD of the concerned Zone within 7 days of the
function.
12 The SDMC will book the Community Hal! to the boaking party for a specific period
 d or professional ceremony organizer shall be eligible to book t
o 3

wtho
tir

if the
al.
he booking partl needs to book personally and not through any agenuevon
Organizer
tent is 14. c
onus or giving the acant possession of the site to SDMC after the funetion lies on
he tne booking party! In| case, this is violated, the booking party is liable to face

4Ppropriate strict penal action. The general public may be requested not to erect any
structure iwithin the premises of the Community Hall(s) which may not be dismantled

within the period of bopking otherwise they may be penalized along with the cost of
removal of such striaçture
15. AM of the date of
ncase of confirmation of booking the check in time will 8.00
be
on the next day of the
commencement of|booking and check out time will be 8.00 AM
last booking date.

16. Free booking for Condalènce Meeting/Rasam Pagri for 3 hours only

The booking would be given firee of charges in case of condolence meeting subject to
Zonal CSB Centre in which
submission of ID Proof and the receipt of cremation at the
zone the Community Hall falls. This facility is available within 15 days from the date of
death and one time only. In case of AC Community Hall also free b0oking for
Condolence Meetihg/Rasam Pagri will be. given without AC facility for 3 hours only.

Documents required
a)Application
bQopy ofreçeipt of cremation
c) Residential Prqof of the applicant,

17. Concessional booking

(a) Free booking| of Community Halls would be given to Permanent and Retired
will
Employees of all three Corporations. In case of AC Community Halls, they
have to pay 50% pf booking rent. The booking would be given for one day for
Birthday/Mariage/Reception of their son/daughter
or self on production of
if ID Card not issued
photocopy of ID-Qard of employee attested by DDO/HOD;
photocopy of Appointment letter/copy of Pension b0ok in case of retired Municipal
Employees. Any misrepresentation in such booking shall be considered misconduct,

and the employee is liable to invite prOceedings for the same. The
disciplinary
rates.
sanitation chaigesland T.L.F. will be applicable per existing
as

'A' Category and AC

(b) Relaxation of| l00% of normal booking charges (including
those widows who's ca_es for financial
Community Halls) would be given to
DC concerned for their daughter's
assi_tançe ha_ beèn recommended by the
girl's mariage under the jurisdiction of SDMC. Only one day
marriage and prphan should be asked from the booking
booking will |be allowed. No invitation card
at the time of application for Financial ASsistance. However, once the
parties invitation card should be submitted
booking of Community Hall is confirmed, the
Financial Assistance. The sanitation charges and
by the parties, before receiving
as per existing rates.
TLF. will belapplicable
(c) The booking charges for short duration functions i.e. the fünetion for which the
booking is m¡de for less than 3 hours only, the booking charges including security
to mention
deposit shall be @ 50% of the rates fixed. The booking party has
timings on application which shall be applicable. The sSanitation charges and T.L.F.
will be applicable jas per existing rates,

for
(d) The Community Halls be provided free of cost to the Govt. Organisations
government work subject to availability of the Community Hall.

for 02
() The Community Halls be provided to the zonal R.W.C. for of meetings
its
approval the Zonal Dy.
hours only (pnce in 03 months with the prior
Hall. The approval of DC
Commissioner, subject to availability of Community
should not be before 07 days of the meeting date.
 Free booking once in every month to regisierea w * e r mestin
A Community Halls, the Community Hall will be provided witho
The applicatiod shajl be accepted only before 07 days troa the event dat
Ate
availability of the booking.
18 Free booking for religious fuetiois:
a)
The Community Hal be provided to Religious Registered Associations/Soi
registered under Section XXI of the Societies Registration Act, 1860 free of chargesCiety
days required by |them. The AC Community Halls also be provided for the
without AC facilitý. If AC is used, the booking party shall pay the AC charges. same.
b)Purposes allowed any religious/prayer programme.
C)The Sanitation charges and TLF will be applicable as per existing rates.

A Ypes of free boolkings (except MCD employees) shall be done at

prior approval of
concerned' DC. Zonal Level with the
19. Process of cancellatiozi of boolsings:
he cancellation| of booking can be done with the
After that it can be cancelled from the CSB approval
of concerned
Commiss1oner. Dy.
in case
ot the booking where the booking was
made.
cancelled before 05 days of the event date, 50% booking rent shall
be
refunded However 100% booking charges will be refunded in case of
cancelled due to booking is
deatli; of family member of the booking party &
department due to Eleçtions. booking cancelled by the

Director, CSD
Disbursement: South Dellhi Municipal Corporation
1. AllDy Cpmmissibniers of the zons
2. AQ/CSBs
3. All Cos of
of the
Zones
4. Office copy.
the zones,